City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – JULY 9, 2019 -1- THE WEST VALLEY CITY COUNCIL MET IN STUDY SESSION ON TUESDAY, JULY 9, 2019, AT 4:30 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR BIGELOW. THE FOLLOWING MEMBERS WERE PRESENT: Ron Bigelow, Mayor Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 (arrived as noted) ABSENT: Lars Nordfelt, Councilmember At-Large STAFF PRESENT: Wayne T Pyle, City Manager Nichole Camac, City Recorder Paul Isaac, Assistant City Manager/HR Director Nicole Cottle, Assistant City Manager/General Counsel/ CED Director Ryan Robinson, Acting City Attorney Colleen Jacobs, Police Chief John Evans, Fire Chief Jim Welch, Finance Director Layne Morris, CPD Director Russ Willardson, Public Works Director Nancy Day, Parks and Recreation Director Sam Johnson, Strategic Communications Director Jake Arslanian, Public Works Department John Rock, Administration Andrew Wallentine, Administration Steve Pastorik, CED Jason Erekson, Parks and Recreation Jerry Thompson, CED APPROVAL OF MINUTES OF STUDY MEETING HELD JULY 2, 2019  MINUTES OF COUNCIL STUDY MEETING – JULY 9, 2019 -2- The Council considered the Minutes of the Study Meeting held July 2, 2019. There were no changes, corrections or deletions. Councilmember Christensen moved to approve the Minutes of the Study Meeting held July 2, 2019. Councilmember Huynh seconded the motion. A voice vote was taken and all members voted in favor of the motion. REVIEW AGENDAS FOR REGULAR CITY COUNCIL MEETING OF JULY 9, 2019 Councilmember Fitisemanu arrived at 4:35 PM. Councilmember Lang detailed concerns she had noted in the Parking Ordinance. The Mayor and Council discussed the proposed ordinance in further detail including the time for appeal, issuing citations on private property for expired vehicles, citations in snowy weather, unloading and loading of trailers and the amount of time the ordinance allows for this, etc. Upon inquiry by Mayor Bigelow, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council Meeting scheduled later this night. PUBLIC HEARINGS SCHEDULED FOR JULY 16, 2019 A. ACCEPT PUBLIC INPUT REGARDING APPLICATION GP-1-2019, FILED BY WEST VALLEY CITY, REQUESTING AN AMENDMENT TO THE WEST VALLEY CITY GENERAL PLAN TO UPDATE THE CITY'S MODERATE INCOME HOUSING PLAN Mayor Bigelow informed a public hearing had been advertised for the Regular Council Meeting scheduled July 16, 2019, in order for the City Council to hear and consider public comments regarding application GP-1-2019, filed by West Valley City, requesting an amendment to the West Valley City General Plan to update the City's Moderate Income Housing Plan. Proposed Ordinance 19-21 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: ORDINANCE NO. 19-21, ADOPT THE 2019 MODERATE INCOME HOUSING PLAN AS PART OF THE WEST VALLEY CITY GENERAL PLAN Steve Pastorik, CED, discussed proposed Ordinance 19-21 that would adopt the MINUTES OF COUNCIL STUDY MEETING – JULY 9, 2019 -3- 2019 Moderate Income Housing Plan as part of the West Valley City General Plan. Written documentation previously provided to the City Council included information as follows: During the 2018 and 2019 general sessions, the Utah legislature passed HB 259 and SB 34. Both bills modified requirements for municipalities’ moderate income housing plans as well as reporting. The purpose of this General Plan amendment is to update the City’s Moderate Income Housing Plan to bring it into compliance with State code. Compliance is required by State code by December 1, 2019. The most significant changes include:  requiring municipalities to implement three or more (four or more for municipalities with fixed guideway public transit stations) of the 23 strategies listed in State code,  withholding transportation funding from those municipalities that fail to adopt a moderate income housing plan or fail to implement the requirements of the moderate income housing plan and  increasing the reporting frequency from biennially to annually. Key points from the attached 2019 update to the City’s Moderate Income Housing Plan are as follows:  Despite rent and value increases, West Valley City continues to be one of the most affordable municipalities in Salt Lake County with 2/3rds of the City’s housing units being affordable to low income households.  The City has already implemented 19 of the 23 strategies recommended by the State.  The City plans to continue to use 18 of the 23 strategies recommended by the State in the following situations: o to preserve and maintain existing affordable housing, o to redevelop blighted multi-family residential with higher density residential and o to build new multi-family residential near light rail transit stations. Councilmember Fitisemanu asked who the enforcing body is. Steve replied Workforce Services. Upon inquiry, Steve explained what criteria the City meets, why the City is updating the plan, and discussed the number of moderate income homes in the City. He indicated the City already meets the qualifications required  MINUTES OF COUNCIL STUDY MEETING – JULY 9, 2019 -4- by the Code and is simply updating the plan to meet Legislative changes needed by December 2019. The City Council will consider Ordinance 19-21 at the Regular Council Meeting scheduled July 16, 2019 at 6:30 P.M. RESOLUTION 19-89: EXPRESS THE CITY COUNCIL'S SUPPORT FOR AND COMMITMENT TO THE VETERANS HALL AND PARK Wayne Pyle, City Manager, and Jake Arslanian, Public Works, presented proposed Resolution 19-89 that would Express the City Council's Support For and Commitment to the Veterans Hall and Park. Written documentation previously provided to the City Council included information as follows: This resolution expresses the City’s support for the location of the Veterans Hall, authorizes a grant agreement, and indicates the City’s willingness to work with the Veterans Hall Foundation to raise funds necessary to obtain grant funding and to complete the project. The Utah Cultural Celebration Center offers a variety of arts and cultural programming administered by the Division of Arts and Culture. The Veterans Hall Foundation is in the process of raising funding to establish a Veterans Hall to commemorate the service of veterans of the armed forces and to highlight their experiences at a facility within the City. This resolution establishes the City’s support for the location of the facility and commitment to administer the facility, which is a necessary step to obtain certain grant funding administered by the County. Jake Arslanian detailed the proposed concept, budget, plan, etc. Councilmember Huynh stated that there have been events at the Family Fitness Center that have honored Veterans recently and questioned if there will be space to do that here in the future. Jake replied that there is a space to accommodate traveling exhibits that is being proposed and indicated where this would be located. Mayor Bigelow stated that most of the building is designed as one story with high ceilings but the second floor could be used as a mechanical area. He added that he would like to clarify that the City is asking for the money from the County because this process must be conducted by a governmental entity. Mayor Bigelow stated that the Foundation is continuing to get donations and funding to pay for the building and will continue to do so. Councilmember Huynh asked if maintenance funds will also come from the County. Jake replied that requests for this will occur at later phases.  MINUTES OF COUNCIL STUDY MEETING – JULY 9, 2019 -5- Councilmember Buhler stated he is excited to see this project progress and is looking forward to this amenity being provided by the City. Members of the Council agreed. The City Council will consider Resolution 19-89 at the Regular Council Meeting scheduled July 9, 2019 at 6:30 P.M. RESOLUTION 19-90: AWARD A CONTRACT TO BLACK FOREST PAVING LLC FOR CONSTRUCTION OF THE 6750 WEST PROJECT Russ Willardson, Public Works Director, presented proposed Resolution 19-90 that would award a contract to Black Forest Paving LLC for construction of the 6750 West Project. Written documentation previously provided to the City Council included information as follows: Bids were opened for the project on July 2, 2019. A total of three (3) bids were received. The lowest responsible bidder was Black Forest Paving. 6750 West (Parkway Court) is a new road being built to accommodate access to the new West Valley City Parks Department maintenance building and will serve as improved access to Magna Water as well a few residential properties that use the existing paved private street for access. Magna Water will be sharing in the construction costs for the new road. Black Forest Paving was the lowest responsible bidder. It is recommended that the project be awarded to Black Forest Paving. Councilmember Lang asked if the road is currently paved. Russ replied it is. Councilmember Lang asked if existing paving will be removed before the new road is constructed. Russ replied yes. Councilmember Lang asked if there will be curb and gutter. Russ replied yes and added that there will be a cul-de-sac at the entrance to the Parks Building. Councilmember Lang asked if the road will be constructed once all the heavy construction on the building is done. Russ replied yes. Councilmember Lang asked if Magna Water will need to close for a time. Russ replied the City has asked this question and Magna Water said they do not see this as a problem. The City Council will consider Resolution 19-90 at the Regular Council Meeting scheduled July 16, 2019 at 6:30 P.M. CONSENT AGENDA SCHEDULED FOR JULY 16, 2019 A. RESOLUTION 19-91: AUTHORIZE THE CITY TO ENTER INTO A RIGHT OF WAY CONTRACT AND ACCEPT AN UNDERGROUND  MINUTES OF COUNCIL STUDY MEETING – JULY 9, 2019 -6- RIGHT OF WAY EASEMENT WITH AND FROM JD DEVELOPMENT, LLC FOR PROPERTY LOCATED AT APPROXIMATELY 5696 WEST 3500 SOUTH Mayor Bigelow discussed proposed Resolution 19-91 that would authorize the City to enter into a Right of Way Contract and accept an Underground Right of Way Easement with and from JD Development, LLC for property located at approximately 5696 West 3500 South. Written documentation previously provided to the City Council included information as follows: The JD Development LLC parcel located at 5696 West 3500 South (former Dairy Queen site) is one of several parcels affected by this project and which require acquisitions Underground Right of Way Easements in favor of Rocky Mountain Power for the 3500 South Power Burial Project; approximately 5400 West to 6000 West. This project will be constructed in conjunction with the current phase of the Mountain View Corridor Project. As a Betterment to the Mountain View Corridor Project, the City is paying for the burial of overhead power lines between approximately 5400 West and 6000 West. Compensation for the purchase of the Underground Right of Way Easement and improvements is $2,000.00 based upon the compensation estimate prepared by the DH Group, LLC. Upon inquiry, there were no further questions or concerns expressed by members of the City Council. The City Council will consider Resolution 19-91 at the Regular Council Meeting scheduled July 16, 2019, at 6:30 P.M. COMMUNICATIONS A. ELECTRICAL HOOKUPS FOR FOOD TRUCKS AT FAIRBOURNE STATION Jason Erekson, Parks and Recreation, presented a diagram and explained various proposals summarized as follows: - The Parks and Recreation Department has been asked to review the electrical options at the Promenade to reduce the use of food truck generators, which could contribute to noise pollution during events. As part of this assignment, parks and recreation leadership consulted with the Food Truck League, a West Valley City electrician and an electrical contractor. MINUTES OF COUNCIL STUDY MEETING – JULY 9, 2019 -7- According to Taylor Harris of the Food Truck League (FTL), West Valley City meets typical electrical standards and is set up similarly to most sites. Trucks generally require 220v power. FTL requires quiet generators with few exceptions. The league has not received noise complaints for any event their members have attended. - Assessment  There are currently 3 power pedestals in the promenade with 100 amps each.  There are 24 electrical “trees,” with 110v power to each.  There are 3-4 “trees” per breaker in 3/4" conduit - Option 1 o Cost: $45,000 - $50,000  Switch from 24 outlets with 110v to 6 220v and 3 110v outlets.  Replace ¾” conduit with 1 ½” conduit to each 220v outlet location  Pedestal will need to be installed at every other 220v location  Because each outlet uses 40 amps, we will get two 220 v outlets per pedestal, leaving only 20 amps available for 110 v power  Requires tear out and replace concrete. - Option 2 o Cost: $50,000 - $55,000.00  Pull power from meter panel  More power available  It’s possible to keep many of the 110v outlets  Concrete will have to be removed and replaced. - Option 3 o Cost: $80,000 to $85,000  Pull power from future Leventhal property park  Will need to install a large transformer at an estimated cost of $20K Councilmember Buhler clarified that option 2 and option 3 are equivalent in amount of power but there is a cost factor. Wayne replied yes and stated that the City would suggest option 3 but added that would also take the longest amount of time, likely several years. Councilmember Lang asked why the City couldn’t put a transformer along the sidewalk with a wrap on it. Wayne replied that this would definitely stick out and would take from the appeal of the area. Mayor Bigelow stated that people would adjust in time. Wayne discussed integrating various future projects in the  MINUTES OF COUNCIL STUDY MEETING – JULY 9, 2019 -8- area as well. Councilmember Huynh asked if there is a demand. Wayne replied no and indicated that noise is common with food truck generators but doesn’t deter visitors. He indicated that he wouldn’t be opposed to this but there is a financial cost that doesn’t create a significant benefit at this time. Councilmember Buhler stated he would prefer to keep option 3 in mind and wait to see how things play out with this property. He added that quieter generators may become more common and necessary. Councilmember Fitisemanu agreed. Councilmember Huynh asked if the City designates the location of specific food trucks. Jason replied that the food truck league does this, not the City. Wayne and the Council discussed trends. B. COUNCIL CALENDAR Mayor Bigelow referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Nichole Camac, City Recorder, indicated that there is a field trip scheduled next week and the Study Meeting will begin at 4 PM and then a bus will take the Council to Centennial Park. She added that another Field Trip is scheduled the following week to Fire Station 71 and that meeting will begin at 3:30 PM and a bus will take the Council there as well. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Council Suggestions Councilmember Fitisemanu stated he had questions regarding needing borders for gravel borders. The Council discussed gravel borders when gravel driveways are next to each other, etc. Councilmember Lang asked how long gravel driveways were prohibited in the ordinance. She indicated that she would like to investigate a potential ordinance change for gravel to gravel driveway and borders. Mayor Bigelow indicated that maintenance is important. B. COUNCIL REPORTS COUNCILMEMBER CHRISTENSEN- HIGHBURY BLOCK PARTY, CONCERT AT CULTURAL CENTER, SOLOMON FARMS BREAKFAST Councilmember Christensen stated he attended the Highbury block party and fireworks show which was well done. He indicated that he attended a wonderful concert at the Cultural Center and had a great time. Councilmember Christensen also added that he attended the Solomon Farms neighborhood breakfast which was a fun and well attended event. Mayor Bigelow stated that the Highbury block party has grown to such a large, successful event and questioned whether the City should  MINUTES OF COUNCIL STUDY MEETING – JULY 9, 2019 -9- be more involved. Councilmember Lang stated that she feels the City shouldn’t become overly involved in neighborhood parties. Councilmember Buhler indicated that if Highbury asked for assistance because their event got too large, the City could partner with them. MOTION TO ADJOURN Upon motion by Councilmember Buhler, all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY JULY 9, 2019 WAS ADJOURNED AT 6:04 PM BY MAYOR BIGELOW. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, July 9, 2019. _______________________________ Nichole Camac, CMC City Recorder