City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – AUGUST 20, 2019 -1- THE WEST VALLEY CITY COUNCIL MET IN STUDY SESSION ON TUESDAY, AUGUST 20, 2019, AT 4:30 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR BIGELOW. THE FOLLOWING MEMBERS WERE PRESENT: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Steve Buhler, Councilmember District 2 Jake Fitisemanu, Councilmember District 4 ABSENT: Karen Lang, Councilmember District 3 STAFF PRESENT: Wayne T Pyle, City Manager Nichole Camac, City Recorder Paul Isaac, Assistant City Manager/HR Director Nicole Cottle, Assistant City Manager/General Counsel/ CED Director Eric Bunderson, City Attorney Colleen Jacobs, Police Chief John Evans, Fire Chief Jim Welch, Finance Director Layne Morris, CPD Director Russ Willardson, Public Works Director Jason Erekson, Acting Parks and Recreation Director Sam Johnson, Strategic Communications Director Jake Arslanian, Public Works Department Kent Stokes, Police Department Ammon Fox, Police Department Steve Pastorik, CED Steve Lehman, CED Mark Nord, CED APPROVAL OF MINUTES OF STUDY MEETING HELD AUGUST 13, 2019  MINUTES OF COUNCIL STUDY MEETING – AUGUST 20, 2019 -2- The Council considered the Minutes of the Study Meeting held August 13, 2019. There were no changes, corrections or deletions. Councilmember Buhler moved to approve the Minutes of the Study Meeting held August 13, 2019. Councilmember Huynh seconded the motion. A voice vote was taken and all members voted in favor of the motion. REVIEW AGENDA FOR REGULAR CITY COUNCIL, SPECIAL REDEVELOPMENT AGENCY, AND SPECAL MUNICIPAL BUILDING AUTHORITY MEETINGS OF AUGUST 20, 2019 Mark Nord, CED, stated that parking specifications had to be further defined for financing purposes of the business building at Fairbourne Station. As a result, several agreements have to be modified. Wayne Pyle, City Manager, stated that this alters nothing on the City’s end of the deal and simply allows the developer to finance his end of the agreement. Mayor Bigelow stated that 5 resolutions have been added to the City Council Regular Meeting, 2 to the Redevelopment Agency Meeting, and 1 to the Building Authority Meeting. Wayne Pyle, City Manager, indicated that a resolution for the Opportunity Scholars program has also been added to the Redevelopment Agency agenda. He indicated this a very successful program and is something the City has been proud to provide. Nicole Cottle provided statistics of the program and displayed a video depicting students voicing their appreciation. She indicated that the terms of the agreement are exactly the same as they have been in the past. Councilmember Buhler stated that he strongly supports the program and encouraged that it be shared more strongly with the community. Nicole replied that this will be something that the City can do moving forward. Upon inquiry by Mayor Bigelow, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council Meeting scheduled later this night. PUBLIC HEARINGS SCHEDULED FOR AUGUST 27, 2019 A. ACCEPT PUBLIC INPUT REGARDING APPLICATION SA-2-2019, FILED BY NATALIE NICHOLS, REQUESTING FINAL PLAT APPROVAL FOR THE AFFCU WEST VALLEY 3500 SOUTH SUBDIVISION AMENDED LOCATED AT 3253 WEST 3500 SOUTH Mayor Bigelow informed a public hearing had been advertised for the Regular Council Meeting scheduled August 27, 2019 in order for the City Council to hear and consider public comments regarding application SA-2-2019, filed by Natalie Nichols, requesting Final Plat Approval for the AFFCU West Valley 3500 South Subdivision Amended located at 3253 West 3500 South.  MINUTES OF COUNCIL STUDY MEETING – AUGUST 20, 2019 -3- Proposed Ordinance 19-28 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: ORDINANCE NO. 19-28, APPROVE THE AMENDMENT OF LOTS 1 AND 2 OF THE AFFCU WEST VALLEY 3500 SOUTH SUBDIVISION Steve Lehman, CED, discussed proposed Ordinance 19-28 that would approve the amendment of lots 1 and 2 of the AFFCU West Valley 3500 South Subdivision. Written documentation previously provided to the City Council included information as follows: Anderson Wahlen & Associates, representing America First Federal Credit Union, is requesting an amendment to the AFCU West Valley 3500 South Subdivision. The purpose for the amended plat is to adjust the south property line to create additional space for vehicle parking. The AFCU West Valley 3500 South Subdivision was recorded in May 2018. The subdivision consisted of 2 lots on 4.8 acres. The new AFCU building was completed just a few months ago and is open for business. The Credit Union however, has realized that parking is insufficient for this location. The number of employees parking at this location compared to the original site on 3650 South is greater in number, thus a deficiency with parking at the current location. The amended plat will adjust the common lot line between the two lots. This will provide space for an additional 12 vehicles. The original lot 1 consisted of 1.29 acres. The amended lot 1 will consist of 1.35 acres. Access to the subdivision will continue to be gained from 3500 South and from a shared access with lot 2 at 3200 West. Councilmember Buhler asked if there are any plans for the vacant property. Steve replied no. The City Council will consider Ordinance 19-28 at the Regular Council Meeting scheduled August 27, 2019 at 6:30 P.M. B. ACCEPT PUBLIC INPUT REGARDING APPLICATION SA-3-2019, FILED BY AYOOB ABBASZEDEH, REQUESTING FINAL PLAT MINUTES OF COUNCIL STUDY MEETING – AUGUST 20, 2019 -4- APPROVAL FOR HUNTER HEIGHTS ESTATES SUBDIVISION (AMENDING AND RE-SUBDIVIDING PORTIONS OF LOTS 4 AND 6 AND ALL OF LOT 5 HUNTER HEIGHTS SUBDIVISION) LOCATED AT 5255 WEST 3990 SOUTH Mayor Bigelow informed a public hearing had been advertised for the Regular Council Meeting scheduled August 27, 2019 in order for the City Council to hear and consider public comments regarding application SA-3-2019, filed by Ayoob Abbaszedeh, requesting Final Plat Approval for Hunter Heights Estates Subdivision (amending and re-subdividing portions of lots 4 and 6 and all of lot 5 Hunter Heights Subdivision) located at 5255 West 3990 South. Proposed Ordinance 19-29 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: ORDINANCE NO. 19-29, APPROVE THE AMENDMENT AND RE-SUBDIVISION TO PORTIONS OF LOTS 4 AND 6 AND ALL OF LOT 5 HUNTER HEIGHTS SUBDIVISION Steve Lehman, CED, discussed proposed Ordinance 19-29 that would approve the amendment and re-subdivision to portions of lots 4 and 6 and all of lot 5 Hunter Heights Subdivision. Written documentation previously provided to the City Council included information as follows: Mr. Ayoob Abbaszadeh, is seeking final plat approval to amend and re- subdivide portions of lots 4 & 6 and all of lot 5 Hunter Heights Subdivision. The proposed plat amendment has been submitted to create one new additional building lot. The proposed plat amendment will result in the creation of 2 lots from a larger lot in the Hunter Heights Subdivision. The original subdivision was recorded with the Salt Lake County Recorder’s Office in 1959. Over the years a number of property line adjustments have taken place with a majority of those lots on the south side of 3990 South. The legal description of the current property is the East 11.8 feet of lot 6, all of lot 5 and the West 53.15 feet of lot 4 Hunter Heights Subdivision. Lot 1 is approximately 9,600 square feet and has a frontage of 80 feet. Lot 2 is approximately 9,360 square feet and has a frontage of 78 feet. Both lots exceed the area requirements of the R-1-8 zone. Th existing dwelling on what will become lot 1 will remain and will be sold to a new owner. The  MINUTES OF COUNCIL STUDY MEETING – AUGUST 20, 2019 -5- applicant is doing interior improvements to the existing home at the present time. Street improvements such as curb, gutter, and sidewalk already exist. There is an existing drive approach along the frontage of lot 2. Staff does not know if this approach will work for the new dwelling. If not, the builder of the new home will need to coordinate its relocation with the City Engineering Division. Councilmember Fitisemanu asked if the proposed lots meet requirements in the Code. Steve replied that the Board of Adjustments granted a two foot variance for frontage on one of them. The City Council will consider Ordinance 19-29 at the Regular Council Meeting scheduled August 27, 2019 at 6:30 P.M. C. ACCEPT PUBLIC INPUT REGARDING APPLICATION ZT-5-2019, FILED BY DEV GROUP, REQUESTING A ZONE TEXT CHANGE TO AMEND CRITERIA FOUND IN SECTION 7-5-101 USED TO DETERMINE WHETHER A PROPERTY IS ELIGIBLE TO BE REZONED TO THE RM (MULTIPLE UNIT DWELLING RESIDENTIAL) ZONE Mayor Bigelow informed a public hearing had been advertised for the Regular Council Meeting scheduled August 27, 2019 in order for the City Council to hear and consider public comments regarding application ZT-5-2019, filed by DEV Group, requesting a zone text change to amend criteria found in Section 7-5-101 used to determine whether a property is eligible to be rezoned to the RM (multiple unit dwelling residential) zone. Proposed Ordinance 19-30 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: ORDINANCE NO. 19-30, AMEND SECTION 7-5-101 OF THE WEST VALLEY CITY MUNICIPAL CODE TO AMEND REGULATIONS GOVERNING THE REZONING OF PROPERTY Steve Pastorik, CED, discussed proposed Ordinance 19-30 that would amend section 7-5-101 of the West Valley City Municipal Code to amend regulations governing the rezoning of property. Written documentation previously provided to the City Council included information as follows: MINUTES OF COUNCIL STUDY MEETING – AUGUST 20, 2019 -6- In July of 2015, the City Council passed an ordinance where rezones to the RM zone were prohibited. Prior to this time, there were no restrictions on zone changes to the RM zone other than the minimum lot size of 20,000 square feet. In November of 2015, the City Council amended the ordinance to allow rezone applications to the RM zone under certain conditions. Those conditions are:  For properties without existing Structures which are proposed to be developed, the property must be a minimum of two acres and the Density must not exceed twelve units per acre. For properties with existing Structures proposed to be redeveloped, there is no minimum acreage requirement, but the Density must not exceed twenty units per acre;  The property shall either i) have access and Frontage on a Street with a planned Right-of-way width of at least 80’ (for properties under two acres) or 100’ (for properties two acres or larger) as indicated on the Major Street Plan; or ii) be adjacent to existing multifamily residential Development on two sides; and  A Development Agreement must be proposed with the zone change application that addresses Dwelling Unit sizes, exterior materials, architecture, Landscaping, and project Amenities. The applicant proposes to change the first and second conditions. In summary, the changes would remove the minimum acreage and maximum density provisions (the first condition) for properties within ½ mile of a light rail station and allow ½ mile proximity to a light rail station to meet the second condition. Mayor Bigelow asked how many properties this proposal could potentially impact. Steve replied that staff could research this. Councilmember Buhler clarified that an application would still need to be made for any zone changes. Steve replied yes. Councilmember Buhler noted that the ordinance was changed only 4 years ago and he is concerned about needing to make a change so soon. Steve indicated that a broader question may be for the Council to ask if multi-family should be allowed closer to all Trax stations. He stated that the Planning Commission discussed limiting this text change to the “end of the line” station only (Fairbourne Station) due to the larger transportation hub in the area. Councilmember Nordfelt requested a more detailed map for all Trax stops. Mayor Bigelow recalled an application submitted 5 years ago for higher density near a  MINUTES OF COUNCIL STUDY MEETING – AUGUST 20, 2019 -7- different Trax station where the Council voted no. He stated that he feels a higher density multi-family apartment complex may make sense near City Center but he doesn’t feel as comfortable allowing this change to effect other Trax stations. Councilmember Buhler stated that he doesn’t disagree but does feel some security in that the Council will review all applications. Councilmember Christensen stated he feels a high density project would be a good fit for this property. Councilmember Huynh asked how Chesterfield could potentially be impacted. Steve discussed potential areas of impact. Councilmember Huynh noted that he wouldn’t be supportive of a high density corridor through the north end of the City. Councilmember Nordfelt asked if the General Plan includes TOD in these areas. Steve replied there are general comments but the General Plan calls for business oriented development. The City Council will consider Ordinance 19-30 at the Regular Council Meeting scheduled August 27, 2019 at 6:30 P.M. D. ACCEPT PUBLIC COMMENT REGARDING APPLICATION GPZ-2- 2019, FILED BY DEV GROUP, REQUESTING A GENERAL PLAN CHANGE FROM GENERAL COMMERCIAL TO VERY HIGH DENSITY RESIDENTIAL AND A ZONE CHANGE FROM C-2 (GENERAL COMMERCIAL) TO RM (MULTIPLE UNIT DWELLING RESIDENTIAL) FOR PROPERTY LOCATED AT 2600 WEST 3800 SOUTH Mayor Bigelow informed a public hearing had been advertised for the Regular Council Meeting scheduled August 27, 2019 in order for the City Council to hear and consider public comments regarding application GPZ-2-2019, filed by DEV Group, requesting a General Plan Change from general commercial to very high density residential and a zone change from C-2 (General Commercial) to RM (Multiple Unit Dwelling Residential) for property located at 2600 West 3800 South. Proposed Ordinance 19-31, Ordinance 19-32, and Resolution 19-108 related to the proposal to be considered by the City Council subsequent to the public hearing, were discussed as follows: ACTION: ORDINANCE NO. 19-31, AMEND THE GENERAL PLAN TO SHOW A CHANGE OF LAND USE FROM GENERAL COMMERCIAL TO VERY HIGH DENSITY RESIDENTIAL (OVER 20 UNITS/ACRE) FOR PROPERTY LOCATED AT 2600 WEST 3800 SOUTH ON 3.66 ACRES Steve Pastorik, CED, discussed proposed Ordinance 19-31 that would amend the General Plan to show a change of land use from General Commercial to Very High MINUTES OF COUNCIL STUDY MEETING – AUGUST 20, 2019 -8- Density Residential (over 20 units/acre) for property located at 2600 West 3800 South on 3.66 acres. Written documentation previously provided to the City Council included information as follows: The subject property is currently vacant; however, sometime between 2007 and 2008 a church that was previously on the property was demolished. The applicant is proposing 263 apartment units housed in a single building varying between 3 to 5 stories. The 3-story portion would be to the south where it is closest to the single family homes. The proposed density of the project is 72 units/acre, which is similar to the density of the Residences at Fairbourne Station project. The attached concept plan and application materials from the applicant provide details on and support for on the proposed project. The applicant has also submitted a zone text change application (ZT-5- 2019) to amend the criteria found in Section 7-5-101 used to determine whether a property is eligible to be rezoned to the RM zone. If application ZT-5-2019 is approved as proposed, the subject property for this application would be eligible to be rezoned to the RM zone because it is within a half mile of a light rail station and it is adjacent to a regional shopping center that is adjacent to I-215. If ZT-5-2019 is not approved, the subject property would not be eligible to be rezoned to the RM zone. ACTION: ORDINANCE NO. 19-32, AMEND THE ZONING MAP TO SHOW A CHANGE OF ZONE FOR PROPERTY LOCATED AT 2600 WEST 3800 SOUTH ON 3.66 ACRES FROM C-2 (GENERAL COMMERCIAL) TO RM (MULTIPLE UNIT DWELLING RESIDENTIAL) Steve Pastorik, CED, discussed proposed Ordinance 19-32 that would amend the Zoning Map to show a change of zone for property located at 2600 West 3800 South on 3.66 Acres from C-2 (General Commercial) to RM (Multiple Unit Dwelling Residential). Written documentation previously provided to the City Council included information as follows: The subject property is currently vacant; however, sometime between 2007 and 2008 a church that was previously on the property was demolished. MINUTES OF COUNCIL STUDY MEETING – AUGUST 20, 2019 -9- The applicant is proposing 263 apartment units housed in a single building varying between 3 to 5 stories. The 3-story portion would be to the south where it is closest to the single family homes. The proposed density of the project is 72 units/acre, which is similar to the density of the Residences at Fairbourne Station project. The attached concept plan and application materials from the applicant provide details on and support for on the proposed project. The applicant has also submitted a zone text change application (ZT-5- 2019) to amend the criteria found in Section 7-5-101 used to determine whether a property is eligible to be rezoned to the RM zone. If application ZT-5-2019 is approved as proposed, the subject property for this application would be eligible to be rezoned to the RM zone because it is within a half mile of a light rail station and it is adjacent to a regional shopping center that is adjacent to I-215. If ZT-5-2019 is not approved, the subject property would not be eligible to be rezoned to the RM zone. ACTION: RESOLUTION NO. 19-108, AUTHORIZE THE CITY TO ENTER INTO A DEVELOPMENT AGREEMENT WITH STAY CAPITAL, LLC FOR APPROXIMATELY 3.66 ACRES OF PROPERTY LOCATED AT APPROXIMATELY 2600 WEST 3800 SOUTH Steve Pastorik, CED, discussed proposed Resolution 19-108 that would authorize the City to enter into a Development Agreement with Stay Capital, LLC for approximately 3.66 acres of property located at approximately 2600 West 3800 South. Written documentation previously provided to the City Council included information as follows: An application (GPZ-2-2019) was submitted on 3.66 acres to change the zoning from C-2 (General Commercial) to RM (Multiple Unit Dwelling Residential) and to change the General Plan from General Commercial to Very High Density Residential (over 20 units/acre). The Planning Commission recommended approval of the General Plan/zone change subject to a development agreement. The proposed development agreement addresses the following topics:  Maximum number of units  Minimum unit sizes  Landscaping MINUTES OF COUNCIL STUDY MEETING – AUGUST 20, 2019 -10-  Pedestrian access  Amenities  Interior finishes  Management standards  Architecture Councilmember Buhler clarified that the sidewalk on the east side of the building will go to 3800 West. Steve replied yes. Councilmember Buhler stated that he is concerned about 3800 South and pedestrian access. Steve replied that the Development Agreement will require a park-strip and sidewalk. Councilmember Buhler stated he doesn’t want to see parking issues in Costco, on 3800 South, or in neighboring subdivisions. Steve described access points into the site and traffic circulation. He stated that the applicant was looking at reducing parking or potentially sharing parking with Costco but neither of those options were approved. He stated that the applicant reduced the number of units so they are no longer asking for a parking reduction and parking requirements will be met on-site. Councilmember Buhler asked if the City could require that the applicant not charge for parking. Steve stated that the Development Agreement stipulates that every unit includes 1 parking stall as part of the rent and cannot be charged separately. Mayor Bigelow stated that more cars per unit is standard in today’s society and stated that more parking stalls may be needed. Steve replied that there is no space for additional parking unless the number of units is reduced. He indicated that the proposal meets the exact number of required parking per City Code. Councilmember Buhler stated that parking issues are common in the City and he feels it’s important to eliminate problems before they occur. Councilmember Fitisemanu stated that he would prefer a little less density and units. Councilmember Buhler stated he likes the idea of apartments for this location but is concerned about protecting the surrounding neighborhood. Steve stated that there are bike lanes on the north and south sides of 3800 South which would prohibit on- street parking and any vehicles parking in the mall or Costco parking lots could be towed by the businesses if there becomes an issue. Steve reported results of the traffic study conducted by the applicant. Councilmember Buhler asked if this type of use would generate more trips than a commercial one. Steve replied it would depend on the type of use… retail, restaurant, etc. Councilmember Buhler requested further information. Mayor Bigelow clarified that there is only one parking space per unit. Steve replied that there are additional parking spaces but only one space per unit is included in the cost of rent. Councilmember Huynh asked what type of market is being targeted with these proposed units. He indicated that he wouldn’t want to see this become a  MINUTES OF COUNCIL STUDY MEETING – AUGUST 20, 2019 -11- low-income housing project. Steve replied the Development Agreement doesn’t allow income restrictions but added that he could look into what the market study proposes. Mayor Bigelow stated that he generally supports this application but is concerned about parking. The City Council will consider Ordinance 19-31, Ordinance 19-32, and Resolution 19-108 at the Regular Council Meeting scheduled August 27, 2019 at 6:30 P.M. RESOLUTION 19-109: APPROVE THE PURCHASE OF TWO INTERNATIONAL BOB-TAIL CAB AND CHASSIS FROM RUSH TRUCK CENTER Eric Madsen, Public Works, presented proposed Resolution 19-109 that would approve the purchase of two international Bob-Tail Cab and Chassis from Rush Truck Center. Written documentation previously provided to the City Council included information as follows: The City has selected State contract holder (AV2592) Rush Truck Center to supply the City with two (2) International Bob-Tail H607 Cab & Chassis. Public Works will use these two trucks in operations. The trucks will be upfitted with a dump body and snowplow, at an additional cost of approximately $90,000 each. These two trucks will replace two 2007 Internationals plow/dump trucks 751067 & 751068. Number of Vehicles Type of Vehicle Cost Per Vehicle 2 International H616 Cab & Chassis $92,015.18 TOTAL $184,030.36 Mayor Bigelow asked if this is a routine replacement. Eric replied that these are purchased when needed and as the budget allows. He added that the originals have been refurbished. Councilmember Christensen asked what will happen to the existing trucks. Eric replied that they will be sold and the money will be put back into the Class C Road Funds. The City Council will consider Resolution 19-109 at the Regular Council Meeting scheduled August 27, 2019 at 6:30 P.M. RESOLUTION 19-110: APPROVE THE PURCHASE OF TWO FRONT END LOADERS FROM WHEELER MACHINERY COMPANY Eric Madsen, Public Works, presented proposed Resolution 19-110 that would approve the purchase of two font end loaders from Wheeler Machinery Company.  MINUTES OF COUNCIL STUDY MEETING – AUGUST 20, 2019 -12- Written documentation previously provided to the City Council included information as follows: The City has selected Wheeler Machinery Company to supply the City with two (2) Caterpillar 938 M Front End Loaders. Public Works will utilize these loaders in the Operations division. Wheeler Machinery Company contract (PD2520) has a one-year 300 hour or less buyback option that will pay the City back $173,946.00 per unit totaling $347,892.00. Number of Vehicles Type of Vehicle Cost Per Vehicle 1 938 M Front End Loader $167,063.00 1 938 M Front End Loader w/quick coupler $164,318.00 function TOTAL $331,381.00 The City Council will consider Resolution 19-110 at the Regular Council Meeting scheduled August 27, 2019 at 6:30 P.M. RESOLUTION 19-111: APPROVE THE PURCHASE OF ONE FORD F-150 FROM YOUNG FORD Eric Madsen, Public Works, presented proposed Resolution 19-111 that would approve the purchase of one Ford F-150 from Young Ford. Written documentation previously provided to the City Council included information as follows: The 2017 Ford F-150 animal control truck that is being replaced was involved in an accident 5/21/2019 resulting in a total loss. The City was able to recuperate $29,000.00 from responsible party’s insurance. The animal control box was removed from the crashed truck and will be remounted on the new truck. The City would like to purchase one (1) F-150. Young Ford has the State contract (AV2529) to sell Ford vehicles. The price indicated below is a competitive price and the vehicles meets the City’s needs. Number of Vehicles Type of Vehicle Cost Per Vehicle 1 Ford F-150 TOTAL $31,744.00 Replaced Vehicle Make Model Year Miles  MINUTES OF COUNCIL STUDY MEETING – AUGUST 20, 2019 -13- 1 Ford F-150 2017 2017 The City Council will consider Resolution 19-111 at the Regular Council Meeting scheduled August 27, 2019 at 6:30 P.M. RESOLUTION 19-112: AWARD A CONTRACT TO LYNDON JONES CONSTRUCTION, INC. FOR THE WINTON STREET SIDEWALK PROJECT Russ Willardson, Public Works, presented proposed Resolution 19-112 that would award a contract to Lyndon Jones Construction, Inc. for the Winton Street Sidewalk Project. Written documentation previously provided to the City Council included information as follows: Bids were opened for the project on July 30, 2019. A total of three (3) bids were received. The lowest responsible bidder was Lyndon Jones Construction, Inc. The sidewalk is being built to improve pedestrian safety on Parkway Avenue and on Winton Street. The project will construct a new sidewalk on both streets, along with pedestrian safety improvements crossing the UTA light rail tracks. Lyndon Jones Construction, Inc was the lowest responsible bidder. It is recommended that the project be awarded to Lyndon Jones Construction, Inc. Councilmember Buhler asked if a sidewalk was recently approved in this area. Russ replied that the Council just approved an agreement with UTA to allow for crossing the Trax lines for this project. The City Council will consider Resolution 19-112 at the Regular Council Meeting scheduled August 27, 2019 at 6:30 P.M. CONVENE AS BOARD OF CANVASSERS FOR THE MUNICIPAL PRIMARY ELECTION HELD AUGUST 13, 2019 CONSIDER RESOLUTION 19-113, ACCEPT AND APPROVE THE RESULTS OF THE MUNICIPAL PRIMARY ELECTION HELD AUGUST 13, 2019 AS SHOWN ON THE CANVASS REPORT Nichole Camac, City Recorder, presented proposed Resolution 19-113 that would accept and approve the results of the Municipal Primary Election held August 13, 2019 as shown on the canvass report.  MINUTES OF COUNCIL STUDY MEETING – AUGUST 20, 2019 -14- Written documentation previously provided to the City Council included information as follows: The Mayor and City Council are the legislative body for West Valley City and comprise the Board of Municipal Canvassers pursuant to Utah Code §20A-4- 301(2). The Code requires that the Board of Municipal Canvassers shall meet to canvass the returns of the Municipal Primary Election no sooner than seven days and no later than 14 days after the election. The City Council will consider Resolution 19-113 at the Regular Council Meeting scheduled August 27, 2019 at 6:30 P.M. CONSENT AGENDA SCHEDULED FOR AUGUST 27, 2019 A. RESOLUTION 19-114: AUTHORIZE THE CITY TO ACCEPT A PUBLIC SIDEWALK, LIGHTING, AND UTILITY EASEMENT FROM WASATCH CLEAN ENERGY, LLC FOR PROPERTY LOCATED AT APPROXIMATELY 2265 SOUTH 5650 WEST Mayor Bigelow discussed proposed Resolution 19-114 that would authorize the City to accept a Public Sidewalk, Lighting, and Utility Easement from Wasatch Clean Energy, LLC for property located at approximately 2265 South 5650 West. Written documentation previously provided to the City Council included information as follows: Accept a Public Sidewalk, Lighting and Utility Easement from Wasatch Clean Energy, LLC, a Utah limited liability company, across property located at 2265 South 5650 West. This easement is for the proposed Wasatch Fleet Building. This project lies within the boundaries of the 5600 West Overlay Zone which requires a wider sidewalk, landscaping and lighting along 5600 West. The back of this property faces 5600 West. As portions of the required sidewalk and lighting will fall outside of the existing public right-of-way, a Public Sidewalk, Lighting and Utility Easement was required as a condition of approval for this project. Upon inquiry, there were no further questions or concerns expressed by members of the City Council. The City Council will consider Resolution 19-114 at the Regular Council Meeting scheduled August 27, 2019, at 6:30 P.M.  MINUTES OF COUNCIL STUDY MEETING – AUGUST 20, 2019 -15- COMMUNICATIONS A. SOCIAL WORKER CONTRACT UPDATE Ammon Fox, Police Department, presented a PowerPoint Presentation summarized as follows: - Crisis Intervention o Assisted on 173 police cases  71 assigned cases  These would have been sent to a Detective. None had criminal elements, all were crisis related.  40 Homeless Outreach Contacts - T.L.-Threats Case o Overview  CIT was notified within an hour of occurrence  LCSW contacted JVW ER for disposition and request to hold  Next morning: further investigation revealed the extent of the threat  LCSW established open communication with treatment, enabling us to provide them with real-time information o Investigation  Conducted interview with ex-girlfriend, both an investigative interview and an LCSW interview  Discovered T.L. had a mentally unstable background and the girlfriend’s safety was at serious risk  Warrant executed  Loaded handgun found in the vehicle he drove to the clinic  Ammunition found at the apartment  T.L. ultimately was charged with threats of violence and obstruction of justice o Conclusion  LCSW involvement in this case resulted in:  T.L was held at the ER longer due to safety concerns and ensuring a psychiatric admission, after LCSW consulted with ER Crisis Worker  T.L. was placed on a White Sheet (petition for Civil Commitment) and ultimately placed on a 30 day civil commitment for mental illness  Due to T.L. being placed on a 30 day civil commitment, that information is passed on to MINUTES OF COUNCIL STUDY MEETING – AUGUST 20, 2019 -16- BCI resulting in T.L. being criminally restricted from possessing weapons  Civil commitment resulted in an extended inpatient stay which enabled the ex-girlfriend to establish a safety plan and get a protective order - K.F- Caregiver Needing Assistance Navigating the Mental Health System o K.F. has been struggling with dementia and required around the clock care from family; however she had been refusing care and denied the family access to the home o APS – the case did not meet their threshold to act due to K.F. having access to a care structure o At the family’s request, police conducted a welfare check as they saw this as their only option to ensure K.F.’s well being; LCSW joined police on scene o The living conditions were deplorable and K.F. was found to be declining mentally; she was ultimately Pink Sheeted by LCSW o LCSW worked with the hospital to have her admitted to an inpatient geriatric psych unit o LCSW helped the family navigate resources which ultimately lead to them gaining legal guardianship of K.F. o LCSW worked with the family and the hospital to have K.F. placed in a long-term memory care facility o End result: police are no longer being relied upon for intervention - Missing at Risk Cases o A typical Missing at Risk case requires a large scale response utilizing many resources o A recent Missing at Risk case took:  2 hours to resolve  17.5 man hours (due to the major response, much on OT)  A typical major response would necessitate 10 -15 officers - 2 Missing Person’s Cases o In both cases, the LCSW was contacted for assistance just prior to a major response and media blitz o In the first case the case was resolved with 5 man hours o The second case was resolved with 15 man hours o LCSW located each subject in different inpatient psych facilities outside of an ER which is typically checked by police and dispatch.  MINUTES OF COUNCIL STUDY MEETING – AUGUST 20, 2019 -17- o LCSW total time on each case: 30 minutes and the cases were resolved - Officer Wellness o Officer in crisis o LCSW was contacted to be a part of the Crisis Response o Under the circumstances the officer would have been required to be Pink Sheeted to an Emergency facility by his/her peers o The LCSW was able to do an onsite evaluation alleviating the need to involuntarily commit the officer o The LCSW was able to act as a neutral 3rd party in satisfying the Utah legal requirements while the officers were able to act as peer support - Conclusion o We are still learning ways we can positively apply the LCSW to police work for better results and efficiency Councilmember Buhler asked if the Police Department could utilize more Social Workers to improve the daily productivity and function of the Police Officers. Sergeant Fox replied that more could be utilized and appreciated in many different ways. Councilmember Fitisemanu stated he would be in favor of supporting another Social Worker if this was proposed and added that this is a great and beneficial program. B. COUNCIL CALENDAR Mayor Bigelow referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS None B. COUNCIL REPORTS COUNCILMEMBER CHRISTENSEN- WESTERN GROWTH Councilmember Christensen stated Western Growth discussed Mountain View Corridor and its relation to BRT on 5600 West. He stated that what’s under construction now will be completed by 2022.  MINUTES OF COUNCIL STUDY MEETING – AUGUST 20, 2019 -18- MOTION FOR CLOSED SESSION Councilmember Christensen moved to adjourn and reconvene in a Closed Session for discussion of pending litigation. Councilmember Fitisemanu seconded the motion. A voice vote was taken and all members voted in favor of the motion. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY AUGUST 20, 2019 WAS ADJOURNED AT 6:10 PM BY MAYOR BIGELOW. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, August 20, 2019. _______________________________ Nichole Camac, CMC City Recorder THE WEST VALLEY CITY COUNCIL RECONVENED IN CLOSED SESSION ON TUESDAY, AUGUST 20, 2019 AT 6:12 P.M., IN THE MULTI-PURPOSE ROOM, WEST VALLEY CITY HALL, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER BY MAYOR BIGELOW. THE FOLLOWING MEMBERS WERE PRESENT: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Steve Buhler, Councilmember District 2 Jake Fitisemanu, Councilmember District 4 ABSENT: Karen Lang, Councilmember District 3  MINUTES OF COUNCIL STUDY MEETING – AUGUST 20, 2019 -19- STAFF PRESENT: Wayne Pyle, City Manager Nichole Camac, City Recorder Paul Isaac, Assistant City Manager/ HR Director Nicole Cottle, Assistant City Manager/General Counsel/ CED Director Eric Bunderson, City Attorney Colleen Jacobs, Police Chief The City Council met in Closed Session and discussed pending litigation. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY CITY COUNCIL, THE CLOSED SESSION OF AUGUST 20, 2019 WAS ADJOURNED AT 6:25 P.M. BY MAYOR BIGELOW. __________________________________ Nichole Camac – City Recorder