City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – AUGUST 27, 2019 -1- THE WEST VALLEY CITY COUNCIL MET IN STUDY SESSION ON TUESDAY, AUGUST 27, 2019, AT 4:30 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR BIGELOW. THE FOLLOWING MEMBERS WERE PRESENT: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 STAFF PRESENT: Paul Isaac, Acting City Manager Nichole Camac, City Recorder Nicole Cottle, Assistant City Manager/General Counsel/ CED Director Eric Bunderson, City Attorney Scott Buchanan, Acting Police Chief John Evans, Fire Chief Jim Welch, Finance Director Layne Morris, CPD Director Dan Johnson, Acting Public Works Director Nancy Day, Parks and Recreation Director Sam Johnson, Strategic Communications Director Jake Arslanian, Public Works Department Steve Lehman, CED Steve Pastorik, CED Ken Cushing, IT Andrew Wallentine, Administration APPROVAL OF MINUTES OF STUDY MEETING HELD AUGUST 20, 2019 The Council considered the Minutes of the Study Meeting held August 20, 2019. There were no changes, corrections or deletions. Councilmember Christensen moved to approve the Minutes of the Study Meeting held August 20, 2019. Councilmember Nordfelt seconded the motion.  MINUTES OF COUNCIL STUDY MEETING – AUGUST 27, 2019 -2- A voice vote was taken and all members voted in favor of the motion. REVIEW AGENDAS FOR REGULAR CITY COUNCIL MEETING OF AUGUST 27, 2019 Upon inquiry by Mayor Bigelow, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council Meeting scheduled later this night. AWARDS, CEREMONIES, AND PROCLAMATIONS SCHEDULED SEPTEMBER 3, 2019 A. RECOGNITION OF MAXTEC BY CONGRESSMAN MCADAMS FOR PRESIDENTIAL "E" AWARD Mayor Bigelow explained that the Congressman McAdams will attend the City Council Meeting scheduled for September 3, 2019 to present Maxtec with the Presidential “E” Award. He explained that the President’s “E” award recognizes persons, firms, or organizations who contribute to increasing U.S. exports. The award’s history stretches back to WWII when “E” pennant flags were flown by businesses who played important production roles during the war. President Kennedy brought back the “E” symbol to recognize those businesses who were contributing significantly to the nation’s exports. B. EMPLOYEE OF THE MONTH AWARD, SEPTEMBER 2019- ALEXA BATY, POLICE DEPARTMENT Mayor Bigelow offered to read the nomination of Alexa Baty, Police Department, to receive Employee of the Month Award for September 2019. The award reads as follows: On October 22, 2018, Alexa was assigned a late report sex offense that started off with one victim. Throughout her investigation she was able to identify, contact, and interview several other victims located throughout the State and Country who had been dealing with the trauma caused by this individual. Ultimately, Alexa was able to charge the suspect with multiple felonies that had gone unpunished for over 30 years and she was able to finally bring justice for the victims. Alexa’s hard, diligent work in this case is a shining example of what can be accomplished by dedicated professionals and her contribution to the residents of West Valley City is greatly appreciated. PUBLIC HEARINGS SCHEDULED FOR SEPTEMBER 3, 2019  MINUTES OF COUNCIL STUDY MEETING – AUGUST 27, 2019 -3- A. ACCEPT PUBLIC INPUT REGARDING APPLICATION SA-4-2019, FILED BY STEVE LAYTON, REQUESTING FINAL PLAT APPROVAL FOR THE 201 COMMERCE CENTER SUBDIVISION NO. 4 (AMENDING PARCEL B 201 COMMERCE CENTER SUBDIVISION NO. 2) FOR PROPERTY LOCATED AT 2300 SOUTH COMMERCE CENTER DRIVE Mayor Bigelow informed a public hearing had been advertised for the Regular Council Meeting scheduled September 3, 2019, in order for the City Council to hear and consider public comments regarding application SA-4-2019, filed by Steve Layton, requesting Final Plat Approval for the 201 Commerce Center Subdivision No. 4 (Amending Parcel B 201 Commerce Center Subdivision No. 2) for property located at 2300 South Commerce Center Drive. Proposed Ordinance 19-33 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: ORDINANCE NO. 19-33, APPROVE THE AMENDMENT OF PARCEL B 201 COMMERCE CENTER SUBDIVISION NO. 2 Steve Lehman, CED, discussed proposed Ordinance 19-33 that would approve the amendment of Parcel B 201 Commerce Center Subdivision No. 2. Written documentation previously provided to the City Council included information as follows: Steve Layton, representing DLM Development, is requesting final plat approval for the 201 Commerce Center Subdivision No. 4. This application will amend Parcel B of the 201 Commerce Center Subdivision No. 2 recorded in April 2013. The subject property is presently vacant and is located in the manufacturing zone. The proposed amended subdivision is being requested in order to divide the existing parcel into 1 lot with a remainder parcel. Lot 1 will be approximately 12 acres with the remainder parcel comprising approximately 33 acres. Access to the subdivision will be gained from Commerce Center Drive and from a new right-of-way having a coordinate of 2250 South. The street name for the new road is being coordinated with the County at this time. Commerce Center Drive provides connections with Links Drive to the south and with the 201 frontage road to the north. Councilmember Huynh asked how many floors are proposed in the new building.  MINUTES OF COUNCIL STUDY MEETING – AUGUST 27, 2019 -4- Steve replied that there will be multiple floors and indicated that the building will be similar to others in the area. The City Council will consider Ordinance 19-33 at the Regular Council Meeting scheduled September 3, 2019 at 6:30 P.M. B. ACCEPT PUBLIC INPUT REGARDING APPLICATION SA-5-2019, FILED BY BART WARNER, REQUESTING FINAL PLAT APPROVAL FOR THE WEST VALLEY TRUCK CENTER SUBDIVISION LOTS 13 AND 17A AMENDED LOCATED AT 5396 WEST 2400 SOUTH Mayor Bigelow informed a public hearing had been advertised for the Regular Council Meeting scheduled September 3, 2019, in order for the City Council to hear and consider public comments regarding application SA-5-2019, filed by Bart Warner, requesting Final Plat Approval for the West Valley Truck Center Subdivision Lots 13 and 17A Amended located at 5396 West 2400 South. Proposed Ordinance 19-34 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: ORDINANCE NO. 19-34, APPROVE THE AMENDMENT OF LOTS 13 AND 17A OF THE WEST VALLEY TRUCK CENTER SUBDIVISION Steve Lehman, CED, discussed proposed Ordinance 19-34 that would approve the amendment of Lots 13 and 17A of the West Valley Truck Center Subdivision. Written documentation previously provided to the City Council included information as follows: Bart Warner, representing TruckPro L.C., is requesting a plat amendment for lots 13 and 17A in the West Valley Truck Center Subdivision. The proposed subdivision is intended to adjust the mutual property line separating these lots. The amended subdivision plat will also modify the location of an existing public utility easement within these lots. The West Valley Truck Center Subdivision was recorded in 1998. The subdivision has been a great asset to the City and to businesses in the trucking industry. Lots platted in the original subdivision were to accommodate a variety of uses associated with the trucking industry. Although many of the original lots remain as platted, a few modifications have taken place over the years to accommodate changes within the subdivision and the trucking industry.  MINUTES OF COUNCIL STUDY MEETING – AUGUST 27, 2019 -5- The proposed change to lots 13 and 17A is relatively simple. The mutual property line separating these lots, along with the existing public utility easement, will move approximately 70 feet to the north. Lot 13 will decrease in size, but will maintain approximately 3.7 acres, while lot 17A will increase in size and will maintain just over 7 acres. The future business locating on lot 17A and currently under construction, has asked TruckPro for this modification. The increased lot size will provide for a better overall site design. The new lot 13A will continue to be used for overflow trailer parking for TruckPro. The existing public utility easement will be vacated and will be relocated along with the new property line. The City Council will consider Ordinance 19-34 at the Regular Council Meeting scheduled September 3, 2019 at 6:30 P.M. C. ACCEPT PUBLIC INPUT REGARDING APPLICATION ZT-9-2019, FILED BY BROOKS ARNELL, REQUESTING A ZONE TEXT CHANGE TO ALLOW FAST FOOD ESTABLISHMENTS WITH DRIVE-UP WINDOWS WITHIN THE DECKER LAKE STATION OVERLAY ZONE UNDER CERTAIN CONDITIONS Mayor Bigelow informed a public hearing had been advertised for the Regular Council Meeting scheduled September 3, 2019, in order for the City Council to hear and consider public comments regarding application ZT-9-2019, filed by Brooks Arnell, requesting a Zone Text Change to allow fast food establishments with drive-up windows within the Decker Lake Station Overlay Zone under certain conditions. Proposed Ordinance 19-35 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: ORDINANCE NO. 19-35, AMEND SECTIONS 7-6-301, 7-14-103, AND 7-14-404 OF THE WEST VALLEY CITY MUNICIPAL CODE TO AMEND REGULATIONS GOVERNING FAST FOOD RESTAURANTS IN CERTAIN AREAS WITHIN THE CITY Steve Pastorik, CED, discussed proposed Ordinance 19-35 that would amend Sections 7-6-301, 7-14-103, and 7-14-404 of the West Valley City Municipal Code to amend regulations governing fast food restaurants in certain areas within the City. Written documentation previously provided to the City Council included MINUTES OF COUNCIL STUDY MEETING – AUGUST 27, 2019 -6- information as follows: Brooks Arnell with Arnell West is requesting a zone text change to allow fast food establishments with drive-up windows within the Decker Lake Station Overlay Zone under certain conditions. The proposed conditions are:  The view of the drive-through area from the Street shall be minimized through landscaping, berming and/or other screening.  The drive-up window shall be placed on the side or rear of the building.  The drive-up window shall comply with the drive-through windows standards in Section 7-11-315. The applicant’s justification for the requested change is: “The area has changed from an “entertainment district” to a more conventional commercial/business district. Hale Center Theatre, Carmike Cinemas and Wise Guys Comedy Club have all left the area. New ideas and concepts might help modernize and bring additional interest to the area. West Valley City has already opened the door for this change by allowing Beans and Brew a drive-up window. It would be fair to extend this option to other property owners in the overlay zone.” The Decker Lake Station Overlay Zone, formerly called the Commercial Overlay Zone, was first adopted in 1996 when the area around the Maverik Center was beginning to develop. While this overlay zone has been amended several times since 1996, the prohibition on fast food establishments with drive-up windows has been in place since 1996. If approved, this change would apply to all property within the Decker Lake Station Overlay Zone. However, the parcels that would most likely be impacted by this change would be the vacant parcel just north of the Arnell West building, the former Chili’s building that is currently up for sale, and the vacant property on the northwest corner of Decker Lake Drive and 3100 South. Councilmember Buhler asked if this ordinance would allow a business to have a drive-up window and no interior seating. Steve replied yes. Councilmember Buhler stated that he isn’t comfortable with the proposal because he feels this area should be preserved for sit down restaurants due to its proximity to the Maverik Center and Harmon Hall. Upon inquiry by Councilmember Christensen, Steve explained  MINUTES OF COUNCIL STUDY MEETING – AUGUST 27, 2019 -7- how the 5600 West Overlay addresses drive-up windows. Councilmember Nordfelt noted that Beans and Brews, located in the Decker Lake Overlay Zone, has a drive- up window. Steve replied that this drive-up window was granted in error. Councilmember Huynh stated that he is comfortable with a mix of sit-down and fast food restaurants in the area but noted that he would be concerned about fast food restaurants being constructed on vacant parcels. Councilmember Nordfelt stated that he isn’t prepared to move away from the vision that was originally planned for the area. Councilmember Christensen agreed and added that the Harmon Hall, as it continues to evolve, will provide a need for more sit-down restaurants. Mayor Bigelow stated that this is a unique area and he feels there is value in keeping it as it is. He indicated that there are a lot of other places where businesses can have drive-up windows. Councilmember Fitisemanu agreed and stated that the City doesn’t know what the vacant land will develop into at this time. The City Council will consider Ordinance 19-35 at the Regular Council Meeting scheduled September 3, 2019 at 6:30 P.M. RESOLUTION 19-115: APPROVE THE PURCHASE OF AUDIOVISUAL EQUIPMENT FROM TECHNOLOGY PROVIDERS, INC. FOR USE AT THE UTAH CULTURAL CELEBRATION CENTER Andrew Wallentine, UCCC, presented proposed Resolution 19-115 that would approve the purchase of audiovisual equipment from Technology Providers, Inc. for use at the Utah Cultural Celebration Center. Written documentation previously provided to the City Council included information as follows: With the increased use of the Utah Cultural Celebration Center, and it having not had a major Audio/Visual update in the original areas of the facility, the current equipment is outdated and worn out. These areas are still being used frequently but the technology is dated and does not interface with the new A/V that was installed when the basement was finished. In an effort to update the technology and match the system that is currently being used, we have secured a state contract bid from Technology Providers, Inc. This system will match the existing system that is used in the facility and allow us to maximize use of the facility. Mayor Bigelow asked what rooms will be upgraded. Andrew replied that the majority of the rooms on the main floor will be updated and the system will be very similar to what exists in the basement. Councilmember Christensen stated that demolition is listed in the quote and asked what this pertains to. Andrew replied that this relates to the removal of the old system. Mayor Bigelow discussed various concerts and the need for temporary employees. Andrew replied that the City is looking at utilizing temporary employees for  MINUTES OF COUNCIL STUDY MEETING – AUGUST 27, 2019 -8- larger events. He discussed potential concert ideas for the Cultural Center and the Harmon Hall. Councilmember Buhler asked who provides the sound engineering. Andrew replied that there is a 3rd party company that provides services and added that individual groups can bring in their own engineers as well. The City Council will consider Resolution 19-115 at the Regular Council Meeting scheduled September 3, 2019 at 6:30 P.M. PROPERTY OWNER COMMENT OPPORTUNITY ON PROPOSED TAKING ACTION: RESOLUTION 19-116, AUTHORIZE THE CITY TO ACQUIRE, BY NEGOTIATION OR CONDEMNATION, ALL PROPERTY INTERESTS FROM THE AUDIE G. LEVENTHAL IRREVOCABLE TRUST FOR PROPERTY LOCATED AT APPROXIMATELY 2940 WEST 3650 SOUTH IN WEST VALLEY CITY, PARCEL NUMBERS 15-33-128-044, 15-33-128-015 AND 15-33-128-035 Mayor Bigelow stated that this item will be postponed for a couple of weeks. He indicated that there were some notification legalities that need to be worked through. Written documentation previously provided to the City Council included information as follows: The City has attempted to negotiate the purchase of the property owned by Leventhal because the Property currently owned by Leventhal is needed to complete and extend Promenade Park. As discussed below, negotiations thus far have failed and, therefore, condemnation may be necessary to complete the acquisition. The City has attempted to negotiate the purchase of property from Leventhal for several years. It appears the City and Leventhal may reach an impasse. The City will continue to negotiate until the last possible day, but this resolution will be necessary if there is no agreement. This item has been postponed to a later date. COMMUNICATIONS A. WESTFEST PRESENTATION Nancy Day, Parks and Recreation Director, presented a PowerPoint presentation summarized as follows: - Marketing o Social Media o Website MINUTES OF COUNCIL STUDY MEETING – AUGUST 27, 2019 -9- - Fireworks o Shortened Length o Same quantity - Carnival o Positive feedback o Advertise buddy pass night - City Support o Police o Fire o Parks & Recreation o Public Relations o Other Departments - Entertainment o Variety Bands o Dance Groups o Magician o Scales & Tails o Elimination of “This is Your Band” - Parade o 38 Entries o Registration/Check-in o Advertising o Positive Feedback o Thank You to City Participation - Vendors o CRAFT & BUSINESS VENDORS  Formal Booths  Informal Booths for Home Crafters  Booth Location  Variety o FOOD VENDORS  Booths  Food Trucks  Variety - Events o 5K/10K Family Fun Run o Movie in the Park o Dutch Oven Cook-off o Family Fitness Challenge o Pie Eating Contest o Skateboard Competition MINUTES OF COUNCIL STUDY MEETING – AUGUST 27, 2019 -10- o K9 Demonstration o Fire Demonstration o Great Treasure Hunt (new in 2019) o Hot Dot Eating Contest (new in 2019) o Chick-fil-A Nugget Toss (new in 2019) o New for 2020- Celebration of West Valley City’s 40th Birthday - Survey Results o Overall results good o Vendors: Offer online registration and payment o More variety - Improvement Ideas o Seek Committee Members o Increase Advertising o Improve Communications with City, Vendors, etc. o Improve Communications with Public (phone, email) o Seek Additional Sponsorships o Establish Emergency Action Plan o Evaluate Layout / Carnival Entrance Councilmember Buhler asked how many stages were provided at the festival. Nancy replied that there were 2 stages, including the Show Mobile. Councilmember Buhler asked who engineers the sound for performances. Nancy replied that a 3rd party company provides this service. Councilmember Lang asked if there is a charge to participate in the parade. Nancy replied there is for businesses unless there is an in-kind donation and political candidates as well. Mayor Bigelow encouraged the City to look at a yard decoration contest of some type for future WestFest activities. Mayor Bigelow stated that he would like to see an activity at the 2020 festival that centers around 40-year-old residents in honor of the City’s 40th birthday. Mayor Bigelow asked how the new events went. Nancy replied that they seemed to go well and added that the City hopes to continue them in the future. Councilmember Christensen asked what revenue the City acquired. Nancy replied around $10,000 and added that this is a net gain. Mayor Bigelow asked if the layout seemed to work with the proximity of the stage and the vendors. Nancy replied yes. Mayor Bigelow asked how WestFest compares to events such as Taylorsville Dayz. Nancy detailed the differences and discussed religious group contributions and participation. Mayor Bigelow stated that he would like to see various cultural groups in the City become more involved. Mayor Bigelow and the City Council discussed employee involvement, volunteers, the scheduling of WestFest, etc. Mayor Bigelow asked if the same company who provides the carnival services will be used again next year. Nancy replied yes and added that there is one more year on their contract. She indicated that they have had a lot of success at WestFest.  MINUTES OF COUNCIL STUDY MEETING – AUGUST 27, 2019 -11- B. COUNCIL CALENDAR Mayor Bigelow referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Councilmember Christensen stated that there are Meet the Candidate events scheduled at various Senior Centers throughout the County. Councilmember Buhler stated that ChamberWest is planning an event and asked if the City is providing a venue. Paul and Nichole replied that they were unaware of this. Mayor Bigelow stated that if there were an event, it would be important to ensure all candidates can attend. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Council Suggestions Mayor Bigelow stated that he often has residents come to Meet the Mayor who have various concerns and complaints involving the City. He indicated that there are often two sides to every story and he finds it helpful to get background information on cases. Nichole Camac, City Recorder, stated that there is a proclamation request for “No West Valley Child Goes Hungry”. Mayor Bigelow stated he met with a representative from USANA who is working with the charitable group to provide backpacks filled with supplies to ensure children have food over the weekend and throughout the week. He indicated that USANA is local to West Valley City and intends to set up offices for the organization and will help fund students in the Granite School District. Councilmember Christensen stated that he feels this is a great project. The Council agreed to proceed with the Proclamation. B. COUNCIL REPORTS COUNCILMEMBER BUHLER- NATIONAL NIGHT OUT, HARMON HALL, APA, CLEAN AND BEAUTIFUL AWARDS Councilmember Buhler stated he attended a couple more Neighborhood Night Out events and thanked staff for their efforts. He stated that he saw a video posted on social media that detailed the block parties and was appreciative of that. Councilmember Buhler stated that he attended an event at Harmon Hall which was great to see. He indicated that he opened up the Lights on After School program for American Preparatory Academy and was glad to see many students signing up for activities. Councilmember Buhler noted that he attended the Clean and Beautiful  MINUTES OF COUNCIL STUDY MEETING – AUGUST 27, 2019 -12- award ceremony and stated he feels its an important mission of the City to encourage residents to maintain clean and beautiful yards. COUNCILMEMBER CHRISTENSEN- CLEAN AND BEAUTIFUL AWARDS, NATIONAL NIGHT OUT Councilmember Christensen stated that he also attended the Clean and Beautiful Awards ceremony and noted that it was a great event with many worthy recipients. He indicated that he attended a Neighborhood Night Out Event that had close to 500 residents in attendance. COUNCILMEMBER FITISEMANU- WATERING Councilmember Fitisemanu stated he has had multiple inquiries about appropriate times for watering. Paul stated City does have any regulations but noted that Granger Hunter and other water districts likely do. KAREN LANG- WASATCH FRONT REGIONAL COUNCIL, CLEAN AND BEAUTIFUL AWARDS Councilmember Lang stated that she attended several Wasatch Front Regional Council Meetings over the course of several days. She indicated that they will be sending staff information regarding funding opportunities for road widening, road refinishing, trail systems, etc. Councilmember Lang stated that she knows of 9 people interested in joining the Clean and Beautiful Committee. MAYOR BIGELOW- FREEDOM AWARD Mayor Bigelow stated that he attended a reception in Washington DC to honor the City being a recipient of the Freedom Award. He noted it was a great event. Nancy Day, Parks and Recreation, agreed and added that this is a very significant honor for the City. She stated that there are not many recipients and it is the highest award the City can receive from the Department of Defense. Nancy indicated that the City will be listed as recipient in the Pentagon for the next 12 months. She detailed the upcoming community reception which will be held at 5:30 PM on September 17, 2019. MOTION TO ADJOURN Upon motion by Councilmember Huynh all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY AUGUST 27, 2019 WAS ADJOURNED AT 5:50 PM BY MAYOR BIGELOW.  MINUTES OF COUNCIL STUDY MEETING – AUGUST 27, 2019 -13- I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, August 27, 2019. _______________________________ Nichole Camac, CMC City Recorder