City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – JUNE 16, 2020 -1- THE WEST VALLEY CITY COUNCIL MET IN ELECTRONIC STUDY SESSION ON TUESDAY, JUNE 16, 2020 AT 4:30 P.M. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR BIGELOW. THE MEETING WAS HELD ELECTRONICALLY VIA ZOOM. THE FOLLOWING MEMBERS WERE PRESENT ELECTRONICALLY: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 (arrived as noted) Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 STAFF PRESENT ELECTRONICALLY: Wayne T Pyle, City Manager Nichole Camac, City Recorder Paul Isaac, Assistant City Manager/ HR Director Nicole Cottle, Assistant City Manager/General Counsel/ CED Director Eric Bunderson, City Attorney Colleen Jacobs, Police Chief John Evans, Fire Chief Jim Welch, Finance Director Layne Morris, CPD Director Russ Willardson, Public Works Director Nancy Day, Parks and Recreation Director Sam Johnson, Strategic Communications Director APPROVAL OF MINUTES OF STUDY MEETING HELD JUNE 9, 2020 The Council considered the Minutes of the Study Meeting held June 9, 2020. There were no changes, corrections or deletions. Councilmember Buhler moved to approve the Minutes of the Study Meeting held June 9, 2020. Councilmember Nordfelt seconded the motion.  MINUTES OF COUNCIL STUDY MEETING – JUNE 16, 2020 -2- A voice vote was taken and all members voted in favor of the motion. REVIEW AGENDA FOR REGULAR CITY COUNCIL AND SPECIAL REDEVELOPMENT AGENCY AND HOUSING AUTHORITY MEETINGS OF JUNE 16, 2020 Wayne Pyle, City Manager, indicated that new items had been added to the Redevelopment Agency and Housing Authority Meetings scheduled later this evening. He noted that the project had already been approved by both boards in February and the resolutions scheduled tonight would shift funding from the Housing Authority to the Redevelopment Agency. Upon inquiry by Mayor Bigelow, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council and Special Redevelopment Agency and Housing Authority Meetings scheduled later this night. RESOLUTION 20-26: AUTHORIZE WEST VALLEY CITY TO APPROVE THE AMENDED SALT LAKE METROPOLITAN NARCOTICS TASK FORCE AGREEMENT Colleen Jacobs, Police Chief, presented proposed Resolution 20-26 that would authorize West Valley City to approve the amended Salt Lake Metropolitan Narcotics Task Force Agreement. Written documentation previously provided to the City Council included information as follows: In an effort to coordinate local law enforcement resources in the investigation of drug traffickers and their associated organizations and networks, law enforcement agencies of the greater Salt Lake Valley, State and Federal agencies have united efforts and resources to form the Salt Lake Metro Narcotics Task Force. The West Valley City Police Department has been an active participant in this taskforce since its inception. The amendments make several technical changes to the board executive board, asset forfeiture, and several other minor changes. The West Valley City Police Department has been an active participant and leader of this task force since its inception. This task force initiates and investigates major drug related crimes, including DTOs (Drug Trafficking Organizations), money laundering, and cases that requiring personnel or financial resources above what a local agency can supply. The City Council will consider Resolution 20-26 at the Regular Council Meeting scheduled June 23, 2020 at 6:30 P.M.  MINUTES OF COUNCIL STUDY MEETING – JUNE 16, 2020 -3- RESOLUTION 20-80: APPROVE THE PURCHASE OF AN EOD SUIT FROM MED-ENG LLC John Evans, Fire Chief, presented proposed Resolution 20-80 that would approve the purchase of an EOD Suit from Med-Eng LLC. Written documentation previously provided to the City Council included information as follows: The EOD suit which we are purchasing is replacing one of the suits which our team currently utilizes. The suits have a shelf life and at end of life they are determined to not be safe to go down range and disrupt or take care of explosive items. With this purchase we will be able to maintain two suits for the team. This minimum is also required to keep the certification of the EOD unit for West Valley City. With this purchase our team will have two new suits, keeping the EOD unit in compliance and providing the needed safety to the technicians. Mayor Bigelow asked what it means for the suit to expire. Chief Evans indicated that the fibers or material expire and are no longer safe for responders to use. Mayor Bigelow noted this would cause a safety concern to the users and a liability for the City. Chief Evans noted that this would also affect accreditation and is reviewed by the FBI and other agencies. Councilmember Buhler asked what is done with the old suits. Chief Evans replied that he believes they are disposed of but that some are used for training (trying the suits on). The City Council will consider Resolution 20-80 at the Regular Council Meeting scheduled June 23, 2020 at 6:30 P.M. RESOLUTION 20-81: AUTHORIZE THE ACCEPTANCE OF A PROPOSAL BY KEDDINGTON AND CHRISTENSEN, CERTIFIED PUBLIC ACCOUNTANTS, LLC TO PROVIDE AUDITING SERVICES TO WEST VALLEY CITY FOR THE FISCAL YEAR ENDING JUNE 30, 2020 Jim Welch, Finance Director, presented proposed Resolution 20-81 that would authorize the acceptance of a proposal by Keddington and Christensen, Certified Public Accountants, LLC to provide auditing services to West Valley City for the fiscal year ending June 30, 2020. Written documentation previously provided to the City Council included information as follows: West Valley City is required by law to engage an independent audit firm to audit the City’s financial operations. Keddington & Christensen auditors have  MINUTES OF COUNCIL STUDY MEETING – JUNE 16, 2020 -4- demonstrated experience and proficiency in municipal audits and knowledge of City operations. This audit will be conducted in accordance with auditing standards generally accepted in the United States of America: the standards for financial audits contained in the Government Auditing Standards, issued by the Comptroller General of the United States. Keddington & Christensen, Certified Public Accountants, LLC. has provided audit services for the City in the past and has the technical expertise to evaluate and review all aspects of the City’s complex operations. Councilmember Lang asked if the City has to send out an RFP for this service. Jim replied no but noted that the whoever the City selects must be certified by the State Auditor. He added that this is considered to be a professional service and the City can make the assessment of who to select. The City Council will consider Resolution 20-81 at the Regular Council Meeting scheduled June 23, 2020 at 6:30 P.M. RESOLUTION 20-82: AUTHORIZE THE EXECUTION OF AN INTERLOCAL COOPERATION AGREEMENT BETWEEN WEST VALLEY CITY AND SALT LAKE COUNTY FOR FUNDS FOR THE HARMAN RECREATION CENTER Nancy Day, Parks and Recreation, presented proposed Resolution 20-82 that would authorize the execution of an Interlocal Cooperation Agreement between West Valley City and Salt Lake County for Funds for the Harman Recreation Center. Written documentation previously provided to the City Council included information as follows: West Valley City has worked in conjunction with Salt Lake County for many years in regard to meal and transportation services for the Harman Senior Recreation Center. This is a benefit for West Valley City residents ages 60 and older. A new contract is needed at this time to continue these services. Salt Lake County Division of Aging and Adult Services pays West Valley City an annual amount totaling $18,786 to offset the costs of operating the congregate meal program. Additionally, Salt Lake County provides transportation services for seniors which takes them to and from the Harman Senior Recreation Center. At this time, it is necessary for West Valley City to enter into a new contract with Salt Lake County in order to continue receiving reimbursement funds and also continue transportation services for West Valley City senior residents.  MINUTES OF COUNCIL STUDY MEETING – JUNE 16, 2020 -5- Councilmember Huynh arrived at 4:41 PM. Mayor Bigelow asked what the length of the contract is. Nancy replied it can be auto- renewed for 5 years and noted it’s on a fiscal year basis. Nancy added reimbursement is submitted each quarter. Mayor Bigelow asked if the number of meals changed due to Covid-19. Nancy replied that the numbers have increased to approximately 60 meals a day through the drive-up process. The City Council will consider Resolution 20-82 at the Regular Council Meeting scheduled June 23, 2020 at 6:30 P.M. RESOLUTION 20-83: APPROVE AN AGREEMENT WITH PEPSI BEVERAGES COMPANY TO SUPPLY BEVERAGE PRODUCTS TO THE WEST VALLEY CITY GOLF COURSES, FAMILY FITNESS CENTER, AND CENTENNIAL POOL Nancy Day, Parks and Recreation, presented proposed Resolution 20-83 that would approve an agreement with Pepsi Beverages Company to supply beverage products to the West Valley City Golf Courses, Family Fitness Center, and Centennial Pool. Written documentation previously provided to the City Council included information as follows: Parks and Recreation contacted all beverage companies, which comprised of Pepsi Beverages Company and Swire Coca-cola, for proposals of a new beverage contract for its facilities. Pepsi Beverages Company (also known as Pepsico Foodservice) and Swire Coca-cola both responded with proposals. Pepsi Beverages Company submitted a seven year proposal. Swire Coca-cola submitted a five, eight and ten year proposal. The proposals showed differences in annual support, rebates and product pricing from each company. Additionally, the Swire Coca-cola terms included a volume requirement in which the contract would automatically be extended without annual support if minimum purchases weren’t made during the initial contract period. None of the totals required are currently being achieved at any of the Park and Recreation facilities. Another difference in the Swire Coca-cola proposal is that they would require West Valley City to pay for repairs from vandalism on their machines. Pepsi Beverages Company did not have this requirement. All of these factors were considered. Annual support and rebates, along with unfunded extended contract calculations, were carefully analyzed and the average  MINUTES OF COUNCIL STUDY MEETING – JUNE 16, 2020 -6- annual support is as follows: Pepsi Beverages Company 7-year Proposal: $16,643 Swire Coca-cola 5-year Proposal: $ 8,815 Swire Coca-cola 8-year Proposal: $ 9,573 Swire Coca-cola 10-year Proposal: $ 9,863 Out of these proposals, the Pepsi Beverages Company 7-year proposal was the most beneficial to the West Valley City. Councilmember Buhler asked if Pepsi is the current provider for the City. Nancy replied yes and noted that every time the contract is up, Pepsi has had a consistently stronger offer. The City Council will consider Resolution 20-83 at the Regular Council Meeting scheduled June 23, 2020 at 6:30 P.M. RESOLUTION 20-84: AUTHORIZE CHANGE ORDER NO. 4 TO THE CONTRACT WITH ACME CONSTRUCTION FOR THE 2700 WEST IMPROVEMENTS PROJECTS Wayne Pyle, City Manager, presented proposed Resolution 20-84 that would authorize Change Order No. 4 to the Contract with Acme Construction for the 2700 West Improvements Projects. Written documentation previously provided to the City Council included information as follows: Acme Construction is currently improving 2700 West, between 3500 South and 4100 South. Change Order No. 4 is in the amount of $86,007.73 and includes modification of various storm drain structures. During the paving preparation process, it was discovered that there are several old storm drain manholes on 2700 West that are constructed using non-traditional methods, or are extremely shallow. These drainage structures require various methods of reconstruction to enable the manholes to be lowered and raised after pavement placement. These modifications will eliminate an immediate bump that would exist after paving and would enable easier lowering and raising of the manholes using traditional methods when this segment of roadway is repaved in the future.  MINUTES OF COUNCIL STUDY MEETING – JUNE 16, 2020 -7- The City Council will consider Resolution 20-84 at the Regular Council Meeting scheduled June 23, 2020 at 6:30 P.M. RESOLUTION 20-85: AUTHORIZE CHANGE ORDER NO. 5 TO THE CONTRACT WITH ACME CONSTRUCTION FOR THE 2700 WEST IMPROVEMENTS PROJECTS Wayne Pyle, City Manager, presented proposed Resolution 20-85 that would authorize Change Order No. 5 to the Contract with Acme Construction for the 2700 West Improvements Projects. Written documentation previously provided to the City Council included information as follows: Acme Construction is currently improving 2700 West, between 3500 South and 4100 South. Change Order No. 5 is in the amount of $176,237.70 and includes various improvements to correct very steep cross slope on a segment of 2700 West. In the initial planning of this project the scope included the addition of sidewalk and streetscape improvements on the west side of 2700 West along with a rotomill and overlay of the existing pavement on the entire road between 4100 South and 3500 South. There is a segment of roadway on the east side of 2700 West between 3800 South and approximately 3700 South that has a very steep cross slope exceeding 8% in some areas (2% is ideal). While it was not included in the initial scope, the Public Works Department evaluated and recommends improving this segment of steep cross slope. Improvements will include the removal and replacement of nearly 800 feet of sidewalk, curb & gutter, along with other improvements necessary to make this change. Although the addition of these improvements will delay the completion of this project until the end of August 2020, the Public Works Department recommends that they be done to improve the overall outcome quality of the project in this vital part of the city. The City Council will consider Resolution 20-85 at the Regular Council Meeting scheduled June 23, 2020 at 6:30 P.M. CONSENT AGENDA SCHEDULED FOR JUNE 23, 2020  MINUTES OF COUNCIL STUDY MEETING – JUNE 16, 2020 -8- A. RESOLUTION 20-86: AUTHORIZE THE CITY TO ENTER INTO A RIGHT OF WAY PURCHASE AGREEMENT AND ACCEPT A WARRANTY DEED AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM THE WILLIAM E. AND ANNA LEATHERWOOD FAMILY TRUST FOR PROPERTY LOCATED AT 2885 WEST 3875 SOUTH Mayor Bigelow discussed proposed Resolution 20-86 that would authorize the City to enter into a Right of Way Purchase Agreement and accept a Warranty Deed and Temporary Construction Easement with and from the William E. and Anna Leatherwood Family Trust for property located at 2885 West 3875 South. Written documentation previously provided to the City Council included information as follows: The William E. and Anna Leatherwood Family Trust property is one of several properties affected by the required removal and replacement of pedestrian ramps to meet current ADA standards as part of the 2020 Asphalt Overlay Project. As part of this project several City streets will be overlaid full width. Any existing ADA ramps which do not comply with the current standards and regulations must be removed and replaced. The Warranty Deed and the Grant of Temporary Construction Easement will facilitate construction of the project. Compensation in the amount of $400.00 was based upon an appraisal report prepared by Integra Realty Resources. B. RESOLUTION 20-87: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF LARS NORDFELT AS THE CHAIRMAN OF THE WEST VALLEY CITY AUDIT REVIEW COMMITTEE Mayor Bigelow discussed proposed Resolution 20-87 that would ratify the City Manager's reappointment of Lars Nordfelt as the Chairman of the West Valley City Audit Review Committee. Written documentation previously provided to the City Council included information as follows: Lars Nordfelt is willing to serve as Chair of the Audit Review Committee. The Audit Review Committee consists of five members who serve for a term of three years and a chair that serves for one year C. RESOLUTION 20-88: RATIFY THE CITY MANAGER'S  MINUTES OF COUNCIL STUDY MEETING – JUNE 16, 2020 -9- REAPPOINTMENT OF DARRELL KIRBY AS THE CHAIR OF THE WEST VALLEY CITY CLEAN AND BEAUTIFUL COMMITTEE FOR A TERM COMMENCING JULY 1, 2020 AND ENDING JUNE 30, 2021 Mayor Bigelow discussed proposed Resolution 20-88 that would ratify the City Manager's reappointment of Darrell Kirby as the Chair of the West Valley City Clean and Beautiful Committee for a Term Commencing July 1, 2020 and Ending June 30, 2021. Written documentation previously provided to the City Council included information as follows: The Chair of the West Valley City Clean and Beautiful Committee serves for a term of one year. Committee members have nominated Darrell and the City Manager has recommended his appointment. His term will commence July 1, 2020 and end June 30, 2021. D. RESOLUTION 20-89: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF STEVE LEHMAN AS THE CHAIRMAN OF THE LICENSE HEARING BOARD Mayor Bigelow discussed proposed Resolution 20-89 that would ratify the City Manager's reappointment of Steve Lehman as the Chairman of the License Hearing Board. Written documentation previously provided to the City Council included information as follows: The License Hearing Board is composed of three members appointed and reappointed by the City Manager with the advice and consent of the City Council. Steve Lehman is willing to accept the reappointment as Chair of the License Hearing Board for a term commencing July 1, 2020 and ending June 30, 2021. E. RESOLUTION 20-90: RATIFY THE CITY MANAGER'S APPOINTMENT OF LARRY HEALEY AS A MEMBER OF WEST VALLEY CITY BUSINESS LICENSE HEARING BOARD FOR A TERM COMMENCING JULY 1, 2020 AND ENDING JUNE 30, 2023 Mayor Bigelow discussed proposed Resolution 20-90 that would ratify the City Manager's appointment of Larry Healey as a member of West Valley City Business License Hearing Board for a term commencing July 1, 2020 and ending June 30, 2023.  MINUTES OF COUNCIL STUDY MEETING – JUNE 16, 2020 -10- Written documentation previously provided to the City Council included information as follows: The License Hearing Board is composed of three members appointed by the City Manager with the advice and consent of the City Council. Larry Healey is willing to accept the appointment as a member of the License Hearing Board for a three-year term. F. RESOLUTION 20-91: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF ABIGAIL DIZON-MAUGHAN AS CHAIR OF THE PROFESSIONAL STANDARDS REVIEW BOARD FOR A TERM COMMENCING JULY 1, 2020 AND ENDING JUNE 30, 2022 Mayor Bigelow discussed proposed Resolution 20-91 that would ratify the City Manager's reappointment of Abigail Dizon-Maughan as Chair of the Professional Standards Review Board for a Term Commencing July 1, 2020 and Ending June 30, 2022. Written documentation previously provided to the City Council included information as follows: This resolution re-appoints Abigail Dizon-Maughan as Chair of the Professional Standards Review Board for a term commencing on July 1, 2020 and ending on June 30, 2022. The Professional Standards Review Board reviews all allegations of police misconduct from a citizen’s perspective and makes various recommendations to the Police Chief regarding these incidents. G. RESOLUTION 20-92: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF MATT MACPHERSON TO THE PROFESSIONAL STANDARDS REVIEW BOARD FOR A TERM COMMENCING JULY 1, 2020 AND ENDING JUNE 30, 2022 Mayor Bigelow discussed proposed Resolution 20-92 that would ratify the City Manager's reappointment of Matt MacPherson to the Professional Standards Review Board for a Term Commencing July 1, 2020 and Ending June 30, 2022. Written documentation previously provided to the City Council included information as follows:  MINUTES OF COUNCIL STUDY MEETING – JUNE 16, 2020 -11- This resolution re-appoints Matt MacPherson as a member of the Professional Standards Review Board for a two-year term commencing on July 1, 2020 and ending on June 30, 2022. The Professional Standards Review Board reviews all allegations of police misconduct from a citizen’s perspective and makes various recommendations to the Police Chief regarding these incidents. H. RESOLUTION 20-93: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF JIIM COLEMAN TO THE PROFESSIONAL STANDARDS REVIEW BOARD FOR A TERM COMMENCING JULY 1, 2020 AND ENDING JUNE 30, 2022 Mayor Bigelow discussed proposed Resolution 20-93 that would ratify the City Manager's reappointment of Jim Coleman to the Professional Standards Review Board for a Term Commencing July 1, 2020 and Ending June 30, 2022. Written documentation previously provided to the City Council included information as follows: This resolution re-appoints Jim Coleman as a member of the Professional Standards Review Board for a two-year term commencing on July 1, 2020 and ending on June 30, 2022. The Professional Standards Review Board reviews all allegations of police misconduct from a citizen’s perspective and makes various recommendations to the Police Chief regarding these incidents. I. RESOLUTION 20-94: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF BRENT FULLER TO THE WEST VALLEY PLANNING COMMISSION FOR A TERM FROM JULY 1, 2020 TO JULY 1, 2024 Mayor Bigelow discussed proposed Resolution 20-94 that would ratify the City Manager's reappointment of Brent Fuller to the West Valley Planning Commission for a Term Commencing July 1, 2020 and Ending July 1, 2024. Written documentation previously provided to the City Council included information as follows: The Planning Commission is composed of seven members and one alternate appointed and reappointed by the City Manager with the advice and consent of the City Council. Any Planning Commission member may be  MINUTES OF COUNCIL STUDY MEETING – JUNE 16, 2020 -12- reappointed for an additional term and there is no limit to the number of terms a member may serve. Brent Fuller is a current Planning Commissioner and his term is due to expire on July 1, 2020. He was first appointed to the Planning Commission on August 6, 1992. J. RESOLUTION 20-95: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF DAVID MCEWEN TO THE WEST VALLEY PLANNING COMMISSION FOR A TERM FROM JULY 1, 2020 TO JULY 1, 2024 Mayor Bigelow discussed proposed Resolution 20-95 that would ratify the City Manager's reappointment of David McEwan to the West Valley Planning Commission for a Term Commencing July 1, 2020 and Ending July 1, 2024. Written documentation previously provided to the City Council included information as follows: The Planning Commission is composed of seven members and one alternate appointed and reappointed by the City Manager with the advice and consent of the City Council. Any Planning Commission member may be reappointed for an additional term and there is no limit to the number of terms a member may serve. David McEwen is a current Planning Commissioner and his term is due to expire on July 1, 2020. He was first appointed to the Planning Commission on January 1, 2016. K. RESOLUTION 20-96: RATIFY THE CITY MANAGER'S REAPPOINTMENT OF CINDY WOOD TO THE WEST VALLEY PLANNING COMMISSION FOR A TERM FROM JULY 1, 2020 TO JULY 1, 2024 Mayor Bigelow discussed proposed Resolution 20-96 that would ratify the City Manager's reappointment of Cindy Wood to the West Valley Planning Commission for a Term Commencing July 1, 2020 and Ending July 1, 2024. Written documentation previously provided to the City Council included information as follows: The Planning Commission is composed of seven members and one alternate appointed and reappointed by the City Manager with the advice and consent of the City Council. Any Planning Commission member may be  MINUTES OF COUNCIL STUDY MEETING – JUNE 16, 2020 -13- reappointed for an additional term and there is no limit to the number of terms a member may serve. Cindy Wood is a current Planning Commissioner and his term is due to expire on July 1, 2020. She was first appointed to the Planning Commission on April 11, 2017. Upon inquiry, there were no further questions or concerns expressed by members of the City Council. The City Council will consider Resolutions 20-86 through 20-96 at the Regular Council Meeting scheduled February 25, 2020, at 6:30 P.M. COMMUNICATIONS A. POLICE DRONE VIDEO The Police Department shared a video depicting their new drone equipment and explained how it is utilized. Deputy Chief Hamilton stated there was a long process to gain access to use these drones due to various restrictions and approvals that needed to be granted. Councilmember Buhler asked if there are a sufficient number of drones. Deputy Chief Hamilton replied that they are costly, but the pilots and drones are subject to callout as needed. He indicated that this is something the Police Department would slowly like to expand. Councilmember Buhler asked how often the drones are deployed. Deputy Chief Hamilton replied approximately once weekly. He noted that drones can only be used with a search warrant and in specific situations without a search warrant. Deputy Chief Hamilton stated that the West Valley City Police Department is overly cautious about their use and is careful to document, report, and follow specific flight plans for each deployment. Councilmember Lang asked how far the drones can fly away from the remote. Deputy Chief Hamilton replied about 2.5 to 3 miles but noted that there are rules that prohibit this range. He indicated that one requirement is that the drone must remain in line of sight. He added that another issue is the amount of radio frequencies that could disrupt control. Deputy Chief Hamilton noted that the drones are programmed to return to the position that they took off from if signal is lost. Mayor Bigelow asked what other exceptions might apply for the use of a drone aside from a suspect who flees. Deputy Chief Hamilton replied that drones may be used in searching for missing or endangered persons. He added that they have been used with SWAT to offer pre-surveillance on warrants which are approve by the DA and a judge. Deputy Chief Hamilton noted that any time a drone is deployed, the FAA is contacted and the City has to be careful as it is in the path of the airport. Councilmember Lang asked if someone is always available to access the drones if  MINUTES OF COUNCIL STUDY MEETING – JUNE 16, 2020 -14- needed quickly. Deputy Chief Hamilton stated that there is a drone that remains at the Police Station and there are multiple pilots that can fly it. B. FRAUD RISK ASSESSMENT Jim Welch, Finance Director, stated that one duty of the auditors is to review internal controls to ensure they meet State guidelines of reducing and minimizing the risk of fraud. Jim noted that the City has tightened up controls over the years to ensure that the City is safe but still able to conduct business in an efficient manner. He indicated that the Fraud Risk Assessment must be presented to the Council prior to the end of the fiscal year as required by the State Auditor. Jim stated that the City takes a proactive approach, but this doesn’t guarantee that fraud will not occur. Mayor Bigelow verified that this assessment is focused on procedures and training. Jim replied yes. He noted that the City continues to find ways to improve. Mayor Bigelow asked what “no responses” and “mc responses” mean in the report. Jim explained what these mean and why these responses were provided. Councilmember Lang asked if there is a Legislative requirement that notes that personal use of entity assets are no longer allowed. Jim replied he is unaware of any change on a Legislative level, but the City’s policy is that these entity assets are obtained in writing. Councilmember Christensen asked if annual State Auditor training carries across boards. Jim replied that he believes it would but noted that non-profit review would be needed on an annual basis. C. COVID-19 UPDATE Wayne Pyle, City Manager, stated that he provided information via email to the City Council. He discussed the information provided and noted that hospitalizations, increase in cases, hot spots, and trends will continue to be valuable data for the City to analyze. Mayor Bigelow noted that the information was valuable. Councilmember Lang and Buhler agreed. Councilmember Christensen stated that he would like to see a “color coded key”. The Council agreed that the map provides valuable information each week. D. COUNCIL CALENDAR Mayor Bigelow referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. Mayor Bigelow stated that he would like to see Council meetings remain electronic while the City is in the yellow COVID-19 status. He noted that if the City moves to green, a conversation will need to be had before changing back to live meetings.  MINUTES OF COUNCIL STUDY MEETING – JUNE 16, 2020 -15- Councilmember Buhler and Fitisemanu agreed and Councilmember Lang added that it’s important the Council discuss how to transition when that time comes. Mayor Bigelow state that he isn’t sure what the new normal will look like. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Council Suggestions N/A B. COUNCIL REPORTS COUNCILMEMBER HUYNH- MASKS Councilmember Huynh stated that masks arrived from Taiwan that the City will distribute to citizens as needed. Mayor Bigelow noted that these are level 1 medical masks. Councilmember Lang thanked Councilmember Huynh and stated that she hopes the masks can help hotspots in the community. COUNCILMEMBER LANG- 4100 SOUTH SPEEDING Councilmember Lang stated that she has received complaints about speeding on 4100 south and lack of enforcement. She indicated that she has noticed Police motorcycles enforcing other areas and suggested enforcement here as well. Councilmember Christensen agreed and stated that he has heard complaints from residents neighboring 4100 South. He noted that people are speeding down the side streets to avoid construction. COUNCILMEMBER CHRISTENSEN- ULCT Councilmember Christensen stated that he attended the ULCT board meeting. He indicated that the board is supporting Legislative items related to chokeholds and other Police related items. Councilmember Christensen noted that the City won’t participate at this time because it already has the items proposed in policy. He noted that knee jerk reactions are not good and it’s important that data-based decisions are made. Mayor Bigelow agreed and noted that Police brutality is a big discussion across the nation at this time. He stated that there are proposals to defund Police Departments and he finds this strange and unfounded and does not support defunding the West Valley City Police Department. Mayor Bigelow stated that it is important for Police Officers to investigate accidents, robberies, and many other situations where citizens must be protected. Mayor Bigelow indicated that many are painting a broad brush against Police in general when the reality of many departments is very different. He indicated that he doesn’t deny problems across the country but believes there are thousands of caring and dedicated Police professionals everywhere. Mayor Bigelow noted that West Valley City has great Police Officers who care about people and have a deep concern for safety.  MINUTES OF COUNCIL STUDY MEETING – JUNE 16, 2020 -16- Councilmember Christensen agreed and stated that he believes more than 95% of Police Officers everywhere are good. Mayor Bigelow noted that the City isn’t perfect but it has a great Police Department. MOTION TO ADJOURN Upon motion by Councilmember Christensen all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY JUNE 16, 2020 WAS ADJOURNED AT 5:34. PM BY MAYOR BIGELOW. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, June 16, 2020. _______________________________ Nichole Camac, CMC City Recorder