City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – JUNE 23, 2020 -1- THE WEST VALLEY CITY COUNCIL MET IN ELECTRONIC STUDY SESSION ON TUESDAY, JUNE 23, 2020 AT 4:30 P.M. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR BIGELOW. THE MEETING WAS HELD ELECTRONICALLY VIA ZOOM. THE FOLLOWING MEMBERS WERE PRESENT ELECTRONICALLY: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 STAFF PRESENT ELECTRONICALLY: Wayne T Pyle, City Manager Nichole Camac, City Recorder Paul Isaac, Assistant City Manager Nicole Cottle, Assistant City Manager/General Counsel/ CED Director Eric Bunderson, City Attorney Scott Buchanan, Acting Police Chief John Evans, Fire Chief Jim Welch, Finance Director Layne Morris, CPD Director Russ Willardson, Public Works Director Nancy Day, Parks and Recreation Director Sam Johnson, Strategic Communications Director APPROVAL OF MINUTES OF STUDY MEETING HELD JUNE 16, 2020 The Council considered the Minutes of the Study Meeting held June 16, 2020. There were no changes, corrections or deletions. Councilmember Fitisemanu moved to approve the Minutes of the Study Meeting held June 16, 2020. Councilmember Lang seconded the motion. A voice vote was taken and all members voted in favor of the motion.  MINUTES OF COUNCIL STUDY MEETING – JUNE 23, 2020 -2- REVIEW AGENDA FOR REGULAR CITY COUNCIL MEETING OF JUNE 23, 2020 Upon inquiry by Mayor Bigelow, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council Meeting scheduled later this night. CONSENT AGENDA SCHEDULED FOR JULY 7, 2020 A. RESOLUTION 20-97: AUTHORIZE THE CITY TO ENTER INTO TWO RIGHT OF WAY PURCHASE AGREEMENTS AND ACCEPT TWO WARRANTY DEEDS AND TEMPORARY CONSTRUCTION EASEMENTS WITH AND FROM RUSSELL AND LYNETTE MOORE FOR PROPERTIES LOCATED AT 2882 AND 2916 WEST 3875 SOUTH Mayor Bigelow discussed proposed Resolution 20-97 that would authorize the City to enter into two Right of Way Purchase Agreements and accept two warranty deeds and Temporary Construction Easements with and from Russell and Lynette Moore for properties located at 2882 and 2916 West 3875 South. Written documentation previously provided to the City Council included information as follows: The Moore properties are two of several properties affected by the required removal and replacement of pedestrian ramps to meet current ADA standards as part of the 2020 Asphalt Overlay Project. As part of this project several City streets will be overlaid full width. Any existing ADA ramps which do not comply with the current standards and regulations must be removed and replaced. The Warranty Deeds and the Grants of Temporary Construction Easement will facilitate construction of the project. Compensation in the amount of $300.00 and $500.00 was based upon appraisal reports prepared by Integra Realty Resources for other properties in the neighborhood. B. RESOLUTION 20-98: AUTHORIZE THE CITY TO ENTER INTO A RIGHT OF WAY PURCHASE AGREEMENT AND ACCEPT A WARRANTY DEED AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM JOHN LUND FOR PROPERTY LOCATED AT 2861 WEST 3875 SOUTH Mayor Bigelow discussed proposed Resolution 20-98 that would authorize the City to enter into a Right of Way Purchase Agreement and accept a Warranty Deed and Temporary Construction Easement with and from John Lund for property located at 2861 West 3875 South.  MINUTES OF COUNCIL STUDY MEETING – JUNE 23, 2020 -3- Written documentation previously provided to the City Council included information as follows: The John J Lund property is one of several properties affected by the required removal and replacement of pedestrian ramps to meet current ADA standards as part of the 2020 Asphalt Overlay Project. As part of this project several City streets will be overlaid full width. Any existing ADA ramps which do not comply with the current standards and regulations must be removed and replaced. The Warranty Deed and the Grant of Temporary Construction Easement will facilitate construction of the project. Compensation in the amount of $400.00 was based upon appraisal reports prepared by Integra Realty Resources for other properties in the neighborhood. C. RESOLUTION 20-99: AUTHORIZE THE CITY TO ENTER INTO A RIGHT OF WAY PURCHASE AGREEMENT AND ACCEPT A WARRANTY DEED AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM KAREN AND JASON HORTIN FOR PROPERTY LOCATED AT 2894 WEST MARCUS ROAD Mayor Bigelow discussed proposed Resolution 20-98 that would authorize the City to enter into a Right of Way Purchase Agreement and accept a Warranty Deed and Temporary Construction Easement with and from Karen and Jason Hortin for Property Located at 2894 West Marcus Road. Written documentation previously provided to the City Council included information as follows: The Karen H. Hortin and Jason W. Hortin property is one of several properties affected by the required removal and replacement of pedestrian ramps to meet current ADA standards as part of the 2020 Asphalt Overlay Project. As part of this project several City streets will be overlaid full width. Any existing ADA ramps which do not comply with the current standards and regulations must be removed and replaced. The Warranty Deed and the Grant of Temporary Construction Easement will facilitate construction of the project. Compensation in the amount of $400.00 was based upon appraisal reports prepared by Integra Realty Resources for other properties in the neighborhood. Upon inquiry, there were no further questions or concerns expressed by members of the City Council.  MINUTES OF COUNCIL STUDY MEETING – JUNE 23, 2020 -4- The City Council will consider Resolutions 20-97, 20-98, and 20-99 at the Regular Council Meeting scheduled July 7, 2020, at 6:30 P.M. COMMUNICATIONS A. URMMA UPDATE David Peterson, URMMA Executive Director, provided a brief update on URMMA. He explained how URMMA functions and provided new updates. Wayne thanked Mr. Peterson and expressed support for the organization. B. COVID-19 UPDATE Mayor Bigelow stated that there are mixed signals coming from a State level. He noted that cases are rising and suggested a resolution or proclamation to encourage residents to wear face masks and social distancing. Wayne stated that it is difficult for the City to manage the outcome in this type of pandemic. He indicated that the City can encourage via social media and other PR methods. Wayne stated that cases are continuing to rise and changes will likely happen at the State and County levels. He noted that it’s important to continue to work with the Community and use best practices. Councilmember Buhler asked if the City could or should be doing anything more. Wayne replied no but added that the best thing the City can do is promote safety. Councilmember Buhler expressed support for continuing efforts and doing everything that can be done. Wayne and the Council discussed the Mask Project and employee cases. Councilmember Huynh stated that he feels the City should require residents to wear masks and expressed concern about the number of people who go to stores and other places that don’t wear masks. Wayne replied that this would be difficult to enforce and would be difficult to do on the City level without County or State support. Councilmember Buhler stated that he wears a mask and takes personal responsibility. Mayor Bigelow stated that a resolution can be drafted that would strongly encourage wearing masks. Councilmember Buhler stated he would like this to be done with reference to the County Health Department guidelines. Mayor Bigelow stated that he would like to note that businesses have the right to require masks. Councilmember Fitisemanu stated he likes the idea of positive awareness and maybe doing this in conjunction with larger businesses who are doing a good job. He noted that he wouldn’t want to have a penalizing tone sent out to the Community. The Mayor and Council continued discussing issues with masks, social distancing, etc. and the spread of COVID-19. Mayor Bigelow expressed concern about conspiracy theories and deliberate misinformation being shared. Councilmember Lang noted that some people have medical issues that prevent them from safely wearing a mask and HIPPA laws prohibit people asking. C. COUNCIL CALENDAR  MINUTES OF COUNCIL STUDY MEETING – JUNE 23, 2020 -5- Mayor Bigelow referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Council Suggestions Councilmember Fitisemanu stated that he has responded to residents requesting updates to the Chicken Ordinance. He noted that he asked for specific requests for improvement and suggested public comment. Councilmember Lang indicated that she has received requests for residents to have 3 dogs. Wayne Pyle, City Manager, left the meeting. Paul Isaac, Assistant City Manager, assumed the role of Acting City Manager. B. COUNCIL REPORTS COUNCILMEMBER BUHLER- CAMPAIGN SIGNS Councilmember Buhler stated that there are campaign signs going up around the City and asked if the City enforces the location of these. Paul replied yes but noted that the City typically asks for the signs to be removed if they are placed in unapproved locations. COUNCILMEMBER CHRISTENSEN- LPC AND WESTERN GROWTH Councilmember Christensen stated that he attended an LPC orientation meeting. He noted he also attend Western Growth Coalition where Police policies were discussed. MAYOR BIGELOW- GROUNDBREAKING, PD POLICIES Mayor Bigelow indicated that he attended a groundbreaking ceremony where social distancing and mask wearing was promoted. Mayor Bigelow indicated that the City Council has drafted a letter of support for the Police Department. He discussed difficulties he has seen and experienced as an elected official and the current issue being discussed by all Cities across America regarding Police policy and procedure. Councilmember Buhler stated that he wants to promote and encourage the Police Department and reassure residents that West Valley City’s department can be trusted. Mayor Bigelow discussed ways of getting information to the residents, such as CALEA standards. Paul indicated that the  MINUTES OF COUNCIL STUDY MEETING – JUNE 23, 2020 -6- Public Relations Department has been preparing and distributing videos that provide detailed information about how the Police Department works. Sam Johnson, Public Relation Director, agreed and noted that the videos have been very well received on social media and briefly noted what the videos have covered thus far. Mayor Bigelow suggested sharing these videos to State Legislators. Nicole Cottle, Assistant City Manager, noted that she has been in detailed and lengthy conversations with local and Legislative leaders. She indicated that a lot of information has been shared about the Police Department and the standards, policies, and procedures that already exist in the City. Mayor Bigelow asked if anything more should be done. Nicole replied that there will be continued interest and conversation and the City will work to spread information to the community and have conversations with Legislators as ideas and plans progress. Councilmember Lang suggested sharing the Police Videos at the beginning of every Council meeting instead of doing opening ceremonies. The Mayor and Council agreed. MOTION TO ADJOURN Upon motion by Councilmember Christensen all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY JUNE 23, 2020 WAS ADJOURNED AT 5:31 PM BY MAYOR BIGELOW. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, June 23, 2020. _______________________________ Nichole Camac, CMC City Recorder