City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – JULY 28, 2020 -1- THE WEST VALLEY CITY COUNCIL MET IN ELECTRONIC STUDY SESSION ON TUESDAY, JULY 28, 2020 AT 4:30 P.M. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR BIGELOW. THE MEETING WAS HELD ELECTRONICALLY VIA ZOOM. THE FOLLOWING MEMBERS WERE PRESENT ELECTRONICALLY: Ron Bigelow, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 STAFF PRESENT ELECTRONICALLY: Wayne T Pyle, City Manager Nichole Camac, City Recorder Paul Isaac, Assistant City Manager/ HR Director Nicole Cottle, Assistant City Manager/General Counsel/ CED Director Eric Bunderson, City Attorney Scott Buchanan, Acting Police Chief John Evans, Fire Chief Jim Welch, Finance Director Layne Morris, CPD Director Russ Willardson, Public Works Director Nancy Day, Parks and Recreation Director Sam Johnson, Strategic Communications Director Steve Pastorik, CED APPROVAL OF MINUTES OF STUDY MEETING HELD JULY 21, 2020 The Council considered the Minutes of the Study Meeting held July 21, 2020. There were no changes, corrections or deletions. Councilmember Fitisemanu moved to approve the Minutes of the Study Meeting held July 21, 2020. Councilmember Lang seconded the motion. A voice vote was taken and all members voted in favor of the motion.  MINUTES OF COUNCIL STUDY MEETING – JULY 28, 2020 -2- REVIEW AGENDA FOR REGULAR CITY COUNCIL MEETING OF JULY 28, 2020 Upon inquiry by Mayor Bigelow, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council Meeting scheduled later this night. PUBLIC HEARINGS SCHEDULED FOR AUGUST 11, 2020 A. ACCEPT PUBLIC INPUT REGARDING THE BUDGET OF WEST VALLEY CITY FOR THE FISCAL YEAR 2020-2021 Mayor Bigelow informed a public hearing had been advertised for the Regular Council Meeting scheduled August 11, 2020, in order for the City Council to hear and consider public comments regarding the budget of West Valley City for the Fiscal Year 2020-2021. Proposed Resolution 20-123 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: RESOLUTION NO. 20-123, ADOPT A FINAL BUDGET; MAKE APPROPRIATIONS FOR THE SUPPORT OF WEST VALLEY CITY FOR THE FISCAL YEAR BEGINNING JULY 1, 2020 AND ENDING JUNE 30, 2021; AND DETERMINE THE RATE OF TAX AND LEVYING TAXES UPON ALL REAL AND PERSONAL PROPERTY WITHIN WEST VALLEY CITY, UTAH, TAXABLE BY LAW FOR THE YEAR 2020 Wayne Pyle, City Manager, and Jim Welch, Finance Director, discussed proposed Resolution 20-123 that would adopt a final budget; make appropriations for the support of West Valley City for the Fiscal Year beginning July 1, 2020 and ending June 30, 2021; and determine the rate of tax and levying taxes upon all real and personal property within West Valley City, Utah, taxable by law for the year 2020. Written documentation previously provided to the City Council included information as follows: West Valley City will adopt a final budget that will be made available for public inspection during regular office hours in the City’s Recorder’s office and gave notice of a hearing to receive public comment, before the final adoption of this tentative budget for FY 2020-2021. Wayne Pyle indicated that the sales tax rate is looking encouraging but noted that utility rates have decreased. Councilmember Buhler clarified that revenue projections from the Spring were pre-Covid-19 expectations. Wayne replied yes.  MINUTES OF COUNCIL STUDY MEETING – JULY 28, 2020 -3- Mayor Bigelow stated that many items were removed from the budget until better information can be provided over the next 6 months. Wayne agreed and noted that the City feels well prepared and has taken into account current economic issues. Wayne noted that a presentation will be given on August 11 that will give a clear understanding to residents how the budget process works and how the City comes to the decisions it has. The City Council will consider Resolution 20-123 at the Regular Council Meeting scheduled August 28, 2020 at 6:30 P.M. RESOLUTION 20-124: APPROVE THE AMENDMENT NO. 1 TO THE AMPHITHEATER EVENT MANAGEMENT AGREEMENT BETWEEN THE CITY AND PRISTINE ALPINE ENTERTAINMENT Wayne Pyle, City Manager, presented proposed Resolution 20-124 that would approve the amendment no.1 to the amphitheater event management agreement between the City and Pristine Alpine Entertainment. Written documentation previously provided to the City Council included information as follows: Under the Amphitheater Event Management Agreement, PAE is required to make an annual payment of $75,000 to the City for services performed by the City in connection with events at the USANA Amphitheater. Due to the COVID-19 pandemic and associated closures and cancellations, PAE has been unable to hold events at the USANA Amphitheater, resulting in a large decrease in revenue and a reduction in PAE’s need for City services. This amendment would cancel PAE’s annual $75,000 payment for 2020. Mayor Bigelow asked if all concerts at USANA have been canceled. Wayne replied yes but noted they would like to hold some type of mass gathering this year if possible. He indicated this is not looking likely, but they are hopeful. Mayor Bigelow noted this is the case for the Maverik Center as well. Councilmember Buhler asked how long the contract extends with PAE. Eric Bunderson, City Attorney, stated that it expires in 2021. Councilmember Buhler suggested offering an extension to 2022 instead of waiving the fee. Eric replied that there are a lot of renegotiations that will occur in 2021 that will modify the existing contract. The City Council will consider Resolution 20-124 at the Regular Council Meeting scheduled August 11, 2020 at 6:30 P.M. RESOLUTION 20-125: APPROVE THE 2019 SALT LAKE COUNTY  MINUTES OF COUNCIL STUDY MEETING – JULY 28, 2020 -4- MULTIJURISDICTIONAL HAZARD MITIGATION PLAN John Evans, Fire Chief, presented proposed Resolution 20-125 that would approve the 2019 Salt Lake County Multijurisdictional Hazard Mitigation Plan. Written documentation previously provided to the City Council included information as follows: The Hazard Mitigation Plan identifies mitigation goals and actions to reduce or eliminate long term risk to people and property in West Valley City from impacts of future hazards and disasters. The Hazard Mitigation Plan is a requirement of the Federal Emergency Management Agency for all State, County and Local communities. The plan which we have is a plan which was developed with Salt Lake County and all cities within the County. The current plan has been reviewed by the State and FEMA and meets all the needed requirements. Councilmember Fitisemanu asked if the City writes their own plan or if they utilize the County plan. Chief Evans stated that all Cities have a plan that feed into the County plan. The City Council will consider Resolution 20-125 at the Regular Council Meeting scheduled August 11, 2020 at 6:30 P.M. CONSENT AGENDA SCHEDULED FOR AUGUST 11, 2020 A. RESOLUTION 20-126: AUTHORIZE THE CITY TO ENTER INTO A RIGHT OF WAY PURCHASE AGREEMENT AND ACCEPT A WARRANTY DEED AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM BRANDON MCGEE FOR PROPERTY LOCATED AT 3006 WEST WHITEHALL DRIVE Mayor Bigelow discussed proposed Resolution 20-126 that would authorize the City to enter into a Right of Way Purchase Agreement and accept a Warranty Deed and Temporary Construction Easement with and from Brandon McGee for property located at 3006 West Whitehall Drive. Written documentation previously provided to the City Council included information as follows: The Brandon McGee property is one of several properties affected by the required removal and replacement of pedestrian ramps to meet current ADA standards as part of the 2020 Asphalt Overlay Project. As part of this project several City streets will be overlaid full width. Any existing ADA ramps  MINUTES OF COUNCIL STUDY MEETING – JULY 28, 2020 -5- which do not comply with the current standards and regulations must be removed and replaced. The Warranty Deed and the Grant of Temporary Construction Easement will facilitate construction of the project. Compensation in the amount of $400.00 was negotiated based upon an appraisal reports prepared by Integra Realty Resources for other properties in the neighborhood. B. RESOLUTION 20-127: AUTHORIZE THE CITY TO ENTER INTO A RIGHT OF WAY PURCHASE AGREEMENT AND ACCEPT A WARRANTY DEED AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM CORY FUGIT FOR PROPERTY LOCATED AT 3044 WEST WHITEHALL DRIVE Mayor Bigelow discussed proposed Resolution 20-127 that would authorize the City to enter into a Right of Way Purchase Agreement and accept a Warranty Deed and Temporary Construction Easement with and from Cory Fugit for Property Located at 3044 West Whitehall Drive. Written documentation previously provided to the City Council included information as follows: The Cory Fugit property is one of several properties affected by the required removal and replacement of pedestrian ramps to meet current ADA standards as part of the 2020 Asphalt Overlay Project. As part of this project several City streets will be overlaid full width. Any existing ADA ramps which do not comply with the current standards and regulations must be removed and replaced. The Warranty Deed and the Grant of Temporary Construction Easement will facilitate construction of the project. Compensation in the amount of $400.00 was negotiated based upon an appraisal reports prepared by Integra Realty Resources for other properties in the neighborhood. C. RESOLUTION 20-128: AUTHORIZE THE CITY TO ENTER INTO A RIGHT OF WAY PURCHASE AGREEMENT AND ACCEPT A WARRANTY DEED AND TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM SAVANNA ROCHE FOR PROPERTY LOCATED AT 3991 SOUTH HIALEAH ROAD Mayor Bigelow discussed proposed Resolution 20-127 that would authorize the City to enter into a Right of Way Purchase Agreement and accept a Warranty Deed and Temporary Construction Easement with and from Savanna Roche for Property Located at 3991 South Hialeah Road.  MINUTES OF COUNCIL STUDY MEETING – JULY 28, 2020 -6- Written documentation previously provided to the City Council included information as follows: The Savanna Mariah Roche property is one of several properties affected by the required removal and replacement of pedestrian ramps to meet current ADA standards as part of the 2020 Asphalt Overlay Project. As part of this project several City streets will be overlaid full width. Any existing ADA ramps which do not comply with the current standards and regulations must be removed and replaced. The Warranty Deed and the Grant of Temporary Construction Easement will facilitate construction of the project. Compensation in the amount of $400.00 was negotiated based upon an appraisal reports prepared by Integra Realty Resources for other properties in the neighborhood. Upon inquiry, there were no further questions or concerns expressed by members of the City Council. The City Council will consider Resolutions 20-126, 20-127, and 20-128 at the Regular Council Meeting scheduled August 11, 2020, at 6:30 P.M. COMMUNICATIONS A. CHESTERFIELD OVERLAY ZONE Steve Pastorik briefly highlighted the documents included in the Council packets. He detailed suggested standards for the Chesterfield Overlay Zone and reasoning for the modifications. Councilmember Buhler stated that the City fought hard to raise housing standards, but Chesterfield is a unique area and an overlay zone to protect that may be beneficial. He asked if there is a decrease in developers wanting to construct in Chesterfield due to the requirement of a higher standard. Steve replied homes can still be built at a lesser standard in Chesterfield under the current zoning, however large new subdivisions are not being constructed because they must meet higher standards and the Council has often determined they don’t match the neighborhood. Councilmember Huynh stated that residents in Chesterfield do not want mass production and want to preserve the agricultural feel of the area. Mayor Bigelow stated that restricting density in Chesterfield is essential to maintain the quality of the neighborhood. Councilmember Buhler stated that people want to subdivide their lots and build new homes. Mayor Bigelow suggested keeping zoning in the area as agricultural. Councilmember Buhler stated that residents can ask to rezone their property, but the Council can deny these applications if they want Chesterfield to remain Agricultural. Staff and the Council discussed lot sizes and lot types in the Chesterfield area. Councilmember Huynh stated that he is okay  MINUTES OF COUNCIL STUDY MEETING – JULY 28, 2020 -7- allowing property owners who pass their property on to their family to subdivide and build new homes, but he is opposed to any other type of mass construction. Councilmember Buhler stated that zoning can’t be based on family. Steve stated that the Overlay Zone could be crafted in a manner that would prevent “cookie cutter” neighborhoods. This would allow Chesterfield to develop if landowners want to sell but maintain the unique feel of the area. Mayor Bigelow stated that he would like to put in an explanation in the Overlay that states the Council’s desire to preserve Chesterfield. Wayne stated that it would be difficult to attach a “comment” to an ordinance. Steve agreed but indicated that this is very clearly stated in the General Plan. Mayor Bigelow stated that he is concerned that if specific language isn’t used, the thought behind the Overlay will fade. Steve stated that more intent language can be used in the “whereas” statements of the ordinance. Councilmember Fitisemanu asked what the Council doesn’t like about the current housing and building standards as they apply to Chesterfield. Steve provided examples, including side facing home, materials, etc. Councilmember Fitisemanu stated that he is in support of the Overlay Zone if the intent is to preserve Chesterfield. Councilmember Huynh discussed the improvement that has occurred in Chesterfield over recent years. Councilmember Buhler stated that the Council seems to find consensus in wanting to protect Chesterfield. Councilmember Lang stated that she agrees with the requirement of having more custom homes and not “cookie cutter” subdivisions. Steve stated that the ordinance and overlay could require significant changes in design from house to house. The Mayor and Council agreed. B. COVID-19 UPDATE Mayor Bigelow and the Council had no clarifications or update on the COVID-19 memorandum that was emailed. C. COUNCIL CALENDAR Mayor Bigelow referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Mayor Bigelow noted that the Veterans Memorial Golf Tournament has been rescheduled to September 2. He indicated that social distancing and safe practices will be employed. Councilmember Christensen stated that there is an audition call for Harman Hall’s Arsenic and Old Lace and asked how this is impacted by COVID-19. Paul Isaac, Assistant City Manager, replied that masks and social distancing will be strictly enforced for auditions and noted that there is not a significant number of staff for this production. Paul indicated that several ideas are being discussed for the play itself including a virtual run or live shows with less audience members and 6-foot  MINUTES OF COUNCIL STUDY MEETING – JULY 28, 2020 -8- separation required. Paul noted that staff is evaluating the production for cost effectiveness as well. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Council Suggestions Councilmember Buhler stated that the West Valley City Police Department and Fire Department have been active in helping neighboring communities with various events recently. He stated he would like to see what resources are being used and the impact it has on the City’s budget. Wayne Pyle stated that the City Council passed an Idle Free resolution in 2010 and the Youth City Council is requesting the Council to pass a similar ordinance or resolution. He indicated that the Youth City Council’s proposal is open and could include enforcement or education suggestions. Councilmember Buhler stated that he has no objection to the Youth City Council bringing something forward. Councilmember Fitisemanu agreed. Mayor Bigelow stated that he would suggest both a resolution and ordinance. Councilmember Christensen stated that whether approved or denied, this is an opportunity for the Youth City Council to learn about the governmental process. B. COUNCIL REPORTS COUNCILMEMBER DON CHRISTENSEN- MY HOMETOWN HONK AND WAVE Councilmember Christensen stated that he participated in the My Hometown Honk and Wave. He indicated it was fun and the My Hometown project appears to be a great success. He noted the neighborhood looks immensely improved. C. REVIEW AGENDA FOR SPECIAL REDEVELOPMENT AGENCY MEETING SCHEDULED AUGUST 11, 2020 RESOLUTION 20-10: AUTHORIZE THE REDEVELOPMENT AGENCY OF WEST VALLEY CITY TO RENEW AN AGREEMENT WITH THE UNIVERSITY OF UTAH TO SUPPORT AND PARTNER WITH THE OPPORTUNITY SCHOLARS PROGRAM FOR THE BENEFIT OF WEST MINUTES OF COUNCIL STUDY MEETING – JULY 28, 2020 -9- VALLEY CITY STUDENTS IN A PILOT PROGRAM TO PROMOTE SECONDARY EDUCATION Nicole Cottle, CED Director, presented proposed Resolution 20-10 that would authorize the Redevelopment Agency of West Valley City to renew an Agreement with the University of Utah to support and partner with the Opportunity Scholars Program for the benefit of West Valley City Students in a Pilot Program to promote Secondary Education. Written documentation previously provided to the Redevelopment Agency included information as follows: As part of the City Council’s goal of creating and maintaining a sustainable city, the RDA has been tasked with improving opportunities for secondary education for West Valley City students. The City Council and the Board recognized that having an educated workforce present in the city provides for many economic development opportunities not otherwise available. As the City moves to the future it is important to maintain the workforce already in place and to increase the educational attainment levels of our residents. This is the fourth year of the Opportunity Scholars-RDA partnership. This year the My Hometown Scholarship program assisted 51 West Valley City University Students. There have been 7 students graduate from the program with an additional 12 scheduled to graduate this year. This scholarship program is widely advertised and promoted at all of the City’s High Schools as well as to WVC seniors that live in the City but may attend schools out of our boundary. If these students take the My Hometown scholarship monies they agree to represent West Valley City and will either remain living in the City or come back to the city and seek employment long term in the City as well. To this end, since its inception, 25 students have been involved in internships with various businesses in the City as well. The RDA will use its state law mandated housing set aside money to provide affordable housing and other tools to at least 16 students from West Valley City that will attend the University of Utah in the Fall of 2020. These students will be in the program, will live at Fairbourne Station, will attend classes via the Trax line, and will be provided other mentor and scholarship opportunities through the university to ensure their success. Opportunity scholars has a 93% graduation rate for those in its program. Opportunity scholars serves first generation college students. The Opportunity Scholars program provides retention resources such as tutors, mentors, internships,  MINUTES OF COUNCIL STUDY MEETING – JULY 28, 2020 -10- advising, career-services, service-learning projects, community outreach, networking opportunities, counseling, financial assistance, and access to the program director. Nicole stated that the City was able to stretch money further for this program and will increase it from 16 to 51 kids. She stated all students are West Valley City residents, 1st generation college students, and are committed to coming back and staying in the community. Nicole stated that 6 of the 7 students have gone on to work toward a Master or Doctorate degree and 12 others are graduating soon. She indicated the program has been a success. Upon inquiry, there were no further questions or concerns expressed by members of the Redevelopment Agency. The Redevelopment Agency will consider Resolution 20-10 at the Special Redevelopment Agency Meeting scheduled August 11, 2020, at 6:30 P.M. MOTION TO ADJOURN Upon motion by Councilmember Christensen all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY JULY 28, 2020 WAS ADJOURNED AT 5:59 PM BY MAYOR BIGELOW. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, July 28, 2020. _______________________________ Nichole Camac, CMC City Recorder