City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – JULY 13, 2021 -1- THE WEST VALLEY CITY COUNCIL MET IN ELECTRONIC STUDY SESSION ON TUESDAY, JULY 13, 2021 AT 4:30 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR BIGELOW. THE MEETING WAS ALSO HELD ELECTRONICALLY VIA ZOOM. THE FOLLOWING MEMBERS WERE PRESENT: Ron Bigelow, Mayor Don Christensen, Councilmember At-Large (electronically) Tom Huynh, Councilmember District 1 (electronically) Steve Buhler, Councilmember District 2 Karen Lang, Councilmember District 3 ABSENT: Lars Nordfelt, Councilmember At-Large Jake Fitisemanu, Councilmember District 4 STAFF PRESENT: Wayne T Pyle, City Manager Nichole Camac, City Recorder Nicole Cottle, Assistant City Manager/General Counsel Eric Bunderson, City Attorney (electronically) Ryan Robinson, Acting City Attorney (electronically) Colleen Jacobs, Police Chief (electronically) John Evans, Fire Chief (electronically) Niclas Hales, Acting Finance Director (electronically) Steve Pastorik, CED Director Layne Morris, CPD Director (electronically) Dan Johnson, Public Works Director Jamie Young, Acting Parks and Recreation Director Mark Nord, RDA Director (electronically) John Flores, HR Director (electronically) Ken Cushing, IT Coby Wilson, Public Works APPROVAL OF MINUTES OF STUDY MEETING HELD JULY 6, 2021 The Council considered the Minutes of the Study Meeting held July 6, 2021. There were no changes, corrections or deletions.  MINUTES OF COUNCIL STUDY MEETING – JULY 13, 2021 -2- Councilmember Lang moved to approve the Minutes of the Study Meeting held July 6, 2021. Councilmember Buhler seconded the motion. A voice vote was taken and all members voted in favor of the motion. REVIEW AGENDA FOR REGULAR CITY COUNCIL MEETING OF JULY 13, 2021 Upon inquiry by Mayor Bigelow, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council meeting scheduled later this night. PRESENTATIONS SCHEDULED FOR JULY 20, 2021 A. REPORT BY KAREN LANG OF A PROPOSED PROPERTY TAX INCREASE BY JORDAN VALLEY WATER CONSERVANCY DISTRICT FOR WATER SERVICES PURPOSES Councilmember Lang indicated that she is required to provide a report regarding a tax increase by Jordan Valley Water Conservancy District for water services purposes and to allow public comment. She indicated that this will be completed during the next Regular City Council meeting scheduled July 20, 2021. PUBLIC HEARINGS SCHEDULED FOR JULY 20, 2021 A. ACCEPT PUBLIC INPUT REGARDING APPLICATION Z-4-2021, FILED BY GREG WILSON, REQUESTING A ZONE CHANGE FROM A (AGRICULTURE, MINIMUM LOT SIZE ½ ACRE) TO BRP (BUSINESS/RESEARCH PARK) FOR PROPERTY LOCATED AT 1078 WEST PARKWAY AVENUE Mayor Bigelow informed a public hearing had been advertised for the Regular Council Meeting scheduled July 20, 2021, in order for the City Council to hear and consider public comments regarding application Z-4-2021, filed by Greg Wilson, requesting a zone change from A (Agriculture, Minimum Lot Size ½ Acre) to BRP (Business/Research Park) for property located at 1078 West Parkway Avenue. Proposed Ordinance 21-47 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: ORDINANCE NO. 21-47, AMEND THE ZONING MAP TO SHOW A CHANGE OF ZONE FOR PROPERTY LOCATED AT 1078 WEST PARKWAY AVENUE FROM A (AGRICULTURE, MINIMUM LOT SIZE ½ ACRE) TO BRP (BUSINESS/RESEARCH PARK) Steve Pastorik, CED Director, discussed proposed Ordinance 21-47 that would amend the Zoning Map to show a change of zone for property located at 1078 West  MINUTES OF COUNCIL STUDY MEETING – JULY 13, 2021 -3- Parkway Avenue from A (Agriculture, Minimum Lot Size ½ Acre) to BRP (Business/Research Park). Written documentation previously provided to the City Council included information as follows: The west 143’ of this 180’ wide property was rezoned from A to BRP last year. This request is for an additional 15’ of BRP zoning which would make the west 158’ of the property zoned BRP. The subject property is designated as business park in the West Valley City General Plan. The applicant has submitted a concept plan that shows a cabinet assembly plant and warehouse building. Also included is a letter from the applicant. Since the proposed building will include a light industrial use, the City’s commercial design standards will apply. Curb, gutter and sidewalk will be required along the property frontage as part of the site plan approval process. Councilmember Lang asked if the home neighboring the property will be removed. Steve replied no. The City Council will consider Ordinance 21-47 at the Regular Council Meeting scheduled July 20, 2021 at 6:30 P.M. RESOLUTION 21-124: AUTHORIZE THE CITY TO ACCEPT FOUR DEEDS FOR PROPERTY ON DECKER LAKE DRIVE Steve Pastorik, CED Director, presented proposed Resolution 21-124 that would authorize the City to accept four deeds for property on Decker Lake Drive. Written documentation previously provided to the City Council included information as follows: The property at 2997 South is 0.26 acres, wedge shaped, and vacant. The owners of the property approached staff initially about the possibility of the City acquiring the ground. Staff believed the property was too small to warrant consideration for acquisition. The owners later approached staff about donating the property to the City. Since the City has a lease with Rocky Mountain Power for parking on the neighboring ground to the south, staff believes this donated property could, at some point, be used for parking and/or electric vehicle charging. The City Council will consider Resolution 21-124 at the Regular Council Meeting scheduled July 20, 2021 at 6:30 P.M.  MINUTES OF COUNCIL STUDY MEETING – JULY 13, 2021 -4- RESOLUTION 21-125: AUTHORIZE THE ACCEPTANCE OF A GRANT FROM THE STATE OF UTAH FOR CROSSTOWN TRAIL SIGNAGE Jamie Young, Parks and Recreation, presented proposed Resolution 21-125 that would authorize the acceptance of a Grant from the State of Utah for Crosstown Trail Signage. Written documentation previously provided to the City Council included information as follows: The West Valley City Parks and Recreation Department applied for and received grant funding from the State of Utah, Governor’s Office of Economic Development that will be used for signage along the Crosstown Trail. The Crosstown Trail travels from East to West within the City and includes the crossing of roads and other sections that may be difficult to navigate. The directional and informational signage will aid in providing a clear route. The awarded grant is matching in nature. The City’s contribution will be both in- kind and financial. Funds needed for this will be taken from the park maintenance budget. Councilmember Buhler asked if this will complete the signage desired by the Parks and Recreation Department. Jamie replied this will complete most needed signage on the Crosstown Trail. The City Council will consider Resolution 21-125 at the Regular Council Meeting scheduled July 20, 2021 at 6:30 P.M. RESOLUTION 21-126: AWARD A CONTRACT TO ROLFE CONSTRUCTION INC. FOR THE CONSTRUCTION OF THE STANTON DRIVE STORM DRAIN PROJECT Coby Wilson, Public Works, presented proposed Resolution 21-126 that would award a Contract to Rolfe Construction Inc. for the construction of the Stanton Drive Storm Drain Project. Written documentation previously provided to the City Council included information as follows: Bids for the project were opened on July 6, 2021, a total of five (5) bids were received. The lowest responsible bidder was Rolfe Construction Inc. in the amount of $688,992.00. This project will replace a deteriorating corrugated metal storm drain pipe in  MINUTES OF COUNCIL STUDY MEETING – JULY 13, 2021 -5- Stanton Drive from 3100 South to approximately 3245 South. In addition, this project will extend the storm drain system further south along Stanton Drive, west along Harbor Street and south along Island Way. The extension of the drainage system will enable the City to intercept storm water that is currently routed thru private properties. The extension will also provide additional storm drain inlets within the Willow Cove Subdivision which currently lacks adequate drainage facilities. These improvements will eliminate drainage problems previously observed on Stanton Drive. The City Council will consider Resolution 21-126 at the Regular Council Meeting scheduled July 20, 2021 at 6:30 P.M. CONSENT AGENDA A. RESOLUTION 21-129: AUTHORIZE THE CITY TO ENTER INTO A REAL ESTATE PURCHASE AGREEMENT AND ACCEPT A PERPETUAL EASEMENT AND A TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM BRAYDEN TWITCHELL FOR PROPERTY LOCATED AT 5281 WEST POSTWOOD CIRCLE Mayor Bigelow discussed proposed Resolution 21-129 that would authorize the City to enter into a Real Estate Purchase Agreement and accept a Perpetual Easement and a Temporary Construction Easement with and from Brayden Twitchell for property located at 5281 West Postwood Circle. Written documentation previously provided to the City Council included information as follows: The Brayden J. Twitchell parcel located at 5281 W. Postwood Circle is one of several parcels affected by the 4700 South Reconstruction Project (4000 West to 5600 West). This project is being constructed in cooperation with Kearns Metro Township. This project will reconstruct the pavement, curb, gutter, sidewalk and decorative street lighting on both sides of 4700 South and 4715 South to improve safety and ride quality of 4700 South and 4715 South. Compensation for the purchase of the Perpetual Easement and a Temporary Construction Easement and improvements is $10,900.00 based upon the appraisal report prepared by Van Drimmellen Associates, Inc. The project is being funded under the Surface Transportation Program (STP) with federal funds. Kearns Metro Township executed the Federal Aid Agreement with UDOT. West Valley City has signed an Interlocal Agreement with Kearns Metro Township. The city is responsible 6.77% of all project costs, including right of way, within West Valley City  MINUTES OF COUNCIL STUDY MEETING – JULY 13, 2021 -6- jurisdictional limits. The total value for the Perpetual Easement and a Temporary Construction Easement is $10,900.00, making the West Valley City share of the acquisition $737.93. Upon inquiry, there were no further questions or concerns expressed by members of the City Council. The City Council will consider Resolution 21-129 at the Regular Council Meeting scheduled July 20, 2021, at 6:30 P.M. COMMUNICATIONS A. HEALTHY WEST VALLEY FOLLOW-UP DISCUSSION Wayne Pyle, City Manager, stated that the Council requested a follow up discussion on making Healthy West Valley a City Committee. He indicated that there is no further information prepared by staff and the decision remains with the Council. Councilmember Lang stated that she would like any new board or committee to consist mostly of residents. The Mayor and Council decided to continue the discussion to a further date when Councilmember Fitisemanu can be present. B. COUNCIL CALENDAR Mayor Bigelow referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Councilmember Buhler stated that he would like to discuss skunk issues in the City that have been brought to the Council’s attention. Wayne indicated that a memo was sent earlier in the week with information on options. He indicated that the City could contract with the County but noted this would cost $30,000 per year which doesn’t seem to be the best option given the number of complaints received annually. He stated that the other option would be to hire a contractor on a case by case basis. Wayne cautioned that the animals are euthanized on site which could be a concern to many citizens and discussed the different methods of euthanasia. The Mayor and Council discussed raccoons and agreed that both skunks and raccoons should be included in whatever option the Council decides. The Council briefly discussed problem areas in the City. The Mayor and Council agreed to move  MINUTES OF COUNCIL STUDY MEETING – JULY 13, 2021 -7- forward with a contractor on a case by case basis and noted that residents who have contacted the City recently should be notified. Councilmember Buhler stated that the Chinese Gate at the Utah Cultural Celebration Center needs repainting and refurbishing. Councilmember Christensen stated that Nancy Day is aware of the need and is working on getting cost estimates. Councilmember Huynh stated that he is concerned about loud music in Chesterfield. Councilmember Lang asked if residents are calling the City because all complaints she has heard about are resolved. Wayne noted that issues are being treated with no tolerance in the Chesterfield area. Councilmember Huynh indicated that officers arrive on scene but when they leave, the music restarts. He suggested a higher fine or other solution to greater punish violators. Councilmember Lang suggested a discussion related to senior living facilities and access points. Councilmember Buhler agreed and noted that he would like to review remaining locations for these types of developments. Mayor Bigelow stated that he would be comfortable with one more but then would prefer to see remaining property be rezoned RS or RE. B. COUNCIL REPORTS COUNCILMEMBER CHRISTENSEN- USANA Councilmember Christensen stated that there was a concert at USANA last weekend. He indicated that it was very full and he was thankful to see the amphitheater succeeding and open once more. MOTION TO ADJOURN Upon motion by Councilmember Lang all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY JULY 13, 2021 WAS ADJOURNED AT 5:10 PM BY MAYOR BIGELOW. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, July 13, 2021. MINUTES OF COUNCIL STUDY MEETING – JULY 13, 2021 -8- _______________________________ Nichole Camac, CMC City Recorder