City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 12, 2024 -1- THE WEST VALLEY CITY COUNCIL MET IN ELECTRONIC STUDY SESSION ON TUESDAY, NOVEMBER 12, 2024 AT 4:32 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR LANG. THE FOLLOWING MEMBERS WERE PRESENT: Karen Lang, Mayor Lars Nordfelt, Councilmember At-Large Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Scott Harmon, Councilmember District 2 William Whetstone, Councilmember District 3 Jake Fitisemanu, Councilmember District 4 STAFF PRESENT: Ifo Pili, City Manager Nichole Camac, City Recorder Eric Bunderson, City Attorney Colleen Jacobs, Police Chief John Evans, Fire Chief Jim Welch, Finance Director Steve Pastorik, CED Director Layne Morris, CPD Director Dan Johnson, Public Works Director Jamie Young, Parks and Recreation Director Jonathan Springmeyer, RDA Director Sam Johnson, Strategic Communications Director Paula Melgar, Human Resources Director Ken Cushing, IT (electronically) Travis Crosby, IT Candace Whitaker, Parks and Recreation Kori Durfee, Human Resources Eric Madsen, Public Works APPROVAL OF MINUTES OF STUDY MEETING HELD OCTOBER 22, 2024 The Council considered the Minutes of the Study Meeting held October 22, 2024. There were no changes, corrections or deletions.  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 12, 2024 -2- Councilmember Nordfelt moved to approve the Minutes of the Study Meeting held October 22, 2024. Councilmember Huynh seconded the motion. A voice vote was taken and all members voted in favor of the motion. REVIEW AGENDA FOR REGULAR CITY COUNCIL MEETING OF NOVEMBER 12, 2024 Steve Pastorik, CD Director, stated that there were a few changes to the development agreement for Application GPZ-5-2024. During the last meeting, the Council had expressed concern about the width of the lots along 6000 West. In response, the latest development agreement, detailed in Exhibit B, proposed reducing the total number of lots from 41 to 39, eliminating two lots overall. Additionally, the lots along 6000 West were limited to 12 in total, down from the previous 16. Of these four reductions, two resulted from the removal of lots, while the other two came from reducing open space to accommodate the new layout. Councilmember Harmon asked what the overall lot size is. Steve replied he is unsure but would get that number. Upon inquiry, Steve indicated where green space would be located on the concept plan. Councilmember Huynh asked how many units would be owner occupied. Steve replied that the development agreement would limit rentals up to 30%. Mayor Lang verified that the HOA includes the homes on 6000 West. Steve replied yes. Upon inquiry by Mayor Lang, members of the Council had no further questions or concerns regarding items listed on the Agenda for the Regular City Council meeting scheduled later this night. AWARDS, CEREMONIES, AND PROCLAMATIONS SCHEDULED FOR NOVEMBER 26, 2024 Councilmember Whetstone offered to read a proclamation declaring November 30, 2024 as Small Business Saturday in West Valley City at the November 26, 2024 City Council Regular Meeting. PUBLIC HEARINGS SCHEDULED FOR NOVEMBER 26, 2024 A. ACCEPT PUBLIC INPUT REGARDING APPLICATION GPZ-7-2024, FILED BY VANTRUST REAL ESTATE, REQUESTING A GENERAL PLAN CHANGE FROM MEDIUM DENSITY RESIDENTIAL AND LARGE LOT RESIDENTIAL TO LIGHT MANUFACTURING AND A ZONE CHANGE FROM A (AGRICULUTRE, MINIMUM LOT SIZE 1/2 ACRE) AND A-1 (AGRICULTURE, MINIMUM LOT SIZE 1 ACRE) TO M MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 12, 2024 -3- (MANUFACTURING) FOR PROPERTY LOCATED AT 5892 AND 5998 WEST PARKWAY BLVD Mayor Lang informed a public hearing had been advertised for the Regular Council Meeting scheduled November 26, 2024, in order for the City Council to hear and consider public comments regarding application GPZ-7-2024, Filed by VanTrust Real Estate, Requesting a General Plan Change from Medium Density Residential and Large Lot Residential to Light Manufacturing and a Zone Change from A (Agriculture, Minimum Lot Size 1/2 Acre) and A-1 (Agriculture, Minimum Lot Size 1 acre) to M (Manufacturing) for Property Located at 5892 and 5998 West Parkway Blvd. Proposed Ordinances 24-45, 24-46, and Resolution 24-154 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: ORDINANCE NO. 24-45, AMEND THE GENERAL PLAN TO SHOW A CHANGE OF LAND USE FROM MEDIUM DENSITY RESIDENTIAL AND LARGE LOT RESIDENTIAL TO LIGHT MANUFACTURING FOR PROPERTY LOCATED AT 5892 WEST AND 5998 W PARKWAY BLVD Steve Pastorik, CED, discussed proposed Ordinance 24-45 that would amend the General Plan to Show a Change of Land Use from Medium Density Residential and Large Lot Residential to Light Manufacturing for Property Located at 5892 West and 5998 W Parkway Blvd. Written documentation previously provided to the City Council included information as follows: The intended development for this property is an industrial project with a total of 600,320 square feet of buildings as reflected in the concept plan submitted by the applicant. In the M zone, all uses on properties greater than 10 acres are reviewed as a conditional use. Hence, if this application is approved, the applicant would need to apply for a conditional use permit to pursue the proposed industrial development. A General Plan/zone change application (GPZ-2-2023) was submitted on this property in 2023 with the same requested General Plan designation and zoning as those requested in this application. The Council denied the application in June of 2023 with four members voting to deny the application and three voting not to deny. There are several noteworthy changes with the current application over the previous application. These changes are listed below: MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 12, 2024 -4-  The prior concept plan was prepared as a speculative plan for the landowner who was planning to sell the property. The latest concept plan was prepared for an industrial developer, VanTrust.  The prior concept plan did not relocate the Riter Canal, resulting in an inefficient layout with some smaller buildings. The latest concept relocates the Riter Canal, resulting in what staff believes is an improved layout that is more efficient and attractive for tenants.  The prior concept plan terminated Stegner Way in a cul-de-sac. The latest concept plan continues Stegner Way along the south side of the subject property to provide a future connection to 5900 West once it is constructed to the east. The Public Works Department prefers this road design over the previous cul-de-sac. ACTION: ORDINANCE NO. 24-46, AMEND THE ZONING MAP TO SHOW A CHANGE OF ZONE FOR PROPERTY LOCATED AT 5892 AND 5998 W PARKWAY BLVD FROM A (AGRICULUTRE, MINIMUM LOT SIZE 1/2 ACRE) AND A-1 (AGRICULTURE, MINIMUM LOT SIZE 1 ACRE) TO M (MANUFACTURING) Steve Pastorik, CED, discussed proposed Ordinance 24-46 that would amend the Zoning Map to Show a Change of Zone for Property Located at 5892 and 5998 W Parkway Blvd from A (Agriculture, Minimum Lot Size 1/2 Acre) and A-1 (Agriculture, Minimum Lot Size 1 acre) to M (Manufacturing) Written documentation previously provided to the City Council included information as follows: The intended development for this property is an industrial project with a total of 600,320 square feet of buildings as reflected in the concept plan submitted by the applicant. In the M zone, all uses on properties greater than 10 acres are reviewed as a conditional use. Hence, if this application is approved, the applicant would need to apply for a conditional use permit to pursue the proposed industrial development. A General Plan/zone change application (GPZ-2-2023) was submitted on this property in 2023 with the same requested General Plan designation and zoning as those requested in this application. The Council denied the application in June of 2023 with four members voting to deny the application and three voting not to deny. There are several noteworthy changes with the current application over the previous application. These changes are listed below:  The prior concept plan was prepared as a speculative plan for the landowner who was planning to sell the property. The latest MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 12, 2024 -5- concept plan was prepared for an industrial developer, VanTrust.  The prior concept plan did not relocate the Riter Canal, resulting in an inefficient layout with some smaller buildings. The latest concept relocates the Riter Canal, resulting in what staff believes is an improved layout that is more efficient and attractive for tenants.  The prior concept plan terminated Stegner Way in a cul-de-sac. The latest concept plan continues Stegner Way along the south side of the subject property to provide a future connection to 5900 West once it is constructed to the east. The Public Works Department prefers this road design over the previous cul-de-sac. ACTION: RESOLUTION NO. 24-154, AUTHORIZE THE CITY TO ENTER INTO A DEVELOPMENT AGREEMENT WITH VANTRUST REAL ESTATE FOR APPROXIMATELY 37.53 ACRES OF PROPERTY LOCATED AT APPROXIMATELY 5892 AND 5998 WEST PARKWAY BLVD Steve Pastorik, CED, discussed proposed Resolution 24-154 that would authorize the City to Enter Into a Development Agreement With VanTrust Real Estate for Approximately 37.53 Acres of Property Located at Approximately 5892 and 5998 West Parkway Blvd. Written documentation previously provided to the City Council included information as follows: VanTrust Real Estate has submitted a General Plan/zone change application (GPZ-7-2024) on 37.53 acres to change the General Plan from Large Lot Residential (2 to 3 units/acre) and Medium Density Residential (7 to 12 units/acre) to Light Manufacturing and a zone change from A-1 (Agriculture, minimum lot size 1 acre) and A (Agriculture, minimum lot size ½ acre) to M (Manufacturing). The Planning Commission recommended approval of the zone change subject to a development agreement. The proposed development agreement addresses five topics: the extension of Stegner Way to the east, the prohibition of industrial traffic on Stegner Way, the installation of a parkstrip and trail along the south side of Beagley Road, the potential sale of a City parcel, and the installation of a box culvert and channel for the realigned Riter Canal. Councilmember Nordfelt asked where the Crosstown Trail is located and how it will connect to this property. Steve replied that a 10-foot-wide trail will extend along the south side of Beagley Lane, connecting to existing trails near Mountain View Corridor. However, the exact route and connection to Mountain View  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 12, 2024 -6- Corridor may depend on the development of 5900 West, which is intended to facilitate connectivity across the area. Councilmember Fitisemanu asked when 5900 West will be constructed. Steve replied that funding has not been identified so there is no proposal at this time. Councilmember Whetstone asked if there has been any feedback from neighbors. Steve replied no. Mayor Lang verified the location of Magna Water property, private property, and storm water property maintained by the City. Upon inquiry, Steve explained that there are significant stacking issues during school pickup and drop-off times on Parkway Boulevard and this new proposal is designed to help alleviate congestion and reduce industrial traffic on 6400 West by utilizing Beagley and 5900 West as primary industrial routes. This routing should help separate residential and industrial traffic, with Beagley Lane acting as the dividing line. He also noted that school access challenges are ongoing, with some parents parking in creative ways to accommodate student pickups. The new configuration could help manage congestion in the area, particularly with the additional stacking space provided by the new roads. Councilmember Nordfelt asked if there is a compelling reason to change the general plan to this use instead of residential. Steve replied that the property is somewhat isolated from other residential areas and may be better suited for industrial development due to nearby industrial uses and Mountain View Corridor access. Mayor Lang asked what tenant hours will be. Steve replied that it’s currently unknown if potential tenants in the industrial zone would operate on a 24/7 schedule or within typical business hours, as this will depend on the types of tenants ultimately attracted to the development. The City Council will consider Ordinance 24-45, 24-46 and Resolution 24-154 at the Regular Council Meeting scheduled November 26, 2024 at 6:30 P.M. B. ACCEPT PUBLIC INPUT REGARDING APPLICATION ZT-10-2024, FILED BY WEST VALLEY CITY, REQUESTING A ZONE TEXT CHANGE TO AMEND SECTIONS 7-6-301, ADD SECTIONS 7-10-400P THROUGH 7-10-402, AND REMOVE SECTIONS 7-14-100P THROUGH 7- 14-104 Mayor Lang informed a public hearing had been advertised for the Regular Council Meeting scheduled November 26, 2024, in order for the City Council to hear and consider public comments regarding Application ZT-10-2024, Filed by West Valley City, Requesting a Zone Text Change to Amend Sections 7-6-301, Add Sections 7-10- 400P through 7-10-402, and Remove Sections 7-14-100P through 7-14-104. Proposed Ordinance 24-13 related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 12, 2024 -7- ACTION: ORDINANCE NO. 24-47, AMEND SECTION 7-6-301, ENACT PART 7-10-400P, AND REPEAL PART 7-14-100P TO REMOVE THE DECKER LAKE STATION OVERLAY ZONE AND ADD DEVELOPMENT STANDARDS FOR PROPERTIES ALONG DECKER LAKE DRIVE BETWEEN 3100 SOUTH AND 3500 SOUTH Steve Pastorik, CED, discussed proposed Ordinance 24-47 that would amend Section 7-6-301, Enact Part 7-10-400P, and Repeal Part 7-14-100P to Remove the Decker Lake Station Overlay Zone and Add Development Standards for Properties Along Decker Lake Drive Between 3100 South and 3500 South. Written documentation previously provided to the City Council included information as follows: The proposed changes would remove the Decker Lake Station Overlay Zone (DLSOZ) and add development standards for properties along Decker Lake Drive between 3100 South and 3500 South. In summary, staff is proposing to remove the DLSOZ for the following reasons:  When the DLSOZ was first adopted in 1996, the area was mostly developed. Today, the area is largely developed.  There are only five parcels where the DLSOZ still exists. As a result, staff is proposing to remove the DLSOZ from these parcels as submitted in application Z-8-2024.  As part of the same application mentioned above (Z-8-2024) four of the five parcels with the DLSOZ are proposed to be rezoned from M (Manufacturing) to C-2 (General Commercial). Doing so replaces many of the use restrictions of the DLSOZ.  As required by the State legislature. The City is currently working with a consultant team hired by Wasatch Front Regional Council to create station area plans for the River Trail, Redwood Junction, and Decker Lake light rail stations. Once the plans are adopted, the City will consider land use regulations to implement these plans as required by State code. In other words, any future land use regulations adopted to implement the station area plan for the Decker Lake light rail station area will take the place of the Decker Lake Station Overlay Zone. The development standards proposed for properties along Decker Lake Drive retain certain provisions from the DLSOZ.  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 12, 2024 -8- The City Council will consider Ordinance 24-47 at the Regular Council Meeting scheduled November 26, 2024 at 6:30 P.M. C. ACCEPT PUBLIC INPUT REGARDING APPLICATION Z-8-2024, FILED BY WEST VALLEY CITY, REQUESTING REMOVAL OF THE DECKER LAKE STATION OVERLAY ZONE AND A ZONE CHANGE FROM M (MANUFACTURING) TO C-2 (GENERAL COMMERCIAL) FOR PROPERTIES LOCATED AT 3022, 3038, AND 3074 SOUTH DECKER LAKE DRIVE AND 2964 SOUTH TUNDRA LANE, AND REMOVAL OF THE DECKER LAKE STATION OVERLAY ZONE FOR PROPERTY LOCATED AT 2212 WEST 3100 SOUTH Mayor Lang informed a public hearing had been advertised for the Regular Council Meeting scheduled November 26, 2024, in order for the City Council to hear and consider public comments regarding Z-8-2024, Filed by West Valley City, Requesting Removal of the Decker Lake Station Overlay Zone and a Zone Change from M (Manufacturing) to C-2 (General Commercial) for Properties Located at 3022, 3038, and 3074 South Decker Lake Drive and 2964 South Tundra Lane, and Removal of the Decker Lake Station Overlay Zone for Property Located at 2212 West 3100 South. Proposed Ordinance 24- related to the proposal to be considered by the City Council subsequent to the public hearing, was discussed as follows: ACTION: ORDINANCE NO. 24-48, AMEND THE ZONING MAP TO REMOVE THE DECKER LAKE STATION OVERLAY ZONE AND CHANGE THE ZONING FROM M (MANUFACTURING) TO C-2 (GENERAL COMMERCIAL) FOR PROPERTY LOCATED AT 3022, 3038, AND 3074 SOUTH DECKER LAKE DRIVE AND 2964 SOUTH TUNDRA LANE AND REMOVE THE DECKER LAKE STATION OVERLAY ZONE FROM THE PROPERTY AT 2212 WEST 3100 SOUTH Steve Pastorik, CED, discussed proposed Ordinance 24-48 that would amend the Zoning Map to Remove the Decker Lake Station Overlay Zone and Change the Zoning from M (Manufacturing) to C-2 (General Commercial) for Property Located at 3022, 3038, and 3074 South Decker Lake Drive and 2964 South Tundra Lane and Remove the Decker Lake Station Overlay Zone from the Property at 2212 West 3100 South Written documentation previously provided to the City Council included information as follows: City staff has submitted a zone change application for 5 parcels located at 3022, 3038, and 3074 S Decker Lake Dr; 2964 S Tundra Ln; and 2212 W  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 12, 2024 -9- 3100 S. City staff has also submitted application ZT-10-2024 to remove the DSLOZ from the zoning ordinance. If the City removes the DSLOZ from the zoning ordinance, it must also be removed from the zoning map. The DSLOZ includes many use restrictions that would no longer be in effect if this application and application ZT-10-2024 are approved. For this reason, staff is proposing to change the zoning on four of the five subject parcels from M (Manufacturing) to C-2 (General Commercial). While the current uses of lodging facilities and public utility installations are both allowed uses in the C-2 zone, other industrial uses allowed in the M zone are not. The fifth parcel, which is owned by Granger Hunter Improvement District, does not meet the minimum lot size required in the C-2 zone. Therefore, staff is recommending that the M zoning on this parcel remain. The City Council will consider Ordinance 24-48 at the Regular Council Meeting scheduled November 26, 2024 at 6:30 P.M. ORDINANCE 24-49: AMEND SECTION 1-2-107 OF THE WEST VALLEY CITY MUNICIPAL CODE TO UPDATE CERTAIN PARKS AND RECREATION FEES Jamie Young, Parks and Recreation Director, presented proposed Resolution 24-49 that would amend Section 1-2-107 of the West Valley City Municipal Code to Update Certain Parks and Recreation Fees. Written documentation previously provided to the City Council included information as follows: The Player Passes have been in very high demand over the past several seasons. We propose to increase the opportunity for general public play. In order to do that we are proposing to decrease the number of the Player Passes that tend to fill up a large number of tee times and increase the fee to $299. The City Council will consider Ordinance 24-49 at the Regular Council Meeting scheduled November 26, 2024 at 6:30 P.M RESOLUTION 24-155: AWARD A CONTRACT TO AMERICAN MECHANICAL SYSTEMS SERVICE FOR REPAIRS TO THE FAMILY FITNESS CENTER Candace Whitaker, Assistant Parks and Recreation Director, presented proposed Resolution 24-155 that would award a Contract to American Mechanical Systems Service for Repairs to the Family Fitness Center.  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 12, 2024 -10- Written documentation previously provided to the City Council included information as follows: West Valley City Family Fitness Center had a centralized chiller installed to be more energy efficient. When installed, it was determined that glycol could make the unit less energy efficient so it was not originally included. To protect the cooling system from freezing, the cooling system will be separated to isolate the outdoor elements and filled with glycol. By separating the outdoor system, lesser amounts of glycol will be needed, thus reducing the cost and maintenance. This project includes plumbing, pumps and glycol. Councilmember Harmon asked if this will be required every year. Candace replied no and stated that this will be a onetime project. Mayor Lang asked if this will be finished in time for this year’s freeze. Candace replied that it should be done in time upon Council approval. The City Council will consider Resolution 24-155 at the Regular Council Meeting scheduled November 26, 2024 at 6:30 P.M RESOLUTION 24-156: APPROVE AN EXECUTIVE ORDER TO AMEND THE PERSONNEL POLICIES AND PROCEDURES MANUAL Paula Melgar, HR Director, presented proposed Resolution 24-156 that would approve an Executive Order to Amend the Personnel Policies and Procedures Manual. Written documentation previously provided to the City Council included information as follows: The Human Resources Office recently conducted market research on these topics and collaborated with our City’s Administration to propose policy updates that promote best practices and align with industry standards. Consent of the City Council is required to finalize and implement the revised manual as outlined in City Code 3-2-102 (1) “The City Manager is the Chief Executive Officer of the City and has the following powers and duties:” (2) d. “Prescribe such rules and regulations by executive order, with the advice and consent of the City Council, as the City Manager shall deem necessary or expedient for the conduct of all departments, divisions, and offices; and revoke, suspend, or amend any rule or regulation by whoever prescribed.” Councilmember Whetstone asked if it would make sense to wait on PTO changes, including the buyback program, in order to get input from the company who will perform  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 12, 2024 -11- the compensation study. Paula replied that the compensation study will focus primarily on compensation and some benefits but not specifically on PTO or holidays. She indicated that staff researched other City policies and this new proposal is consistent with those across the state. Ifo explained the background of recent discussions and proposed changes regarding the Paid Time Off (PTO) buyout policy between HR and the city administration. Historically, employees could cash out unused PTO at 100% of its value. However, Ifo expressed concerns about employees viewing unused PTO as a year-end bonus, which disincentivizes them from taking needed time off. Although there were discussions to eliminate the PTO cash-out option entirely, HR proposed a compromise, reducing the cash-out value to encourage employees to use their PTO rather than viewing it as additional income. This adjustment would also help distribute the limited annual budget for PTO cash-outs more evenly, as it’s currently first-come, first-served. Regarding the compensation study, Ifo clarified that any future study would focus on pay and job descriptions rather than these philosophical considerations unless specifically instructed otherwise. Other administrative changes include standardizing holidays—adding Christmas Eve and Indigenous Peoples' Day—since the former often has low activity, and the latter aligns with a national trend. Ifo also mentioned a procedural improvement in how PTO accrues throughout the year, proposing a more consistent monthly accrual rate instead of a lump sum added in November, which seemed less logical to him. These changes aim to streamline processes and address both employee well-being and fiscal efficiency. Paula clarified that the proposed PTO policy changes would largely take effect after June 21, allowing time for employee education and smooth implementation. The only immediate change being requested for approval was granting employees Christmas Eve off this year. This approach would provide an opportunity to inform both new and long-term employees about the updated PTO cash-in policy, ensuring equal access to the benefit. She emphasized that, under the new policy, PTO cash-ins would not be available at 100% value, representing a concession aimed at balancing employee benefits with city budget considerations. Councilmember Harmon asked what “banked sick leave” is. Ifo replied that this is a grandfathered accrual that not many existing employees have. The City Council will consider Resolution 24-156 at the Regular Council Meeting scheduled November 26, 2024 at 6:30 P.M RESOLUTION 24-157: AUTHORIZE THE EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT WITH PONTIFEX CONSULTING GROUP, LLC Kori Durfee, HR, presented proposed Resolution 24-157 that would authorize the Execution of a Professional Services Agreement with Pontifex Consulting Group, LLC.  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 12, 2024 -12- Written documentation previously provided to the City Council included information as follows: This study will evaluate and update the City’s pay structure through job classification, market analysis, and equity assessment, providing recommendations to align compensation practices with industry standards. Pontifex Consulting Group will take the time to understand our City’s culture, needs, and objectives, ensuring that the project supports our goal of attracting and retaining skilled employees. West Valley City recently modified its pay structure, moving civilian employees to a pay range system while keeping sworn public safety employees on a step scale. To ensure a competitive and equitable pay structure moving forward, the City issued a Request for Proposals (RFP) for a comprehensive compensation study and analysis. The RFP generated responses from 15 qualified consulting firms, each offering expertise in public sector compensation analysis. After evaluating the proposals, Pontifex Consulting Group was identified as the firm best suited to meet the City's needs for this project. Their work will evaluate current classifications, benchmark against other municipalities, and address internal equity to recommend a fair and effective compensation system that supports recruitment, retention, and employee satisfaction. Councilmember Fitisemanu asked when a study like this was last conducted. Kori replied that the City hasn’t done a compensation study. She noted that the City has been more reactionary to pay increases based on market studies and retention costs. The City Council will consider Resolution 24-157 at the Regular Council Meeting scheduled November 26, 2024 at 6:30 P.M RESOLUTION 24-158: APPROVE A MASTER SERVICES AND PURCHASING AGREEMENT WITH AXON ENTERPRISE, INC Colleen Jacobs, Police Chief, presented proposed Resolution 24-158 that would approve a Master Services and Purchasing Agreement with Axon Enterprise, Inc Written documentation previously provided to the City Council included information as follows: The West Valley City Police Department has equipped its police officers with body-worn cameras as part of its continuing effort to improve transparency, protect its members from false and frivolous claims, and increase efficiency. In 2014, West Valley City selected Axon Enterprise, Inc. to fulfill these needs. The Department now wants to renew this contract and add a legally compliant AI  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 12, 2024 -13- system called “Draft One” to the agreement. This renewal will allow the Department to continue to meet our existing needs for cameras and other services provided by Axon. The annual cost of the contract is $600,110.81. Body-worn cameras can help improve the high-quality public service expected of police officers and promote the perceived legitimacy and sense of procedural justice that communities have about their police departments. Body-worn cameras can increase transparency and accountability by preserving an exact record of interactions occurring between the police and public. Axon has a goal to eliminate the need for deadly force by continued advancements in their Taser platform. The new Taser 10 platform provides accurate targeting from further distance, increasing the safety of the operator and the overall safety of all involved. AI report writing software (Draft One) creates a report from the audio transcription of the body worn camera. Draft One creates a report that is accurate, complete, professional, and grammatically correct while saving the officer time regurgitating what has already happened Brian Moutinho and Tommy Richardson, Axon representatives, provided a PowerPoint presentation summarized as follows: - Axon Mission o Mission: To "Protect Life" and make the bullet obsolete, creating safer communities for all. o Vision: Innovate public safety technology, enhancing transparency, accountability, and effectiveness. - Background o Current 5-year BWC and TASER contract was executed on 12/19/19 o Included BWC and supporting software, TASER 7 program o 2024 evaluation of new software and TASER solutions resulted the PD’s request to transition to TASER 10, as well as add key software solutions including Unlimited Auto-Transcribe, Respond+, and DraftOne. - Axon Enterprise : Comprehensive Public Safety Solution o Axon Enterprise, a sole source provider, offers a bundle that includes:  Body-Worn Cameras (BWCs): State-of-the-art devices with supporting software that ensure transparency and accountability in every interaction. MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 12, 2024 -14-  Electronic Control Devices (TASERs): Next-generation non- lethal options that prioritize safety for both officers and the community.  TASER 10 - Innovative Software Suite o Auto-Transcribe: Converts audio to text with precision, streamlining report creation. o Respond Plus: Enhances real-time coordination during critical incidents with location-based insights and communication tools. o Redaction Assistant: Automates video redaction, protecting privacy while maintaining transparency. o Community Request: Enables direct community engagement, allowing the public to submit evidence securely. o Evidence Management: Cloud-based system that ensures secure, easy access to critical data. o Draft One: Provides automated reporting assistance to help officers create accurate reports efficiently. o **Axon ensures our department stays ahead of the curve with automatic hardware upgrades throughout the contract, guaranteeing that we always have the most advanced tools at our disposal. - Axon Body 4 o RUGGED DURABILITY o FULL SHIFT BATTERY o EASE OF USE o IN-FIELD CHARGING o END-TO-END SECURITY o IMPROVED VIDEO CAPABILITY o MULTI-MIC AUDIO - Axon Respond o Send help when it’s needed o Maintain visibility of developing situations o Quickly access and share information - Community Request - Taser 10 o Moonshoot: Cut gun-related deaths between police and the public in half by 2033 o 45 foot max range o 10 probe magazine o 205 feet per second - Fiscal Impact o Contract value of $3,000,554.05 over 5 years, including: MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 12, 2024 -15-  Hardware  Software  Licensing  Training  Warranties o 5 equal payments of $600,110.81 - Goal for Partnership with Axon: Strengthening Public Safety through Community, Accountability, and Transparency o In alignment with our commitment to community well-being, accountability, and transparency, the West Valley City Police Department is partnering with Axon to advance our mission of proactive, responsible policing. This partnership will support our goal to meet and exceed national best practices, ensuring we serve our community with integrity and effectiveness. o Key Objectives: o Community Engagement: Enhance public trust by using Axon’s technology to increase communication and transparency, such as enabling secure community evidence submissions and fostering open dialogue with residents. o Accountability & Transparency: Utilize body-worn cameras, automated transcription, and evidence management tools to ensure all interactions are documented accurately, making critical incident information accessible and reliable. o Operational Excellence: Leverage Axon’s tools like real-time response and records management to support effective policing that aligns with modern standards, allowing us to respond more efficiently to community needs while upholding high standards of accountability. o By setting these goals, the West Valley City Police Department aims to not only uphold but exceed the expectations placed on public safety agencies, reinforcing our role as responsible stewards of safety and community trust. Councilmember Whetstone asked if there is data that shows time saving measures for report creation. Mr. Moutinho stated that Ft. Collins, who has been testing and utilizing the program since the spring, has seen an approximate 65% reduction time in report creation. Chief Jacobs added that West Valley City has been testing for a few months and officers have reported a 35-45 minutes time saving per report. Councilmember Whetstone asked how often tasers are updated. Mr. Richardson replied that taser technology progresses slower than body cam technology and noted that there is no new model on the horizon so the 5 year contract will consist of the Taser 10.  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 12, 2024 -16- Councilmember Fitisemanu shared insights from his professional experience working with AI in medical reporting, noting emerging legal challenges and malpractice suits. These issues arise when reports are AI-assisted rather than solely created by doctors, creating ambiguity in accountability. He asked if similar concerns had surfaced in law enforcement. Chief Jacobs replied that discussions had been held with the district attorney on this topic, and a student auditor recently reviewed these considerations. Mr. Moutinho explained Axon's approach to using large language models (LLMs) in law enforcement, emphasizing strict control over the AI's behavior to prevent it from generating or "imagining" details. He acknowledged that some AI tools, like ChatGPT, can sometimes infer or fill in gaps, but Axon has disabled these functions to ensure factual accuracy. Axon's system restricts the AI to the factual information explicitly captured in audio recordings. If additional context is needed that isn't present in the audio, the AI is instructed not to make assumptions. Instead, it prompts the officer to manually input or clarify the missing details, ensuring that the report remains accurate and officer-authored. This cautious approach is intended to prevent the AI from adding any speculative information, reinforcing the integrity of the reports. The City Council will consider Resolution 24-158 at the Regular Council Meeting scheduled November 26, 2024 at 6:30 P.M RESOLUTION 24-159: AUTHORIZE THE EXECUTION OF AN INTERLOCAL COOPERATION AGREEMENT WITH SALT LAKE COUNTY FOR A VETERAN'S PARK Jake Arslanian, Facilities Director, presented proposed Resolution 24-159 that would authorize the Execution of an Interlocal Cooperation Agreement with Salt Lake County for a Veteran's Park. Written documentation previously provided to the City Council included information as follows: This agreement provides for the City to receive TRCC funding from the County for the completion of Phases I and II of the Veteran’s Park. The agreement provides for the City to receive $923,840 conditioned upon completion of the project in accordance with the project plans. Jake Arslanian, Facilities Director, presented a PowerPoint presentation and discussed the project summarized briefly as follows:  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 12, 2024 -17-  Project Background: The veterans memorial project began many years ago, initially aiming to create a memorial to honor veterans. The project faced challenges but continued without a grant from TRCC. Recently, Jonathan Springmeyer successfully advocated for TRCC funding to support the project.  Phase Breakdown: The memorial will be developed in phases, starting with phase one and moving into phase two. The goal is to honor veterans, educate the public, and create a contemplative space for remembrance.  Phase 1 Completion: The first phase of the project includes a memorial for veterans who died in wars, featuring plazas and trees.  Phase 2 Plans: The next phase includes adding more memorials, statues, and features, such as a World War II memorial. The design includes an obelisk, water feature, and tree representations of the six branches of the military.  Financial Support: TRCC funding will support 25% of the cost for phase two. The project will be completed in multiple phases, with costs rising rapidly, so expansions will be made as funding permits.  Cost Management: Efforts are being made to reduce costs, such as reducing the size of the wall that houses military personnel plaques while ensuring future expansion is possible.  Future Expansion: Plans for continued fundraising and donations will allow for the ongoing expansion of the memorial, including placing statues like the Navajo Code Talkers memorial.  Community Impact: The memorial is designed to be a large, impactful site to honor veterans, with room for further additions and engagement from the public. Ifo stated that the City needs to commit to a $600,000 match in order to secure additional funding from the county, which totals $900,000. The $600,000 match could be spread across phases one and two of the project. Ifo suggested that the city should proceed with this commitment to avoid leaving the funding on the table and also mentioned that there is limited time to finalize these decisions, with an expansion deadline in June. He noted that there will be future opportunities to discuss the design and the details of the project moving forward. Councilmember Huynh expressed concern regarding homelessness issues in the area and stated that he would like to ensure that the property is monitored regularly. The City Council will consider Resolution 24-159 at the Regular Council Meeting scheduled November 26, 2024 at 6:30 P.M Mayor Lang, with approval from the Council, moved Resolution 24-162 to be discussed next. RESOLUTION 24-162: APPROVE THE PURCHASE OF A WHEEL ALIGNMENT MACHINE FROM HUNTER ENGINEERING COMPANY Eric Madsen, Public Works, presented proposed Resolution 24-162 that would approve the Purchase of a Wheel Alignment Machine from Hunter Engineering Company.  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 12, 2024 -18- Written documentation previously provided to the City Council included information as follows: The City’s Fleet Division sends out approximately 100–150 vehicles to outside venders for wheel alignments each year. Current service costs to the outside vendors are approximately $75 per vehicle. To shuttle vehicles back and forth it requires two employees 30 minutes each way, totaling two hours per vehicle. To improve service and efficiency, the Fleet Division recommends the purchase of a Hunter Wheel Alignment Machine and a four-post alignment rack (lift) to enable alignments to be performed in-house. This purchase will eliminate the need for two people to shuttle vehicles back and forth, making the shop personnel more efficient and reducing downtime for our city customers. Hunter Engineering Company has a State purchasing contract (PA4105) to sell this equipment. This purchase was presented to the City Council in the strategic planning process and was recommended to be funded from the CIP Fund. Mayor Lang asked what the lifespan of the machine is. Eric replied 10-15 years with periodic updates needed that would be paid for out of the existing budget. The City Council will consider Resolution 24-162 at the Regular Council Meeting scheduled November 26, 2024 at 6:30 P.M RESOLUTION 24-160: AWARD A CONTRACT TO PRONGHORN CONSTRUCTION, INC FOR THE 2024-2025 SIDEWALK REPAIR PROJECT Dan Johnson, Public Works Director, presented proposed Resolution 24-160 that would award a Contract to Pronghorn Construction, Inc for the 2024-2025 Sidewalk Repair Project. Written documentation previously provided to the City Council included information as follows: The City has a sidewalk repair program that focuses on repairing all damaged sidewalks within a neighborhood. There are many locations throughout the City that have very severe damage to the sidewalks that have largely been caused by tree roots. This project concentrates on those severely damaged sidewalk throughout the City. This project includes the repair of damaged sidewalk in approximately 50 locations, including the removal of over 70 trees, repairing approximately 1,400 feet of sidewalks.  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 12, 2024 -19- Locations can be viewed at the following link: 2024-25 Sidewalk Repair Map Bids were opened for the project on October 29, 2024. A total of six (6) bids were received. The lowest responsible bidder was Pronghorn Construction, Inc. in the amount of $172,225.00. Mayor Lang verified that this cost would be the removal of the trees and cost of repair. Dan replied yes. Councilmember Fitisemanu asked how the City prioritizes repairs. Dan replied that the City maintains an inventory of displaced sidewalks and the repairs are done on those that are most damaged. The City Council will consider Resolution 24-160 at the Regular Council Meeting scheduled November 26, 2024 at 6:30 P.M RESOLUTION 24-161: APPROVE THE PURCHASE OF STREETLIGHTS FROM MOUNTAIN STATES LIGHTING Dan Johnson, Public Works Director, presented proposed Resolution 24-161 that would approve the Purchase of Streetlights from Mountain States Lighting. Written documentation previously provided to the City Council included information as follows: The City needs to order 99 street light assemblies for the 2025 Street Light Project. The project includes restoration of 45 lights on Lake Park Blvd. from Parkway Blvd. to Corporate Park Dr. and 54 new neighborhood street lights at 18 locations throughout the City. Mountain States Lighting has supplied street lights to the City since 2006. The City normally purchases lights directly from the Mountain States and supplies them to City contractors for installation because of a significant discount given to the City. The budget opening is requested to order these materials now as there is a long lead time to procure these items. The City Council will consider Resolution 24-161 at the Regular Council Meeting scheduled November 26, 2024 at 6:30 P.M  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 12, 2024 -20- RESOLUTION 24-163: APPROVE THE PURCHASE OF A MASTIC ROAD PATCHING MACHINE FROM DAWSON INFRASTRUCTURE SOLUTIONS Dan Johnson, Public Works Director, presented proposed Resolution 24-163 that would approve the Purchase of a Mastic Road Patching Machine from Dawson Infrastructure Solutions. Written documentation previously provided to the City Council included information as follows: For the past several years the Public Works Department has been using a mastic patching product to repair potholes. Prior to the use of mastic patching material to patch potholes the City used cold mix asphalt patches in the winter months, which frequently pop out after a short period of time especially during the freeze and thaw cycles that cause the potholes in the first place. The patching material is a heated mastic product designed for filling large cracks and potholes and is very effective in staying in place. The Public Works Department has been using a rented mastic machine to install mastic pothole patches. The City rents the machine for a period of four months each winter, and will break even with rental costs in under five years. The City will benefit from year-round availability to use the machine instead of just during the winter months. It is anticipated that this machine will be used for at least ten years. The machine is being purchased under a nationwide Omnia Partners cooperative purchasing contract. Councilmember Whetstone verified that the City provides the material, even when renting the machine. Dan replied yes. The City Council will consider Resolution 24-163 at the Regular Council Meeting scheduled November 26, 2024 at 6:30 P.M CONSENT AGENDA SCHEDULED FOR NOVEMBER 26, 2024 A. RESOLUTION 24-164: ACCEPT A PUBLIC UTILITY AND STREET LIGHTING EASEMENT FROM ASAHI REFINING USA, INC. FOR PROPERTY LOCATED AT 4601 WEST 2100 SOUTH Mayor Lang discussed proposed Resolution 24-164 that would accept a Public Utility and Street Lighting Easement from Asahi Refining USA, Inc. for Property Located at 4601 West 2100 South.  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 12, 2024 -21- Written documentation previously provided to the City Council included information as follows: The Asahi Refining USA, Inc. located at 4601 West 2100 South is currently working on an expansion. Installation of street lighting is required as part of the expansion. Streetlights are typically installed in the park strip between the curb and the sidewalk. It was discovered that due to the numerous utilities located in the park strip it was necessary to install the streetlights behind the sidewalk, outside of the public right-of-way. As the streetlights will be located outside the public right-of-way, a Public Utility and Street Lighting Easement was required. B. RESOLUTION 24-165: AUTHORIZE THE CITY TO ENTER INTO A RIGHT OF WAY PURCHASE AGREEMENT AND ACCEPT A WARRANTY DEED AND A TEMPORARY CONSTRUCTION EASEMENT WITH AND FROM BLAKE HATHAWAY FOR PROPERTY LOCATED AT 3524 SOUTH 6800 WEST Mayor Lang discussed proposed Resolution 24-165 that would authorize the City to Enter Into a Right of Way Purchase Agreement and Accept a Warranty Deed and a Temporary Construction Easement With and From Blake Hathaway for Property Located at 3524 South 6800 West. Written documentation previously provided to the City Council included information as follows: The Blake Hathaway parcel located at 3524 South 6800 West is one of eight parcels affected by the 6800 West Street Improvements Project; 3750 South to 3500 South. This project will include the construction of curb, gutter, sidewalk, patterned concrete, streetlights and widened asphalt on the west side of 6800 West Street. The project is necessary to match up to improvements being built on the east side of 6800 West by a development. Compensation for the purchase of the Warranty Deed, Temporary Construction Easement and improvements of $7,500.00 was negotiated based upon the appraisal prepared by Integra Realty Resources, which indicated a value of $7,200.00. An affidavit signed by Blake Hathaway along with a Certified Copy of Death Certificate to remove Kathy Hathaway from the title is also included. C. RESOLUTION 24-166: AUTHORIZE THE CITY TO EXECUTE AN UNDERGROUND RIGHT OF WAY EASEMENT IN FAVOR OF ROCKY MOUNTAIN POWER Mayor Lang discussed proposed Resolution 24-166 that would authorize the City to  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 12, 2024 -22- Execute an Underground Right of Way Easement in Favor of Rocky Mountain Power Written documentation previously provided to the City Council included information as follows: EV Chargers are being installed at the Family Fitness Center. Rocky Mountain Power is requiring an Underground Right-of-way Easement in its favor at the West Valley City Family Fitness Center in order to install infrastructure to provide power for the approved EV Chargers. The City Council will consider Resolutions 24-164, 24-165, and 24-166 on the Consent Agenda at the Regular Council Meeting scheduled November 26, 2024 at 6:30 P.M AUTHORIZE CONSENT AGENDA FOR REGULAR MEETING OF NOVEMBER 26, 2024 The Council requested that all items on the agenda be considered separately on the November 26, 2024 Regular City Council Meeting at 6:30 PM. COMMUNICATIONS A. RAILROAD CROSSINGS This item has been moved to the November 26, 2024 Study Meeting. B. OFF LEASH DOG PARKS This item has been moved to the November 26, 2024 Study Meeting. C. COUNCIL CALENDAR Mayor Lang referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Councilmember Nordfelt noted that the Council would need to fill a vacancy in District 4 since Councilmember Fitisemanu was successfully elected to State House 30. He asked when this process would begin. Nichole Camac, City Recorder, replied that she had a proposed process and timeline in place and she would be sending that to the Council for their input and review within the next few days.  MINUTES OF COUNCIL STUDY MEETING – NOVEMBER 12, 2024 -23- B. COUNCIL REPORT COUNCILMEMBER NORDFELT- WFRC Councilmember Nordfelt stated that he attended an interacting meeting/workshop for WFRC who is conducting a survey in conjunction with UDOT and UTA for long-term goals. He provided a document to be shared with the Council if they wanted to participate. COUNCILMEMBER CHRISTENSEN- MOSQUITO ABATEMENT Councilmember Christensen stated that he attended a training for board members on the Mosquito Abatement board. COUNCILMEMBER FITISEAMNU- U OF U Councilmember Fitisemanu stated that he attended a University of Utah meeting at Hunter High School related to construction of a new hospital. He stated that there was a lot to review and the event was well attended. MAYOR LANG- VETERAN’S DAY EVENTS Mayor Lang stated that she attend the APA Veteran’s Day event as well as the Veteran’s Dinner at the Utah Cultural Celebration Center and noted that both were well done. MOTION TO ADJOURN Upon motion by Councilmember Harmon all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY NOVEMBER 12, 2024 WAS ADJOURNED AT 6:29 PM BY MAYOR LANG. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, November 12, 2024. _______________________________ Nichole Camac, MMC City Recorder