City Council Study Meeting

MINUTES OF COUNCIL STUDY MEETING – MAY 6, 2025 -1- THE WEST VALLEY CITY COUNCIL MET IN ELECTRONIC STUDY SESSION ON TUESDAY, MAY 6, 2025 AT 4:30 P.M. AT WEST VALLEY CITY HALL, MULTIPURPOSE ROOM, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR LANG. THE FOLLOWING MEMBERS WERE PRESENT: Karen Lang, Mayor Lars Nordfelt, Councilmember At-Large (arrived as noted) Don Christensen, Councilmember At-Large Tom Huynh, Councilmember District 1 Scott Harmon, Councilmember District 2 William Whetstone, Councilmember District 3 Cindy Wood, Councilmember District 4 STAFF PRESENT: Ifo Pili, City Manager Nichole Camac, City Recorder John Flores, Assistant City Manager Eric Bunderson, City Attorney Colleen Jacobs, Police Chief John Evans, Fire Chief Jim Welch, Finance Director Steve Pastorik, CED Director Dan Johnson, Public Works Director Jamie Young, Parks and Recreation Director Jonathan Springmeyer, RDA Director Sam Johnson, Strategic Communications Director Craig Thomas, Community and Culture Director (electronically) Paula Melgar, HR Director (electronically) Tumi Young, Chief Code Enforcement Officer Jake Arslanian, Facilities Director (electronically) Lauren McPeak, Administrative Analyst Harold Moleni, Administrative Analyst Travis Crosby, IT Andy Carroll, Economic Development APPROVAL OF MINUTES OF STUDY MEETING HELD APRIL 22, 2025  MINUTES OF COUNCIL STUDY MEETING – MAY 6, 2025 -2- The Council considered the Minutes of the Study Meeting held April 22, 2025. There were no changes, corrections or deletions. Councilmember Wood moved to approve the Minutes of the Study Meeting held April 22, 2025. Councilmember Huynh seconded the motion. A voice vote was taken and all members voted in favor of the motion. REVIEW AGENDAS FOR REGULAR CITY COUNCIL, REDEVELOPMENT AGENCY, HOUSING AUTHORITY AND MUNICIPAL BUILDING AUTHORITY MEETINGS OF MAY 6, 2025 Jamie Young, Parks and Recreation Director, reported a small change to the agreement with C&R Coatings for the softball concrete project. As requested by Councilman Harmon, liquidated damages were added to the contract if the project was not completed by June 30th. Upon inquiry by Mayor Lang, members of the Council had no further questions or concerns regarding items listed on the Agendas for the Regular City Council, Redevelopment Agency, Housing Authority, and Municipal Building Authority Meetings scheduled later this night. AWARDS, CEREMONIES, AND PROCLAMATIONS SCHEDULED FOR MAY 13, 2025 A. RECOGNITION OF CHRIS KRASH POPE AND JEFF JENSEN FOR RUNNING WEST VALLEY CITY Sam Johnson, Strategic Communications Director, stated that the Council would be recognizing Chris Krash Pop and Jeff Jensen for Running West Valley City at the Regular City Council Meeting Scheduled May 13, 2025. Sam stated that there is a website where individuals can upload their running routes, displaying which streets they have run in various cities. He noted that two West Valley City residents had run every single publicly accessible street in the city— over 2,000 streets, totaling 427 miles. He emphasized their dedication, noting they run between five and ten miles almost daily, allowing them to complete the feat relatively quickly. Councilmember Harmon asked how Sam found these individuals. Sam stated that he was involved in the effort to walk all the streets in West Valley City beginning in 2020. He indicated that one of the residents who completed the challenge noticed his progress and reached out, saying he planned to catch up—and eventually did,  MINUTES OF COUNCIL STUDY MEETING – MAY 6, 2025 -3- finishing just a few months ago. Sam reported that he was at 95% completion and emphasized the value of experiencing the city on a street level, noting that each street brought unique memories and impressions. He indicated that a local business would be donating the two gentleman headlamps for night running and the City would provide them a plaque at the meeting next week. B. A PROCLAMATION DECLARING SATURDAY, MAY 17, 2025 AS "ARMED FORCES DAY" IN WEST VALLEY CITY Councilmember Whetstone offered to read a Proclamation Declaring Saturday, May 17, 2025 as "Armed Forces Day" in West Valley City at the Regular City Council Meeting Scheduled May 13, 2025. PUBLIC HEARINGS SCHEDULED FOR MAY 13, 2025 A. ACCEPT PUBLIC COMMENT REGARDING APPLICATION GPZ-1-2025, FILED BY SAM DROWN, REQUESTING A GENERAL PLAN CHANGE FROM GENERAL COMMERCIAL AND LOW DENSITY RESIDENTIAL TO MEDIUM DENSITY RESIDENTIAL AND A ZONE CHANGE FROM C-2 (GENERAL COMMERCIAL) TO RM (MULTIPLE UNIT DWELLING RESIDENTIAL) FOR PROPERTY LOCATED AT 3201 SOUTH REDWOOD ROAD Mayor Lang informed a public hearing had been advertised for the Regular Council Meeting scheduled May 13, 2025 in order for the City Council to hear and consider public comments regarding application GPZ-1-2025, Filed by Sam Drown, Requesting a General Plan Change from General Commercial and Low Density Residential to Medium Density Residential and a Zone Change from C-2 (General Commercial) to RM (Multiple Unit Dwelling Residential) for Property Located at 3201 South Redwood Road. Proposed Ordinances 25-06 and 25-07 related to the proposal to be considered by the City Council subsequent to the public hearing, were discussed as follows: ACTION: ORDINANCE 25-06, AMEND THE GENERAL PLAN TO SHOW A CHANGE OF LAND USE FROM GENERAL COMMERCIAL AND LOW DENSITY RESIDENTIAL (3 TO 4 UNITS/ACRE) TO MEDIUM DENSITY RESIDENTIAL (7 TO 12 UNITS/ACRE) FOR PROPERTY LOCATED AT 3201 SOUTH REDWOOD ROAD ON 3.18 ACRES Steve Pastorik, discussed proposed Ordinance 25-06 that would Amend the General Plan to Show a Change of Land Use from General Commercial and Low Density Residential (3 to 4 Units/Acre) to Medium Density Residential (7 to 12 Units/Acre) for Property Located at 3201 South Redwood Road on 3.18 Acres. Written documentation previously provided to the City Council included MINUTES OF COUNCIL STUDY MEETING – MAY 6, 2025 -4- information as follows: The applicant is proposing to demolish all of the existing buildings except the Beto’s restaurant and construct a 31-unit, two-story, for-sale townhome development. The proposed density of the project excluding the 0.55 acres for the Beto’s restaurant is 9.7 units/acre. All units would be front-loaded with 2-car garages and include 3 bedrooms. All garages have driveways that are deep enough to park in. Zone change requests to the RM zone require a development agreement. The applicant included a development agreement proposal with his application; however, since the Planning Commission recommended denial, staff did not prepare the development agreement. If the Council disagrees with the Planning Commission’s recommendation, staff will prepare the development agreement for the Council’s consideration. ACTION: ORDINANCE 25-07, AMEND THE ZONING MAP TO SHOW A CHANGE OF ZONE FOR PROPERTY LOCATED AT 3201 SOUTH REDWOOD ROAD ON 3.18 ACRES FROM C-2 (GENERAL COMMERCIAL) AND R-1-12 (SINGLE UNIT DWELLING RESIDENTIAL, MINIMUM LOT SIZE 12,000 SQUARE FEET) TO RM (MULTIPLE UNIT DWELLING RESIDENTIAL) Steve Pastorik, discussed proposed Ordinance 25-07 that would amend the Zoning Map to Show a Change of Zone for Property Located at 3201 South Redwood Road on 3.18 Acres from C-2 (General Commercial) and R-1-12 (Single Unit Dwelling Residential, Minimum Lot Size 12,000 Square Feet) to RM (Multiple Unit Dwelling Residential). Written documentation previously provided to the City Council included information as follows: The applicant is proposing to demolish all of the existing buildings except the Beto’s restaurant and construct a 31-unit, two-story, for-sale townhome development. The proposed density of the project excluding the 0.55 acres for the Beto’s restaurant is 9.7 units/acre. All units would be front-loaded with 2-car garages and include 3 bedrooms. All garages have driveways that are deep enough to park in. Zone change requests to the RM zone require a development agreement. The applicant included a development agreement proposal with his application; however, since the Planning Commission recommended denial, staff did not prepare the development agreement. If the Council  MINUTES OF COUNCIL STUDY MEETING – MAY 6, 2025 -5- disagrees with the Planning Commission’s recommendation, staff will prepare the development agreement for the Council’s consideration. Steve Pastorik reported that a few weeks prior, the council had discussed concerns regarding a proposed development. One issue raised was the mix of commercial and residential uses along the frontage, with some Councilmembers preferring all commercial frontage. Another concern involved how parking would be shared between the Betos site and the townhomes. In response, staff collaborated with the applicant and developed a conceptual plan showing an alternative layout. This concept included full commercial use along the frontage (highlighted in red) and replaced a proposed through-road with a cul-de-sac. This layout would allow parking to be placed internally at the end of the cul-de-sac rather than being shared with the adjacent Betos site. Steve stated that both the applicant and the seller were open to this conceptual approach. He noted that staff could prepare a development agreement for the council’s consideration at the next meeting if the council felt the revised concept addressed their concerns. After brief discussion, the Council agreed to move ahead and requested that staff prepare a Development Agreement for consideration. Upon inquiry, Steve noted that he would work with the applicant to see if a tot lot was still an option. The City Council will consider Ordinances 25-06 and 25-07 at the Regular Council Meeting scheduled May 13, 2025 at 6:30 P.M. RESOLUTION 25-71: APPROVE THE PURCHASE OF GARBAGE CANS FROM WASTEQUIP Dan Johnson, Public Works Director, presented proposed resolution 25-71 that would approve the Purchase of Garbage Cans from Wastequip. Written documentation previously provided to the City Council included information as follows: The Public Works Department owns and maintains the residential garbage cans (approximately 37,000 cans) and regularly purchases new inventory to satisfy demand from customers for new cans and to replace damaged cans. The pricing for the cans is based upon a bid to other government entities and they are procured through OMNIA Partners, a national purchasing organization. The  MINUTES OF COUNCIL STUDY MEETING – MAY 6, 2025 -6- bids obtained through this organization enable the City to benefit from very competitively priced bids from another government agency, satisfying the City’s procurement requirements. The City normally purchases three truckloads of garbage cans each year and staggers the purchases due to storage constraints. This resolution authorizes the purchase of one truckload or 624 garbage cans. Councilmember Wood asked how Public Works manage neighbors who obtain more than one garbage can without properly purchasing and paying for them. Dan responded that efforts are made to closely monitor the situation, noting that each garbage can is numbered and inventoried. He explained that the utility billing group is skilled at analyzing data to identify problem areas and track the cans' locations. The City Council will consider Resolution 25-71 at the Regular Council Meeting scheduled May 13, 2025 at 6:30 P.M RESOLUTION 25-72: APPROVE AMENDMENT NO. 5 TO THE RESIDENTIAL SOLID WASTE COLLECTION, DISPOSAL, AND CURBSIDE RECYCLING SERVICE AGREEMENT BETWEEN WEST VALLEY CITY AND ACE DISPOSAL, INC. Dan Johnson, Public Works Director, presented proposed resolution 25-72 that would approve Amendment No. 5 to the Residential Solid Waste Collection, Disposal, and Curbside Recycling Service Agreement Between West Valley City and ACE Disposal, Inc. Written documentation previously provided to the City Council included information as follows: The contract with Ace began in July 2018 and included an automatic price increase of 2.5% per year for residential solid waste collection, recycling, bulky waste collection and the Neighborhood Dumpster Program to cover increasing cost of doing business. Since 2021, the rate of inflation has outpaced the fee increase built into the contract, and Ace and the City have negotiated price increases as summarized below: Amendment No. 2 – FY22-23 - additional 2.5% - July 2022 Amendment No. 3 – FY23-24 - additional 2.5% - July 2023 Amendment No. 4 – FY24-25 - additional 2.5% - July 2024  MINUTES OF COUNCIL STUDY MEETING – MAY 6, 2025 -7- Ace has again requested a price increase from the City of an additional 2.5%. It is estimated that this increase will cost the City approximately an additional $88,000. (Annual disposal contract value is approximately $3.5M). This increase brings the total contract cost increase to a level that is roughly equivalent to total inflation seen over this same period. Consistently, Ace has not asked for and does not ask this year for an increase in the disposal fee (The City pays approximately $1.6M annually for disposal). Through this resolution, the City and Ace also jointly exercise the contract provision to extend the current contract through its final contract extension (contract terminates on June 30, 2026). In the coming months, the City will issue an RFP to procure a new contract to take effect July 1, 2026. Councilmember Wood asked if there is a limit to the number of dumpsters a neighborhood can request. Dan replied just once per year. Councilmember Harmon noted that there are only two companies who could provide services to the City when the RFP is issued and the contract negotiated. Dan noted that there were four potential companies who may be interested. The City Council will consider Resolution 25-72 at the Regular Council Meeting scheduled May 13, 2025 at 6:30 P.M RESOLUTION 25-73: APPROVE AN OLYMPIC AND PARALYMPIC VENUES GRANT FUND AGREEMENT WITH THE UTAH DIVISION OF FACILITIES CONSTRUCTION AND MANAGEMENT Andy Carroll, ED Department, presented proposed resolution 25-73 that would approve an Olympic and Paralympic Venues Grant Fund Agreement with the Utah Division of Facilities Construction and Management. Written documentation previously provided to the City Council included information as follows: • On August 22,2022 West Valley City entered into a Venue Use Agreement with the Salt Lake City – Utah Committee For The Games to utilize Maverik Center as an Olympic Venue should Salt Lake City – Utah be selected as a host city for either the 2030 or 2034 Winter Olympic and Paralympic Winter Games. • On July 24,2024 the International Olympic Committee (IOC) selected Salt Lake City - Utah to host the 2034 Olympic and Paralympic Winter Games. • The Legislature of the State of Utah (“State”), in House Bill 3, Item 156, 2025, General Session (“H.B. 3”) provided: The Legislature intends that the Division of  MINUTES OF COUNCIL STUDY MEETING – MAY 6, 2025 -8- Facilities Construction and Management pass through $7.3 million from the Olympic and Paralympic Venues Grant Fund in FY 2025 for Olympic venue renovation projects as follows: … $500,000 to West Valley City for the Maverick Center. The Olympic And Paralympic Venues Grant Fund Agreement between the City and DFCM provides the following: • Upon receipt of the Grant funds by DFCM, DFCM agrees to provide the Grant funds in the amount of $500,000 to the Recipient for the Venue consistent with H.B. 3, the Grant Statute • Proposed improvements: o Replacement of an exterior LED board over the Maverik Center grand staircase o Design and Feasibility Initiative costs to determine scope and scale of a necessary major renovation to Maverik Center • The estimated costs are $1,000,00.00 in total: o $300,000.00 for the exterior LED o $700,000.00 for preliminary design and architecture costs. • West Valley City plans to invest $500,000.00 in matching funds to the state’s $500,000.00 grant The City Council will consider Resolution 25-73 at the Regular Council Meeting scheduled May 13, 2025 at 6:30 P.M RESOLUTION 25-74: APPROVE THE PURCHASE OF AN LED RIBBON BOARD AND RELATED EQUIPMENT FROM FREEDOMLED Andy Carroll, ED Department, presented proposed resolution 25-74 that would a approve the Purchase of an LED Ribbon Board and Related Equipment from FreedomLED. Written documentation previously provided to the City Council included information as follows: o The current Maverik Center Exterior Grand Staircase LED Ribbon Board is non- operational and is more than fifteen years old. o FreedomLED is a local Salt Lake County company and was previously contracted by the City to successfully replace the Maverik Center I-215 LED Marquee with a Watchfire LED board. o FreedomLED was selected as the best option after a formal Request for Proposal process. o All other Maverik Center LED boards have been replaced within the last three (3) years.  MINUTES OF COUNCIL STUDY MEETING – MAY 6, 2025 -9- o The Maverik Center Exterior Grand Staircase LED Ribbon Board is a revenue generating asset and will be used to produce significant future annual sponsorship revenue. o Upon the Council’s approval of the Olympic And Paralympic Venues Grant Fund Agreement between the City and DFCM, the State will provide 50% of the funding for the purchase and installation of the Maverik Center Exterior Grand Staircase LED Ribbon Board. o The funds are available in the Maverik Center Replacement and Refurbishment (R&R) Fund to pay for the total cost of the board immediately. Councilmember Wood asked if the LED sign would be replaced before the study and other improvements are conducted. Andy replied yes. Councilmember Wood asked if there is a timeline for when the preliminary study would be done. Andy replied as soon as possible. Councilmember Huynh asked if there will be improvements to both the inside and outside. Andy replied yes. Councilmember Whetstone expressed concern regarding the cost and noted that there would likely be a higher number that comes from the study. Andy replied that there are ways that cost can be leveraged. He added that the State wants the Olympics to be the best so they have a strong interest in it as well. Councilmember Harmon asked if the Delta Center has a LED ribbon. Andy replied yes. Councilmember Harmon asked how long the LED ribbon had not been working at the Maverik Center. Scott replied about 6 months. Councilmember Harmon asked how much the LED ribbon generates per year. Councilmember Nordfelt arrived at 5:10 PM. Andy replied approximately $400,000. Councilmember Whetstone asked where the match funding will be coming from. Andy replied reserve funds from the Maverik Center. The City Council will consider Resolution 25-74 at the Regular Council Meeting scheduled May 13, 2025 at 6:30 P.M AUTHORIZE CONSENT AGENDA FOR REGULAR MEETING OF MAY 13, 2025 The Council authorized Resolutions 25-71 and Resolution 25-72 to be added to the Consent Agenda for the May 13, 2025 Regular City Council Meeting at 6:30 PM. COMMUNICATIONS A. COUNCIL CALENDAR  MINUTES OF COUNCIL STUDY MEETING – MAY 6, 2025 -10- Mayor Lang referenced a Memorandum previously received from the City Manager that outlined upcoming meetings and events. Councilmember Wood noted that an event would be held this Friday at Lodestone Park for mountain bike trails. Members of the City Council had no further questions regarding the Council Update. NEW BUSINESS A. POTENTIAL FUTURE AGENDA ITEMS Councilmember Wood asked for an update on parks and funding. Ifo stated that staff is working on this and will present to the Council in the next month. Councilmember Christensen requested an update on greenscape/xeriscape options. Ifo noted that this would be presented in June. B. COUNCIL REPORTS COUNCILMEMBER WHETSTONE Councilmember Whetstone stated that he attended the City Chat meeting, Utah Foundation Annual Luncheon, Springfest, grand openings for Catratchos and Jack in the Box, and participated in a Fire Department ride-a-long. COUNCILMEMBER CHRISTENSEN Councilmember Christensen stated that he attended the Granite District GTI tour and budget luncheon. MAYOR LANG Mayor Lang noted that she attended the AIS Gala where the City was given an award. MOTION TO ADJOURN Upon motion by Councilmember Huynh all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE STUDY MEETING ON TUESDAY MAY 6, 2025 WAS ADJOURNED AT 5:22 PM BY MAYOR LANG.  MINUTES OF COUNCIL STUDY MEETING – MAY 6, 2025 -11- I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Study Meeting of the West Valley City Council held Tuesday, May 6, 2025. _______________________________ Nichole Camac, MMC City Recorder