City Council Regular Meeting

MINUTES OF COUNCIL REGULAR MEETING MAY 6, 2025 -1- THE WEST VALLEY CITY COUNCIL MET IN REGULAR ELECTRONIC SESSION ON TUESDAY, MAY 6, 2025 AT 6:30 P.M. IN THE COUNCIL CHAMBERS, WEST VALLEY CITY HALL, 3600 CONSTITUTION BOULEVARD, WEST VALLEY CITY, UTAH. THE MEETING WAS CALLED TO ORDER AND CONDUCTED BY MAYOR KAREN LANG. THE FOLLOWING MEMBERS WERE PRESENT: Karen Lang, Mayor Don Christensen, Councilmember At-Large Lars Nordfelt, Councilmember At-Large Tom Huynh, Councilmember District 1 Scott Harmon, Councilmember District 2 William Whetstone, Councilmember District 3 Cindy Wood, Councilmember District 4 STAFF PRESENT: Ifo Pili, City Manager Nichole Camac, City Recorder John Flores, Assistant City Manager Eric Bunderson, City Attorney Colleen Jacobs, Police Chief John Evans, Fire Chief Jim Welch, Finance Director Steve Pastorik, CED Director Dan Johnson, Public Works Director Jamie Young, Parks and Recreation Director Jonathan Springmeyer, RDA Director Sam Johnson, Strategic Communications Director Paula Melgar, Human Resources Director Travis Crosby, IT OPENING CEREMONY- COUNCILMEMBER WILL WHETSTONE Councilmember Whetstone announced that he had officially retired from the U.S. Military the previous Sunday, following 20 years and one month of service. He reflected on the emotional experience of removing the uniform for the final time after two decades. He expressed gratitude for the lessons the military taught him about service, sacrifice, and the valuable friendships he made. Councilmember Whetstone acknowledged his family’s unwavering support throughout his military career, recognizing their sacrifices during drills, deployments, and difficult times. He concluded by stating that although his military  MINUTES OF COUNCIL REGULAR MEETING MAY 6, 2025 -2- service had ended, his commitment to serving the community continues through his role on the Council. He then asked members of the Council, staff, and audience to rise and recite the Pledge of Allegiance. APPROVAL OF MINUTES OF REGULAR MEETING HELD APRIL 22, 2025 The Council considered the Minutes of the Regular Meeting held April 22, 2025. There were no changes, corrections or deletions. Councilmember Nordfelt moved to approve the Minutes of the Regular Meeting held April 22, 2025. Councilmember Christensen seconded the motion. A voice vote was taken and all members voted in favor of the motion. PUBLIC COMMENT PERIOD Mike Markham reported that he had recently participated in a ride-along with Mr. Young from Code Enforcement. He expressed frustration that the rules and regulations established by the Council made it easy for individuals to evade their responsibilities, despite generous timelines and repeated violations. Mr. Markham cited an example of a long-standing code violation near his home involving a wrecked car that met minimal requirements to comply, only for the problem to quickly return. He emphasized the need for stronger enforcement, particularly financial penalties. Mr. Markham concluded by expressing discouragement over the lack of progress, stating that despite his personal efforts to maintain his property, he felt unsupported by neighbors and that the battle for community improvement seemed unwinnable. Jim Vesock reported that the recent Springfest event was likely the largest held at the Cultural Center, and notably the first in many years that was not affected by rain. He praised the expanded layout and highlighted how active the facility had become after years of underuse. He commended staff for their efforts in setting up and taking down the event space. He also discussed the ongoing “Hometown Day of Service” projects, which take place during the first three weeks of each month. Mr. Vesock stated that he attended the grand opening of Jack in the Box. Jeff Olson, Executive Director of the West Valley Arts Foundation, thanked the Council for their ongoing support of the West Valley Performing Arts Center. He emphasized that their investment had enabled the production of high-quality performances, support for local artists, and the delivery of meaningful cultural experiences to thousands of residents. Mr. Olson announced that West Valley Arts had won the Best in State Award for semi- professional theater for the third consecutive year, a recognition he attributed to the hard  MINUTES OF COUNCIL REGULAR MEETING MAY 6, 2025 -3- work of the team and community support. Mr. Olson mentioned ongoing conversations with several councilmembers regarding the future of the Performing Arts Center and expressed interest in further discussions. As the Council considered the upcoming budget, he asked for continued support, highlighting the economic value of the arts sector. He cited national data showing the nonprofit arts sector generates $166.3 billion annually and supports 4.6 million jobs. Locally, he reported that the average patron spent over $61 per visit, generating over $1.2 million in local economic impact in 2024 alone. He concluded by emphasizing the center’s role in supporting local businesses and jobs and called for continued collaboration to expand outreach and educational impact. PUBLIC HEARINGS A. ACCEPT PUBLIC COMMENT REGARDING THE TENTATIVE BUDGET FOR THE FISCAL YEAR COMMENCING JULY 1, 2025 AND ENDING JUNE 30, 2026 Mayor Lang informed a public hearing had been advertised for the Regular Council Meeting scheduled May 6, 2025 in order for the City Council to hear and consider public comments regarding the Tentative Budget for the Fiscal Year Commencing July 1, 2025 and Ending June 30, 2026. Written documentation previously provided to the City Council included information as follows: A Public Notice was posted in public view at City Hall, the Family Fitness Center and UCCC; also, posted on the Public Notice Website and West Valley City’s Website. Notice was given that a public hearing is to be held May 6, 2025, at 6:30 p.m., West Valley City Hall, 3600 Constitution Blvd., West Valley City, Utah. Jim Welch, Finance Director, presented the tentative budget for the upcoming fiscal year. He noted that the figures had been previously discussed in the study session and had not changed since then. Jim explained that new legal requirements now mandate a public hearing for the tentative budget, prompting the current presentation. He stated that the proposed general fund budget totaled $120 million, which was similar to the previous year’s budget. A comparison of last year’s and this year’s budgets was provided, highlighting notable increases in emergency management expenses, including personnel, infrastructure, communications, and support for public safety. Jim emphasized that the current step was the adoption of the tentative budget, with the final budget to be adopted later following receipt of the certified tax rate in mid-June and consideration of any additional revenues. He added that the Council will hold a Truth in Taxation hearing, as traditionally done, to consider potential adjustments to the property tax rate.  MINUTES OF COUNCIL REGULAR MEETING MAY 6, 2025 -4- Mayor Lang opened the Public Hearing. There being no one to speak in favor or opposition, Mayor Lang closed the Public Hearing. ACTION: RESOLUTION 25-62, ADOPT A TENTATIVE BUDGET FOR THE FISCAL YEAR COMMENCING JULY 1, 2025 AND ENDING JUNE 30, 2026 AND SET AUGUST 12, 2025 AS THE DATE FOR A PUBLIC BUDGET HEARING The City Council previously held a public hearing regarding Resolution 25-62 that would adopt a Tentative Budget for the Fiscal Year Commencing July 1, 2025 and Ending June 30, 2026 and Set August 12, 2025 as the Date for a Public Budget Hearing. Upon inquiry by Mayor Lang there were no further questions from members of the City Council, and she called for a motion. Councilmember Huynh moved to approve Resolution 25-62. Councilmember Whetstone seconded the motion. A roll call vote was taken: Councilmember Wood Yes Councilmember Whetstone Yes Councilmember Harmon Yes Councilmember Huynh Yes Councilmember Christensen Yes Councilmember Nordfelt Yes Mayor Lang Yes Unanimous. B. ACCEPT PUBLIC INPUT REGARDING A HOUSING AND URBAN DEVELOPMENT (HUD) FIVE YEAR CONSOLIDATED PLAN AND FY 2025-2026 ANNUAL ACTION PLAN Mayor Lang informed a public hearing had been advertised for the Regular Council Meeting scheduled May 6, 2025 in order for the City Council to hear and consider public comments regarding a Housing and Urban Development (HUD) Five Year Consolidated Plan and FY 2025-2026 Annual Action Plan. Written documentation previously provided to the City Council included information as follows: MINUTES OF COUNCIL REGULAR MEETING MAY 6, 2025 -5- Each year West Valley City receives grant funds from the U.S. Department of Housing and Urban Development (HUD) through the Community Development Block Grant (CDBG), and the HOME Investment Partnership Act (HOME) programs. These annual grants coincide with the City’s fiscal year which begins July 1st and ends on June 30th. As part of the grant application, the City is required to submit a Consolidated Plan document that addresses the strategies and priority needs for using these grant funds over a five-year period. West Valley City will submit to the Department of Housing and Urban Development the Five-Year Consolidated Plan. The City has made its Consolidated Plan and Executive Summary available for review by the public. A public hearing was held on May 6, 2025, at 6:30 p.m. in the West Valley City Council Chambers, to allow for public comment on the Consolidated Plan. The FY 2025-2030 Consolidated Plan contains the following components: 1. Identification of housing and non-housing community development needs and priorities within the City, that will utilize CDBG and HOME funds over the next 5 years. 2. Identification of federal and non-federal resources expected to be made available during the program years to undertake activities identified in the proposed Five-Year Consolidated Plan. 3. A list of activities to be undertaken to address community development and housing needs including the geographic distribution of activities to be completed. 4. Identification of homeless and special needs activities to be undertaken during the 2015 program period to address identified needs within the City. The Five-Year Consolidated Plan for FY 2025-2030 was developed after conducting Citizen Participation committee meetings, holding public hearings, review of the regional analysis of impediments and the review of requests from local partners identifying needs. Mayor Lang opened the Public Hearing. There being no one to speak in favor or opposition, Mayor Lang closed the Public Hearing. ACTION: RESOLUTION NO. 25-63, APPROVE AN ANNUAL ACTION PLAN, A FIVE YEAR CONSOLIDATED PLAN, AND THE WEST VALLEY  MINUTES OF COUNCIL REGULAR MEETING MAY 6, 2025 -6- CITY COMMUNITY DEVELOPMENT BLOCK GRANT BUDGET PROPOSAL AND RECOMMENDED PROJECTS FOR FISCAL YEAR 2025- 2026 The City Council previously held a public hearing regarding proposed Resolution 25-63 that would approve an Annual Action Plan, a Five Year Consolidated Plan, and the West Valley City Community Development Block Grant Budget Proposal and Recommended Projects for Fiscal Year 2025-2026. Upon inquiry by Mayor Lang there were no further questions from members of the City Council, and she called for a motion. Councilmember Christensen moved to approve Resolution 25-63. Councilmember Harmon seconded the motion. A roll call vote was taken: Councilmember Wood Yes Councilmember Whetstone Yes Councilmember Harmon Yes Councilmember Huynh Yes Councilmember Christensen Yes Councilmember Nordfelt Yes Mayor Lang Yes Unanimous. RESOLUTION 25-64: APPROVE THE PURCHASE OF PERSONAL PROTECTIVE EQUIPMENT FROM APPARATUS EQUIPMENT AND SERVICE Mayor Lang presented proposed Resolution 25-64 that would approve the Purchase of Personal Protective Equipment from Apparatus Equipment and Service. Written documentation previously provided to the City Council included information as follows: West Valley City Fire Department has been purchasing PPE and other firefighting gear from Apparatus Equipment and Service (AES) located in Salt Lake City for the past 8 years. AES does have a contract with Metro Fire for contract pricing. AES is the sole source provider of Innotex for Utah. We have been purchasing the Innotex brand of turnouts for the last two years. Typically, we are purchasing between 3-7 sets per academy, however this last new hire academy had 9 individuals causing us to cross the $30,000 purchase threshold.  MINUTES OF COUNCIL REGULAR MEETING MAY 6, 2025 -7- The estimated cost to outfit a new firefighter is $5,500. The bulk of this price is the cost of the firefighting jacket and pants. Funds for this purchase are in place within the fire department budget. Upon inquiry by Mayor Lang there were no further questions from members of the City Council, and she called for a motion. Councilmember Nordfelt moved to approve Resolution 25-64. Councilmember Harmon seconded the motion. A roll call vote was taken: Councilmember Wood Yes Councilmember Whetstone Yes Councilmember Harmon Yes Councilmember Huynh Yes Councilmember Christensen Yes Councilmember Nordfelt Yes Mayor Lang Yes Unanimous. RESOLUTION 25-66: AWARD A CONTRACT TO C&R COATINGS, LLC FOR THE CENTENNIAL PARK CONCRETE REPAIR PROJECT Mayor Lang presented proposed resolution 25-66 that would award a Contract to C&R Coatings, LLC for the Centennial Park Concrete Repair Project. Written documentation previously provided to the City Council included information as follows: Centennial Park (located at 3100 S 5415 W) has two softball quads which are primarily constructed of concrete. These facilities were bult in 1997 and 2000 and so are 28 and 25 years old. As they have aged water has been able to get inside the concrete during the winter, casing spalling, and cracking to occur. Some of this spalling is severe enough to expose the rebar caging which is what gives the concrete structure its strength. In order to keep the quads safe, repairs need to be completed to prevent further degradation. Bids were solicited, and four bids were received, three of which were qualified. Those bidders were:  MINUTES OF COUNCIL REGULAR MEETING MAY 6, 2025 -8- • Wasatch West Construction $209,672.48 • Stapp Construction $171,550.00 • C & R Coatings $144,422.00 Upon inquiry by Mayor Lang there were no further questions from members of the City Council, and she called for a motion. Councilmember Wood moved to approve Resolution 25-66. Councilmember Christensen seconded the motion. A roll call vote was taken: Councilmember Wood Yes Councilmember Whetstone Yes Councilmember Harmon Yes Councilmember Huynh Yes Councilmember Christensen Yes Councilmember Nordfelt Yes Mayor Lang Yes Unanimous. RESOLUTION 25-67: AUTHORIZE THE PROCUREMENT OF ARCHITECTURAL SERVICES FROM EDA ARCHITECTS FOR THE DESIGN OF PHASE TWO OF THE UTAH VETERAN'S MEMORIAL PARK Mayor Lang presented proposed resolution 25-67 that would authorize the Procurement of Architectural Services from EDA Architects for the Design of Phase Two of the Utah Veteran's Memorial Park. Written documentation previously provided to the City Council included information as follows: EDA Architects was chosen to design the West Valley City (Utah Veterans Memorial Park Phase II). EDA Architects was the original designer for the West Valley City Veterans Memorial Park Phase I. EDA once again is interest to partner with the city on this great project to Honor our Veterans. For this reason, we selected EDA Architects as our designer of Phase II of the Utah Veterans Memorial. EDA has been working with City Staff and Atlas Bronzing and Okland Construction for several months now to help with the design and cost estimate for the project. EDA has been working hard to bring this project to meet our budget.  MINUTES OF COUNCIL REGULAR MEETING MAY 6, 2025 -9- West Valley City (Utah Veterans Memorial Park Phase II) is located at 3234 South Cultural Center Drive. This will be Phase II of many future Phases to complete the desired outcome for the Utah Veterans Memorial Center. The Phase II Project will include the garden and World Warr II memorial monument, the Native American Code Talkers Statue, The Atack on Normandy Beach Panel and the Operation Halyard Panel provided by Atlas Bronzing. These areas are depicted in concept drawings. The EDA Architectural Services Fee proposal for the entire Phase II project is $152,525.00. Upon inquiry by Mayor Lang there were no further questions from members of the City Council, and she called for a motion. Councilmember Whetstone moved to approve Resolution 25-66. Councilmember Christensen seconded the motion. A roll call vote was taken: Councilmember Wood Yes Councilmember Whetstone Yes Councilmember Harmon No Councilmember Huynh Yes Councilmember Christensen Yes Councilmember Nordfelt Yes Mayor Lang Yes Majority. RESOLUTION 25-68: AUTHORIZE THE EXECUTION OF A CHANGE ORDER TO AN AGREEMENT WITH OKLAND CONSTRUCTION COMPANY, INC. Mayor Lang presented proposed resolution 25-68 that would authorize the Execution of a Change Order to an Agreement With Okland Construction Company, Inc. Written documentation previously provided to the City Council included information as follows: Okland Construction was chosen to construct the West Valley City (Utah Veterans Memorial Park Phase II). Okland was the original contractor constructing the West Valley City Veterans Memorial Park Phase I. Okland once again is interest to partner with the city on this great project to Honor our Veterans. For this reason, we selected Okland Construction as our Contractor. Okland has been working with City Staff and EDA Architects for several months now to help with the design and  MINUTES OF COUNCIL REGULAR MEETING MAY 6, 2025 -10- cost estimate for the project. Okland has been working hard to bring this project to meet our budget. The West Valley City (Utah Veterans Memorial Park Phase II) is located at 3234 South Cultural Center Drive. This will be Phase II of many future Phases to complete the desired outcome for the Utah Veterans Memorial Center. The Phase II Project will include the garden and World War II memorial, the Native American Code Talkers Statue, The Attack on Normandy Beach Panel and the Operation Halyard Panel. These areas are depicted in concept drawings. The construction budget is assumed to be about $,1718.000.00. The anticipated schedule for the grand opening of Phase II in July 2025. The Okland bid proposal for the entire Phase II project is $1,718,000.00. The Okland Proposal will include the following, Managing the Construction, Concrete and Asphalt work, Electrical, Landscape, Plumbing, Earthwork, Stonework, World War II Stone Monoliths and a Granit obelisk with a chalice. Upon inquiry by Mayor Lang there were no further questions from members of the City Council, and she called for a motion. Councilmember Whetstone moved to approve Resolution 25-68. Councilmember Huynh seconded the motion. A roll call vote was taken: Councilmember Wood Yes Councilmember Whetstone Yes Councilmember Harmon No Councilmember Huynh Yes Councilmember Christensen Yes Councilmember Nordfelt Yes Mayor Lang Yes Majority. CONSENT AGENDA A. RESOLUTION 25-65: APPROVE THE RENTAL OF EQUIPMENT FROM UTAH TENTS AND EVENTS Mayor Lang presented proposed Resolution 25-65 that would approve the Rental of Equipment from Utah Tents and Events.  MINUTES OF COUNCIL REGULAR MEETING MAY 6, 2025 -11- Written documentation previously provided to the City Council included information as follows: Parks and Recreation acquired bids for tents in 2022. Utah Tents and Events submitted a bid for three years at about $26,000 per year, which was the lowest responsible bid. For 2025, the Westfest committee has desired to add some additional shade near the entertainment stages to provide a more comfortable experience for spectators. Adding the additional items to the bid has put the total cost over the $30,000 threshold and needs City Council approval. B. RESOLUTION 25-69: ACCEPT A WARRANTY DEED, A STORM DRAIN AND IRRIGATION EASEMENT, AND A TEMPORARY CONSTRUCTION EASEMENT FROM ANAYA'S REAL ESTATE, LLC FOR PROPERTY LOCATED AT 5390 WEST 3500 SOUTH Mayor Lang discussed proposed Resolution 25-69 that would authorize the City to accept a Warranty Deed, a Storm Drain and Irrigation Easement, and a Temporary Construction Easement from Anaya's Real Estate, LLC for Property Located at 5390 West 3500 South. Written documentation previously provided to the City Council included information as follows: The Anaya’s Real Estate, LLC parcel located at 5390 West 3500 South is one of the properties affected by the 3500 South Safe Sidewalk Project. This project will include the construction of curb, gutter, sidewalk, patterned concrete and widened asphalt on the north side of 3500 South east of Sunshade Drive (5450 West). The property owner has agreed to donate the Warranty Deed, Storm Drain and Irrigation Easement, and Temporary Construction Easement in exchange for the improvements being constructed. C. RESOLUTION 25-70: ACCEPT A WARRANTY DEED FROM EL DORADO INVESTMENT COMPANY, L.C. FOR PROPERTY LOCATED AT 4901 WEST 2100 SOUTH Mayor Lang discussed proposed Resolution 25-70 that would accept a Warranty Deed from El Dorado Investment Company, L.C. for Property Located at 4901 West 2100 South Written documentation previously provided to the City Council included information as follows: El Dorado Investment Company, LC, a Utah limited liability company has signed a Warranty Deed for properties along the SR-201 Frontage Road of property  MINUTES OF COUNCIL REGULAR MEETING MAY 6, 2025 -12- located at 4901 West 2100 South (14-24-201-019, 14-24-226-004 and 14-24-227- 010). The El Dorado Investment Company, LC properties located at 4901 West 2100 South is the site of the proposed Wheeler (Hy-Track & ICM) expansion. As a condition of approval, additional right-of-way was required along the frontages of the SR-201 South Frontage Road. Upon inquiry by Mayor Lang there were no further questions from members of the City Council, and she called for a motion. Councilmember Christensen moved to approve the items on the Consent Agenda. Councilmember Huynh seconded the motion. A roll call vote was taken: Councilmember Wood Yes Councilmember Whetstone Yes Councilmember Harmon Yes Councilmember Huynh Yes Councilmember Christensen Yes Councilmember Nordfelt Yes Mayor Lang Yes Unanimous. MOTION TO ADJOURN Upon motion by Councilmember Huynh all voted in favor to adjourn. THERE BEING NO FURTHER BUSINESS OF THE WEST VALLEY COUNCIL THE REGULAR MEETING OF TUESDAY, MAY 6, 2025 WAS ADJOURNED AT 6:55 P.M. BY MAYOR LANG. I hereby certify the foregoing to be a true, accurate and complete record of the proceedings of the Regular Meeting of the West Valley City Council held Tuesday, May 6, 2025. _______________________________  MINUTES OF COUNCIL REGULAR MEETING MAY 6, 2025 -13- Nichole Camac, MMC City Recorder