City Council

Village of Westhampton Beach Board of Trustees Meeting Wednesday, May 21, 2025, at 5 p.m. PLEDGE OF ALLEGIANCE PUBLIC HEARINGS: Amend Chapter A200 entitled “Fees” WORK SESSION: • Presentation – Performing Arts Center • Use of Property – Broad Water Exercise Class • Renewal of 2025 Outdoor Tables, Chairs, Benches, Music and Display Permit – Pawcasso – violations • New 2025 Outdoor Tables, Chairs, Benches, Music and Display Permit – Donohue’s East, 144 Main Street • Benches at Windmill Location/Great Lawn • Dune Road – Young & Young Survey • Use of Property – Westhampton Beach Elementary School Bike to Beach • DPW – Quote for Light Tower • DPW – Quote for Stretcher for Polaris (2) • DPW – Quote for Kubota Excavator • Rosemar Paving: Mill Road, Meadow Way, Lake Way, Sunset Lane • Tree Pruning at Maria Moore Park • Reception Area Construction/Access Control Upgrade – Intelli-Tech • Accent Estate – Tree Spraying • Main Street Parking – South Side Beach to Seafield • Renewal of 2025 Outdoor Tables, Chairs, Benches, Music and Display Permit – Eckart’s Luncheonette and Collect– no violations • Scanning Records for the Building Department • Update and Transition Uniforms for the Police Department RESOLUTIONS: 1. Accept minutes of Board of Trustees Meetings 2. Accept Departmental Monthly Report 3. Authorize Waiver to SLA 4. Authorize Tree Pruning at Maria Moore Park 5. Authorize Paving Projects as per Quote 6. Authorize Accent Estate – Tree Spraying 7. Authorize Renewal of 2025 Outdoor Tables, Chairs and Benches Permit – Eckart’s Luncheonette 8. Authorize Renewal of 2025 Outdoor Display Permit – Collect 9. Ratify Agreement with Employee number 0063 10. Appoint 2025 Traffic Control Officers 11. Appoint 2025 Seasonal Beach Attendant 12. Appoint 2025 Seasonal Police Officers 13. Appoint 2025 Seasonal Marina personnel amendment 14. Approve the Purchase of Police Uniforms 15. Approve the Upgrade to the Existing Access Control System 16. Adopt LL #4 Amend Chapter A200 Entitled “Fees” PUBLIC COMMENT EXECUTIVE SESSION - CONTRACTUAL  Village of Westhampton Beach Board of Trustees Meeting Wednesday, May 21, 2025, at 5 p.m. RESOLUTIONS: 1. Accept minutes of Board of Trustees Meeting RESOLVED, that the minutes of the Board of Trustees Meetings of May 1, 2025, and May 6, 2025, are hereby accepted. 2. Accept Departmental Monthly Reports RESOLVED, that the Police Department’s April 2025 report is hereby accepted. 3. Authorize Waiver to SLA WHEREAS, the Village Board has received an application from the Times Review Media – SouthFork Magazine to have a Food Festival on the Great Lawn on Saturday June 14, 2025, perimeters which are set forth on the map submitted with the application and, WHEREAS, the Times Review Media has asked the Village Board to waive the Village code chapter 54 Section 1-A to allow open containers within the perimeters, and to assist the Times Review Media – SouthFork Magazine and its participants with an application to the State Liquor Authority to authorize open container alcoholic beverages for this particular event on that day, now therefore be it; RESOLVED, that the Village of Westhampton Beach agrees to waive the provisions of the open container law as set forth in Chapter 54 Section 1A, and the Mayor is authorized to prepare and sign a “Container Letter” as quoted by the SLA confirming that the Village of Westhampton Beach authorizes and approves the use of open containers for this particular event within the perimeters on June 14, 2025. 4. Authorize the Pruning of Trees at Maria Moore Park by Bartlett Tree Experts RESOLVED that the Board of Trustees hereby authorizes the pruning of trees at Maria Moore Park by Bartlett Tree Experts at a cost not to exceed $4,500 to be paid from A8560.416 Shade Tree Maintenance. 5. Authorize Paving Projects as per Quote RESOLVED, that the price quote submitted by Rosemar Contracting in the amount not to exceed $348,822.70 for the road paving and milling of Mill Road from Oneck to Brook, Meadow Way from Meadow Lane to Dead End, Lake Way from Meadow Lane to Dead End, and Sunset Lane from Brook Road to Dead End and the price quote from Laser Industries for concrete repairs of sidewalks, curbs and ADA ramps in the amount not to exceed $112,813.50 to be paid from account code A5110.407 CHIPS Improvements and the balance to be paid out of A5110.408 Permanent Improvements are hereby accepted. 6. Authorize Accent Estate – Tree Spraying RESOLVED, that the Board of Trustees approves Accent Estate to perform tree spraying on Main Street at a cost not to exceed $1,715, to be paid out of account A5110.406 Expenses. 7. Authorize Renewal of 2025 Outdoor Tables, Chairs or Benches Permits WHEREAS, the Village has received applications from Eckart’s Luncheonette to renew the Outdoor Tables, Chairs, and Benches Permit for 2025, and WHEREAS, after considering information supplied by the Suffolk County Department of Health Services, the Suffolk County Sewer Agency and the Village’s Building Administrator, the Board of Trustees determined Special Exception Permits should be issued for Outdoor Table, Chairs and Benches, where there were no incidents or reports filed with the Police Department concerning said uses; now therefore be it RESOLVED, that the Board of Trustees hereby authorizes the placement and use of outdoor tables, chairs, and benches as shown on the submitted plans, subject to all previous conditions and plans on file. 8. Authorize Renewal of 2025 Outdoor Display Permit WHEREAS, the Village has received applications from Collect to renew the Outdoor Display Permit for 2025, and WHEREAS, after considering information supplied by the Suffolk County Department of Health Services, the Suffolk County Sewer Agency and the Village’s Building Administrator, the Board of Trustees determined Special Exception Permits should be issued for Outdoor Displays, where there were no incidents or reports filed with the Police Department concerning said uses; now therefore be it RESOLVED, that the Board of Trustees hereby authorizes the placement of outdoor displays as shown on the submitted plans, subject to all previous conditions and plans on file. 9. Ratify the agreement with Employee RESOLVED, that the Board of Trustees hereby ratifies an agreement with employee number 0063. 10. Appoint 2025 Seasonal Traffic Control Officer RESOLVED, that Bryce Mackie is hereby appointed as a Seasonal Traffic Control Officer effective May 15, 2025, to be compensated at a rate of $20.50 per hour from G/L account code A3120.109 Traffic Control Officers with an increase of $1.00 per hour effective June 1, 2025. 11. Appoint 2025 Seasonal Beach Attendant RESOLVED, that Finn Kelly is hereby appointed as Seasonal Beach Attendant effective May 15, 2025, to be compensated at a rate of $15.00 per hour from G/L account code A7310.103 Beach Attendants with an increase of $1.00 per hour effective June 1, 2025.  12. Appoint 2025 Seasonal Police Officers RESOLVED, that John Rankin, Anthony Velasquez and Joseph Procopio are hereby appointed as Seasonal Police Officers in the Police Department at an hourly rate of $32.50 to work as assigned by the Chief of Police effective May 15, 2025, to be funded from G/L account A3120.104 Seasonal Part Time with an increase of $1.00 per hour effective June 1, 2025. 13. Appoint 2025 Seasonal Dock Personnel Amendment RESOLVED, that the Board of Trustees do hereby Amend the May 1, 2025, resolution for the Dockmaster’s salary to $23.00 per hour with an increase of $1.00 per hour effective June 1, 2025. 14. Approve the Purchase of Police Uniforms RESOLVED, that the Board of Trustees approves the purchase of updated police uniforms not to exceed $8,500 to be paid out of account A3120.403 Uniforms. 15. Approve the Upgrade to the Existing Access Control System RESOLVED, that the Board of Trustees approves the upgrade of the existing Access Control System for Village Hall and Police Department at a cost not to exceed $98,000 to be paid out of account A1620.999 Building repair reserves 16. Adopt LL #4 Amend Chapter A200 Entitled “Fees” WHEREAS, this Board has advertised a local law enacting the amendment of Chapter A200 (“Fees) to the Village Code; and WHEREAS, the proposed Local Law, Chapter A200, sets forth a fee schedule for building and land usage. WHEREAS, a public hearing was held on May 21, 2025; and WHEREAS, all persons present at the meeting have had an opportunity to speak on behalf of or in opposition to the proposed Local Law, or any part thereof; and NOW, THEREFORE, BE IT RESOLVED, that a determination is hereby made by this Board that the proposed amendment of Chapter A200 (Fees) to the Village Code will not have a significant adverse effect on the environment and a negative declaration pursuant to SEQRA is hereby issued; and be it further RESOLVED, that after due deliberation the Board of Trustees of the Village of Westhampton Beach is hereby adopting said Local Law as Local Law No. 4 of 2025, as advertised and attached effective June 1, 2025; and be it further RESOLVED, that the Village Clerk is directed: to enter said Local Law in the records of the Village; and to give due notice of the adoption of said Local Law to the Secretary of State. PUBLIC COMMENT EXECUTIVE SESSION - CONTRACTUAL