Finance Committee - Inactive

VILLAGE OF WESTON, MARATHON COUNTY, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES & FINANCE COMMITTEE . Held on Monday, November 5, 2018 at 6:00 p.m., in the Municipal Court Room, at the Weston Public Safety Building (5301 Mesker Street). AGENDA ITEMS. 1. Board of Trustees Call to Order & Welcome by President Ermeling Meeting called to order at 6:13 p.m. by Board of Trustees President Ermeling. 2. Finance Committee Call to Order & Welcome by Chairperson Maloney. Meeting called to order at 6:13 p.m. by Finance Committee Chairperson Maloney. 3. Roll Call of Board of Trustees by Recording Secretary. Roll call indicated 4 members present Member Present Ermeling, Barb YES Maloney, Mark, YES Ostrowski, Kevin YES Sparks, Wally YES Xiong, Yee NO Zeyghami, Hooshang NO Ziegler, Jon NO Roll call of Finance Committee by Recording Secretary Roll call indicated 4 members present Member Present Bender, Robert YES Ermeling, Barb (ex- YES officio) Maloney, Mark YES Sukup, Carrie NO Yaeger, Richard YES Ziegler, Jon NO Board of Trustees & Finance Committee Joint Meeting Minutes - 11/5/18 Prepared by: Renee Hodell – Taxpayer Engagement Coordinator  4. Finance Committee approval of minutes from previous meeting - October 8, 2018 Motion by Yaeger, second by Bender, to approve previous meeting minutes from October 8, 2018. Yes Vote: 3 No Votes: 0 Abstain: 0 Not Voting: 3 Result: PASS Member Voting Bender, Robert YES Ermeling, Barb ----- (ex-officio) Maloney, Mark YES Sukup, Carrie ----- Yaeger, Richard YES Ziegler, Jon ----- 5. Public Comments. No public comments ACKNOWLEDGE WORK PRODUCT TRANSMITTALS. There were no work product transmittals EDUCATIONAL PRESENTATIONS & REPORTS. There were no educational presentations or reports. POLICY ISSUES – DISCUSSIONS/RECOMMENDATIONS. 6. 2019 Budget Discussion and Public Hearing Notice Trautman presented the updates to the 2019 proposed budget. Discussion was had on the tax levy which is projected at a 5% increase or $0.33 Trautman also explained that the Village continues to lose state aids and transportation money. We also lost 11 million of assessed value on personal property. 7. 2019 CIP Plan Discussion/Update Trautman stated that the capital projects budget is complete, but the only thing in there is the leases and SAFER equipment. We will need to borrow in 2019 and plan to amend the budget when we decide what projects we want to borrow for. Board of Trustees & Finance Committee Joint Meeting Minutes - 11/5/18 Prepared by: Renee Hodell – Taxpayer Engagement Coordinator  Donner stated that the consultants (Kueny) who worked on the Municipal Facilities project have agreed to come to the next Village Board of Trustees meeting to give an update. 8. 2018 Budget Adjustments Motion by Bender, second by Yaeger (from the Finance Committee), to recommend to the Board of Trustees approval of the 2018 budget adjustments for wages and longevity. Yes Vote: 3 No Votes: 0 Abstain: 0 Not Voting: 3 Result: PASS Member Voting Bender, Robert YES Ermeling, Barb (ex- ----- officio) Maloney, Mark YES Sukup, Carrie ----- Yaeger, Richard YES Ziegler, Jon ----- Motion by Maloney, second by Ostrowski (from the Board of Trustees), to approve 2018 budget adjustments for wages and longevity. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 3 Result: PASS Member Voting Ermeling, Barb YES Maloney, Mark YES Ostrowski, Kevin YES Sparks, Wally YES Xiong, Lee ----- Zeyghami, Hooshang ----- Ziegler, Jon ----- 9. Accounts Receivable Write-Offs Sparks questioned how we can get the money back from the car accidents. Trittin stated that going forward anything over a $1,000 will be filed with the insurance company. Osterbrink stated that when there is an accident and trees are damaged the Village’s insurance company doesn’t cover it and they Village has to file directly with the responsible party’s insurance company. Board of Trustees & Finance Committee Joint Meeting Minutes - 11/5/18 Prepared by: Renee Hodell – Taxpayer Engagement Coordinator  Motion by Bender, second by Yaeger, to recommend to the Board of Trustees approval of the accounts receivable write-offs and to have Evan McBain removed from the list. Yes Vote: 3 No Votes: 0 Abstain: 0 Not Voting: 3 Result: PASS Member Voting Bender, Robert YES Ermeling, Barb (ex- ----- officio) Maloney, Mark YES Sukup, Carrie ----- Yaeger, Richard YES Ziegler, Jon ----- Motion by Maloney, second by Sparks, to approve accounts receivable write-offs and to have Evan McBain removed from the list. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 3 Result: PASS Member Voting Ermeling, Barb YES Maloney, Mark YES Ostrowski, Kevin YES Sparks, Wally YES Xiong, Lee ----- Zeyghami, Hooshang ----- Ziegler, Jon ----- RESOLUTIONS/ORDINANCES. 10. 2019 Refuse/Recycling Fee – Resolution #2018-050 Trautman stated the Refuse/Recycling Fee will be going up $2.00 from $165 to $167. Motion by Bender, second by Yaeger, to recommend to the Village Board of Trustees resolution #2018-050 2019 Refuse/Recycling Fee. Board of Trustees & Finance Committee Joint Meeting Minutes - 11/5/18 Prepared by: Renee Hodell – Taxpayer Engagement Coordinator  Yes Vote: 3 No Votes: 0 Abstain: 0 Not Voting: 3 Result: PASS Member Voting Bender, Robert YES Ermeling, Barb (ex- ----- officio) Maloney, Mark YES Sukup, Carrie ----- Yaeger, Richard YES Ziegler, Jon ----- Motion by Sparks, second by Ostrowski, to approve resolution #2018-050 2019 Refuse/Recycling Fee. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 3 Result: PASS Member Voting Ermeling, Barb YES Maloney, Mark YES Ostrowski, Kevin YES Sparks, Wally YES Xiong, Lee ----- Zeyghami, Hooshang ----- Ziegler, Jon ----- FUTURE ITEMS. 11. Next meeting date(s): − Mon, Nov 19, 2018 @ 6:00 p.m. Regular Board Meeting − Mon, Nov 26, 2018 @ 5:45 p.m. Budget Public Hearing/Adoption − Mon, Dec 03, 2018 @ 6:00 p.m. Regular Finance Meeting 12. Topics for future meetings. • Finance - Accounts Receivable overview • Board Meeting - Municipal Facilities Project Update • Board Meeting - Municipal Attorney RFP Board of Trustees & Finance Committee Joint Meeting Minutes - 11/5/18 Prepared by: Renee Hodell – Taxpayer Engagement Coordinator  13. Remarks from Staff. Trautman asked if we want the budget information on next Board meeting – it was decided it can wait until the Nov. 26th meeting. Donner stated WSAW TV is going to feature Your Town Weston the week of December 10, 2018. 14. Remarks from Board Members Sparks would like to go through more of a prioritization process. He would also like to educate the public that in order to continue to keep the service level where it is there is going to need to be an increase in taxes. And explain if taxes did not increase that services would need to be cut. He would like to have the priorities clearly defined and get public feedback as to what services they want and could do without. Trautman stated she can put together an article for the next Newsletter explain that it was mostly a status quo budget. Ermeling explained that when employees left, the Village didn’t replace them right away, if at all. She also stated that the Village held off for years on borrowing money and increasing taxes, and because of that things suffered including the condition of roads etc. Ostrowski stated residents want to see the dollar amount rather than a percentage of what the tax increase is going to be. 15. Remarks from Committee Members Bender stated we also need to explain the funding the Village loses from the state. 16. Announcements. − November 14, 2018 @ 11:30 a.m. All Staff Luncheon ADJOURNMENT OF BOARD OF TRUSTEES. Motion by Maloney, second by Sparks, to adjourn the Board of Trustee Meeting at 6:57 p.m. Yes Vote: 4 No Votes: 0 Abstain: 0 Not Voting: 3 Result: PASS Member Voting Ermeling, Barb YES Ostrowski, Kevin YES Maloney, Mark YES Board of Trustees & Finance Committee Joint Meeting Minutes - 11/5/18 Prepared by: Renee Hodell – Taxpayer Engagement Coordinator  Sparks, Wally YES Xiong, Lee ----- Zeyghami, Hooshang ----- Ziegler, Jon ----- ADJOURNMENT OF FINANCE COMMITTEE. Motion by Bender, second by Yaeger, to adjourn the Finance Committee Meeting at 6:57 p.m. Yes Vote: 3 No Votes: 0 Abstain: 0 Not Voting: 3 Result: PASS Member Voting Bender, Robert YES Ermeling, Barb ----- Maloney, Mark YES Sukup, Carrie ----- Yaeger, Richard YES Ziegler, Jon ----- Board of Trustees & Finance Committee Joint Meeting Minutes - 11/5/18 Prepared by: Renee Hodell – Taxpayer Engagement Coordinator