Mountain Bay Metropolitan Police Oversight Board

MOUNTAIN BAY METROPOLITAN POLICE OVERSIGHT BOARD MEETING MINUTES October 16, 2024 Accepted: November 20, 2024 1. Call to Order: Vice Chairman Mark Maloney called the meeting to order at 4:00 p.m. Members present: Jamie Weiland, Dan Helgeson, Jim Pinsonneault, and Vice Chair Mark Maloney. Chairman Dan Mortensen is excused. Also present: Chief of Police Jeremy Hunt, Rothschild Administrator Ryan VanDeWalle, and Weston Administrator Jami Gebert. 2. Announcements and Statements from the Audience: None. 3. Minutes of Previous Meeting(s): Motioned by Pinsonneault/Helgeson to Approve the Oversight Board Meeting Minutes of September 18, 2024 as Presented. Questioned and carried 4:0. Chief Hunt requested to move Agenda #6 & #9 ahead due to consultants present. The Board agrees to Move Agenda #6 & #9 Ahead. 6. Discussion and Possible Action Regarding the DRAFT Contractual Agreement with The Boldt Company: Mr. VanDeWalle discussed with Mountain Bay Metro’s Attorney to legalities of a contractual agreement. Mr. VanDeWalle recommends the Board move forward with Boldt at this time only for the pre-design portion. Mr. VanDeWalle will present the construction process and management to the Board for approval when the contracts are ready to move forward. Motioned by Helgeson/Weiland to Accept the Contractual Agreement with Boldt Company for Design Phase and Not to Exceed $45,000.00. Questioned and carried 4:0. 9. Discussion and Possible Action Regarding Architect Firm Selection for Building Design: Mr. VanDeWalle explained that four different architects were consulted and asked to place a bid in on the design. The four were Boldt, McMahon Architects, EUA and HTG. The timeline for the build was provided, and only two firms were able to meet that deadline. The two firms were EUA and HTG. Both firms have experience in working with public sector groups, and Police Department/ Emergency services buildings. 1 MOUNTAIN BAY METROPOLITAN POLICE OVERSIGHT BOARD MEETING MINUTES October 16, 2024 Accepted: November 20, 2024 Motioned by Helgeson/Pinsonneault to Accept the HTG as the Architect Firm for the Building Design in the Amount of $195,000.00 with Additional Travel Expenses Not to Exceed $10,000.00 and for the Drawing Plans to be Brought Back to the December 18th Oversight Bboard Meeting. Questioned and carried 4:0. 4. Update Regarding the Day-to-Day Operations: Chief Hunt explained the transition of the 45 caliber firearms to the Board. Chief Hunt discussed doing another internal survey with staff. No Action Taken. 5. Discussion and Possible Action Regarding the Purchasing Policy: Chief Hunt explained the purchasing policy to the Board. Motioned by Pinsonneault/Weiland to Adopt the Purchase Policy as Presented Along with Changes Made by the Mountain Bay Metropolitan Attorney. Questioned and carried 4:0. 7. Discussion and Possible Action Regarding the DRAFT Contract with Marathon County Humane Society for Non-Dogs Animals: Chief Hunt explained the draft contract to the Board. Motioned by Pinsonneault/Maloney to Approve the Contract with Marathon County Humane Society for Non-Dog Animals as Presented for 2025. Questioned and carried 4:0. 8. Discussion and Possible Action Regarding Resolution of Inclusion Under the Wisconsin Retirement System: Mr. VanDeWalle explained that the official documentation for the January 1, 2025 Wisconsin Retirement System recognition for the Mountain Bay Metropolitan Police Department. Motioned by Pinsonneault/Helgeson to Approve the Resolution of Inclusion Under the Wisconsin Retirement System as Presented. Questioned and carried 4:0. 2 MOUNTAIN BAY METROPOLITAN POLICE OVERSIGHT BOARD MEETING MINUTES October 16, 2024 Accepted: November 20, 2024 10. Consideration of Motion to Adjourn to Closed Session Pursuant to Wisconsin Statutes Section 19.85 (1)(c) Considering Employment, Promotion, Compensation or Performance Evaluation Data of any Public Employee over which the Governmental Body has Jurisdiction or Exercises Responsibility, to Discuss COLA and Salary Amounts for Non-Union Staff for 2025: Motioned by Helgeson/Pinsonneault to Adjourn to Closed Session at 4:49 p.m. Roll call vote: Jamie Weiland – Aye; Dan Helgeson – Aye; Jim Pinsonneault – Aye; and Vice Chair Mark Maloney – Aye. Motion carried unanimously. 11. Motion to Reconvene into Open Session and take Action Regarding Items Discussed in Closed Session: Motioned by Helgeson/Pinsonneault to Reconvene into Open Session at 5:17 p.m. Questioned and carried 4:0. Motioned by Helgeson/Weiland to Approve Items Discussed in Close Session. Questioned and carried 4:0. 12. Set Date, Time, and Agenda Items to Discuss at Next Meeting: Next meeting is scheduled for Wednesday, November 20, 2024 at 4:00 p.m. 13. Adjourn: Motion by Helgeson/Pinsonneault to Adjourn. Questioned and carried 4:0. Meeting Adjourned at 5:18 p.m. Prepared by: Elizabeth Felkner, Clerk 3