Park and Recreation Committee

Meeting of: PARK & RECREATION COMMITTEE Members: S Jaeger {c}, S Berger, J Abt, R Esker, T Kollmansberger Location: Weston Municipal Center (5500 Schofield Ave) Date/Time: Monday, February 23, 2015 @ 5:15 P.M. MINUTES Committee member Berger called the meeting to order at 5:15 p.m. Members in attendance included Tina Kollmansberger and Joe Abt. Sharon Jaeger and Roger Esker were absent and excused. Park Superintendent Osterbrink, and Recording Secretary Heather Meliska, were also in attendance. There were 2 people in the audience. A. Call to order Parks and Recreation Committee. B. Comments from the public on matter pertaining to committee business. C. Approval of previous meeting minutes from: October 27th, 2014. *M/S/P: Kollmansberger/Abt D. New Business. 1. Aquatic Center Concession Stand Lease.  Osterbrink discussed the lease for 2015 and would like it signed before April. *M/S/P: Kollmansberger/Abt to recommend approval of the lease but to adjust wording to insure that the value and condition of the equipment is covered. Osterbrink will forward your concerns to Attorney Yde for review and possible changes. 2. Ross Avenue Canoe/Kayak Launch Construction  CWE worked with a few Village employees and put together a grant request to submit to Marathon County.  The grant we received is just over $73,000, which is half of the approximate cost of what is needed to construct the Ross Avenue Launch. The estimate that was put together for this grant was a rough estimate.  Osterbrink has a meeting tomorrow with CWE. He will request that CWE put together a cost estimate for design, bidding document and construction administration of this project.  There was discussion about the different grant options available.  Osterbrink stated another option would be room tax funds. 3. Prohaska Tree Farm Acquisition.  We applied for and received a grant though Marathon County of $175,000.  Osterbrink discussed the details and costs that were proposed by the Prohaskas.  We are at a standstill until we get exact numbers from the Prohaskas. 4. Eau Claire River Access Master Plan.  Would be nice to have 2 or 3 launches.  Potential partnership with Marathon County.  Osterbrink needs to talk with Mark Roffers about details and cost to put together this plan. Roffers has developed a river access plan for other cities.  Possibly try to pull together some local groups (Kayak/Canoers) to join the planning process. 5. Department Job Descriptions.   Osterbrink stated that most of the Job Descriptions were re-drafted within the last few months. The Front Desk Attendant and the Slide Attendant will be one position. The job description for the 3 full time Park employees, were drafted with the help of their individual JDQ’s.  Kollmansberger asked why the Director of Parks, Recreation and Forestry has an acknowledgment signing part and none of the others do. Osterbrink stated that the template for the Director’s position was the only one with a signing page.  The job requirements for the Director of Parks, Recreation and Forestry should add “Bachelor Degree preferred”.  There were a few typo’s and job tasks that should be edited. Kollmansberger offered to give her copy to Osterbrink to take care of these issues. E. Department Reports.  Report from Aquatic Center Manager Brad Mroczenski. (Osterbrink gave update).  Reviewing and working on the employee manual. Once Shawn reviews them, they will all go to the Village Attorney and Personnel Committee prior to going to the Board.  Applications for summer staff are due by March 13th.  There will be about 15 – 20 employees returning from last season.  Shawn has reached out to R/S and has not had much luck with communication about joint marketing, etc.  Staff is working on getting a card swipe system for the Aquatic Center employee’s, which will link to the ADP payroll system.  Report from Parks Director Shawn Osterbrink.  We are entertaining the idea of placing artificial turf in the medians at the Ross and Camp Phillips intersection.  The Village has budgeted for a new ball diamond machine this year along with some other small equipment purchases. F. Report from Administrator on matters related to parks and recreation. G. Communications and recommendations from Committee members. H. Next meeting date is scheduled for: Monday, March 23rd @ 5:15 p.m. I. Adjourn.  Berger adjourned the meeting at 6:20 p.m. Heather Meliska Recording Secretary