Park and Recreation Committee

PARKS & RECREATION COMMITTEE Sharon Jaeger, Chair Scott Berger Tina Kollmansberger Roger Esker Joe Abt Meeting Packet Monday, March 23, 2015 @ 5:15 pm  VILLAGE OF WESTON MEETING NOTICE & AGENDA Meeting of: PARK & RECREATION COMMITTEE Members: S Jaeger {c}, S Berger, J Abt, R Esker, T Kollmansberger Location: Weston Municipal Center (5500 Schofield Ave) Date/Time: Monday, March 23, 2015 @ 5:15 P.M. The Village of Weston is committed to excellence, and the delivery of cost‐effective public services. A. Call to order Parks and Recreation Committee. B. Comments from the public on matter pertaining to committee business. C. Approval of previous meeting minutes from: February 23rd, 2015. D. New Business. 1. Ross Avenue Canoe/Kayak Launch Grant Resolution 2. Prohaska Tree Farm Acquisition Grant Resolution 3. Arbor Day Proclamation 4. Bike and Walk to Work Week Proclamation 5. Purchase of a Ball Field Groomer E. Department Reports. 1. Report from Aquatic Center Manager Brad Mroczenski. 2. Report from Parks Director Shawn Osterbrink. F. Report from Administrator on matters related to parks and recreation. G. Communications and recommendations from Committee members. H. Set next meeting date, and discuss items for next committee agenda: Mon, 4/27/15, @ 5:15 P.M. I. Adjourn. This notice was posted at the Municipal Center and was emailed to local media (Print, TV, Radio) on 3/20/2015 @ 12:00 p.m. Please note that, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids & services. For information or to request this service, contact the Village Clerk, Sherry Weinkauf at (715) 359-6114.  PARK & REC COMMITTEE 03/23/2015 Agenda Item C Approval of pervious meeting Minutes from 2/23/15 Meeting of: PARK & RECREATION COMMITTEE Members: S Jaeger {c}, S Berger, J Abt, R Esker, T Kollmansberger Location: Weston Municipal Center (5500 Schofield Ave) Date/Time: Monday, February 23, 2015 @ 5:15 P.M. MINUTES Committee member Berger called the meeting to order at 5:15 p.m. Members in attendance included Tina Kollmansberger and Joe Abt. Sharon Jaeger and Roger Esker were absent and excused. Park Superintendent Osterbrink, and Recording Secretary Heather Meliska, were also in attendance. There were 2 people in the audience. A. Call to order Parks and Recreation Committee. B. Comments from the public on matter pertaining to committee business. C. Approval of previous meeting minutes from: October 27th, 2014. *M/S/P: Kollmansberger/Abt D. New Business. 1. Aquatic Center Concession Stand Lease.  Osterbrink discussed the lease for 2015 and would like it signed before April. *M/S/P: Kollmansberger/Abt to recommend approval of the lease but to adjust wording to insure that the value and condition of the equipment is covered. Osterbrink will forward your concerns to Attorney Yde for review and possible changes. 2. Ross Avenue Canoe/Kayak Launch Construction  CWE worked with a few Village employees and put together a grant request to submit to Marathon County.  The grant we received is just over $73,000, which is half of the approximate cost of what is needed to construct the Ross Avenue Launch. The estimate that was put together for this grant was a rough estimate.  Osterbrink has a meeting tomorrow with CWE. He will request that CWE put together a cost estimate for design, bidding document and construction administration of this project.  There was discussion about the different grant options available.  Osterbrink stated another option would be room tax funds. 3. Prohaska Tree Farm Acquisition.  We applied for and received a grant though Marathon County of $175,000.  Osterbrink discussed the details and costs that were proposed by the Prohaskas.  We are at a standstill until we get exact numbers from the Prohaskas. 4. Eau Claire River Access Master Plan.  Would be nice to have 2 or 3 launches.  Potential partnership with Marathon County.  Osterbrink needs to talk with Mark Roffers about details and cost to put together this plan. Roffers has developed a river access plan for other cities.  Possibly try to pull together some local groups (Kayak/Canoers) to join the planning process. 5. Department Job Descriptions.   Osterbrink stated that most of the Job Descriptions were re-drafted within the last few months. The Front Desk Attendant and the Slide Attendant will be one position. The job description for the 3 full time Park employees, were drafted with the help of their individual JDQ’s.  Kollmansberger asked why the Director of Parks, Recreation and Forestry has an acknowledgment signing part and none of the others do. Osterbrink stated that the template for the Director’s position was the only one with a signing page.  The job requirements for the Director of Parks, Recreation and Forestry should add “Bachelor Degree preferred”.  There were a few typo’s and job tasks that should be edited. Kollmansberger offered to give her copy to Osterbrink to take care of these issues. E. Department Reports.  Report from Aquatic Center Manager Brad Mroczenski. (Osterbrink gave update).  Reviewing and working on the employee manual. Once Shawn reviews them, they will all go to the Village Attorney and Personnel Committee prior to going to the Board.  Applications for summer staff are due by March 13th.  There will be about 15 – 20 employees returning from last season.  Shawn has reached out to R/S and has not had much luck with communication about joint marketing, etc.  Staff is working on getting a card swipe system for the Aquatic Center employee’s, which will link to the ADP payroll system.  Report from Parks Director Shawn Osterbrink.  We are entertaining the idea of placing artificial turf in the medians at the Ross and Camp Phillips intersection.  The Village has budgeted for a new ball diamond machine this year along with some other small equipment purchases. F. Report from Administrator on matters related to parks and recreation. G. Communications and recommendations from Committee members. H. Next meeting date is scheduled for: Monday, March 23rd @ 5:15 p.m. I. Adjourn.  Berger adjourned the meeting at 6:20 p.m. Heather Meliska Recording Secretary  PARK & REC COMMITTEE 03/23/2015 Agenda Item D.1 Ross Avenue Canoe/Kayak Launch Grant Resolution  VILLAGE OF WESTON, 5500 Schofield Ave, Weston WI 54476 RESOLUTION OF BOARD OF TRUSTEES Resolution approving that Shawn Osterbrink of the Weston Park Department is authorized to act on behalf of the Village of Weston to submit a grant application, submit reimbursement claims, submit signed documents and take necessary action to undertake, direct and complete the approved project. Committee Action: Fiscal Impact: File: Canoe/Kayak Date Introduced: Launch April 6th, 2015 Development RESOLUTION NO. 2015 - 09 WHEREAS, the Village of Weston is interested in acquiring or developing lands for public outdoor recreation purposes as described in the application; and WHEREAS, financial aid is required to carry out the project; THEREFORE, BE IT RESOLVED, that the Village of Weston has budgeted a sum sufficient to complete the project or acquisition and HEREBY AUTHORIZES Shawn Osterbrink, Park Department to act on behalf of the Village of Weston to: Submit an application to the State of Wisconsin Department of Natural Resources for any financial aid that may be available; Submit reimbursement claims along with the necessary supporting documentation within 6 months of project completion date; Submit signed documents; and Take necessary action to undertake, direct and complete the approved project. BE IT FURTHER RESOLVED that the Village of Weston will comply with state or federal rules for the programs to the general public during reasonable hours consistent with the type of facility; and will obtain from the State of Wisconsin Department of Natural Resources or the National Park Service approval in writing before any change is made in the use of the project site. PASSED BY THE BOARD OF TRUSTEES OF THE VILLAGE OF WESTON, at a regular meeting thereof, this _____ day of the month of ______________, 2015. VILLAGE OF WESTON, a Municipal Corporation of the State of Wisconsin. By: ___________________________ LOREN WHITE, Village President ATTEST: By: ___________________________ SHERRY WEINKAUF, Village Clerk APPROVED: By: ___________________________ MATTHEW YDE, Village Attorney  PARK & REC COMMITTEE 03/23/2015 Agenda Item D.2 Prohaska Tree Farm Acquisition Grant Resolution  VILLAGE OF WESTON, 5500 Schofield Ave, Weston WI 54476 RESOLUTION OF BOARD OF TRUSTEES Resolution approving that Shawn Osterbrink of the Weston Park Department is authorized to act on behalf of the Village of Weston to submit a grant application, submit reimbursement claims, submit signed documents and take necessary action to undertake, direct and complete the approved project. Committee Action: Fiscal Impact: File: Prohaska Date Introduced: Tree Farm April 6th, 2015 Acquisition RESOLUTION NO. 2015 - 08 WHEREAS, the Village of Weston is interested in acquiring or developing lands for public outdoor recreation purposes as described in the application; and WHEREAS, financial aid is required to carry out the project; THEREFORE, BE IT RESOLVED, that the Village of Weston has budgeted a sum sufficient to complete the project or acquisition and HEREBY AUTHORIZES Shawn Osterbrink, Park Department to act on behalf of the Village of Weston to: Submit an application to the State of Wisconsin Department of Natural Resources for any financial aid that may be available; Submit reimbursement claims along with the necessary supporting documentation within 6 months of project completion date; Submit signed documents; and Take necessary action to undertake, direct and complete the approved project. BE IT FURTHER RESOLVED that the Village of Weston will comply with state or federal rules for the programs to the general public during reasonable hours consistent with the type of facility; and will obtain from the State of Wisconsin Department of Natural Resources or the National Park Service approval in writing before any change is made in the use of the project site. PASSED BY THE BOARD OF TRUSTEES OF THE VILLAGE OF WESTON, at a regular meeting thereof, this _____ day of the month of ______________, 2015. VILLAGE OF WESTON, a Municipal Corporation of the State of Wisconsin. By: ___________________________ LOREN WHITE, Village President ATTEST: By: ___________________________ SHERRY WEINKAUF, Village Clerk APPROVED: By: ___________________________ MATTHEW YDE, Village Attorney  PARK & REC COMMITTEE 03/23/2015 Agenda Item D.3 Arbor Day Proclamation  Arbor Day Proclamation Whereas, In 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees, and Whereas, the holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska, and Whereas, Arbor Day is now observed throughout the nation and the world, and Whereas, trees can reduce the erosion of our precious topsoil by wind and water, lower our heating and cooling costs, moderate the temperature, clean the air, produce oxygen and provide habitat for wildlife, and Whereas, trees are a renewable resource giving us paper, wood for our homes, fuel for our fires and countless other wood products, and Whereas, trees in our city increase property values, enhance the economic vitality of business areas, and beautify our community, and Whereas, trees, wherever they are planted, are a source of joy and spiritual renewal, NOW, THEREFORE, I _____________________ President of the Village of Weston, do hereby proclaim Friday, May 15th, 2015 as Arbor Day In the Village of Weston, and I urge all citizens to celebrate Arbor Day and to support efforts to protect our trees and Woodlands, and Further, I urge all citizens to plant and care for trees to gladden the heart and promote the well being of this and future generations. Dated this 6th day of April in the year of 2015 President _______________________________________ Attest __________________________________________  PARK & REC COMMITTEE 03/23/2015 Agenda Item D.4 Bike and Walk to Work Week Proclamation  Bike and Walk Week Proclamation Whereas, walking and bicycling has been an important part of the lives of most Americans; and, Whereas, today, millions of Americans engage in walking and bicycling because it is a viable and environmentally-sound form of transportation, an excellent form of fitness and provides quality family recreation; and, Whereas, community health organizations are actively promoting the use of biking and walking to improve wellness and the general health of the community; and, Whereas, bicycling and walking advocates from around the country observe May as National Bicycle Month and the week of May 11-15, 2015 as Bike to Work Week, and these observances raise awareness of the benefits to biking and walking instead of traveling in motor vehicles; and, Whereas, area schools and businesses are engaged in activities that promote and encourage students and employees in the Village of Weston to bike or walk to school or work during that week; and, Whereas, all of these are efforts to raise public awareness that the Village of Weston will be a better place to live if more people would walk and bike to their destination, for better health, recreation, transportation, and the natural environment; and, NOW, THEREFORE BE IT RESOLVED, I ______________________President of the Village of Weston, do hereby proclaim May 11-15, 2015 as “Bike and Walk Week” in the Village of Weston and encourage all citizens, to ride a bike or walk to their destination throughout the week. Dated this 6th day of April in the year of 2015 President ____________________________________ Attest _______________________________________ PARK & REC COMMITTEE 03/23/2015 Agenda Item D.5 Purchase of a Ball Field Groomer VILLAGE OF WESTON REQUEST FOR CONSIDERATION AGENDA ITEM DSCRPTN: PURCHASE OF BALL FIELD GROOMER FOR CONSIDERATION AT: PARK AND RECREATION COMMITTEE; MONDAY, MARCH 23, 2015 LEGISLATION TYPE: ACKNOWLEDGE | MOTION | ORDINANCE | POLICY | RESOLUTION RECOMMENDATION TO: Purchase the Smithco Superstar Field Groomer, 3 wheel drive version from Horst Distributing and to trade in our 1999 Smithco Superstar. REPORT PREPARED BY: Shawn Osterbrink; Director of Parks, Recreation and Forestry BACKGROUND: During development of our Capital Equipment Plan staff prioritized the replacement schedule of equipment in the various departments. One of the higher priority items for the Park Department was the replacement of our 1999 Smithco ball field grooming machine. This used machine was purchased jointly with Everest Youth Baseball from the Wausau School District in 2009. In spring of 2010 the motor was rebuilt and the hydraulic pump was replaced. Youth Baseball cost shared in the motor rebuilding and hydraulic pump replacement. The Village currently has budgeted $20,000 for the replacement of this piece of equipment. In February of 2015 I attended the Board meeting for Everest Youth Baseball to discuss the current ball diamond machine due to the joint purchase. I asked them about trading in the old groomer for a new one. They stated that we should go ahead and trade the old machine in on a new one. I also talked briefly to them about possibly cost sharing on the new machine. They stated that they are currently not in the financial position to assist with the purchase but are hoping that by this fall that they will be able to fund additional improvements on the diamonds at Kennedy Park. This machine continues to have continues to have mechanical issues and we would like to move forward with the purchase that has been budgeted for 2015. FISCAL IMPACTS: Budget Line Item: $15,095.00 Budget Line Item: Budgeted Expenditure: $20,000.00 Budgeted Revenue: ATTACHMENTS: Quotes from Horst Distributing for the Smithco Field Groomer and from Reinders for a Toro Field Groomer. Both with the appropriate attachments. Capital Equipment Budget from 2015 -2020 1  Scott Thompson, SCPS Territory Manager W227 N6225 Sussex Road Sussex, WI 53089 Cell (715) 573-3602 Fax (262) 786-6111 sthompson@reinders.com Village of Weston Quote ID Budget 5500 Schofield Ave. 1849453 06-31-15 Weston, WI 54476 Quote Date Tax Not Included 3/18/15 In Quote Attn: Shawn Osterbrink WI State Contract Pricing Qty Model # Description 1 08703 Toro Sand Pro 3040 MSRP: $22,527.00 1 08714 Manual Blade (40") Special Discount: ($4,505.40) 1 08731 Mid-Mount ASM Subtotal: $18,021.60 1 08734 Solid Tine Toolbar 1 08751 Tooth Rake Trade: ($2,250.00) Total Sale: $15,771.60 Trade of 1999 Smithco Infield Groomer  Proposal Summary I am pleased to submit the attached proposal for your consideration This is a proposal on the goods named, subject to the following conditions: The prices and terms on this proposal are not subject to verbal changes or other agreements unless approved in writing by the seller. All proposals and agreements are contingent on availability of product from the manufacturer. Typographical errors are subject to correction. All prices quoted include delivery to your facility unless otherwise stated. The preceding pricing is valid for 30 days unless otherwise stated. Prices include assembly where applicable and accessibility to parts and service manuals. Timing at delivery may vary and is subject to manufacturer's availability. Purchaser is responsible for applicable taxes. All financed items will require lease documentation be returned to the finance company and approved for shipment by the lessor before delivery can be completed. To accept this proposal, sign here and return:________________________ Date:____________ Thank you for considering Reinders, Inc for your equipment needs. If I can be of any further assistance, please do not hesitate to contact me. Scott Thompson, SCPS Territory Manager Reinders, Inc  Village of Weston Street, Utility and Parks Capital Equipment Replacement Schedule 2015-2020 *Y early C os ts reflect P urchas es made in prior years . 2015 Purchases Description Useful Life Purchase Price Alternate Financing W ill get rid of exis ting T ruck 10 (likely late 2014) and E xis ting T ruck 9 will become a backup. R eplace 1999 S ingle A xle P low 5 yr F inance at $40,500 T ruck 9 is the s ame make and model (1999 International) as T ruck 10 and will be s old when T ruck 9 per year the next plow truck is replaced in 2016. 10 years $ 200,000.00 R eplaces exis ting 1993 P ickup and will allow for T ruck 85 to be us ed as a pool vehicle. C ould 3/4 T on P ickup T ruck 59 look at reducing vehicles in the pool right now and pos s ibly have jus t one truck and one S edan $ 30,400.00 type vehicle. 15 years $ 30,400.00 R eplace T riA xle E xis ting truck is a 1997 with a rus ted box and the lifting mechanis m is no longer reliable. T his 5 yr F inance at $33,600 D ump T ruck 25 truck is us ed primarily at R yan S t. for hauling brus h and compos t. 15-17 years $ 159,708.00 per year R eplaces exis ting 1999 machine. W ill look into pos s ible alternative machines s uch as a B all D iamond Machine mower/s nowblower/ball machine combo which would pos s ibly reduce the total number of $ 20,000.00 machines in the fleet. 12 years $ 20,000.00 R eplaces 1994 E xcavator. It is difficult to get parts for the current excavator and there are R eplace R ubber T ire 5 yr F inance at $47,000 problems with the boom and bucket. T his machine has been welded together multiple times in E xcavator 23 per year the las t few years and is nearing the end of its life. 15 years $ 235,000.00 W ould replace exis ting 2005 S treet S weeper. T hes e machines operate cons tantly in the dus t B uyback or leas ing S treet S weeper and s hould only be held onto for 5-7 years . A fter that timeframe maintenance efforts increas e program at $50,000 per exponentially. W ould want to look into leas ing and buyback options for this piece of year equipment. L eas ing option would be into perpetuity with a new machine every 5-7 years . 5-7 years $ 270,000.00 2015 Total $ 915,108.00 $ 333,968.28 2016 Purchases R eplace 2000 S ingle A xle P low W ill get rid of exis ting T ruck 9 and T ruck 60 will likely become the new backup. T ruck 60 is a 5 yr F inance at $42,000 T ruck 60 2000 S terling S ingle A xle P low truck. 10 years $ 192,458.00 per year S now B lower to replace oldes t O ur oldes t s nowblower is from around 1960 and parts have to be cus tom made to fit the 3 yr F inance at $55,000 S now B lower for E nd L oader blower. 25 years $ 150,000.00 per year R eplaces 2006 J acobs on 5511. T hes e mowers s hould be replaced about every 10 years to P arks Mower #143 (11' mower) $ 55,000.00 avoid major maintenance is s ues . 10 years $ 55,000.00 Utility V an B P art of the 5 year rotation for utility V ans 5 years $ 28,000.00 $ 28,000.00 2016 Total $ 425,458.00 $ 463,568.28 2017 Purchases W ill get rid of exis ting T ruck 60 and T ruck 17 will likely become the new backup. T ruck 17 is a R eplace 1993 S ingle A xle P low 5 yr F inance at $28,000 1993 F ord S ingle A xle P low truck, which received a new box in 2009. P urchas e would likely be T ruck 17 per year for jus t a new chas s is and not body. 10 years $ 125,000.00 Utility V an C P art of the 5 year rotation for utility V ans 5 years $ 28,000.00 $ 28,000.00 R eplaces 2001 T oro G roundmas ter 325D . A nother pos s ible candidate to be combined with a P arks Mower 115 (72" mower) $ 25,000.00 multi-purpos e machine that can be us ed year round. 15 years $ 25,000.00 P arks W alk B ehind Mower 142 R eplaces 2006 T oro C ommercial W alk B ehind Mower 12 years $ 5,500.00 $ 5,500.00 Multi-P urpos e Mower/B lower R eplaces 2005 T rackles s MT 5T L izzard. Machine is us ed for mowing in the S ummer and 3 yr F inance at $40,000 (#113) S now B lowing/P lowing S idewalks and multi-us e paths in the W inter. 12 years $ 120,000.00 per year 2017 Total $ 303,500.00 $ 507,068.28 2018 Purchases P arks Z ero T urn Mower $ 22,000.00 E xis ting mower is a 2007 W alker MD D G H, s hould be replaced roughly every 10 years . 10 years $ 22,000.00 R eplace 2005 S ingle A xle P low W ill get rid of exis ting T ruck 17 and T ruck 69 will become the new backup. T ruck 69 is a 2005 5 yr F inance at $40,000 T ruck 69 S terling S ingle A xle D ump T ruck. 10 years $ 200,000.00 per year O ne T on P ickup 21 E xis ting T ruck is a gas powered 2006 G MC which is us ed in the winter for plowing and is us ed $ 45,000.00 by the parks department in the s ummer. W ould likely replace the gas model with a dies el. 12 years $ 45,000.00 R eplaces 2001 G rader. Machine may be able to las t longer depending on how it holds up. 5 yr F inance at $50,000 R eplace G rader #26 T his machine s ees a lot of wear and tear during the winter months s craping s treets . 15 years $ 250,000.00 per year R eplace 2011 V actor S ewer T ruck. Machine is us ed primarily to clean s anitary s ewer lines as $360,000 (F und 100% Utility V ac T ruck R eplacement well as hydroexcavating. 6-7 years $ 360,000.00 through S ewer) Utility V an D P art of the 5 year rotation for utility V ans 5 years $ 28,000.00 $ 28,000.00 2018 Total $ 905,000.00 $ 914,778.20 2019 Purchases P ickup T ruck 2 (P ublic W orks $ 35,000.00 F leet T ruck) R eplaces 2005 G MC P ickup with a power lift gate 15 years $ 35,000.00 3 yr F inance at $75,000 F ront E nd L oader 14 E xis ting is a 1994 J ohn D eere. 20 years $ 230,000.00 per year Utility V an 1 P art of the 5 year rotation for utility V ans 5 years $ 28,000.00 $ 28,000.00 P arks O ne T on P ickup #6 R eplaces 2008 G MC 1-T on T ruck 12 years $ 45,000.00 $ 45,000.00 P ickup T ruck 55 (S ign T ruck) R eplaces 2005 C hevy P ickup with a power lift gate us ed primarily as our s ign truck. 15 years $ 35,000.00 $ 35,000.00 2019 Total $ 373,000.00 $ 502,500.00 2020 Purchases O ne T on P ickup 31 $ 45,000.00 R eplaces 2007 C hevy 1-T on T ruck 12 years $ 45,000.00 R eplace 2007 S ingle A xle P low W ill get rid of exis ting T ruck 69 and T ruck 29 will become the new backup. T ruck 29 is a 2007 5 yr F inance at $40,000 T ruck 29 S terling S ingle A xle D ump T ruck. 10 years $ 200,000.00 per year R eplace T riA xle 2003 D ump T ruck R eplaces 2003 F ord D ump T ruck us ed for s houldering, brus h pickup, road building, ditching, 5 yr F inance at $30,000 15 pond cleaning, hauling s now, etc. 15-17 years $ 150,000.00 per year W ould replace exis ting 2005 S treet S weeper. T hes e machines operate cons tantly in the dus t B uyback or leas ing and s hould only be held onto for 5-7. A fter that timeframe maintenance efforts increas e S treet S weeper program at $30,000 per exponentially. W ould want to look into leas ing and buyback options for this piece of year equipment. 5-7 years $ 250,000.00 If we are s till looking at continuing leaf pickup it is recommended to build another truck D epends on mounted leaf vac to increas e productivity in the leaf collection proces s . D epending on how the the C has s is C has s is for new L eaf V ac T ruck $ 35,000.00 W is cons in R iver T MD L s tudy is done, leaf collection may be a requirement in order to reduce we get: phos phorous . 10-12yrs $ 35,000.00 E xis ting is a 2004 C aterpillar S kid S teer. Us ed for lands caping, moving materials around the S kids teer 47 (P ublic W orks ) $ 50,000.00 s hop, manhole repairs , concrete repairs , etc. 20 years $ 50,000.00 2020 Total $ 730,000.00 $ 483,000.00 2017 Purchases R eplace 1993 S ingle A xle P low W ill get rid of exis ting T ruck 60 and T ruck 17 will likely become the new backup. T ruck 17 is a 5 yr F inance at $42,000 T ruck 17 1993 F ord S ingle A xle P low truck, which received a new box in 2009. 10 years $ 200,000.00 per year Utility V an C P art of the 5 year rotation for utility V ans 5 years $ 28,000.00 $ 28,000.00 R eplaces 2001 T oro G roundmas ter 325D . A nother pos s ible candidate to be combined with a P arks Mower 115 (72" mower) $ 25,000.00 multi-purpos e machine that can be us ed year round. 15 years $ 25,000.00 P arks W alk B ehind Mower 142 R eplaces 2006 T oro C ommercial W alk B ehind Mower 12 years $ 5,500.00 $ 5,500.00 Multi-P urpos e Mower/B lower R eplaces 2005 T rackles s MT 5T L izzard. Machine is us ed for mowing in the S ummer and 3 yr F inance at $40,000 (#113) S now B lowing/P lowing S idewalks and multi-us e paths in the W inter. 12 years $ 120,000.00 per year 2017 Total $ 378,500.00 $ 498,968.28 2018 Purchases P arks Z ero T urn Mower E xis ting mower is a 2007 W alker MD D G H, s hould be replaced roughly every 10 years . 10 years $ 22,000.00 $ 22,000.00 R eplace 2005 S ingle A xle P low W ill get rid of exis ting T ruck 17 and T ruck 69 will become the new backup. T ruck 69 is a 2005 5 yr F inance at $40,000 T ruck 69 S terling S ingle A xle D ump T ruck. 10 years $ 200,000.00 per year O ne T on P ickup 21 E xis ting T ruck is a gas powered 2006 G MC which is us ed in the winter for plowing and is us ed $ 45,000.00 by the parks department in the s ummer. W ould likely replace the gas model with a dies el. 12 years $ 45,000.00 R eplaces 2001 G rader. Machine may be able to las t longer depending on how it holds up. 5 yr F inance at $50,000 R eplace G rader #26 T his machine s ees a lot of wear and tear during the winter months s craping s treets . 15 years $ 250,000.00 per year R eplace 2011 V actor S ewer T ruck. Machine is us ed primarily to clean s anitary s ewer lines as $360,000 (F und 100% Utility V ac T ruck R eplacement well as hydroexcavating. 6-7 years $ 360,000.00 through S ewer) Utility V an D P art of the 5 year rotation for utility V ans 5 years $ 28,000.00 $ 28,000.00 2018 Total $ 905,000.00 $ 876,678.20 2019 Purchases P ickup T ruck 2 (P ublic W orks $ 35,000.00 F leet T ruck) R eplaces 2005 G MC P ickup with a power lift gate 15 years $ 35,000.00 3 yr F inance at $75,000 F ront E nd L oader 14 E xis ting is a 1994 J ohn D eere. 20 years $ 230,000.00 per year Utility V an 1 P art of the 5 year rotation for utility V ans 5 years $ 28,000.00 $ 28,000.00 P arks O ne T on P ickup #6 R eplaces 2008 G MC 1-T on T ruck 12 years $ 45,000.00 $ 45,000.00 P ickup T ruck 55 (S ign T ruck) R eplaces 2005 C hevy P ickup with a power lift gate us ed primarily as our s ign truck. 15 years $ 35,000.00 $ 35,000.00 2019 Total $ 373,000.00 $ 523,000.00 2020 Purchases O ne T on P ickup 31 R eplaces 2007 C hevy 1-T on T ruck 12 years $ 45,000.00 $ 45,000.00 R eplace 2007 S ingle A xle P low W ill get rid of exis ting T ruck 69 and T ruck 29 will become the new backup. T ruck 29 is a 2007 5 yr F inance at $40,000 T ruck 29 S terling S ingle A xle D ump T ruck. 10 years $ 200,000.00 per year R eplace T riA xle 2003 D ump R eplaces 2003 F ord D ump T ruck us ed for s houldering, brus h pickup, road building, ditching, 5 yr F inance at $30,000 T ruck 15 pond cleaning, hauling s now, etc. 15-17 years $ 150,000.00 per year W ould replace exis ting 2005 S treet S weeper. T hes e machines operate cons tantly in the dus t B uyback or leas ing and s hould only be held onto for 5-7. A fter that timeframe maintenance efforts increas e S treet S weeper program at $30,000 per exponentially. W ould want to look into leas ing and buyback options for this piece of year equipment. 5-7 years $ 250,000.00 E xis ting is a 2004 C aterpillar S kid S teer. Us ed for lands caping, moving materials around the S kids teer 47 (P ublic W orks ) $ 50,000.00 s hop, manhole repairs , concrete repairs , etc. 20 years $ 50,000.00 2020 Total $ 695,000.00 $ 463,000.00  Village of Weston Street, Utility and Parks Capital Equipment Replacement Schedule Financing of Equipment Cash Flows Up To 2020 2015 2016 2017 2018 2019 2020 2014 P low T ruck 10 (5-yr F inance) $ 41,678.20 $ 41,678.20 $ 41,678.20 $ 41,678.20 $ - $ - New E nd L oader #32 (3-Y r L eas e in A rrears ) $ 64,632.06 $ 64,632.06 $ 64,632.06 $ - $ - $ - Wing/P low and B room for New E nd L oader (3-yr in A rrears ) $ 16,158.02 $ 16,158.02 $ 16,158.02 $ - $ - $ - Utility V an 88 $ - $ - $ - $ - $ - $ - P ortable H ois t S ys tem $ - $ - $ - $ - $ - $ - P arks P ickup 122 with P ower L iftgate and F ront P low $ - $ - $ - $ - $ - $ - B lower A ttachment for S kids teer $ - $ - $ - $ - $ - $ - 2015 P low T ruck 9 (5-yr F inance) $ 40,500.00 $ 40,500.00 $ 40,500.00 $ 40,500.00 $ 40,500.00 $ - P ickup T ruck 59 $ 30,400.00 $ - $ - $ - $ - $ - D ump T ruck 25 (5-Y r F inance R &R F und) $ 33,600.00 $ 33,600.00 $ 33,600.00 $ 33,600.00 $ 30,000.00 $ - B all D iamond Machine $ 20,000.00 $ - $ - $ - $ - $ - E xcavator 23 (5-yr s plit 50/50 W/R &R F und) $ 47,000.00 $ 47,000.00 $ 47,000.00 $ 47,000.00 $ 47,000.00 $ - S treet S weeper (5-yr buy back program) $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ - 2016 P low T ruck 60 (5-yr F inance) $ - $ 42,000.00 $ 42,000.00 $ 42,000.00 $ 42,000.00 $ 42,000.00 S now B lower to replace 1957 S now B lower (3-yr finance) $ 55,000.00 $ 55,000.00 $ 55,000.00 $ - $ - P arks Mower #143 (11' mower) $ 55,000.00 $ - $ - $ - $ - Utility V an B $ 28,000.00 $ - $ - $ - $ - 2017 P low T ruck 17 (5-yr F inance) (J us t T ruck C has s is ) $ - $ - $ 28,000.00 $ 28,000.00 $ 28,000.00 $ 28,000.00 Utility V an C $ - $ - $ 28,000.00 $ - $ - $ - P arks Mower 115 (72" mower) $ 25,000.00 $ - $ - $ - P arks Walk B ehind Mower 142 $ 5,500.00 $ - $ - $ - Multi-P urpos e Mower/B lower (#113) 3-yr finance $ 40,000.00 $ 40,000.00 $ 40,000.00 $ - 2018 P arks Z ero T urn Mower $ - $ - $ - $ 22,000.00 $ - $ - P low T ruck 69 (5-yr F inance) $ 42,000.00 $ 42,000.00 $ 42,000.00 O ne T on P ickup 21 $ 45,000.00 $ - $ - G rader (5-yr finance) $ 50,000.00 $ 50,000.00 $ 50,000.00 Utility V ac T ruck R eplacement $ 360,000.00 $ - $ - Utility V an D $ 28,000.00 $ - $ - 2019 P ickup T ruck 2 $ - $ - $ - $ - $ 35,000.00 $ - E nd L oader 14 (3-yr in arrears finance) $ - $ 75,000.00 Utility V an 1 $ 28,000.00 $ - P arks O ne T on P ickup #6 $ 45,000.00 $ - P ickup T ruck 55 (S ign T ruck) $ 35,000.00 $ - 2020 O ne T on P ickup 31 $ - $ - $ - $ - $ 45,000.00 P low T ruck 29 (5-yr F inance) $ 42,000.00 S treet S weeper (5-yr buy back program) $ 50,000.00 Q uad A xle 15 (5-yr finance) $ 34,000.00 C has s is for new L eaf V ac T ruck $ - $ - $ - $ 35,000.00 P W S kids teer $ 50,000.00 Y early C os t $ 343,968.28 $ 473,568.28 $ 517,068.28 $ 924,778.20 $ 512,500.00 $ 493,000.00 L es s S ewer/Water Utility F unds $ - $ 28,000.00 $ 28,000.00 $ 388,000.00 $ 28,000.00 $ - P os s ible T rade In V alues E xcluding Utilities (15% retained V alue) $ 51,595.24 $ 66,835.24 $ 73,360.24 $ 80,516.73 $ 72,675.00 $ 73,950.00 Y early C os t les s Utility and T rade In V alue $ 292,373.04 $ 378,733.04 $ 415,708.04 $ 456,261.47 $ 411,825.00 $ 419,050.00  PARK & REC COMMITTEE 03/23/15 Agenda Item E.1 Report from Aquatic Center Manager  PARK & REC COMMITTEE 03/23/15 Agenda Item E.2 Report from Parks Director MEMORANDUM FROM: Shawn Osterbrink, Park Superintendent DATE: Thursday, March 19, 2015 SUBJECT: Park Project Update 1. Canoe/Kayak Launch Ross Avenue – I have now met with Central Wisconsin Engineers to discuss drawing up plans, putting together a bid package and construction management costs estimates for this project. The estimate was completed and delivered to the Village for review. Administrator Guild and I met with both the Community Foundation and Greenheck Foundation to discuss opportunities available through those organizations that may be used for the development of this launch. It sounds as if both organizations have opportunities available that we can submit requests to assist in the development of this launch. We have received an Environmental Impact Grant of just over $73,000 for the development of this launch. The grant is a 50/50 matching grant. I am also working on filling out a grant request to the Department of Natural Resources for this project. 2. Park Master Plans for Kellyland and Yellowbanks – I have met with Central Wisconsin Engineers and have instructed them to move forward with the development of the Master Plans for these two parks. Funds for these plans were budgeted for 2015. 3. Prohaska Property – We have met a few times with the Prohaska’s over the last several months to discuss the purchase of the 78+ acres we have dubbed the Prohaska Tree Farm on the Northeast corner of Weston Avenue and Ryan Street. Throughout our discussions we had come to an initial agreement for the purchase price of $350,000 for this property. We presented them an intent to purchase that included the negotiated price but they stated shortly after that it was not sufficient. We have now received an updated price from the Prohaska’s. Their current asking price is $490,000. Administrator Guild is working with Attorney Yde on an updated intent to purchase agreement. The initial paperwork has been sent to the WDNR that allows us to submit a grant. Grant needs to be completed and submitted prior to May 1st. Grants are typically announced late summer with funding available in early fall. The initial appraisal of the property has been completed. We have discussed the project with our Community Service Specialist Beth Norquist at the WDNR. We also received a letter of retroactivity from the WDNR back in 2014 that is good through  2015 in the event that we would purchase the property prior to receiving a grant for the purchase. We have received an Environmental Impact Grant of $175,000 through Marathon County to use toward the purchase of this property. The grant is a 50/50 matching grant. The next steps in the acquisition of this property is to submit a Second Appraisal Request Form to the Wisconsin Department of Natural Resources. They must request the second appraisal for the property. They can either order the appraisal on their own or they can request that we order another appraisal. I am currently working on assembling and filling out the necessary paperwork for the second appraisal request and the grant request itself. 4. X-Fest 2015 – We have had an initial meeting with Jeff Tarras from the Fellowship of Christian Athletes and they would like to plan two events again this year. A tentative schedule of July 18th and 19th from 11:00 to 3:00 has been set with registration beginning at 10:00 each day. There will be a skateboard event with competition and instruction on the 18th and a bmx bike event on the 19th to include competition and instruction. We will also be working to get food vendors lined up and Jeff is working on getting sponsors for the events. The approximate cost is $5000 for both days. Unfortunately Jeff has lost the sponsorship from Thrivent Financial so more funds will need to be acquired to host these events this year. We will probably see a room tax request to fund these events this year. Jeff is currently working with other groups in the area to assist with the development of these events so we have not had additional meetings regarding X-Fest. 5. Fletcher Property (Callon and Hwy J) – I have discussed the purchase of this property with a WDNR Real Estate Specialist Lynne Tomlinson. The WDNR had contacted the County a couple of months ago to see if they were interested in the property. The county is not but they contacted us to see if we may be interested. Originally the WDNR thought they be interested in this parcel and possible cost sharing for the property. Unfortunately after discussions with their Fisheries Biologist Division they determined that they do not have any interest in the property for a boat launch/parking area due to the size of the parcel (1/2 acre). I have contacted the Fletchers and they are currently out of town for the winter. I briefly discussed the property with them and they are currently not marketing the property and have not come up with an asking price. I stated that they should contact us when they have put together a price or when they return to the area so we can discuss further. They stated that they would rather just have us put together an offer and present to them and then we could discuss. 6. Develop River Trail Master Plan – I have contacted Mark Roffers to discuss the development of a River Trail Master Plan and have requested that he put together a scope of services to develop this plan along with a cost estimate. We would like to develop a plan that discusses our ideas and identifies sites for potential locations throughout the county. This plan will be used to help present our ideas to different  organizations when we make presentations for grants, etc. Unfortunately this process is moving slower than anticipated and I need to touch base with him again as he has not contacted me as promised since our initial communication. 7. Comprehensive Outdoor Recreation Plan – The new CORP has now been completed and approved. The Planning and Development Department is assembling a hard copy of the plan that will be sent to Elizabeth Norquist our Community Service Specialist with the Wisconsin Department of Natural Resources. We would also like to see a portion of our new CORP get included in the Marathon County CORP. I have sent and initial communication to Bill Duncanson and Peter Knotek from the Marathon County/Wausau Park Department to see if this will be possible and what the process may be to get this to take place. To date I have not heard back from them. 8. Aquatic Center Dates 2015 – a. Lifeguard applications were due March 13th with testing on March 21st from 12:00 to 2:00 at D.C. Everest Senior High Pool. Brad Mroczenski began interviewing candidates the week of March 16th and will continue over the next two weeks. b. Teen Nights – Will be held on June 26th and August 7th from 7:00 to 10:00 p.m. I have arranged for the DJ and advertising through WIFC for these two events. c. Swim lesson dates are set (June 15-26, July 6-17 and July 27 through August 7th) d. The pool will open for the season on Saturday, June 6th. We will have regular hours on the 6th and 7th but on the 8th and 9th we will open at 3:00 due to kids still being in school. Regular hours of 11:00 to 7:45 will return on June 10th through the remainder of the season. e. We currently have three pre-season rentals scheduled. They are June 5th, June 8th and June 9th. We also have one group scheduled at this time on June 10th. I have also had contact with at least two individuals that would like to schedule night rentals during the season.  PARK & REC COMMITTEE 03/23/15 Agenda Item F Report from Administrator