Park and Recreation Committee

OFFICIAL MEETING PACKET OF THE PARKS AND RECREATION COMMITTEE CHAIRPERSON/TRUSTEE YEE LENG XIONG PRESIDING DIRECTOR OF PARKS AND RECREATION SHAWN OSTERBRINK; STAFF ADVISOR This regular monthly meeting of the Parks and Recreation Committee, composed of five (5) appointed members, will convene at Weston Municipal Center, which is located at 5500 Schofield Avenue, Weston, on MONDAY, SEPTEMBER 23, 2019, at 4:30 p.m.  Village of Weston, Wisconsin ATTENTION – NOTICE OF PUBLIC MEETING Meeting: PARK AND RECREATION COMMITTEE Members: Xiong (c), Ziegler, Arndt, Clark, Esker Ex-Officio: Sparks Staff: Osterbrink, Falkowski, Mroczenski Date/Time: Monday, September 23, 2019, at 4:30 p.m. Location: Weston Municipal Center, 5500 Schofield Avenue, Weston, WI 54476 Agenda: The agenda packet will be sent out on Thursday, September 19th. Attendance: Parks and Recreation Committee Members please indicate if you will, or will not, be attending so we may determine in advance if there will be a quorum. Questions: Shawn Osterbrink Jessica Falkowski sosterbrink@westonwi.gov jfalkowski@westonwi.gov (715) 359-9988 (715) 359-9988 PLEASE NOTE THE FOLLOWING INFORMATION: This notice was posted at the Municipal Center, and on the Village’s website at www.westonwi.gov, and was emailed to local media outlets (Print, TV, and Radio) on 9/17/2019 @ 3:00 p.m. Any posted agenda is subject to change up until 24 hours prior to the date and time of the meeting. A quorum of members from other Village governmental bodies (boards, commissions, and committees) may attend the above-noticed meeting to gather information. Should a quorum of other government bodies be present, this would constitute a meeting pursuant to State ex rel. Badke v. Greendale Village Bd., 173 Wis.2d 553,494 N.W.2d 408 (1993). Wisconsin State Statutes require all agendas for Committee, Commission, or Board meetings be posted in final form, 24 hours prior to the meeting. Any person who has a qualifying disability, as defined by the Americans with Disabilities Act, requiring that meeting or material to be in an accessible location or format, must contact the Weston Municipal Center at 715-359-6114, so any necessary arrangements can be made to accommodate each request.  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING AGENDA OF THE PARKS AND RECREATION COMMITTEE TO THE HONORABLE TRUSTEE YEE LENG XIONG AND FOUR (4) APPOINTED MEMBERS OF THE COMMITTEE: The following items were listed on the agenda in the Village Clerk’s Office, in accordance with Chapter 2 of the Village’s Municipal Code and will be ready for your consideration at the regular meeting of the Parks and Recreation Committee on Monday, September 23, 2019 @ 4:30 p.m., in the Village Board Room at the Weston Municipal Center, 5500 Schofield Avenue, Weston, WI. 54476. A quorum of members from other Village governmental bodies (boards, commissions, and committees) may/might attend the above-noticed meeting to gather information. Should a quorum of other government bodies be present, this would constitute a meeting pursuant to State ex rel. Badke v. Greendale Village Bd., 173 Wis.2d 553,494 N.W.2d 408 (1993). No official actions other than those of the Parks and Recreation Committee shall take place. Wisconsin State Statutes require all agendas for Committee, Commission, or Board meetings be posted in final form, 24 hours prior to the meeting. Any posted agenda is subject to change up until 24 hours prior to the date and time of the meeting. AGENGA ITEMS. 1. Meeting called to order by Chairman Xiong. 2. Roll Call by Recording Secretary: Jessica Falkowski a. Xiong b. Ziegler c. Esker d. Clark e. Arndt 3. Approval of minutes from previous meeting: July 22, 2019. 4. Public Comments. EDUCATIONAL PRESENTATIONS & REPORTS. 5. Sports Complex Feasibility Study Update 6. Aquatic Center Annual Report POLICY ISSUES – DISCUSSIONS/RECOMMENDATONS. 7. Discussion and possible action Flagpole Donation. 8. Discussion and possible action Weston Dog Park Donation. 9. Discussion and possible action Resolution# 2019-025 and Memorial Maintenance Agreement. FUTURE ITEMS 10. Meeting date(s) for 2019: All at 4:30 p.m. a. October 28th, 2019 b. November 25th, 2019 11. Topics for future meetings: a. Park and Aquatic Center Facilities and Equipment Projects Parks and Recreation Committee Meeting – Agenda 9/23/19 Prepared by: Shawn Osterbrink, Director of Parks, Recreation and Forestry  b. Urban Forestry Management Plan c. Weston Warming House Conversion 12. Remarks from Staff. 13. Remarks from Committee Members. 14. Announcements. 15. Adjourn. Parks and Recreation Committee Meeting – Agenda 9/23/19 Prepared by: Shawn Osterbrink, Director of Parks, Recreation & Forestry  Village of Weston, Wisconsin MEETING MINUTES OF THE PARK & RECREATION COMMITTEE MEETING Monday, July 22, 2019, 4:30 p.m. AGENDA ITEMS 1. Meeting called to order by Chairman Xiong @ 4:30 P.M. 2. Roll Call by Recording Secretary: Jessica Falkowski Member Present Xiong, Yee Leng YES Arndt, Jay NO Clark, Katrina YES Esker, Roger YES Ziegler, Jon YES Village Staff in attendance: Osterbrink, Falkowski (Clerk), Mroczenski, Wodalski and Donner. 3. Approval of minutes from previous meeting: March 25, 2019. *M/S/P Ziegler/Esker: to approve the March 25, 2019 minutes. Yes Vote: 4 No Vote: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Vote Xiong, Yee Leng YES Arndt, Jay ----- Clark, Katrina YES Esker, Roger YES Ziegler, Jon YES 4. Public Comments. None EDUCATIONAL PRESENTATIONS & REPORTS 5. Sports Complex Feasibility Study Update. Osterbrink stated that the Village received the Sports Complex Feasibility Study in May and forwarded the results to the Village Board and Park & Recreation Committee. MCDEVCO requested that more information be included in their study, so they did not receive the results of their study till June or early July. Val Belmonte from US Sports Development Group along with others is coming to present the results of the two studies on August 5th and 6th. Donner stated that on July 23rd him and Osterbrink are meeting Village of Weston Parks and Recreation Committee Meeting Minutes July 22, 2019  with representatives from Marathon County, MCDEVCO, and Val Belmonte to go over the possible invitation list for the stake holder groups. Village of Rothschild has adopted a resolution to support the Outdoor Sports Complex. The next steps in the process will take place after the presentation of both studies in August. A plan will then be put in place before presenting to the public. 6. Highway J Canoe/Kayak Launch. Osterbrink stated the Village received an EIF Grant from Marathon County for the development of a canoe/kayak launch on Highway J. Marathon County would like the project completed by the end of this construction season. Village Board decided that staff should move forward with this project and construct a launch. The launch design has been simplified and costs should be covered by grant funds. Wodalski submitted the DNR permit to develop the launch. 7. Memorial Update. Osterbrink talked with Cassandra Ambrosius on the status of the memorial installation. She stated that they are working on securing a contractor to complete the concrete work and should be able to move forward once that is completed. Osterbrink provided Ambrosius with a contact from Wausau Tile so they can match the bench that is currently located where the memorial is going to be placed. The memorial is projected to be completed by the end of October. Donner stated that he was contacted by Lance Leonhard who is working on a long-term maintenance agreement for the memorial. POLICY ISSUES – DISCUSSIONS/RECOMMENDATIONS 8. Discussion on proposals by D.C. Everest Youth Baseball regarding backstops, field sizes and provide an update on the signage permit that was approved earlier this year. Roman Maguire, President of DCEYB, presented that he along with other committee members and volunteers painted and reattached the backstops on fields #1 and #2 at Kennedy earlier this year. The chain link backstops were installed in the 1970’s and need to be updated. DCEYB is willing to replace the backstops with approval from the Village utilizing funds raised by the league. The proposed backstops would use netting material versus the current chain link. Estimates for the backstops are $12,000.00 per backstop. The league was able to generate over $3,000 in revenue this season due to the signage permit that was approved earlier this year. No complaints were received regarding the signage that they are aware of. A total of 17 businesses purchased advertising this year. DCEYB is currently discussing adjusting field sizes at Kennedy to accommodate the 11- 12-year old age group. This process would include changing the lengths of the base paths, pitching distance and possibly the length of the fields. DCEYB is planning to apply for grants to help offset expenses. DCEYB has ordered and paid for new fence topper for Jones #1 and #2 fields. Village of Weston Parks and Recreation Committee Meeting Minutes July 22, 2019  9. Discussion and possible action on Flag Pole donation and installation. Maguire discussed the donation of a flag pole from a member of the DCEYB organization. DCEYB would like to install the flag pole with a light near the scoreboard located by Jones #2 field. This location would allow viewing of the flag from all 3 baseball fields at Kennedy. Trustee Xiong would like more information about the donor of the flagpole. 10. Discussion and possible action Batting Cage donation and installation. Maguire discussed the donation of $1,500 from a parent who has a child in the DCEYB program. J&D Tub Benders is willing to donate all the piping for the construction of the batting cage located south of the equipment shed by the large ball diamond at Kennedy Park. County Materials will donate material for this project. *M/S/P Esker/Ziegler: to recommend to the Village Board to approve allowing D.C. Everest Youth Baseball to install a batting cage south of the equipment shed located near the big ball diamond at Kennedy Park. Yes Vote: 4 No Vote: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Vote Xiong, Yee Leng YES Arndt, Jay ---- Clark, Katrina YES Esker, Roger YES Ziegler, Jon YES 11. Discussion and possible action Equipment Shed installations. Maguire discussed the need to add 2 storage sheds located at Jones #1 and #2 fields. The DCEYB organization is growing and has purchased additional equipment for the fields in the recent years. The sheds would be 6’x8’ and would be purchased and installed by DCEYB. *M/S/P Ziegler/Esker: to recommend to the Village Board to approve D.C. Everest Youth Baseball to purchase and install equipment sheds near fields Jones #1 and #2 at Kennedy Park. Village of Weston Parks and Recreation Committee Meeting Minutes July 22, 2019  Yes Vote: 4 No Vote: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Vote Xiong, Yee Leng YES Arndt, Jay ---- Clark, Katrina YES Esker, Roger YES Ziegler, Jon YES FUTURE ITEMS 12. Meeting date(s) for 2019: All at 4:30 p.m. a. August 26th, 2019 b. September 23rd, 2019 13. Topics for future meetings. a. Tree Ordinance b. Urban Forestry Management Plan 14. Remarks from Staff Mroczenski updated the committee on the 2019 pool season status. Mroczenski stated that the pool season has been going well and revenues to this point compare to last season. Mroczenski commented on an occurrence that happened between 2 adult males early in the season when Everest Metro was called. Staff continues to work with SAFER on training. Teen Night was cancelled at 8pm due to weather. Mroczenski will be rescheduling a time with the DJ to come back on a Friday and play for an additional two hours from 6-8pm. Mroczenski stated that the Water Aerobics on Sunday mornings have had varied success. Osterbrink updated the committee on storm damage. Items damaged at the aquatic center included umbrella arms and a menu board. There were branches and trees down at nearly every park and the trail. The Parks Department will be losing seasonal help in mid to late August. 15. Remarks from Committee Members. 16. Announcements. 17. Adjournment. Village of Weston Parks and Recreation Committee Meeting Minutes July 22, 2019 *M/S/P Esker/Ziegler: motion to adjourn the meeting at 5:26 p.m. Yes Vote: 4 No Vote: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Vote Xiong, Yee Leng YES Arndt, Jay ---- Clark, Katrina YES Esker, Roger YES Ziegler, Jon YES Jessica Falkowski, Recording Secretary Village of Weston Parks and Recreation Committee Meeting Minutes July 22, 2019 WESTON AQUATIC CENTER 2019 SEASON REPORT Prepared by: Bradley Mroczenski Aquatic Center Manager  Table of Contents 2019 Season Overview 2 This Season’s Successes 4 Drill Training with Staff 4 Swimming Lessons 4 Continued Building a Good Working Relationship with S.A.F.E.R. 5 Active Shooter Training with Everest Metro 5 Guards, In-service and Training 5 New Updates to the Facility 6 Certification, Re-certification and Year-end Bonuses 6 Relationship with Safe Kids of Wausau/Lifejackets 6 Addition of Digital Advertising 7 Concerns Moving Forward 8 Age of Facility 8 Suggestions for Next Season 9 Aquatic Center Programming 9 Address Equipment Needs 9 Replace Sand in Sand Volleyball Court 9 Promoting Facility to Businesses for Parties 9 Look at Price Increases 9 Conclusion 10 1  2019 Season Overview The 2019 season was again an overall success with several positives and a few negatives. First and foremost, we didn’t have any major incidents or injuries…which makes it a successful season in my eyes. Staffing wasn’t an issue this season either. The past seasons, I’ve been in the mode of hiring almost all that apply due to the strains on staffing. This season, I found myself doing the same, only to sit down and see that I was actually at the point of overstaffing the pool. The law that allows a 15-year old to lifeguard seems to have had a very positive impact on staffing. Talking with other managers from the area, many have been hesitant to hire a 15-year old for the simple question of the maturity level. What I have found so far is that the 15-year old guards have shown as much and at time more maturity than returning staff. I feel that a major cause of this is the comfort returning staff returns with and the idea that they have the freedom to deviate from the way things should be done. The only issue that has risen from a 15-year old being able to guard is the law that requires a slide attendant to be 16-years old. The drop slide is in rotation for our guard staff, which means the 15-year old is unable to guard that position. We have a way to get around that, but it can get tricky when we have more than three 15-year old guards working. Staffing is also going well with current staff recruiting new staff during the off- season. I also try to build good relationships with the staff, and I try to make it a fun work environment, which I think goes a long way when attracting new employees. Overall, I was pleased with staff this season. As mentioned, the new staff did a very good job this season. I did have some issues with a few returning staff that led to different levels of discipline. I will have to think about bringing these employees back next season and in what capacity, should they apply to return. Training during the season again went well with in-services. It was taken seriously but we were still able to have fun. I tried a new approach this season by forming teams of staff. Each head guard and I were the captains of the teams. Teams would score points by attendance at in-service, correctly completing the drills and being attentive/showing professionalism. It went well but had its hiccups and is something I will continue to work on for next season. The hope is that by getting this idea smoothed out, I can create an incentive for staff to be at in-services and make the most of our training time. At the beginning of July, I teamed up with SAFER and we did an announced drill. This meant the staff knew which day the drill was to take place, but they didn’t know what time. The drill was a success as staff responded appropriately and efficiently, garnering high praise from SAFER staff. The weather was alright this season. The season started out average in June with our opening weekend being a bit cooler than we’d like, but certainly swimmable. Our first day open was June 7th and weather for the weekend was a bit of a rollercoaster. The beginning and middle of June was relatively cool with most days averaging around 70 degrees. The temps started to warm up the end of June and stayed very nice July into August. Most of those days we had average temps in the 80’s. After the first week in August, things began cooling off and we were back in the 70’s before ending the final 3 days of the season with average temps in the upper 60’s. This weather pattern was very similar to 2018. 2 We again tried to work on some programming this summer by implementing water aerobics again. Last season, we had 4 people at our first class, 2 at our second and then nobody the rest of the time until I cancelled the program. This season, we started with 4 people and then stayed consistent with about 8 people per class. This year, we switched the class to be run on Sunday’s from 11:30 am to 12:15 pm. Last year we were running the class on Monday and Wednesday mornings. The change of day seems to have helped us in finding people interested in the class. This was very promising that the program may have some traction and we received some very good praise with how the program was run. We will continue the water aerobics next season and continue to look for ways to grow it. Teen Night this year was interesting! The original date was set for Friday, July 19th. Unfortunately, that was the evening when the strong storms rolled through Wisconsin. Shawn and I monitored the weather all day and decided that we would continue with the event as all the weather reports looked as if we should be able to get the event in or maybe cut it short by a half hour. The storms ultimately rolled in much sooner and we had to call the event after an hour of being open. We timed it very well in getting nearly everyone out and to where they needed to be before the weather turned bad. Due to closing early, we held another “Teen Night” on Friday, August 9th from 6-8 PM. Belky returned from WIFC to DJ the event and we offered free admission. We had roughly 250 kids show up this year. There was one incident on the 9th with a fight between two females, but Everest Metro was able to handle the situation. Financially it seems this was a positive season for the Weston Aquatic Center. According to the August Budget Report, we should have a total of around $215,000 after the room tax funds have been transferred and expenditures of $180,000. This doesn’t take into account that not all expenditures such as energy costs and wages/bonuses haven’t been included yet. While there will still be some expenditures incurred, we should be able to be putting money back into the pool fund. I think we’re doing a good job at improving each year as we continue to attract groups from Rhinelander, Marshfield, Wisconsin Rapids and even as far away as Eau Claire, Shawano and Appleton! I appreciate the continued support from the Park and Recreation Committee and the Village Board in helping us continually improve the experience for patrons at the Weston Aquatic Center! With that quick snapshot of the 2019 season, let’s move onto the success that the Weston Aquatic Center experienced this season! 3  Season’s Successes in 2019! I went into this season again with a few ideas on how to improve things. I feel that many things are done well at the Weston Aquatic Center while other things needed some "tweaking". I believe the Weston Aquatic Center should be viewed as a living facility that needs constant analysis of what can be done better to enhance patron experience, staff training and partnerships with other aquatic agencies. To do this we need to continually evaluate our facility, programs and staff. By doing this, we will be able to continue being viewed as the favorite aquatics facility in the area. This report has been prepared in order to summarize and explain the good things that have happened at the Weston Aquatic Center this season. Drill Training with Staff: This season I again worked with SAFER staff to help with the drill program that allows us to train jointly with SAFER staff. We planned to run two drills during the summer. One drill would be announced to the staff and the other would be unannounced. The announced drill meant that staff knew which day the drill would take place, but they didn’t know the time, area or nature of the emergency. The unannounced drill meant that staff had a general idea of when in late July or early August, but didn’t know the specific date, time or nature of the emergency. The announced drill went great. I had a guard’s brother act as our victim. Kelly had lined up staff from SAFER to stage at Target and respond to the emergency as they would normally. The victim came a little early to the pool and after a while faked a passive victim in about 4 feet of water. Staff did an amazing job at alerting other staff properly by using the air horn, clearing the pool and deck (we had patrons move towards the building, but didn’t send them inside) and making the appropriate rescue. Rescuing staff provided the required care until SAFER EMS arrived. At that point, EMS took over the scene and explained to staff that in real situations, the guards may be asked to help with things when directed by EMS. The victim was loaded onto the gurney and loaded in the ambulance. Both my staff and SAFER staff were given much praise by our visiting patrons that day. The unannounced drill was cancelled due to me using it at leverage to fill out our schedule for the season and staff the three remaining private rentals we had set up. I was comfortable doing this with the skill set I saw from my staff during our in-services. Once I offered up the cancelling of the drill, the remaining shifts open were scooped up within a half hour. While I do hold a lot of importance to our training and drills, I felt comfortable enough to cancel and ensure the pool was properly staffed. I find having to close early or close attractions due to low staff is unacceptable and try to do everything I can to avoid these situations. Swimming Lessons: Once again swimming lessons were a great morning activity for our younger patrons. We ran 3 sessions of 5 levels this season. The popularity of our lessons seems to be increasing and this season I again opened up several levels to two classes. This was possible due to the willingness of my guards to take on the added responsibility. We again had 2 classes of level 1, level 2 and level 3 for all 3 sessions this summer and a total of 146 children taking lessons. By adding the extra classes this 4 season, we were able to turn a profit in swim lessons as well as get as many children through the program as possible. Another factor in the profit in swim lessons was that we increased the fees this season. I can personally attest to the quality of our lessons. My children both attended the swim lessons this season and the growth I’ve seen in their swimming ability has been amazing this year. My son has gone from barely being able to put his entire head in the water to doing a pretty basic front crawl and my daughter has gone from begin able to do front and back floats to a fairly strong front crawl and treading water. Pretty remarkable strides in just one summer. The value we offer is also incredible. The three sessions (30 total classes) costed a total of $75 for one child. This past spring, 7 classes at the YMCA for one child ran about $70. We are providing a tremendous service to our patrons at a very affordable price, which I’m very proud of! Continued building a good working relationship with S.A.F.E.R.: Again, this season, I set up a joint training session with SAFER during our preseason in-service. We had SAFER staff join us for about an hour as we worked over various skills such as water rescues, CPR/AED training and the transfer of care. We also worked with SAFER during the announced and unannounced drills that took place this season. I will continue to utilize this relationship as the training is very valuable to both sides in preparing to handle an emergency at the Weston Aquatic Center Active Shooter Training with Everest Metro: This season I was finally able to set up a training opportunity with Everest Metro to go over an active shooter information. I’ve been working on getting this setup for several seasons now and just haven’t been able to get it coordinated. We had Detective Chris Buenning join us for a presentation. I had given Chris our Emergency Action plan prior to look at so that he was familiar with our response. I had previously developed the response with Detective- Sergeant Dan Goff about 5 years ago. Chris then came in during one of our Thursday in-services and provided us with a power point and video that reinforced our response and what to expect in an active shooter situation. This training prompted us to start including the active shooter response into our trainings so that we can be as ready as possible should an incident take place. I hope to continue to have someone from EMPD come each season to continue to work with us and improve our response. Guards, In-service and Training: This year I was fortunate not to struggle with finding enough staff to run the facility. This season I overstaffed a little to begin the season. It turned out to be a blessing in disguise as we needed just about everyone to fulfill the schedule to the end of the season. This season I had 18 returning staff this summer and hired 16 new staff. In-services went pretty well this summer. During in-services, we covered such topics as first aid, CPR, different types of rescues and situations, spinal injuries on land and in the water. Being a Lifeguard Instructor certified has helped in-services run smoother as it has given me the confidence to present and teach the skills in an informative and efficient manner. As previously touched on, I’m working on creating teams of staff members that will earn points for attendance, completing their weekly laps, correctly completing drills and staying attentive/professional 5 to earn some type of reward at the end of the season. My goal is to make the little time we have each week for training as efficient and productive as possible. New updates to the facility: We again were blessed to be able to address some needs to our aging facility. We were able to replace the 2nd water heater for the pool. The old one was 20 years old and due for replacement. We received a lot of praise for our ability to balance our water to the point where we could run our equipment for 20 years while most are lucky to make it half as long. We were asked by the heater manufacturer if we could be used as a case study when promoting their products to potential buyers. This is a testament to the water balance that staff achieves and maintains at the facility. We also replaced the water heaters for the building with a new heater. The old heaters were again original and overdue for replacement. The new heater is more efficient, recovers quicker and also saves us much needed storage space. We are slowly beginning to upgrade and replace equipment, though there are many more areas that will need attention sooner than later. Certification, re-certification reimbursement and year-end bonus: The implementation of the incentives this season continues to be a hit among staff. I was able to re-certify about 9 staff this season that with their reimbursement, will make their re-certification free next season. There were also about 8 staff that qualified for the certification reimbursement. Both reimbursements required that staff work a minimum of 80 hours this summer or next summer. The alternate schedule filled relatively quick with just a few shifts open after the first day of sign up. This season, I again offered a bonus for staff that worked a minimum of 25 hours for one week ($100) and a minimum of 25 hours for each of the final two weeks ($200). This incentive seems to have solved the issue of getting staff to work until the season’s end. These incentives I feel will have positive affect on our future staffing. By offering these reimbursements and bonuses, it provides an added incentive to work for us versus another facility. Relationship with Safe Kids of Wausau/Lifejackets: I’ve been a part of the Safe Kids of Marathon County for the last 2 years. In the past, Safe Kids has donated lifejackets to our facility and helped promote activities like wearing a bike helmet to the pool with incentives of free Briq’s ice cream cones. This season, I teamed up with Safe Kids and SAFER to hold our first annual WAC Water Safety Day. SAFER was on hand to help demonstrate CPR and help people sign up for trainings if they were interested. Safe Kids helped with demonstration on proper life jacket fitting and education. This program has started off a little slow but I hope to grow it more next year with donations and prizes for those that take part. The organization consists of members from a variety of organizations county wide including Wausau/Marathon County Parks, Aspirus and Marathon County. There is a wide variety of expertise and ideas that leads to great discussions and a wealth of information. 6 Addition of Digital Advertising: This year we were able to add digital advertising to our facility. We hung a 55-inch TV in the lobby with the software running on it. This allowed us to promote events and programs, establish rules to patrons and provide a warm welcome to patrons without having to hang a lot of signs on the walls. Additions such as this add to the facility by making us more modern and updated. We will continue to learn the program and improve it provide more to patrons when they come through the door! 7  Concerns Moving Forward Age of the facility: This season marked the 20th year of operation for the Weston Aquatic Center. On the surface, the facility looks in pretty good shape, but behind the scenes, more and more issues are coming to fruition each season. This isn’t a surprise though since most of the equipment is original. The setting that we’re working in makes it tough on equipment when dealing with the environment of high humidity, treated water and seasonal use. The pool surface is in need of attention. We have several cracks and very bad staining around each inlet of the pool. I also had to patch many small areas where it appears the Diamond Brite is so thin that you can see to the concrete below. The pool surface will need to be addressed soon or the surface may just fail all together. We have currently gone 20 seasons without a resurfacing when the average time to resurface a surface is 10 years. This is going to be a very high cost project with many components to think about with it. We also had some issues with our chemical controller this season. There were a couple days where it wasn’t reading the pH properly and wanted to continue to pump acid into the pool. We called a rep in from Carrico Aquatics and he helped us assess the situation. We were able to get it back functioning to finish out the season, but a new controller is one piece of equipment that needs immediate attention. The chemical controller reads our Ph level and chlorine level through two probes. These readings tell the controller when it needs to turn on the acid pump to lower the Ph and turn on the chlorine pumps when chlorine is needed in the pool. Without this instrument, the pool cannot function. Our current controller is original and 20 years old. 8  Suggestions for 2020 Aquatic Center Programming: Dog Day at the Aquatic Center: This was an idea that gained support 2 years ago until the Wausau pools had their dog event shut down by the Marathon County Health Department. This season, Wausau was able to again hold an event. I would like to do our own Dog Day at the pool. I will research it more and talk with Karyn Powers about how they ran their event. Dive in Night at the Pool: I think it would be neat and bring some attention to our facility by doing a movie night at the pool. Patrons would be allowed to watch the movie while relaxing on the grass or floating in the pool on a floatie. Swimming wouldn’t be allowed due to darker conditions in the water. I’ve seen some facilities use glow sticks to illuminate the bottom of the pool. Address the Equipment Needs: As mentioned earlier, there are some repairs to the facility that are really becoming needed. The pool surface needs to be refinished before it is beyond repair. The chemical controller had it’s issues this season and should be replace. It is vital in keeping the pool chemically where we need to provide a safe swimming environment to both the patrons as well as our equipment. Replace Sand in Sand Volleyball Court: I feel the volleyball court would receive more use if the sand was replaced. The current fill is very gritty and not the most pleasant to run on or fall on. The current fill could be used in various parks to refill play areas and we could get a less course mix for the volleyball court. Promote Facility to Businesses for Parties: I think we could increase revenue by promoting our facility to businesses for their summer picnics/get togethers. Wausau does this with Sylvan Hill during the winter months where business will rent out the sledding hill for a private party. We certainly have the facility that would allow to handle almost any size of business. We could use the current private rental standards but look at pricing for such an event. Look at Price Increases: The cost of operating the facility continues to rise with rising wages, rising energy costs and more repairs. More in depth research would need to be looked at to weight the benefit versus negative affects of raising prices. At a minimum, we should look at the price for private rentals. Private rentals are currently $125 per hour for groups of 1-50 people, $150 for 51-75 and $175 for groups of 76-100. Beyond 100 is $1 per person per hour. Using the $125 as an example as it’s the most popular rental group, $125 barely covers our operating costs. Staffing costs for the hour are between $75 and $100. That leaves around $25 to cover the extra costs of chemicals, lighting and power for the pumps. I would recommend bumping each level up $25 to ensure we cover our costs of operating. 9  In Conclusion In conclusion, the season was overall a success. I had a wonderful staff this season that helped make my job a bit easier as well as providing a great place for patrons to come and enjoy some free time. I feel that safety has been emphasized a great deal by making in-services more productive, including S.A.F.E.R. and EMPD with our training and building partnerships with outside agencies. This provided additional training for all agencies and improved safety for everyone. The joint pool pass has been a success again this season. The additional revenue and increase in patrons is beneficial for everyone involved. Considering how this partnership has added value to both facilities we should consider continuing this relationship in the future. While there are challenges ahead and improvements that need to be made, it’s exciting to see that we continue to move in the right direction. 10  REQUEST FOR CONSIDERATION Public Mtg/Date: Park & Recreation Committee – 9/23/2019 Description: Discussion and possible action to allow D.C. Everest Youth Baseball to install a flagpole next to the score board on field #2 at Kennedy Park. From: Shawn Osterbrink, Director of Parks, Recreation & Forestry Question: Should the Park and Recreation Committee recommend that the Board of Trustees approve the installation of a flagpole at Kennedy Park by D.C. Everest Youth Baseball? Background DC Everest Youth Baseball, would like permission to install at their own cost a flag pole near the scoreboard at Jones field #2, the proximity to the score board allows for great line of site from all 3 fields and allows for power to be pulled off of the score board for a LED flag light. This item is being donated by a parent in the program. As DCEYB has hosted several tournaments in the last year, they have made it a point of pregame festivities to do the National Anthem. The National Anthem is also done for league championship games, the only flag in the proximity is the one in front of the aquatic center. Unfortunately, the flag in front of the aquatic center is not visible from the big field at Kennedy so the league would like to provide their own flagpole for this purpose. Also, over the past two years DCEYB has had American Legion Post 492 present colors at some tournaments and have received positive feedback for providing this experience, as this is not done at all youth tournaments. The installation of a flagpole would allow us to integrate the National Anthem into more situations for the program. The flagpole location and size would still need to be approved by the village and stay within the limits of the zoning code. DCEYB in July had previously requested that the flagpole would be a memorial and would be placing a memorial plaque on the pole. They have now rescinded their request of placing a memorial flagpole and are now just requesting that they can install a flagpole with no memorial plaque. Attached Docs: Site plan with approximate location. REQUEST FOR CONSIDERATION PAGES 1 OF 2  REQUEST FOR CONSIDERATION ______________________________________________________________________ Committee Action: Previously reviewed at 7/22/19 meeting of the Park and Recreation Committee. They requested more information on the individual in whose memory the funds were being donated and name would have been listed on the memorial plaque on the flagpole. Fiscal Impact: No impact to village as cost will be covered by DCEYB. Recommendation: Recommended Language for Official Action I move to Recommend to the Board of Trustees to approve allowing DCEYB to install a flagpole at Kennedy Park near field #2 at Kennedy Park. I move to Recommend to the Board of Trustees to not approve allowing DCEYB to install a flagpole at Kennedy Park near field #2 at Kennedy Park. Or, something else. ______________________________________________________________________ Additional action: REQUEST FOR CONSIDERATION PAGES 2 OF 2  REQUEST FOR CONSIDERATION Public Mtg/Date: Park & Recreation Committee – 9/23/2019 Description: Discussion and possible action to recommend accepting donated funds for the purchase of a memorial bench for the Weston Dog Park. From: Shawn Osterbrink, Director of Parks, Recreation & Forestry Question: Should the Park and Recreation Committee recommend that the Board of Trustees approve accepting donated funds for the purchase of a memorial bench for the Weston Dog Park? Background Received a request from a Carl Klein interested in donating funds to purchase and install a bench to the Weston Dog Park in memory of his Golder Retriever Snowie that passed last year. He stated that he and his dog had visited the park nearly every day since it opened, and they enjoyed the park tremendously. He came up with the bench idea as there is limited seating by the entrance to the park where most people congregate while utilizing the park. Staff put together an estimate to purchase, assemble and install a bench and Carl would provide a plaque to affix to the bench. The plaque will say “In Memory of Snowie, my beloved Golden 2004-2018” and will be 3 ¼ inches tall and 4 inches long. Staff will meet with Carl to review the location of the bench near the entrance to the park. Attached Docs: Picture of bench. ______________________________________________________________________ Committee Action: No previous review. Fiscal Impact: No impact to village as cost will be covered by donation. Estimated cost to purchase bench from Burke with shipping, materials and labor for installation and assembly is $499.68. Recommendation: Staff recommends accepting the donated funds to install a bench at the Dog Park. Recommended Language for Official Action I move to Recommend to the Board of Trustees to approve accepting the donation of funds for the installation of a bench at the Weston Dog Park. I move to Recommend to the Board of Trustees to not approve accepting the donation of funds for the installation of a bench at the Weston Dog Park. REQUEST FOR CONSIDERATION PAGES 1 OF 2  REQUEST FOR CONSIDERATION Or, something else. ______________________________________________________________________ Additional action: REQUEST FOR CONSIDERATION PAGES 2 OF 2  REQUEST FOR CONSIDERATION Public Mtg/Date: Park & Recreation Committee – 9/23/2019 Description: Discussion and possible action Resolution# 2019-025 and Memorial Maintenance Agreement. From: Shawn Osterbrink, Director of Parks, Recreation & Forestry Question: Should the Park and Recreation Committee recommend that the Board of Trustees approve Resolution# 2019-025 and Memorial Maintenance Agreement for the March 22, 2017 Memorial being installed at Kennedy Park? Background Wausau Metro Strong is proposing a resolution and maintenance agreement with the village regarding the March 22, 2017 Memorial that is currently being constructed at Kennedy Park. The resolution and maintenance agreement would make sure that the village assumes full ownership of the memorial and will maintain, insure and preserve the monument in the future. Wausau Metro Strong is proposing to provide excess funds of $1,000 in 2019 and $1,000 in 2020 to partially offset the cost of future maintenance. Attached Docs: Resolution# 2019-025 and Memorial Maintenance Agreement ______________________________________________________________________ Committee Action: No previous review of this resolution or agreement but the installation of the memorial at Kennedy Park was previously approved. Fiscal Impact: Annual cost for insurance on the memorial and benches is unknown at this time but we have requested an estimate from our insurance company so we should have that number for the meeting on Monday. Annual maintenance costs for the village should be minimal due to most of the memorial site being concrete. Staff will have to maintain the landscape and seal the concrete patio and walkway approximately every 3 years. Recommendation: Recommended Language for Official Action REQUEST FOR CONSIDERATION PAGES 1 OF 2  REQUEST FOR CONSIDERATION I move to Recommend to the Board of Trustees to approve Resolution# 2019-025 and Memorial Maintenance Agreement. I move to Recommend to the Board of Trustees to not approve Resolution# 2019- 025 and Memorial Maintenance Agreement. Or, something else. ______________________________________________________________________ Additional action: REQUEST FOR CONSIDERATION PAGES 2 OF 2  VILLAGE OF WESTON, WISCONSIN RESOLUTION NO. 2019-025 A RESOLUTION, accepting donation of funds from the Wausau Metro Strong Capital Campaign to be used for the preservation of the March 22, 2017 Memorial. WHEREAS, in October 2019, the March 22, 2017 Memorial Monument, located on the grounds of the Village of Weston Kennedy Park, was dedicated as a permanent memorial honoring each of the victims of the March 22, 2017 shooting and a tribute to the resiliency of our community; and WHEREAS, the Village of Weston has provided a suitable site for the monument and worked to ensure the successful installation of the monument; and WHEREAS, the Village of Weston assumes full ownership of the memorial and will maintain, insure and preserve the monument for the benefit of future generations of Marathon County residents and visitors; and WHEREAS, there are excess funds held by the Community Foundation of North Central Wisconsin which were generated through the March 22, 2017 Memorial Capital Campaign, sponsored by Wausau Metro Strong, for the purpose of supporting the creation of the monument; and WHEREAS, the capital campaign funds may only be used for direct support to the monument project; and WHEREAS, §66.1111(2), Wis. Stats., authorizes the Village of Weston to accept historic property by gift; and WHEREAS, the Village of Weston Board of Trustees met on October 7, 2019 and voted to accept the donation of the excess funds for the purposes of long-term care and maintenance of the monument, pursuant to the terms and conditions of the attached Agreement Accepting Excess Funds. BE IT RESOLVED by the Board of Trustees for the Village of Weston does hereby agree to preserve and maintain the March 22, 2017 Memorial Monument, and further agrees to accept excess funds from the memorial monument capital campaign from the fiscal agent for the project (i.e., Community Foundation of North Central Wisconsin), to partially offset the costs of such maintenance, pursuant to the attached Agreement Accepting Excess Funds from the Wausau Metro Strong Capital Campaign to Be Used for the Preservation of the March 22, 2017 Memorial Monument, which is incorporated as part of this resolution PASSED BY THE BOARD OF TRUSTEES OF THE VILLAGE OF WESTON, at a regular meeting thereof, this 7th day of the month of October 2019. VILLAGE OF WESTON, a Municipal Corporation of the State of Wisconsin. By: ___________________________ WALLY SPARKS, President ATTEST: By: ___________________________ SHERRY WEINKAUF, Clerk Fiscal Impact: Village will receive $1,000 in 2019 and an additional $1,000 in 2020 to be used for the above stated purpose. See: AGREEMENT ACCEPTING EXCESS FUNDS FROM THE WAUSAU METRO STRONG CAPITAL CAMPAIGN TO BE USED FOR THE PRESERVATION OF THE MARCH 22, 2017 MEMORIAL  AGREEMENT ACCEPTING EXCESS FUNDS FROM THE WAUSAU METRO STRONG CAPITAL CAMPAIGN TO BE USED FOR THE PRESERVATION OF THE MARCH 22, 2017 MEMORIAL This Agreement, by and between the Village of Weston (hereinafter Village), Community Foundation of North Central Wisconsin (hereinafter Foundation), and Wausau Metro Strong (hereinafter W.M.S.) is entered into to provide for the long term care and maintenance of the March 22, 2017 Memorial Monument located at the Village of Weston Kennedy Park. W.M.S. agrees to authorize turning over $2,000 ($1,000 in 2019 and $1,000 in 2020) from the W.M.S. Capital Campaign to the Village, and the Foundation agrees, as fiscal agent for the project, to act on such authorization when requested by the Executive Director of W.M.S. The Village agrees to accept full ownership and responsibility for the monument, including providing for the maintenance of the monument in keeping with its solemn commitment to care for and maintain all monuments and memorials in its possession, and further agrees to accept funds to partially offset the cost of future maintenance and preservation of the monument. This agreement is further incorporated by reference in Village of Weston Resolution # 2019-025, dated October 7, 2019, and is incorporated in full into said resolution. _________________________________________________ Jeff Hardel, Executive Director Date Wausau Metro Strong __________________________________________________ Jean C. Tehan, Executive Director Date Community Foundation of North Central Wisconsin __________________________________________________ Wally Sparks, President Date Village of Weston Board END OF PACKET