Park and Recreation Committee

OFFICIAL MEETING PACKET OF THE PARKS AND RECREATION COMMITTEE CHAIRPERSON/TRUSTEE YEE LENG XIONG PRESIDING DIRECTOR OF PARKS AND RECREATION SHAWN OSTERBRINK; STAFF ADVISOR This regular monthly meeting of the Parks and Recreation Committee, composed of five (5) appointed members, will convene at Weston Municipal Center, which is located at 5500 Schofield Avenue, Weston, on MONDAY, DECEMBER 16, 2019, at 4:30 p.m.  Village of Weston, Wisconsin ATTENTION – NOTICE OF PUBLIC MEETING Meeting: PARK AND RECREATION COMMITTEE Members: Arndt, Clark, Esker, Xiong (c), Ziegler (vc) Ex-Officio: Sparks Staff: Osterbrink, Falkowski, Mroczenski Date/Time: Monday, December 16, 2019, at 4:30 p.m. Location: Weston Municipal Center, Large Conference Room, 5500 Schofield Avenue, Weston, WI 54476 Agenda: The agenda packet will be sent out on Thursday, December 12th or Friday, December 13th. Attendance: Parks and Recreation Committee Members please indicate if you will, or will not, be attending so we may determine in advance if there will be a quorum. Questions: Shawn Osterbrink Jessica Falkowski sosterbrink@westonwi.gov jfalkowski@westonwi.gov (715) 359-9988 (715) 359-9988 PLEASE NOTE THE FOLLOWING INFORMATION: This notice was posted at the Municipal Center, and on the Village’s website at www.westonwi.gov, and was emailed to local media outlets (Print, TV, and Radio) on 12/10/2019 @ 1:00 p.m. Any posted agenda is subject to change up until 24 hours prior to the date and time of the meeting. A quorum of members from other Village governmental bodies (boards, commissions, and committees) may attend the above-noticed meeting to gather information. Should a quorum of other government bodies be present, this would constitute a meeting pursuant to State ex rel. Badke v. Greendale Village Bd., 173 Wis.2d 553,494 N.W.2d 408 (1993). Wisconsin State Statutes require all agendas for Committee, Commission, or Board meetings be posted in final form, 24 hours prior to the meeting. Any person who has a qualifying disability, as defined by the Americans with Disabilities Act, requiring that meeting or material to be in an accessible location or format, must contact the Weston Municipal Center at 715-359-6114, so any necessary arrangements can be made to accommodate each request.  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING AGENDA OF THE PARKS AND RECREATION COMMITTEE TO THE HONORABLE TRUSTEE YEE LENG XIONG AND FOUR (4) APPOINTED MEMBERS OF THE COMMITTEE: The following items were listed on the agenda in the Village Clerk’s Office, in accordance with Chapter 2 of the Village’s Municipal Code and will be ready for your consideration at the regular meeting of the Parks and Recreation Committee on Monday, December 16, 2019 @ 4:30 p.m., in the Large Conference Room at the Weston Municipal Center, 5500 Schofield Avenue, Weston, WI. 54476. A quorum of members from other Village governmental bodies (boards, commissions, and committees) may/might attend the above-noticed meeting to gather information. Should a quorum of other government bodies be present, this would constitute a meeting pursuant to State ex rel. Badke v. Greendale Village Bd., 173 Wis.2d 553,494 N.W.2d 408 (1993). No official actions other than those of the Parks and Recreation Committee shall take place. Wisconsin State Statutes require all agendas for Committee, Commission, or Board meetings be posted in final form, 24 hours prior to the meeting. Any posted agenda is subject to change up until 24 hours prior to the date and time of the meeting. AGENGA ITEMS. 1. Meeting called to order by Chairman Xiong. 2. Roll Call by Recording Secretary: Jessica Falkowski a. Arndt b. Clark c. Esker d. Xiong (C) e. Ziegler (VC) 3. Approval of minutes from previous meeting: November 25, 2019. 4. Public Comments. EDUCATIONAL PRESENTATIONS & REPORTS. POLICY ISSUES – DISCUSSIONS/RECOMMENDATONS. 5. Discussion and possible action ranking of proposed Park and Aquatic Center Proposed Capital Improvement Plan. FUTURE ITEMS 6. Meeting date(s) for 2020: All at 4:30 p.m. a. January 27th, 2020 b. February 24th, 2020 c. March 23rd, 2020 7. Topics for future meetings: a. Weston Warming House Conversion b. Meet with R/S Aquatic Center Pool Commission - Prices c. Cooperative Efforts with surrounding communities 8. Remarks from Staff. 9. Remarks from Committee Members. 10. Announcements. 11. Adjourn. Parks and Recreation Committee Meeting – Agenda 12/16/19 Prepared by: Shawn Osterbrink, Director of Parks, Recreation and Forestry  Village of Weston, Wisconsin MEETING MINUTES OF THE PARK & RECREATION COMMITTEE MEETING Monday, November 25, 2019, 4:30 p.m. AGENDA ITEMS 1. Meeting called to order by Chairman Xiong @ 4:30 P.M. 2. Roll Call by Recording Secretary: Jessica Falkowski Member Present Xiong, Yee Leng YES Arndt, Jay NO Clark, Katrina YES Esker, Roger YES Ziegler, Jon YES Village Staff in attendance: Osterbrink, Falkowski (Clerk), Mroczenski, Donner, Higgins, and Wodalski. 3. Approval of minutes from previous meeting: October 28, 2019. *M/S/P Ziegler/Esker: to approve the October 28, 2019 minutes. Yes Vote: 4 No Vote: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Vote Xiong, Yee Leng YES Arndt, Jay ----- Clark, Katrina YES Esker, Roger YES Ziegler, Jon YES 4. Public Comments. None EDUCATIONAL PRESENTATIONS & REPORTS 5. MC United Proposal. Mehrdad Nazari, Vice President, from MC United presented a proposal to the committee regarding the availability of property, five or more acres, to develop two artificial turf fields with lighting. The fields will allow teams: access from April- November, multiple teams to practice/scrimmage at one time, and to host tournaments at one location. MC United is looking for partnerships, land donation, and working with Village of Weston Parks and Recreation Committee Meeting Minutes November 25, 2019  foundations for grants. MC United currently uses the Eastbay Soccer Complex that Wausau and Marathon County Parks maintain. MC United presented two possible sites in Wausau but was referred to contact the Village of Weston by Jamie Polley from Wausau and Marathon County Parks because of the urgency from MC United wanting to move forward with the project. POLICY ISSUES – DISCUSSIONS/RECOMMENDATIONS 6. Discussion and possible action ranking of proposed Park and Aquatic Center Proposed CIP. Osterbrink provided handouts to the committee listing the CIP projects and the nine criteria to score each project. Each member will then follow the directions to rank each project. After the scoring is complete staff will review and an average number will be used for the final ranking. Committee members will discuss their rankings at the December 16 meeting of which recommendations and possible action may occur. No action taken. 7. Discussion and possible action Memorial Policy. Osterbrink brought back the draft copy of the Memorial Policy that was drafted in May of 2018 for discussion as requested by Trustee Xiong. Currently, the committee reviews each request individually and makes a recommendation to the Board of Trustees. The committee would like Osterbrink to draft a set of guidelines on how memorial requests are processed. No action taken. 8. Discussion and possible action Facility Use Agreement Osterbrink explained that there is no official Facility Use Agreement for large events like Irish Fest being held on village property. A copy of an agreement drafted in 2018 was presented to the committee. Besides Irish Fest, the village does not currently host any other large events. The committee discussed postponing the development of a Facility Use Agreement for large events until another request is proposed. No action taken. FUTURE ITEMS 9. Meeting date(s) for 2019/2020: All at 4:30 p.m. Village of Weston Parks and Recreation Committee Meeting Minutes November 25, 2019  a. December 16, 2019 b. January 27, 2020 c. February 24, 2020 d. March 23, 2020 10. Topics for future meetings. a. Weston Warming House Conversion b. Aquatic Center Prices c. Cooperative Efforts with surrounding communities 11. Remarks from Staff Osterbrink stated that staff met with D.C. Everest School District staff about the Weston Warming House Conversion. The Village will be transferring ownership to the school district. The school district will complete the necessary paperwork to dedicate a portion of Weston Elementary School property as recreational use. This will meet and complete the requirements of the conversion process. Donner updated the committee on the status of the Sports Complex. Donner talked with Val Belmonte from US Sports Development Group, who stated that it is not financially feasible to pursue the baseball/softball complex with the indoor event and training center. Future discussions will take place with surrounding communities, Convention and Visitors Bureau, and Marathon County regarding the Sports Complex. 12. Remarks from Committee Members. Ziegler stated he will not be present for the January 27, 2020 meeting. 13. Announcements. December 16, 2019 a Park & Recreation meeting will be held at 4:30pm in the large conference room. Village of Weston Parks and Recreation Committee Meeting Minutes November 25, 2019  14. Adjournment. *M/S/P Esker/Ziegler: motion to adjourn the meeting at 5:55 p.m. Yes Vote: 4 No Vote: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Vote Xiong, Yee Leng YES Arndt, Jay ----- Clark, Katrina YES Esker, Roger YES Ziegler, Jon YES Jessica Falkowski, Recording Secretary Village of Weston Parks and Recreation Committee Meeting Minutes November 25, 2019  REQUEST FOR CONSIDERATION Public Mtg/Date: Park & Recreation Committee – 11/25/2019 and 12/16/19 Description: Discussion and possible action CIP Rankings From: Shawn Osterbrink, Director of Parks, Recreation & Forestry Question: Ranking of CIP Projects and Equipment for Parks and Aquatic Center. Background The village has not adopted a formal CIP since 2011. Village staff has been working on drafting a 5-year CIP for projects and equipment purchases. The Village Board has come to a consensus that each committee that coincides with a department shall rank the proposed projects. Once the committee ranks the proposed CIP these rankings or prioritization will be forwarded to the Village Board for their review. Attached is a list of criteria that will be used to prioritize each project. We have also attached a few examples of the review forms with the individual projects listed at the top. Each project will have their own review form that will be given to each committee member for their ranking. Unfortunately, we were not able to complete all the review forms for the approximately 30 projects that are proposed prior to the packet going out but are providing a few ranking forms to help you understand the process. All project ranking forms will be provided at the meeting on Monday. All rankings from Committee members will then be assembled into an average and forwarded to the Village Board for review. Attached Docs: CIP Project Prioritization Document Ranking Forms Proposed CIP Document ______________________________________________________________________ Committee Action: Proposed CIP document was provided in the October 2019 meeting packet. Fiscal Impact: Approximate cost for each project is listed in proposed CIP. Recommendation: To rank the projects and equipment purchases in the proposed CIP document. Recommended Language for Official Action I move to Recommend to the Board of Trustees to approve the CIP rankings provided by the Park and Recreation Committee. REQUEST FOR CONSIDERATION PAGES 1 OF 1  REQUEST FOR CONSIDERATION I move to Recommend to the Board of Trustees to not approve the CIP rankings provided by the Park and Recreation Committee. Or, something else. ______________________________________________________________________ Additional action: REQUEST FOR CONSIDERATION PAGES 2 OF 1  PROJECT PRIORITIZATION I. PROJECT CATEGORIES The categories for capital projects may change over time with changes in public policy emphasis. Projects shall be grouped into one of the following five categories: A. Public Works B. Enterprise Funds C. Culture & Recreation D. Facilities E. Equipment II. PROJECT PRIORITIZATION Department directors shall identify project priorities to help determine which projects are recommended for inclusion in the five-year CIP. A matrix system will be used to establish a priority for each project in the various categories. The system considers nine criteria to evaluate projects. A project is given a score of 0, 1, 3, or 5, for each criterion. The maximum possible priority score will then be 45 total points. The scoring system is to be applied as follows: 0 – the project provides no benefits in the category 1 – the project provides minimal benefits in the category 3 – the project provides some benefits in the category 5 – the project unquestionably provides benefits in the category. The following is a description of the nine criteria: 1. REGULATORY COMPLIANCE This criterion includes regulatory mandates, or likely mandates, requiring construction or replacement of capital assets to protect public health and/or public safety, and/or the environment. • Is the project required to comply with federal, state, or local requirements? 2. NEED/NECESSITY This criterion relates to projects that represent a need to be undertaken immediately or in the very near future. Projects scoring high in this category must demonstrate an immediate need or benefit. • If this project is not funded are the direct negative consequences significant?  • Does the project prevent irreparable damage to existing facilities? 3. PUBLIC SAFETY/HEALTH IMPACT Public safety and health impacts applies to fire protection, law enforcement, emergency response, communications, safe roads, public health, and flood control. Improvements to facilities and infrastructure for services which directly affect the safety and health of citizens will score high in this category. • Does the project directly reduce risk to the employees or property of the Village? • Does the project directly impact the public safety and health of the citizens of the Village? • If the project is not undertaken, how significant is the threat to employees and/or the public safety/health? 4. EXISTING INFRASTRUCTURE This criterion correlates to basic infrastructure needs of the Village. Preserving and maintaining existing assets is a priority over constructing or acquiring new assets. • Will the project preserve or repair the structural integrity of existing infrastructure to extend the useful life or reduce operating costs? • Do the resources spent on maintaining the existing infrastructure justify upgrading or replacement? • Does the project provide additional capacity, function, or upgrade outdated assets? • Has the existing asset exceeded its useful life based on industry standards? 5. CONSISTENCY WITH PLANS This category relates to the degree the project supports the objectives of the Village as stated in plans and policies such as the comprehensive plan, master plans, studies, citizen surveys, and strategic plans. • Does the project support recommendations or objectives in plan or study? • Does the project conform to the goals of a strategic plan? • Does the project relate to the results of a citizen survey or advisory referendum? 6. OPERATING BUDGET IMPACT Some projects may affect the operating budget for a short period of time or for the life of the asset. A project requiring new staffing will have a negative effect on budget for the life of the facility. Replacement of a roof will not require additional resources from the operating budget for several years. Replacement of a pump station should have positive impacts in the form of reduced maintenance and lower energy costs. • Will the project result in lower costs for personnel and/or maintenance? • Will the project lead to increased productivity? • Will the project require additional capital equipment beyond what is included in the project budget? • Does the project result in additional revenue generating opportunities? 7. CAPITAL FUNDING Capital projects can be funded through sources other than fund balances and borrowing by the Village. Developer funds, grants, donations, and special assessments are all sources of external funding. This category relates to the degree the Village’s funding is leveraged by outside funding. • No outside funding = 0 • 1% – 25% outside funding = 1 • 25% - 50% outside funding = 3 • 50% or more outside funding = 5 8. GROWTH/ECONOMIC DEVELOPMENT This category relates to project which foster development, redevelopment, and expansion of businesses and growth areas. Projects which help create jobs and generate positive financial benefits to the Village qualify in this category. • Does the project have the potential to promote economic development throughout the Village? • Will the project produce long-term jobs in the Village? • Does the project promote economic development in the urbanized area? 9. QUALITY OF LIFE/PLACEMAKING This category applies to the level with which a project makes the Village a favorable place to live. Quality parks, roads, utility systems and other projects benefiting all citizens, greatly impact the quality of life for Village residents. • Does the project increase or enhance recreational opportunities and/or green space? • Does the project improve transportation efficiency? • Does the project target the quality of life for all residents or a limited demographic? • Does the project increase or enhance cultural or educational opportunities? • Does the project improve the overall health of Village residents? After the scoring of a project is completed by all reviewers, the average of all scores will be assigned to the project. Projects will then be given an overall priority ranking of 1 through 4 as follows: Priority Rank = 1 = Essential Project Score 21 or above Priority Rank = 2 = Necessary Project Score 10 to 21 Priority Rank = 3 = Desirable Project Score 5 to 10 Priority Rank = 4 = Deferrable Project Score less than 5  Village of Weston Capital Improvement Plan Projects 2020-2024 Project Name: Electrical Connection Upgrades Project Background: Staff is requesting to update the electrical connections on the two slides pumps, activity pump and two trash pumps. Currently they are hard wired, and we have to request to have Scott or Roman disconnect and re-connect the pumps each fall and spring when we remove and re-install or when they need servicing. 1. Regulatory Compliance: N/A 2. Need/Necessity: Will reduce the amount of staff time needed to complete this twice annual task of disconnecting and re-connecting these pumps. 3. Public Safety/Health Impact: Reduces the amount of interaction for staff with the three-phase power. 4. Existing Infrastructure: If completed the cost savings for staff time will not be realized for several years. 5. Consistency with Plans: Not listed in any plan. 6. Operating Budget Impact: Should not require additional funding and should save operating costs as staff won’t need to disconnect and re- connect each spring, fall or when they need servicing. 7. Capital Funding: No outside funding. 8. Growth/Economic Development: No growth or economic benefits. 9. Quality of Life/Placemaking: N/A  Village of Weston Capital Improvement Plan Projects 2020-2024 Project Name: Insulate and Heat Filter Room Project Background: Staff is requesting to insulate and heat the filter room. Currently the filter room at the aquatic center is not insulated or heated. Due to this staff must remove the 4 pool motors each fall otherwise there is corrosion damage and seal damage to these motors/pumps. To prevent the damage the removal and re-installation is completed each year. We have previously tried to leave them in over the winter but unfortunately it can cause seal damage, which forces staff to perform emergency removal in spring due to leaks. This emergency work can cost $500 to $1,700 per motor depending on if it just needs a seal or if there is other damage like bearings need to be replaced. 1. Regulatory Compliance: Would allow us to reduce the amount of time staff utilizes non-compliant equipment to remove and install motors each year. 2. Need/Necessity: Will extend the life of equipment within this area significantly as it will not be exposed to the harsh conditions during the off season. 3. Public Safety/Health Impact: Will reduce the amount of times staff has to remove motors thus reducing the significant threat to staff and will protect the investments in other mechanical equipment in the room. 4. Existing Infrastructure: If completed the cost savings of staff time and limiting the effects of the harsh environment on all mechanical equipment should prolong the life of all the equipment in this room. It could also eliminate the necessity of completing the electrical upgrades on three of the pumps as they will not have to be removed and re-installed each year. They will only need to be removed for service. Over the past few years the village has made investments in new pool heaters, water heater, variable frequency drive and new circulation pump that should help preserve this equipment also. 5. Consistency with Plans: Not listed in any plan. 6. Operating Budget Impact: Will require additional funding as there will be a cost for gas and electricity to run to the heat and there will be future costs when the furnace needs to be replaced. Will save labor costs as staff won’t need to remove 4 pumps each spring and fall. Only for servicing. 7. Capital Funding: No outside funding. 8. Growth/Economic Development: No growth or economic benefits. 9. Quality of Life/Placemaking: N/A  Village of Weston Capital Improvement Plan Projects 2020-2024 Project Name: Pool Controller Project Background: Over the past couple of seasons we began experiencing an issue with the controller returning back to the main screen while we were trying to adjust it. We were able to make it through the 2018 season with this issue but in 2019 it started having issues that would not allow it to read the PH level in the pool. We had to call in a service technician to get the controller to accurately monitor the pool water. Due to the issues the past few years and the age (21 years) of the controller replacement is suggested. 1. Regulatory Compliance: If not completed we will not be able to accurately monitor the water and keep it compliant with ATCP 76 the state requirements for pool water. 2. Need/Necessity: If not completed we may be forced to shut the pool down during the season if the controller is not working. 3. Public Safety/Health Impact: Will be able to accurately monitor pool water and keep patrons safe. 4. Existing Infrastructure: Current controller is 21 years old. Minor modifications will need to be made to accommodate an up to date controller but will offer the facility more benefits as it should allow us to monitor readings from our phones or computers. 5. Consistency with Plans: This item is not listed specifically in a plan but maintaining this asset is a necessity. 6. Operating Budget Impact: Should not require additional funding and should save operating costs as staff won’t need to physically be at the aquatic center to check the controller. 7. Capital Funding: No outside funding. 8. Growth/Economic Development: Since the aquatic center will be able to remain open instead of closed due to broken equipment it will encourage people to attend the facility and draw people to the area as an attraction. 9. Quality of Life/Placemaking: Will allow us to safely monitor and treat the water at the Aquatic Center. It will also keep the Aquatic Center in a reliable operating condition and maintain it as an attraction for residents and visitors.  Village of Weston Capital Improvement Plan Projects 2020-2024 Project Name: Slide Repairs Project Background: During the evaluation that was completed by Water Technology in 2016 they noticed that the start tub on the slides were showing cracking on the inside rim. Staff has also noticed that there is separation showing on the seam of the drop slide. The evaluation suggested that this cracking be repaired so it is not allowed to worsen that could cause leaking or sharp edges. 1. Regulatory Compliance: If allowed to worsen and there are sharp edges, or the seam breaks and water leaks the slides will need to be closed as they will not be safe for patrons to use. 2. Need/Necessity: If not completed we will be forced to shut the slides and could reduce attendance at the aquatic center. 3. Public Safety/Health Impact: Could injure a patron if not repaired or monitored closely. 4. Existing Infrastructure: Start tub on drop slide is 21 years old and has not been repaired. The start tub on the flume slide was previously removed and repaired. 5. Consistency with Plans: Recommended that these repairs be completed in the 2016 evaluation of the aquatic center. 6. Operating Budget Impact: Should not require additional funding and should save operating costs as staff won’t need to monitor as closely for problems if the repairs are completed. 7. Capital Funding: No outside funding. 8. Growth/Economic Development: No growth or economic benefits. 9. Quality of Life/Placemaking: Will allow us to keep all features operating and continue to attract patrons to the facility.  Village of Weston Capital Improvement Plan Projects 2020-2024 Project Name: Sandhill, Kennedy, Machmueller and other Park Play Structure Replacements Park Shop Expansion Prohaska Park Development Project Background: 1. Regulatory Compliance: 2. Need/Necessity: 3. Public Safety/Health Impact: 4. Existing Infrastructure: 5. Consistency with Plans: 6. Operating Budget Impact:. 7. Capital Funding: 8. Growth/Economic Development: Promotes the use of the facility and draws in outside visitors due to providing quality facilities. 9. Quality of Life/Placemaking: Promotes the use of these facilities by residents and enhances the recreational opportunity.  Village of Weston Capital Improvement Plan Projects 2020-2024 Project Name: Backstop Fencing at Kennedy Park Project Background: The backstop fencing at Kennedy Park on diamonds #1 and #2 were originally installed in the late 70’s. The fencing is quite rusted, curled and holes have formed where the pieces come together. The curling and holes are dangerous to users of the fields and people that attend games as someone could be cut by the loose fence or a stray baseball could go through a hole and hit someone. Having nice facilities encourage outside groups to attend tournaments at this facility. This past season D.C. Everest Youth Baseball hosted three tournaments at Kennedy and invested time and materials to paint and secure some of the bad fencing. 1. Regulatory Compliance: If someone would be injured due to this issue it could affect the village’s recreational immunity and may be held responsible. 2. Need/Necessity: Will protect players and others that attend events at these sites. If the village is aware of the issue it must make attempts to remedy the situation. 3. Public Safety/Health Impact: Would reduce the risk of anyone being injured that uses these facilities. 4. Existing Infrastructure: Upgrades outdated asset. Will preserve the existing infrastructure and extend its useful life. 5. Consistency with Plans: Maintaining all park facilities is a goal in the Comprehensive Planning document. 6. Operating Budget Impact: Will reduce the amount of maintenance needed to the current backstops. 7. Capital Funding: No outside funding. 8. Growth/Economic Development: Promotes the use of the facility and draws in outside visitors. 9. Quality of Life/Placemaking: Promotes the use of these facilities by residents and enhances the recreational opportunity.  Village of Weston Capital Improvement Plan Projects 2020-2024 Project Name: Gear Operators Project Background: This project may not need to be completed if we are able to replace the current gear operators and valves with current 2019 CIP borrowed funds. Since the pool was built advancements have been made to eliminate the gear operators that are submerged underwater. Due to them being submerged in treated water they don’t last very long and need to be replaced every three years otherwise they don’t operate, and these are on valves that need to be used on a regular basis for operation and draining of the pool. If we can get these valves/operators replaced, we won’t have to continue replacing these operators on a regular basis. 1. Regulatory Compliance: N/A 2. Need/Necessity: If not replaced in a timely manner we will have to keep investing in replacement gear operators on a regular basis. If gear operators freeze up during the season, we would be forced to close the facility. 3. Public Safety/Health Impact: N/A 4. Existing Infrastructure: Would extend the useful life of the mechanical system and preserve the operation of the pool. 5. Consistency with Plans: Maintaining all park facilities is a goal in the Comprehensive Planning document. 6. Operating Budget Impact: Reduce the amount of time staff spends securing necessary gear operators and changing them on a regular basis allowing them time to work on other tasks. 7. Capital Funding: No outside funding. 8. Growth/Economic Development: Continue to draw people to the area because of the quality of the facilities. 9. Quality of Life/Placemaking: Continue to draw people to the area because of the quality facilities in the area.  Village of Weston Capital Improvement Plan Projects 2020-2024 Project Name: Kennedy Park Restroom Project Background: Originally built in 1976 and addition installed in late 80’s to comply with ADA this facility is showing significant wear and tear. All aspects of the facility need updating and replacement seems like the most viable option to take advantage of new design aspects and technology. The replacement of this structure would enhance usage of the facility, make user friendly and be compliant with ADA regulations. 1. Regulatory Compliance: Upgrade to meet ADA requirements. 2. Need/Necessity: N/A 3. Public Safety/Health Impact: Not significant. 4. Existing Infrastructure: Upgrades outdated asset and add capacity to the facility. 5. Consistency with Plans: Maintaining all park facilities is a goal in the Comprehensive Planning document. 6. Operating Budget Impact: Will reduce the amount of maintenance needed with the current facility. Reduce water usage due to low flush toilets and timed faucets. 7. Capital Funding: No outside funding. 8. Growth/Economic Development: Promotes the use of the facility and draws in outside visitors. 9. Quality of Life/Placemaking: Promotes the use of these facilities by residents and enhances the recreational opportunity.  Village of Weston Capital Improvement Plan Projects 2020-2024 Project Name: Lifting Crane for Pool Motors Project Background: Staff is requesting to install a lifting crane to be used for the removal of three motors and one pump. Currently a winch is used for the three motors and a chain hoist on a wood beam is used for the one pump. The beam where the winch is attached is not rated and tested as required and was pointed out by Fehr Graham during their review of the facility. Also, the wood beam is not an approved way to remove the one pump. The installation of a lifting crane would allow staff to pull the three motors and one pump safely with one piece of equipment anchored in the floor of the filter room. 1. Regulatory Compliance: Would allow us to comply with state and federal requirement by utilizing approved lifting equipment for the removal of the motors and pumps. 2. Need/Necessity: Will protect staff from injury. 3. Public Safety/Health Impact: The current process threatens the safety of employees tremendously and would reduce the risk significantly through engineering practices. 4. Existing Infrastructure: Will replace existing infrastructure that is inadequate for the task. 5. Consistency with Plans: Listed as a hazard during review of the building by Fehr Graham. 6. Operating Budget Impact: Will require additional funding in the future as there will be a cost for maintenance and possible replacement in the future. Will save labor costs as will reduce the amount of time staff spends completing this task. 7. Capital Funding: No outside funding. 8. Growth/Economic Development: No growth or economic benefits. 9. Quality of Life/Placemaking: N/A  Village of Weston Capital Improvement Plan Projects 2020-2024 Project Name: Log Slice Repairs and Safety Pad Replacement Project Background: The Aquatic Center has a lily pad walk that uses 7 log slices with a net over the top that challenges people to walk on these foam floats while using the net to help the process. The 7 log slices are currently 21 years old and the outer coating is completely gone on the bottom. These floats are extremely expensive and would cost over $30,000 to replace all 7. We can have them recoated for just over $7,000 and would extend the life of these floats. The second part of this project is the replacement of the safety pads along the walls by this feature. The safety pads are also 21 years old and are deteriorating and are looking quite worn. These are the only two safety pads in the facility that have not been replaced yet. The other seven have been replaced a couple of times since the facility opened. 1. Regulatory Compliance: The safety pad part of this project is required to be in place for this feature to protect patrons. The pads must be in place to comply with state pool construction codes. There are no regulatory issues with the log floats. 2. Need/Necessity: N/A 3. Public Safety/Health Impact: The safety pads are crucial to protecting patrons using this activity. New padding will renew the cushioning and friction abilities of the padding. If allowed to deteriorate beyond the point of providing protection the feature will have to be closed. 4. Existing Infrastructure: Have exceeded their useful life and this project will extend their useful life. Less expensive than allowing them to deteriorate to the point where they need to be replaced. 5. Consistency with Plans: Listed in 2016 facility evaluation and suggested to refinish log floats and replace safety padding. 6. Operating Budget Impact: Will not affect operating budget. 7. Capital Funding: No outside funding. 8. Growth/Economic Development: Will continue to encourage patrons to attend the facility if all features are open and in good shape. 9. Quality of Life/Placemaking: N/A  Village of Weston Capital Improvement Plan Projects 2020-2024 Project Name: Parking Lot Repairs Project Background: The Aquatic Center parking lot has not had any maintenance completed on it since 2011. There are significant cracks throughout the lot and the pavement markings are nearly gone. The cracks are the most significant issue as there is vegetation growing in them that causes damage and these cracks are also entry points for water to get under the pavement. Once water gets under the pavement it freezes and then causes the pavement to move. The pavement markings need to be re-painted to direct traffic and designate parking spaces to control where patrons park to get the most vehicles in the lot. The suggested repairs for the parking lot are crack sealing, seal coating and new pavement markings. 1. Regulatory Compliance: N/A 2. Need/Necessity: If repairs are not completed the damage will continue to occur and replacement will be necessary at a much higher cost. These repairs will extend the life of the surface. 3. Public Safety/Health Impact: Safely directs traffic within the parking lot and reduces the interaction of employees and patrons with traffic. 4. Existing Infrastructure: Will preserve and extend the life of this infrastructure. 5. Consistency with Plans: Maintaining all park facilities is a goal in the Comprehensive Planning document. 6. Operating Budget Impact: No affect on operating budget but may generate additional revenue as we provide an attractive and maintained facility. 7. Capital Funding: No outside funding. 8. Growth/Economic Development: Continue to draw people to the area because of the quality of the facilities. 9. Quality of Life/Placemaking: Continue to draw people to the area because of the quality facilities in the area.  Village of Weston Capital Improvement Plan Projects 2020-2024 Project Name: Pool Surface Replacement Project Background: The Aquatic Center pool surface currently has several issues. There is significant staining around pool inlets, sealant coming through crack in pool wall, cracking along transition in pool wall, leaking joints, surface has become rough due to periodic cleaning of stains and most recently there are voids and holes in the surface due to the surface degrading. The pool surface has exceeded its life expectancy by over ten years. The industry standard is that the surface should last around 10 years and it is now 21 years old. 1. Regulatory Compliance: The rough areas will require attention as patrons could be injured and the leaks may allow the loss of treated water into the ground. 2. Need/Necessity: If the replacement is not completed water could get between the aggregate surface and the concrete and cause significant damage to the surface that could force closure of the facility. 3. Public Safety/Health Impact: Reduces the chance of injury to employees and patrons and preserves this vital asset. 4. Existing Infrastructure: Will preserve and extend the life of this infrastructure. Has exceeded it useful life by over 10 years. 5. Consistency with Plans: Maintaining all park facilities is a goal in the Comprehensive Planning document and this project is included in the evaluation that was completed in 2016. 6. Operating Budget Impact: Will reduce amount of time staff spends cleaning stained areas and allow them to work on other items. May generate additional revenue as we provide an attractive and maintained facility. 7. Capital Funding: No outside funding. 8. Growth/Economic Development: Continue to draw people to the area because of the quality of the facilities. 9. Quality of Life/Placemaking: Continue to draw people to the area because of the quality facilities in the area.  Village of Weston Capital Improvement Plan Projects 2020-2024 Project Name: Slides and Activity Pumps Upgraded Project Background: Currently one of our slide pumps and the activity pump are 21 years old, the other is 10 years old. The motors on these pumps will need to be replaced soon but this project focuses on the installation of Variable Frequency Drives on all three of these motors. Currently these motors always run at maximum rpm and flow is regulated by a valve to restrict the flow of the water to appropriate levels. Instead of operating the motor at maximum output a VFD can modulate the output of the pump by allowing the motor to run at a lower output appropriate to the exact application and flow required at the time. By not running the motors wide open there is significant electrical usage savings and less wear and tear on the motors. 1. Regulatory Compliance: Reduces the amount of electricity used which is better for the environment. 2. Need/Necessity: Will continue to use more energy than necessary to operate the facility. 3. Public Safety/Health Impact: N/A 4. Existing Infrastructure: Will reduce operating costs, extend useful life and upgrade outdated assets. 5. Consistency with Plans: Maintaining all park facilities is a goal in the Comprehensive Planning document. The installation of VFD’s on these motors was recommended in the 2016 evaluation of this facility. 6. Operating Budget Impact: Reduces the amount of energy used running these 3 motors at maximum output 9 hours per day. 7. Capital Funding: No outside funding. 8. Growth/Economic Development: Continue to draw people to the area because of the quality of the facilities. 9. Quality of Life/Placemaking: Continue to draw people to the area because of the quality facilities in the area.  Village of Weston Capital Improvement Plan Projects 2020-2024 Project Name: Replace Current DE Filter System with Regenerative Filter Media Project Background: The current DE filter system consists of 39 filter grids coated with DE. The circulation pump pulls water through the filter grids entrapping dirt and debris. This system requires frequent flushing and re-coating. Provides great water quality but is very a very labor-intensive system (cleaning about every three weeks and takes about 5 hours per time), requires replacement of filter septum’s every 5 to 7 years at a cost of around $8,000 and is dangerous for the operators. Since construction of the facility there have been many advancements in filter technology. The Regenerative Media system has comparative filtering ability without the frequency of cleaning, water and energy usage savings. 1. Regulatory Compliance: Filtering of pool water is required by the state pool code and is safer for the operators due to DE carcinogenic properties. 2. Need/Necessity: Savings in water, energy and maintenance labor. 3. Public Safety/Health Impact: Reduces the handling of certain hazards by staff. 4. Existing Infrastructure: Installation of this type of system will extend the useful life of the asset, reduce operating costs and upgrade outdated technology. 5. Consistency with Plans: Maintaining all park facilities is a goal in the Comprehensive Planning document and the replacement of the filter system with a Regenerative Media System is included in the evaluation that was completed in 2016. 6. Operating Budget Impact: Will reduce amount of time staff spends cleaning and maintaining current filter system and provide savings, in water and energy. 7. Capital Funding: No outside funding. 8. Growth/Economic Development: Continue to draw people to the area because of the quality of the facilities. 9. Quality of Life/Placemaking: Continue to draw people to the area because of the quality facilities in the area.  Village of Weston Capital Improvement Plan Projects 2020-2024 Project Name: Pool Building Roof Replacement Project Background: The current pool roof is 21 years old and is a traditional asphalt roof. It has been deteriorating over the past several years as each year staff is replacing shingles that have been blown off and there are areas where nearly all the shingle granules are gone. Staff is requesting to replace the roof to preserve the integrity of the building. Since the building is only 21 years old, we are suggesting that the roof be replaced with either decra metal shingles or a standing seam snap loc metal roof. Even though these types of roofs are more expensive than traditional asphalt shingles their life expectancy is nearly double and would reduce the amount of staff time to maintain. 1. Regulatory Compliance: N/A 2. Need/Necessity: If not replaced in a timely manner leaks could occur, and the result would be damage to the interior of the building. 3. Public Safety/Health Impact: Building damage could occur if roof is not replaced. 4. Existing Infrastructure: Current roof is near its useful life and replacement is suggested. This project with extend the useful life of this building. 5. Consistency with Plans: Maintaining all park facilities is a goal in the Comprehensive Planning document. 6. Operating Budget Impact: Will reduce amount of time staff spends completing repairs to the roof on an annual basis. 7. Capital Funding: No outside funding. 8. Growth/Economic Development: Continue to draw people to the area because of the quality of the facilities. 9. Quality of Life/Placemaking: Continue to draw people to the area because of the quality facilities in the area.  Village of Weston Capital Improvement Plan Projects 2020-2024 Project Name: Shelter and Restroom Painting Project Background: Most of the shelters and restrooms in the village have not been painted since they were installed. Most of them are just over 20 years old and are beginning to show their age. This past year the village invested in painting a shelter and a restroom and it brought these facilities back to life and improved their appearance tremendously. 1. Regulatory Compliance: Upgrade to meet ADA requirements. 2. Need/Necessity: May reduce usage of the facilities if project is not completed. The steel structure of the shelters may be damaged if they are not properly painted to protect from rust and corrosion. 3. Public Safety/Health Impact: Preserves these assets. 4. Existing Infrastructure: Preserves existing infrastructure and extends its useful life. 5. Consistency with Plans: Maintaining all park facilities is a goal in the Comprehensive Planning document. 6. Operating Budget Impact: Will reduce the amount of maintenance needed with the current facilities. May encourage additional usage of the facilities if they are kept in good condition. 7. Capital Funding: No outside funding. 8. Growth/Economic Development: Promotes the use of the facility and draws in outside visitors due to providing quality facilities. 9. Quality of Life/Placemaking: Promotes the use of these facilities by residents and enhances the recreational opportunity.  Village of Weston Capital Improvement Plan Projects 2020-2024 Project Name: Shower Upgrades Project Background: This project involves both the indoor and outdoor shower’s, but each area has a different need. The outdoor showers have pvc grating that is not flush with the surrounding concrete, is uneven in places and has sharp edges in some areas. There are also areas where the uneven grates exceed the 3/8” allowable by ADA requirements. The recommendation is to replace with flush, leveled, PVC grating. The indoor shower project is to save costs in lost staff time and the loss of heated water. The showers currently have a single knob that allows patrons to turn the water on and off. Unfortunately, there is constantly issues with individuals turning on more showers than they need or turning them all on and leaving them on. It is not uncommon for staff to walk in there several times of days to finds all the showers on and no one in them. Staff is suggesting that the showers be converted to timed buttons so they run for a limited amount of time and staff would no longer need to walk through on a regular basis to turn them off. 1. Regulatory Compliance: The outdoor shower areas will require attention as patrons could be injured and some areas exceed the allowable requirement by ADA. N/A for indoor showers. 2. Need/Necessity: If someone is injured by the outdoor shower grating this could be detrimental to the village. 3. Public Safety/Health Impact: Reduces the chance of injury to employees and patrons and preserves this vital asset. 4. Existing Infrastructure: Will preserve and extend the life of this infrastructure. Has exceeded it useful life. 5. Consistency with Plans: Maintaining all park facilities is a goal in the Comprehensive Planning document and the outdoor shower grating project is included in the evaluation that was completed in 2016. 6. Operating Budget Impact: Will reduce amount of time staff spends checking indoor showers and allow them to work on other items. Will also save on the loss of heated water. 7. Capital Funding: No outside funding. 8. Growth/Economic Development: Continue to draw people to the area because of the quality of the facilities. 9. Quality of Life/Placemaking: Continue to draw people to the area because of the quality facilities in the area.  Village of Weston Capital Improvement Plan Projects 2020-2024 Project Name: One-ton Truck #6 Project Background: Truck #6 is currently a 2008 GMC with approximately 70,000 on it. The typical useful life of a one-ton for village use is 15 years. This truck is a little bit different because when this truck was purchased it was decided to use the plow off the previous truck #6 so the plow on the current truck is a 1998. The plow regularly needs attention due to wiring issues; lights are frozen in place due to the age; parts need to be manufactured or strengthened due to deterioration or availability of parts. The plow also has holes in it due to rust. 1. Regulatory Compliance: N/A 2. Need/Necessity: If truck is not replaced it will be subject to breakdowns, which could slow down snow removal in cul-de-sacs and at park facilities. If broke down, it could also affect park operations as this is the only park truck that has a dump box on it. 3. Public Safety/Health Impact: If broke down could affect snow removal on cul-de-sacs. Could affect residents being able to access their homes. 4. Existing Infrastructure: Upgrades outdated asset. 5. Consistency with Plans: Maintaining all park facilities is a goal in the Comprehensive Planning document. 6. Operating Budget Impact: Will reduce the amount of maintenance needed to the current truck #6. 7. Capital Funding: No outside funding. 8. Growth/Economic Development: N/A 9. Quality of Life/Placemaking: N/A  Village of Weston Capital Improvement Plan Projects 2020-2024 Project Name: Play Structure Replacement Project Background: The current play structure is 21 years old and shows significant wear and tear and several aspects are no longer functioning. Due to the manufacturer being out of business replacement parts are quite expensive and we are annually purchasing new valves, operator handles, slide pieces or safety pad. The play structure was previously painted in 2007 but there is significant fading and chipping of paint. We previously planned on having the structure removed and re-powder coated at a cost of $25,000 but since the evaluation in 2016 have been considering replacement. The report suggests that the current deficiencies present an opportunity to replace the structure and revitalize the play value of the pool. The new structure should be replaced with a new model with similar flow requirements to avoid unnecessary mechanical changes. 1. Regulatory Compliance: N/A 2. Need/Necessity: If we are no longer able to purchase replacement parts for this structure it may need to be closed if it causes a safety concern. 3. Public Safety/Health Impact: The slide portion of this structure poses the most risk. Almost annually we have to replace a section or two of the slide at a cost of $1,200+ per piece because they are cracked. There is also a safety pad at the bottom of this slide that needs to be replaced on a regular basis. If the slide were to break or collapse a patron could be injured. 4. Existing Infrastructure: The cost of replacement is tremendous compared to maintaining the existing structure but the current state of the 21-year- old structure does provide an opportunity to upgrade an outdated asset. 5. Consistency with Plans: Maintaining all park facilities is a goal in the Comprehensive Planning document. Recommended in 2016 evaluation to replace with a new structure to revitalize the play value of the pool. 6. Operating Budget Impact: Will reduce the amount of maintenance needed with current structure and may result in additional patrons at the facility due to a new feature being provided. 7. Capital Funding: No outside funding. 8. Growth/Economic Development: Continue to draw people to the area because of the quality of the facilities. New features tend to increase attendance. 9. Quality of Life/Placemaking: Continue to draw people to the area because of the quality facilities in the area. Gives more reasons to people to attend the facility because of the new feature.  Village of Weston Capital Improvement Plan Projects 2020-2024 Project Name: Water Riders Anchors Project Background: There are currently 4 water riders located in the zero-depth area of the pool. The water riders are popular for the young kids but the anchors that hold them in place have begun to loosen and we can no longer tighten them down to the appropriate level. Each year we remove the water riders from the pool to help preserve these assets, but the annual removal and installation process has made the anchors loose. Staff is requesting that these anchors be replaced so the water riders don’t come loose from the bottom of the pool possibly injuring someone or closing one of these features. 1. Regulatory Compliance: If one of these water riders was to come loose it would not comply and would have to be closed for use. 2. Need/Necessity: If one would pull loose there could be damage to the bottom of the pool that could not be fixed during the season without draining the pool. If that was the case, we would have to close the pool. 3. Public Safety/Health Impact: Possible injury to someone using these features if it breaks loose during use. If removed from the pool the area would have to be closed otherwise someone may be injured by the anchors mounted to the bottom of the pool. 4. Existing Infrastructure: Will preserve these features and extend their useful life. 5. Consistency with Plans: Maintaining all park facilities is a goal in the Comprehensive Planning document. Recommended in 2016 evaluation to remove existing anchors and reset new anchors. 6. Operating Budget Impact: N/A 7. Capital Funding: No outside funding. 8. Growth/Economic Development: Continue to draw people to the area because of the quality of the facilities. 9. Quality of Life/Placemaking: Continue to draw people to the area because of the quality facilities in the area.  Village of Weston Capital Improvement Plan Projects 2020-2024 Project Name: Yellowbanks Restroom Replacement Project Background: The Yellowbanks Restroom is a pit facility originally constructed by the county in the late 70’s. It has not been upgraded to meet ADA requirements and is hard to access because there are not proper paths to get to the facility. This park also sees relatively low usage because of the pit toilets without modern plumbing. Besides the low usage at this park the pit restroom also needs some major maintenance. The ADA requirements would be first and foremost, vent pipes need to be replaced and the floor drains in the facility need to be repaired. They are currently pushing up through the floor. Because of the tremendous cost to replace with a running water facility (a well and septic system may need to be installed along with a new building) and paved paths a decision needs to be made if this facility should be replaced. The other option would be to tear down the existing facility and replace with portable restrooms each May-October. Both options would affect the operating budget though. 1. Regulatory Compliance: Upgrade to meet ADA requirements. 2. Need/Necessity: Will continue to reduce use of the facility. 3. Public Safety/Health Impact: A new facility would be safer for employees and patrons of the facility. 4. Existing Infrastructure: Replaced outdated asset. 5. Consistency with Plans: Maintaining all park facilities is a goal in the Comprehensive Planning document. Listed as a project in the Yellowbanks Master Plan to replace this facility. 6. Operating Budget Impact: Will reduce the amount of maintenance needed with the current facilities. Will increase expenses for because of the infrastructure built for this new facility. Will encourage additional usage of the facilities therefore increasing revenues. 7. Capital Funding: No outside funding. 8. Growth/Economic Development: Promotes the use of the facility and draws in outside visitors due to providing quality facilities. 9. Quality of Life/Placemaking: Promotes the use of these facilities by residents and enhances the recreational opportunity.  Village of Weston Capital Improvement Plan Projects 2020-2024 Project Name: Yellowbanks Shelter Roof Project Background: The Yellowbanks shelter roof needs replacement. It was replaced in 2003 but unfortunately the shingles are not holding up due to a low quality asphalt shingle and the conditions (trees and north facing) at this site. Staff would propose replacement using a standing seam snap loc steel roofing. This would double the life of the roof and only cost approximately $1,600 more than a traditional asphalt roof. 1. Regulatory Compliance: N/A 2. Need/Necessity: If not completed this asset could be damaged due to water leaks, etc. 3. Public Safety/Health Impact: Could be dangerous for patrons of the park if the roof deteriorates. 4. Existing Infrastructure: Preserves existing infrastructure and extends its useful life. 5. Consistency with Plans: Maintaining all park facilities is a goal in the Comprehensive Planning document. 6. Operating Budget Impact: Will reduce the amount of maintenance needed with the current facilities. Will encourage additional usage of the facilities therefore increasing revenues. 7. Capital Funding: No outside funding. 8. Growth/Economic Development: Promotes the use of the facility and draws in outside visitors due to providing quality facilities. 9. Quality of Life/Placemaking: Promotes the use of these facilities by residents and enhances the recreational opportunity.  Village of Weston Capital Improvement Plan Projects 2020-2024 Project Name: Park Shop Expansion Project Background: The Village Park system has grown tremendously since it was originally developed. Along with the growth of the park system additional equipment has been acquired to maintain all the additional parks. The current park shop was constructed in the late 1970’s and the Park Department has grown into a full-time department with four employees. Since the park system and department has grown over the years the village has outgrown the current park shop for storage of all the equipment. Besides not being able to store all the equipment in one location (some equipment is stored in 3 other locations) the use of the facility has changed over the years. Currently staff completes all routine maintenance at this location, storage of equipment and heated storage for supplies that can’t freeze. Only a small area where paint, cleaning chemicals and parts storage is heated and the main shop where all equipment is stored is cold. Due to staff completing more tasks at this site and being too small to meet the current needs the proposal is to expand the current facility. There is a need to add on to the building for additional storage capacity, insulate and heat the new section so staff can complete repairs and use as a workshop for construction projects during the winter and a wash bay for cleaning equipment for maintenance purposes and to also house the Zamboni so it can be used to its full capacity. Currently, the Zamboni is only used to shave the ice, it is not used for flooding as there is no heated building to house it with water in the machine. If the municipal center project does move forward, there will not be a need for as extensive work at this site as proposed but there will still need to be work done to make the current facilities work for different uses. 1. Regulatory Compliance: N/A 2. Need/Necessity: Will allow staff to maintain equipment better and provide a better environment for starting and running equipment during cold conditions. Will also reduce staff time as all equipment will be at one site instead of four. 3. Public Safety/Health Impact: N/A 4. Existing Infrastructure: Upgrades outdated asset and allow the use of this facility to be expanded. Extends useful life as it will provide additional capacity. If completed the cost savings will be for staff time as equipment will be able to wash and maintained better and staff won’t have to travel to pick up equipment from other locations. 5. Consistency with Plans: N/A 6. Operating Budget Impact: Will lower cost for personnel as staff won’t have to travel to wash equipment, complete maintenance or go to other sites to  pick up equipment. This will also increase productivity. The new portion of the building won’t need as much maintenance for the first few years. Will affect the operating budget as a larger building with heat, lights, wash bay, etc. will cost more to operate. Should not require additional funding beyond the project budget. 7. Capital Funding: No outside funding. 8. Growth/Economic Development: N/A 9. Quality of Life/Placemaking: Will improve the appearance of the parks as staff will have more time to spend on other tasks. The improved appearance will attract more users to the parks, which will improve the recreation opportunities in the village. Improves the quality of life and health of families that use the parks.  Village of Weston Capital Improvement Plan Projects 2020-2024 Project Name: Kennedy Play Structure Replacement Project Background: Most of the play structures at Village parks were installed in the late 90’s. We have begun to see an increase in repairs or necessary modifications to these play structures over the past 5 years. The most recent items completed were a platform at Sandhill, removal of slides at Williams and Yellowbanks and yearly replacement of supporting clamps at Kennedy, Yellowbanks, Robinwood, Sandhill, Williams and Kellyland. The supporting clamps are part of an issue with Burke playground equipment and they are supplied to the village for free, but staff must complete the work at the village’s cost. Also, due to the age of the equipment they have become outdated, replacement parts are not available in some cases and all structures are pretty much of the same variety at each park. Staff is suggesting that we upgrade these to new structures to increase attendance and use of the structures. 1. Regulatory Compliance: Since the parks have these play structures, we have a responsibility to keep them in safe condition. 2. Need/Necessity: Will reduce the amount of staff time needed to complete clamp replacement and other repairs each year. 3. Public Safety/Health Impact: If the current structures are not maintained or replaced users could be injured. 4. Existing Infrastructure: Upgrades outdated assets. Useful life is typically 10-15 years. If completed the cost savings will be for staff time each year making repairs to old equipment and the new equipment should not need anything for several years. 5. Consistency with Plans: Maintaining parks is listed in comprehensive plan. 6. Operating Budget Impact: Should not require additional funding and should save operating costs as staff won’t need to make repairs to structures each year, which will allow them to work on other tasks. 7. Capital Funding: No outside funding. 8. Growth/Economic Development: Should help draw people to move to the area as parks are an important reason for families to move to the area. 9. Quality of Life/Placemaking: Improves the recreation opportunities in the village. Improves the quality of life and health of families that use the parks.  Village of Weston Capital Improvement Plan Projects 2020-2024 Project Name: Machmueller Play Structure Replacement Project Background: Most of the play structures at Village parks were installed in the late 90’s. We have begun to see an increase in repairs or necessary modifications to these play structures over the past 5 years. The most recent items completed were a platform at Sandhill, removal of slides at Williams and Yellowbanks and yearly replacement of supporting clamps at Kennedy, Yellowbanks, Robinwood, Sandhill, Williams and Kellyland. The supporting clamps are part of an issue with Burke playground equipment and they are supplied to the village for free, but staff must complete the work at the village’s cost. Also, due to the age of the equipment they have become outdated, replacement parts are not available in some cases and all structures are pretty much of the same variety at each park. Staff is suggesting that we upgrade these to new structures to increase attendance and use of the structures. 1. Regulatory Compliance: Since the parks have these play structures, we have a responsibility to keep them in safe condition. 2. Need/Necessity: Will reduce the amount of staff time needed to complete clamp replacement and other repairs each year. 3. Public Safety/Health Impact: If the current structures are not maintained or replaced users could be injured. 4. Existing Infrastructure: Upgrades outdated assets. Useful life is typically 10-15 years. If completed the cost savings will be for staff time each year making repairs to old equipment and the new equipment should not need anything for several years. 5. Consistency with Plans: Maintaining parks is listed in comprehensive plan. 6. Operating Budget Impact: Should not require additional funding and should save operating costs as staff won’t need to make repairs to structures each year, which will allow them to work on other tasks. 7. Capital Funding: No outside funding. 8. Growth/Economic Development: Should help draw people to move to the area as parks are an important reason for families to move to the area. 9. Quality of Life/Placemaking: Improves the recreation opportunities in the village. Improves the quality of life and health of families that use the parks.  Village of Weston Capital Improvement Plan Projects 2020-2024 Project Name: Sandhill Play Structure Replacements Project Background: Most of the play structures at Village parks were installed in the late 90’s. We have begun to see an increase in repairs or necessary modifications to these play structures over the past 5 years. The most recent items completed were a platform at Sandhill, removal of slides at Williams and Yellowbanks and yearly replacement of supporting clamps at Kennedy, Yellowbanks, Robinwood, Sandhill, Williams and Kellyland. The supporting clamps are part of an issue with Burke playground equipment and they are supplied to the village for free, but staff must complete the work at the village’s cost. Also, due to the age of the equipment they have become outdated, replacement parts are not available in some cases and all structures are pretty much of the same variety at each park. Staff is suggesting that we upgrade these to new structures to increase attendance and use of the structures. 1. Regulatory Compliance: Since the parks have these play structures, we have a responsibility to keep them in safe condition. 2. Need/Necessity: Will reduce the amount of staff time needed to complete clamp replacement and other repairs each year. 3. Public Safety/Health Impact: If the current structures are not maintained or replaced users could be injured. 4. Existing Infrastructure: Upgrades outdated assets. Useful life is typically 10-15 years. If completed the cost savings will be for staff time each year making repairs to old equipment and the new equipment should not need anything for several years. 5. Consistency with Plans: Maintaining parks is listed in comprehensive plan. 6. Operating Budget Impact: Should not require additional funding and should save operating costs as staff won’t need to make repairs to structures each year, which will allow them to work on other tasks. 7. Capital Funding: No outside funding. 8. Growth/Economic Development: Should help draw people to move to the area as parks are an important reason for families to move to the area. 9. Quality of Life/Placemaking: Improves the recreation opportunities in the village. Improves the quality of life and health of families that use the parks.  Village of Weston Capital Improvement Plan Projects 2020-2024 Project Name: Prohaska Park Development Project Background: The Village purchased the Prohaska property almost three years ago. The original intention of the purchase was to develop the park into a mostly passive use park with the development of walking and biking trails, access to fishing the ponds and a shelter/restroom area for people to picnic. The Village began working on an entry road and parking area back in the winter of 2017 but has not completed this work. Since this purchase was completed with the intentions and a signed agreement with the former landowner to develop into a park staff feels this project should be included in the CIP. 1. Regulatory Compliance: N/A 2. Need/Necessity: Will benefit the entire village as it would provide additional recreation activities that are currently not provided. 3. Public Safety/Health Impact: Will directly affect the health of citizens by offering additional recreation facilities which makes citizens healthier. 4. Existing Infrastructure: Will provide additional recreation activities in the village that are currently not provided. 5. Consistency with Plans: Development of this parcel is included in both the Comprehensive Outdoor Recreation Plan and the Comprehensive Plan. 6. Operating Budget Impact: If developed at one time this park should not require additional capital equipment beyond what is included in the budget. There may be a small amount of additional revenue generated from this site due to park shelter reservations. There will be additional operating budget impact as there will be additional annual maintenance, long term maintenance/replacement and utility costs. 7. Capital Funding: There is development grants available through the state and federal government for the develop of parks. 8. Growth/Economic Development: Depending on what is developed on this site it could promote economic development. The original concept included biking trails and if developed properly would be a site to attract tourists to use the site. 9. Quality of Life/Placemaking: Will increase recreation opportunities and green space. Improves the quality of life for all residents due to its passive use so it will serve everyone. Would improve the health of all village residents that use the facilities. END OF PACKET