Park and Recreation Committee

Village of Weston, Wisconsin MEETING MINUTES OF THE PARK & RECREATION COMMITTEE MEETING Monday, November 25, 2019, 4:30 p.m. AGENDA ITEMS 1. Meeting called to order by Chairman Xiong @ 4:30 P.M. 2. Roll Call by Recording Secretary: Jessica Falkowski Member Present Xiong, Yee Leng YES Arndt, Jay NO Clark, Katrina YES Esker, Roger YES Ziegler, Jon YES Village Staff in attendance: Osterbrink, Falkowski (Clerk), Mroczenski, Donner, Higgins, and Wodalski. 3. Approval of minutes from previous meeting: October 28, 2019. *M/S/P Ziegler/Esker: to approve the October 28, 2019 minutes. Yes Vote: 4 No Vote: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Vote Xiong, Yee Leng YES Arndt, Jay ----- Clark, Katrina YES Esker, Roger YES Ziegler, Jon YES 4. Public Comments. None EDUCATIONAL PRESENTATIONS & REPORTS 5. MC United Proposal. Mehrdad Nazari, Vice President, from MC United presented a proposal to the committee regarding the availability of property, five or more acres, to develop two artificial turf fields with lighting. The fields will allow teams: access from April- November, multiple teams to practice/scrimmage at one time, and to host tournaments at one location. MC United is looking for partnerships, land donation, and working with Village of Weston Parks and Recreation Committee Meeting Minutes November 25, 2019  foundations for grants. MC United currently uses the Eastbay Soccer Complex that Wausau and Marathon County Parks maintain. MC United presented two possible sites in Wausau but was referred to contact the Village of Weston by Jamie Polley from Wausau and Marathon County Parks because of the urgency from MC United wanting to move forward with the project. POLICY ISSUES – DISCUSSIONS/RECOMMENDATIONS 6. Discussion and possible action ranking of proposed Park and Aquatic Center Proposed CIP. Osterbrink provided handouts to the committee listing the CIP projects and the nine criteria to score each project. Each member will then follow the directions to rank each project. After the scoring is complete staff will review and an average number will be used for the final ranking. Committee members will discuss their rankings at the December 16 meeting of which recommendations and possible action may occur. No action taken. 7. Discussion and possible action Memorial Policy. Osterbrink brought back the draft copy of the Memorial Policy that was drafted in May of 2018 for discussion as requested by Trustee Xiong. Currently, the committee reviews each request individually and makes a recommendation to the Board of Trustees. The committee would like Osterbrink to draft a set of guidelines on how memorial requests are processed. No action taken. 8. Discussion and possible action Facility Use Agreement Osterbrink explained that there is no official Facility Use Agreement for large events like Irish Fest being held on village property. A copy of an agreement drafted in 2018 was presented to the committee. Besides Irish Fest, the village does not currently host any other large events. The committee discussed postponing the development of a Facility Use Agreement for large events until another request is proposed. No action taken. FUTURE ITEMS 9. Meeting date(s) for 2019/2020: All at 4:30 p.m. Village of Weston Parks and Recreation Committee Meeting Minutes November 25, 2019  a. December 16, 2019 b. January 27, 2020 c. February 24, 2020 d. March 23, 2020 10. Topics for future meetings. a. Weston Warming House Conversion b. Aquatic Center Prices c. Cooperative Efforts with surrounding communities 11. Remarks from Staff Osterbrink stated that staff met with D.C. Everest School District staff about the Weston Warming House Conversion. The Village will be transferring ownership to the school district. The school district will complete the necessary paperwork to dedicate a portion of Weston Elementary School property as recreational use. This will meet and complete the requirements of the conversion process. Donner updated the committee on the status of the Sports Complex. Donner talked with Val Belmonte from US Sports Development Group, who stated that it is not financially feasible to pursue the baseball/softball complex with the indoor event and training center. Future discussions will take place with surrounding communities, Convention and Visitors Bureau, and Marathon County regarding the Sports Complex. 12. Remarks from Committee Members. Ziegler stated he will not be present for the January 27, 2020 meeting. 13. Announcements. December 16, 2019 a Park & Recreation meeting will be held at 4:30pm in the large conference room. Village of Weston Parks and Recreation Committee Meeting Minutes November 25, 2019  14. Adjournment. *M/S/P Esker/Ziegler: motion to adjourn the meeting at 5:55 p.m. Yes Vote: 4 No Vote: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Vote Xiong, Yee Leng YES Arndt, Jay ----- Clark, Katrina YES Esker, Roger YES Ziegler, Jon YES Jessica Falkowski, Recording Secretary Village of Weston Parks and Recreation Committee Meeting Minutes November 25, 2019