Park and Recreation Committee

OFFICIAL MEETING PACKET OF THE PARKS AND RECREATION COMMITTEE CHAIRPERSON/TRUSTEE BARBARA ERMELING PRESIDING DIRECTOR OF PARKS AND RECREATION SHAWN OSTERBRINK; STAFF ADVISOR A meeting of the Parks and Recreation Committee, composed of five (5) appointed members, will convene at Weston Municipal Center, which is located at 4747 Camp Phillips Road, Weston, on MONDAY, NOVEMBER 28, 2022, at 4:45 p.m.  Village of Weston, Wisconsin ATTENTION – NOTICE OF PUBLIC MEETING Meeting: PARK AND RECREATION COMMITTEE Members: Clark, Corvino, Ermeling (C), Esker, Fiene (VC) Ex-Officio: Maloney Staff: Osterbrink, Falkowski Date/Time: Monday, November 28th, 2022, at 4:45 p.m. Location: Weston Municipal Center, 4747 Camp Phillips Road, Weston, WI 54476 Agenda: The Agenda Packet will be sent out by Wednesday, November 23rd. Attendance: Parks and Recreation Committee Members please indicate if you will or will not be attending so we may determine in advance if there will be a quorum. Questions: Shawn Osterbrink Jessica Falkowski sosterbrink@westonwi.gov jfalkowski@westonwi.gov (715) 359-9988 (715) 359-9988 PLEASE NOTE THE FOLLOWING INFORMATION: This notice was posted at the Municipal Center, and on the Village’s website at www.westonwi.gov, and was emailed to local media outlets (Print, TV, and Radio) on 11/22/2022 @ 3:00 p.m. Any posted agenda is subject to change up until 24 hours prior to the date and time of the meeting. A quorum of members from other Village governmental bodies (boards, commissions, and committees) may attend the above-noticed meeting to gather information. Should a quorum be other government bodies are present, this would constitute a meeting pursuant to State ex rel. Badke v. Greendale Village Bd., 173 Wis.2d 553,494 N.W.2d 408 (1993). Wisconsin State Statutes require all agendas for Committee, Commission, or Board meetings be posted in final form, 24 hours prior to the meeting. Any person who has a qualifying disability, as defined by the Americans with Disabilities Act, requiring that meeting or material to be in an accessible location or format, must contact the Weston Municipal Center at 715-359-6114, so any necessary arrangements can be made to accommodate each request.  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING AGENDA OF THE PARKS AND RECREATION COMMITTEE ` TO THE HONORABLE TRUSTEE ERMELING AND FOUR (4) APPOINTED MEMBERS OF THE COMMITTEE: The following items were listed on the agenda in the Village Clerk’s Office, in accordance with Chapter 2 of the Village’s Municipal Code and will be ready for your consideration at the regular meeting of the Parks and Recreation Committee on Monday, November 28, 2022 @ 4:45 p.m., in the Village Board Room at the Weston Municipal Center, 4747 Camp Phillips Road, Weston, WI. 54476. A quorum of members from other Village governmental bodies (boards, commissions, and committees) may/might attend the above-noticed meeting to gather information. Should a quorum of other government bodies be present, this would constitute a meeting pursuant to State ex rel. Badke v. Greendale Village Bd., 173 Wis.2d 553,494 N.W.2d 408 (1993). No official actions other than those of the Parks and Recreation Committee shall take place. Wisconsin State Statutes require all agendas for Committee, Commission, or Board meetings be posted in final form, 24 hours prior to the meeting. Any posted agenda is subject to change up until 24 hours prior to the date and time of the meeting. All items listed on this agenda may be acted upon by the Park Committee. If not able to attend in person interested persons may also attend via the zoom link or by phone. Join Zoom Meeting by Computer: https://zoom.us/j/5445915099 Join Zoom Meeting by Phone: +1 312 626 6799 US (Chicago) Meeting ID: 5445915099 AGENGA ITEMS. 1. Meeting called to order by Chair Ermeling. 2. Roll Call by Recording Secretary: a. Clark b. Corvino c. Ermeling (C) d. Esker e. Fiene (VC) 3. Approval of minutes from previous meeting: April 25, 2022. 4. Public Comments. Parks and Recreation Committee Meeting – Agenda 11/28/22 Prepared by: Shawn Osterbrink, Director of Parks, Recreation and Forestry  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING AGENDA OF THE PARKS AND RECREATION COMMITTEE EDUCATIONAL PRESENTATIONS & REPORTS. POLICY ISSUES – DISCUSSIONS/RECOMMENDATONS. 5. Discussion and possible action Aquatic Center Leak Repairs, 6. Discussion and possible action Park Signage. 7. Discussion and possible action Aquatic Center Roof Replacement. 8. Discuss and possible action Cameras in Parks and various other locations. FUTURE ITEMS 9. Possible next meeting date: January 23, 2023. 10. Topics for future meetings: a. Proposed CIP Projects 11. Remarks from Staff. 12. Remarks from Committee Members. 13. Announcements. 14. Adjourn. Parks and Recreation Committee Meeting – Agenda 11/28/22 Prepared by: Shawn Osterbrink, Director of Parks, Recreation & Forestry  Village of Weston, Wisconsin MEETING MINUTES OF THE PARK & RECREATION COMMITTEE MEETING Monday, April 25, 2022, 4:30 p.m. AGENDA ITEMS 1. Meeting called to order by Vice Chairman Zeyghami @ 4:30 P.M. 2. Roll Call by Recording Secretary: Jessica Falkowski Member Present Clark, Katrina YES Corvino, Dino YES Esker, Roger YES Zeyghami, Hooshang (VC) YES Village Staff in attendance: Donner, Falkowski (Clerk), Osterbrink, and Wodalski. 3. Approval of minutes from previous meeting: February 28, 2022. *M/S/P Esker/Clark: to approve the February 28, 2022, minutes. Yes Vote: 3 No Vote: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Vote Clark, Katrina YES Corvino, Dino ----- Esker, Roger YES Zeyghami, Hooshang YES Committee member Corvino arrived at the meeting at 4:32 p.m. 4. Public Comments. None EDUCATIONAL PRESENTATIONS & REPORTS None Village of Weston Parks and Recreation Committee Meeting April 25, 2022 POLICY ISSUES – DISCUSSIONS/RECOMMENDATIONS 5. Discussion and possible action Service Beverage Agreement Osterbrink stated the current Beverage Service Agreement with Mid-Wisconsin Beverage for the Aquatic Center Concessions expired March 2021. The agreement automatically renews for an additional year since neither party submitted written notice 60 days before the expiration date of the agreement. Osterbrink explained that he was contacted by Mid- Wisconsin Beverage earlier in April. Mid-Wisconsin Beverage is proposing a 3-year contract with the following proposed changes: remove the requirement to provide one live radio event, increase the required $400.00 in merchandise to $500.00, and instead of issuing a rebate check of $0.65 per gallon for all Bag in Box products to have discount reflected on invoices. Mid-Wisconsin Beverage is willing to purchase lifejackets, umbrellas, t-shirts, or other items for the Aquatic Center as part of the required merchandise in the agreement. Trustee Zeyghami asked if Coca Cola had any interest in being a supplier. Osterbrink responded that the Village contracted with Coca Cola in the past but due to the struggles with service and that they are not managed locally made it harder to work with them. Coca Cola’s product costs were also higher. *M/S/P Corvino/Esker: motion to recommend to the Board of Trustees to extend the current Beverage Service Agreement with Mid-Wisconsin Beverage with the proposed changes for an additional 3 years. Yes Vote: 4 No Vote: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Vote Clark, Katrina YES Corvino, Dino YES Esker, Roger YES Zeyghami, Hooshang YES 6. Discussion and possible action DC Everest Youth Baseball Proposed Kennedy Park Improvements – Update. Osterbrink updated the Committee on past projects D.C. Everest Youth Baseball (DCEYB) has completed at Kennedy Park: renovation of the entire big field (field #3) which included sod infield, irrigation, score board, and additional fencing. DCEYB also renovated the infields on Jones #1 and #2. Village of Weston Parks and Recreation Committee Meeting April 25, 2022 Roman Maguire, Vice President of DCEYB, started his presentation by informing the Committee on recent projects DCEYB has completed at Kennedy Park: built an equipment shed by Jones #1, renovations to the concession stand, a hitter training facility along field #3, flag pole, and two electronic score boards. This led to the discussion of the following improvements DCEYB is proposing: 1. Providing 2 sunshades near the concession building 2. Installing a new electric service off Neupert Avenue by Diamond #3 3. Add a light to the new batting cages 4. Install lights on Diamond #3 5. Provide new electrical to the backstop, shed, and scoreboard on Diamond #3 6. Install additional fencing to protect spectators/players along east side of Diamond #3 7. Add electricity/outlets to Diamonds #1 and #2 (currently do not have power without the use of extension cords) 8. Install four tee ball fields utilizing portable fencing 9. Add an additional baseball field at Kennedy 10. Allow sponsorships of fields 11. Additional signage to keep dogs off fields. Fines for people that don’t follow rule 12. Pave gravel parking lot west of Diamond #1 13. Build a new all in one concession, kitchen, restroom facility 14. Rotate existing Diamond #1, 180 degrees 15. Add an additional batting cage by Diamond #2. 16. Privacy slats on west side dugouts on Diamonds #1, #2 and #3 Maguire stated DCEYB would like to hire an outside engineering firm to redesign the current layout of the ball fields and possibly add an intermediate field for 11-13 years old while keeping Kennedy Park as a multiuse facility. Maguire stated the program’s goal is to provide enough space in a centralized location for their participants in a facility that allows families with multiple kids in the program to be at the same place on the same night. Maguire explained the DCEYB program has shown continual growth in the past six years, excluding the time during Covid restrictions, and currently has 560 plus kids enrolled in the program. Maguire stated that once a scope is established DCEYB can then focus on fundraising. Committee member, Corvino, asked if the proposed improvements by DCEYB is the way to go? Osterbrink responded that the Master Plan needs to be updated for Kennedy Park because the “use” of the park has changed. Corvino stated that the Village should sit down with stake holders to get a sense of direction to update the Master Plan. Osterbrink mentioned that the Village’s Comprehensive Outdoor Recreation Plan is also being updated this year, 2022. Trustee Zeyghami and Committee would like DCEYB to have an engineering firm construct a plan showing the layout of the proposed changes to the park, provide the cost of each phase, and provide a strategic plan for fundraising. Village of Weston Parks and Recreation Committee Meeting April 25, 2022  No Action Taken. 7. Discussion and possible action including Restrooms and/or Park Shelter in the construction of wells 7 and 8 at the Yellowbanks Disc Golf Course. Osterbrink stated the restrooms and park shelter were listed as alternates when the bid went out for the construction of wells 7 and 8 at Yellowbanks Disc Golf Course in March 2022. The bid opening was April 13th which Ellis Construction, the only bid, came in at $3,204,000 for the whole project. The Village Board discussed this at their May meeting and referred it back to Parks and Public Works to further decide if the Park Shelter and Public Restrooms should still be included with the project. Osterbrink explained that the plan shows two unisex restrooms that are connected to the pump house and a 16ft-by-16ft shelter area that can hold two picinic tables connected to building that will house Well 7. Since this area of the park is single use there is no need for anything larger. Osterbrink stated currently a portable restroom is placed at the park. Donner prefers not to have a portable restroom due to the chemicals and contents inside it if the restroom is tipped over causing possible contamination. Osterbrink commented that the Park Committee and Village Board of Trustees decided to tear down the restrooms on the north side of the park and provide portable restrooms because of the cost to construct a new facility and septic system. The Committee is concerned with the cost but agrees that the pump house and well house are being constructed regardless which adding the two amenities to the park will be utilized by park users and users of the multiuse path. Clark commented that there’s no public restroom facility located within a mile of Yellowbanks Park. *M/S/P Corvino/Clark: motion to recommend to the Board of Trustees to approve the construction contract to include Alternate 1 to install Public Restrooms at the pump house for a cost of $146,000 and to include Alternate 2 for a Park Shelter included with Well 7 for a cost of $163,000. Yes Vote: 4 No Vote: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Vote Clark, Katrina YES Corvino, Dino YES Esker, Roger YES Zeyghami, Hooshang YES Village of Weston Parks and Recreation Committee Meeting April 25, 2022 FUTURE ITEMS 8. Possible meeting date(s) for 2022: All at 4:30 p.m. a. May 23rd, 2022 9. Topics for future meetings. a. Aquatic Center Filter System Engineering Proposals b. Proposed CIP Projects 10. Remarks from Staff Osterbrink stated that multiple contractors need to complete work at the pool. Staff assembled plumbing at the pool and turned on the water for a contractor to work on buffing the pool surface over Easter weekend. Due to the freezing temps, staff had to re-winterize the system. Osterbrink canceled and rescheduled with the contractors. Neuman Pool started removing caulk this morning but left early due to the rain. Osterbrink stated that in 28 days we will be filling the pool. 11. Remarks from Committee Members. None 12. Announcements. None 13. Adjournment. *M/S/P Esker/Corvino: motion to adjourn the meeting at 5.55p.m. Yes Vote: 4 No Vote: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Vote Clark, Katrina YES Corvino, Dino YES Esker, Roger YES Zeyghami, Hooshang YES Jessica Falkowski, Recording Secretary Village of Weston Parks and Recreation Committee Meeting April 25, 2022  REQUEST FOR CONSIDERATION Public Mtg/Date: Park & Recreation Committee – 11/28/2022 Description: Aquatic Center Leak From: Shawn Osterbrink, Director of Parks, Recreation & Forestry Question: Should the Park and Recreation Committee recommend the use of ARPA funds or some other funds to complete the repairs at the Aquatic Center? Background Contractor has completed as much work as they can this year. Unfortunately, things have not gone as smoothly as we anticipated back in October. After completing the plumbing repairs to the two broken supply lines to the play structure they pressure checked them both and they were still leaking. They were then forced to complete additional investigation and remove more pool surface around the structure. What they found was one of the steel pedestals/pipes that supports the structure (is also where the water is fed to) and is mounted to the footing underneath the pool was rusted through. They ended up having to support the structure then remove the pedestal. They ordered one pedestal that they were not able to secure prior to us having to winterize the pool. Since they found one pedestal that was bad; we discussed and decided that they should check the others. What they found was that another one of the pedestals was leaking. They ended up having to remove more pool surface and remove that pedestal. Fortunately, this one was just leaking around the mounting bolts and was not rusted through. They still had to remove it and clean it up before reinstalling. With all the additional work Neuman Pools has completed and will still need to complete next spring the cost for this project has nearly doubled. In September the Village Board approved utilizing up to $40,000 of ARPA funds to complete the repairs. The additional cost estimate to complete the repairs next spring is an additional $37,200. To date $39,815.96 has been spent on the leak repairs. While on site the contractor was also able to replace all the caulk inside the pool along with making repairs to the tiles that was covered under warranty since they just caulked the pool this spring. Remaining work will need to be completed next spring. Attached Docs: None. ______________________________________________________________________ Committee Action: No Previous Review. Fiscal Impact: $40,000 REQUEST FOR CONSIDERATION  REQUEST FOR CONSIDERATION Recommendation: Staff recommends utilizing up to an additional $40,000 of ARPA funds to complete the leak repairs. Recommended Language for Official Action I move to recommend utilizing up to an additional $40,000 in ARPA funds for the Aquatic Center leak repairs, Or I move to recommend utilizing up to $40,000 in CIP funds to complete the Aquatic Center leak repairs, Or I move to recommend utilizing up to $40,000 in funds from another source to complete the Aquatic Center leak repairs, Or Something else. ______________________________________________________________________ Additional action: REQUEST FOR CONSIDERATION  REQUEST FOR CONSIDERATION Public Mtg/Date: Park & Recreation Committee – 11/28/2022 Description: Park Signage From: Shawn Osterbrink, Director of Parks, Recreation & Forestry Question: Should the Park and Recreation Committee recommend moving forward with the replacement of Park Signage? Background Back in August at the joint Public Works and Park Committee meeting it was discussed that the Village recently went through the process of replacing wayfinding signs and is currently having new entryway signs installed. It was decided that the Village should put out a Request for Quotes to replace the park signs. The RFQ was drafted and sent out in September to 6 sign companies to provide quotes. Unfortunately, the Village received just one quote by the November 2nd deadline. We were quite surprised that we didn’t get additional quotes. Out of the 5 other companies we heard from 2. One declined to submit a quote and the other stated they were going to look at submitting one but they did not. The one quote was provided by Graphic House who is the contractor that is currently installing the new Village Entryway Signs. Proposal will be sent to Committee Members in a separate email. Attached Docs: Request for Quotes ______________________________________________________________________ Committee Action: No Previous Review. Fiscal Impact: N/A Recommendation: None Recommended Language for Official Action I move to recommend awarding the Park Sign replacement project to Graphic House, Or I move to recommend not awarding the Park Sign replacement project, REQUEST FOR CONSIDERATION  REQUEST FOR CONSIDERATION Or I move to recommend requesting additional quotes for the Park Sign replacement project, Or Something else. ______________________________________________________________________ Additional action: REQUEST FOR CONSIDERATION  REQUEST FOR QUOTES FOR REMOVAL AND REPLACEMENT OF VILLAGE PARK SIGNS Village of Weston, Wisconsin October 4, 2022 INTRODUCTION The Village of Weston, Wisconsin is seeking quote from qualified contractors for the removal and replacement of 9 Park Signs, removal, and replacement of 1 playground sign, removal and installation 4 wayfinding signs, and repainting of 4 decorative rock signs. SCOPE OF WORK In general, the contractor shall complete all the necessary work to remove and replace the signs and any restoration work required. Costs for necessary permits will be covered by the Village. The specific tasks for the project are listed below. Wayfinding Signs A. Remove and dispose of existing signs. B. Construct new sign panels from router cut ¼” aluminum sheet with smooth finished edges. C. Custom color with ½” white border for wayfinding signs. Green to match the color of the primary tree in the village logo. Tree graphic to be screen printed over primary panel color. Clearcoat UV anti-graffiti coating applied. As shown on page 14. D. Wayfinding signs shall be installed on metal signposts with stainless, galvanized or aluminum hardware. E. Move placement of signs if necessary. Park Signs A. Remove and dispose of existing signs. B. Park Signs and playground signs shall be designed like the tertiary sign on page 15. C. Construct of ¼” thick aluminum sign panel with custom screened graphic. Lettering in dark red. Clearcoat UV anti-graffiti coating applied. D. Posts shall all be 4” x 4” green treated and concreted in place. E. Restoration with appropriate materials and seeding, if necessary, around posts. F. Signs attached to posts with extra treated bracing if necessary and secured with stainless steel hardware. G. Move placement of signs if necessary. Decorative Boulder Signs A. Repaint lettering and pictures on 4 decorative rocks on the Eau Claire River Trail utilizing exterior grade paint. SCHEDULE FOR DELIVERABLES Project completed by November 30, 2023. PROJECT PROPOSAL The quote must include the following minimum information: 1) Firm name, address, telephone number and contact person. 2) Any concerns your company would have with the proposed schedule for deliverables should also be identified. 3) Project Cost Breakdown a) Manufacture and installation of each sign. b) Removal costs for each sign. c) Painting costs for each boulder. QUOTE SUBMITTALS 1. Any restrictions on the use of data contained within a proposal must be clearly stated in the proposal itself. Non-disclosure cannot be guaranteed after the selection stage of this procurement due to public records law considerations. 2. Submit a copy of the quote to the individual specified in item 3 below, clearly marked Quote for the replacement of Village of Weston Park Signs. 3. Quotes shall be received by 4:00 p.m. Wednesday, November 2, 2022, and sent via email or regular mail to: Shawn Osterbrink, sosterbrink@westonwi.gov Director of Parks Village of Weston 5500 Schofield Avenue Weston, WI. 54476 Quotes received after the above stated day and time will NOT be accepted. Actual receipt by said time is required. Location 1, 3907 Northwestern Sign and landscaping to be removed by Village. Sign will not be replaced. Contractor to remove and replace with new single sided 4’ x 4’ sign on 4” x 4” treated wood posts. Sings removed by Village. Two camping prohibited signs at Yellowbanks. Not replaced. Location 2, 3512 Camp Phillips Contractor to remove existing sign and install a new single sided 4’ x 4’ signs angled to the southeast on treated wood 4” x 4” posts. 7200 Quentin Not proposing any changes to this sign. Location 3, 5500 Von Kanel Contractor to remove and replace with new single sided 4’ x 4’ sign on 4” x 4” treated wood posts. Location 4, 5, 6, 6100 Rogan Contractor to remove and replace with new single sided 4’ x 4’ sign on 4” x 4” treated wood posts. Remove and replace 2 existing wayfinding signs at entrance to Kellyland Park/Dog Park. Signs to be sized appropriately for the necessary wording. Location 7, 6002 Alderson Contractor to remove two existing Kennedy Park signs and replace with two new single sided 4’ x 4’ signs on 4” x 4” treated wood posts. Location 8, 6412 Teagan Contractor to remove and replace playground sign and replace with appropriately sized sign with same design as park signs at Robinwood Park. Contractor to remove and replace with new single sided 4’ x 4’ sign on 4” x 4” treated wood posts. Location 9, 2500 Parkway Contractor to remove and replace with new single sided 4’ x 4’ sign on 4” x 4” treated wood posts. Location 10, Directly east of 8605 Progress Way Contractor to remove two existing Dale E. Smith Waterfowl Refuge signs and replace just the one by the observation tower with a new single sided 4’ x 4’ sign on 4” x 4” treated wood posts. Location 11, 5600 Ryan Not proposing to replace these signs but all boulder signs on the trail need the lettering and pictures to be repainted. There are four total. 5700 Babl No changes proposed for this sign. Location 12, 7403 Ryan Street Install new sign “Prohaska Family Memorial Park”.  Recommended Replacement Panel Dimensions 42” 42” 42” Wayfinding Signs 70” 54” Sign Panel to be constructed from router cut 1/4” aluminum sheet with smooth finished edges. Custom paint color with 1/2” white border. (Green to match the color of the primary tree in the village logo.) Tree graphic to be screen-printed over primary panel color. 30” Clearcoat UV anti-graffiti layer shall be applied to painted surfaces. All type to be cut in engineer grade white reflective vinyl. Font is ClearviewHWY 1-W. Minimum letter height based upon 5” capitals. Do not adjust kerning or tracking. (Appropriate line spacing for various 0” configurations will be supplied upon selection of a preferred design.) Posts to be 4” diameter galvanized brushed-finish tubing, thickness TBD by fabricator. Suitable galvanized rain cap to be installed on top of posts. Drawings are design-intent only. Final design and shop drawings to be supplied by the fabricator. Where applicable, a professional engineer shall be required to approve and stamp shop drawings prior to fabrication and installation. Fabricator to design and engineer all footings and mountings in accordance with applicable regulations and best industry Appropriate panel size is determined by the amount of content on the sign. practices. Breakaway base required for all roadway signage. Community Entryway and Wayfinding Plan RECOMMENDED: August 13, 2019 7  q Custom sign cabinet, welded aluminum framing and facing, thickness as required, facing panels painted white. Recommended Welded aluminum framing and facing, thickness as w Brushed aluminum edge molding and perimeter facing. Replacement Entryway required, mounted to cabinet, recessed from front face. e Router or water-jet cut, 1/4” aluminum, r Signs, Overview 1” offset, pin-mounted to cabinet. Dimensional lettering. See descriptions to the right. Router or water-jet cut, 1/4” aluminum, metallic green t horizontal panel, curved, mounted in front of sign cabinet. Cinderblock base, with stone cladding. Stone work to match y Municipal Center monument sign. Concrete footer as per fabricator. Level concrete pad, to anchor the base, flush to grade. The redesigned primary entryway signs may be constructed as internally or externally illuminated units. Village preference is internal illumination. Internally Lit: 2” thick clear acrylic push through lettering with dark red semi-opaque facing. Internal LED lighting within cabinet. Lighting and lettering accessible from maintenance panel on back of Primary: External or Internal Lighting (Internal Preferred) cabinet. Externally Lit: 2” thick dark red dimensional lettering, Custom panel, 1/4” aluminum, white, with brush metallic perimeter molding. u flush mounted to exterior of custom sign cabinet. 1” thick dimensional lettering flush mounted to panel. i Internal access to sign cabinet is not required. Custom cut, 1/4” painted aluminum, flush mounted behind main panel. o 1/4” thick aluminum sign panel with custom screened graphic. Letttering Custom cut, 1/4” painted aluminum, 1/2” offset mount, in front of main panel. a in dark red, reflective,engineers grade Custom cut, 1/4” painted aluminum, 1” offset, s vinyl. Clearcoat UV anti-graffiti coating. pin-mounted to main panel. applied to surface. 4” diameter galvanized brushed-finish tubing, thickness TBD by d fabricator. Suitable galvanized rain cap to be installed on top of posts. Drawings are design-intent only. Final design and shop drawings to be supplied by the fabricator. Where applicable, a professional engineer shall be required to approve and stamp shop drawings prior to fabrication and installation. Fabricator to design and engineer all footings and mountings in accordance with applicable regulations and best industry practices. Breakaway base required for all roadway signage. Secondary Tertiary Community Entryway and Wayfinding Plan RECOMMENDED: August 13, 2019 5  1 Village of Weston Marathon County, WI 2 µ Map Date: 9/26/2022 Adoption Date (Village): N/A Map by the Village of Weston Public Works, Utilities, & Technology Services Department 0 0.275 0.55 1.1 Miles Park Sign 5&6 Replacement Map Legend 3 4 11 1 - Yellow Banks Park 7 2 - Yellow Banks Disc Golf Course 3 - Williams Park 4 - Weston Dog Park 8 5 - Kellyland Park 6 - Kellyland Park 7 - Kennedy Park 12 10 8 - Robinwood Park 9 - Sandhill Meadows Park 10 - Dale E. Smith Waterfowl Refuge 11 - Eau Claire River Trail 9 12 - Prohaska Family Memorial Park  REQUEST FOR CONSIDERATION Public Mtg/Date: Park & Recreation Committee – 11/28/2022 Description: Aquatic Center Roof Replacement From: Shawn Osterbrink, Director of Parks, Recreation & Forestry Question: Should the Park and Recreation Committee recommend moving forward with the replacement of the Aquatic Center Roof? Background A Request for Quotes was drafted for this CIP project back in October and sent out to four different contractors along with being posted on the League of Municipalities website. The existing roof is shingled and nearly all the granules on the shingles are gone. You may also remember that due to a storm last fall we had to replace approximately 400 square feet of shingles that got ripped off. When the repairs were made it was noted that the current roof, which is the original from 1999 was not installed properly so a big portion of the new shingles had to be tarred in place. We also have been experiencing shingles getting ripped off annually for at least the past ten years. A lot of this has to do with the installation of the current roof, steepness of the roof and the location of the building. Quotes for this project are due today, November 23rd by 4:00 p.m. but as of right now we have only received one quote. Of the remaining 3 contractors we heard from one that stated they would quote the project and never heard from the other 2. When quoting this project it was decided to look at the cost for installing 3 different options. We asked contractors to quote fiberglass-based shingles, decra or standing seam snap lock 24-guage metal roofing. Metal roofs are considered a lifetime roof and the shingle roof is provided with a 50-year warranty. Roof was scheduled in the CIP for replacement in 2022 and budgeted at $75,000. Proposal will be sent to Committee Members in a separate email. Attached Docs: Request for Quotes CIP Document ______________________________________________________________________ Committee Action: No Previous Review. Fiscal Impact: N/A Recommendation: None REQUEST FOR CONSIDERATION  REQUEST FOR CONSIDERATION Recommended Language for Official Action I move to recommend awarding the Aquatic Center roof replacement project to Feelgood Carpentry utilizing (pick one) Shingles, Decra or Snap Lock roofing, Or I move to recommend not awarding the Aquatic Center roof replacement project, Or I move to recommend requesting additional quotes for the Aquatic Center roof replacement project, Or Something else. ______________________________________________________________________ Additional action: REQUEST FOR CONSIDERATION  REQUEST FOR QUOTES FOR FULL REMOVAL AND REPLACEMENT OF EXISTING ASPHALT SHINGLE ROOF ON WESTON AQUATIC CENTER, 5815 ALTA VERDE STREET, WESTON, WI. 54476. Village of Weston, Wisconsin October 21, 2022 INTRODUCTION The Village of Weston, Wisconsin is seeking quotes from qualified contractors for the removal and replacement of the 8,000 square foot asphalt shingle roof located on the Weston Aquatic Center at 5815 Alta Verde Street, Village of Weston, WI. 54476. Contractors will provide estimates to replace with three (3) different options. Decra Shingle XC or comparable in Woodland Green, standing seam snap lock, 24-gauge metal roofing in green and a Certainteed Landmark Premium fiber glass base construction architectural shingle or comparable in weathered wood. SCOPE OF WORK In general, the contractor shall complete all the necessary work to remove and replace the existing roof. Costs for roof replacement permits will be covered by the Village. The specific tasks for the project are listed below. A. Remove and dispose of existing shingles and clean up and remove all debris from site when work is completed. B. Replace underlayment in areas where it was damaged or removed during shingle removal. C. Check condition of existing ice and water shield. Replace if necessary. D. Replace all necessary flashing in valleys, around skylights, etc. E. Replace plumbing vent boots except for the two on east side that were replaced in spring of 2022. F. Replace flashing around boilers and water heater venting. G. Install new roofing material per trades standards and manufacturers recommendation for roof and underlayment and for the type of roofing that is being installed. H. Provide no leak roof. I. Provide manufacturer of materials used and warranty information. J. Schedule inspections of if necessary. SCHEDULE FOR DELIVERABLES Roof project completed by May 15, 2023. PROJECT PROPOSAL The quote must include the following minimum information: 1) Firm name, address, telephone number and contact person. 2) Any concerns your company would have with the proposed schedule for deliverables should also be identified. 3) Descriptions of not more than 3 related/similar projects completed by your firm for other owners. Reference information must include: a) Name of owner 2  b) Project name c) Brief Description of your firm’s involvement d) Contact Person e) Address (including e-mail if applicable) f) Telephone number 4) Project Cost Breakdown a) For each section identified in the Project Scope, list the estimated hours and estimated cost to complete each of those tasks. QUOTE SUBMITTALS 1. Any restrictions on the use of data contained within a proposal must be clearly stated in the proposal itself. Non-disclosure cannot be guaranteed after the selection stage of this procurement due to public records law considerations. 2. Submit a copy of the quote to the individual specified in item 3 below, clearly marked Quote for Village of Weston Aquatic Center Roof Replacement. 3. Quotes shall be received by 4:00 p.m. Wednesday, November 23, 2022, and sent to: Shawn Osterbrink, Director of Parks Village of Weston sosterbrink@westonwi.gov 5500 Schofield Avenue Weston, WI 54476 Quotes received after the above stated day and time will NOT be accepted. Actual receipt by said time is required. SELECTION PROCESS CALENDAR The anticipated calendar for the selection process is as follows: November 23, 2022 – quotes received. December 19, 2022 – contract awarded by Village Board 3  Scenario C Revised 1/7/2022 Village of Weston: DRAFT CIP (2022-2026) Scenario C: Prioritized Projects at $3M per year in General Fund 2022 Projects Revised Scenario "C" CIP Est Proj. ID Project Name Water Sanitary Storm TIF General Grants/Other Rev Total S6 Birch St (Shorey to Cross Pointe) $ 300,000 $ 185,000 $ 390,000 $ 1,100,000 $ 450,000 $ 2,425,000 S2/4 CR-X/Ross Ave Intersection - Design $ 6,250 $ 40,625 $ 46,875 R2 Ross Ave Repaving (Mesker to EC River) $ 115,000 $ 50,000 $ 165,000 U7 Wells 7 and 8 Money was borrowed in 2021 $ - U2 Trotzer Lift Station $ 450,000 $ 450,000 U3 Ryan St Lift Station Rehab $ 450,000 $ 450,000 Well 1 and 5 Treatment Plant $ 250,000 $ 250,000 Kathleen Lift Station Electrical Upgrades $ 50,000 $ 50,000 Sewer Lining and MH Rehabilitations $ 400,000 $ 400,000 SCADA Upgrades - Installation $ 600,000 $ 200,000 $ 800,000 T1 Community Center Dr Repaving $ 575,000 $ 575,000 S1 Schofield Ave and Ryan St Intersection Study $ 40,000 $ 40,000 T3 Zinser St (Schofield Ave to STH 29) $ 450,000 $ 450,000 Stoneridge Dr (Westview to Ministry) $ 325,000 $ 325,000 Public Safety Building Exterior Updates $ 150,000 $ 150,000 Public Safety Building Interior Updates - Police $ 160,000 $ 130,000 $ 290,000 Public Safety Building Interior Updates - Town $ 160,000 $ 160,000 Public Safety Building Interior Updates - Fire $ 140,000 $ 140,000 AQ10 Slide and Activity Pump Upgrades - Aquatic Center $ 35,000 $ 35,000 AQ11 Shower Upgrades - Aquatic Center $ 19,000 $ 19,000 AQ13 Insulate and heat furnace room - Aquatic Center $ 25,000 $ 25,000 AQ14 Roof Replacement - Aquatic Center $ 75,000 $ 75,000 AQ16 Electrical Connection Upgrades - Aquatic Center $ 10,000 $ 10,000 AQ15 Refurbish Water Play Structure - Aquatic Center $ 99,350 $ 99,350 Slide Repairs and Cleaning - Aquatic Center $ 25,000 $ 25,000 P9 Sandhill Park Play Structure $ 80,000 $ 80,000 P10 Yellowbanks Shelter Roof $ 8,000 $ 8,000 Portable Message Board $ 20,000 $ 20,000 Swaploader Tanker Attachment $ 50,000 $ 50,000 Utility Van #5 Replacement $ 35,000 $ 35,000 Asphalt Roller $ 35,000 $ 35,000 Asphalt Cold Planer/Mill Skid Steer Attachment $ 25,000 $ 25,000 Scissors Lift $ 10,000 $ 10,000 Fork Lift $ 35,000 $ 35,000 End Loader #14 $ 172,930 $ 172,930 1-Ton Truck #21 $ 80,000 $ 80,000 Pickup Truck #2 $ 40,000 $ 40,000 2022 Equipment Sales $ - EMPD Equipment $ 94,000 $ 94,000 SAFER Equipment $ 506,300 $ 506,300 2022 Project Totals $ 1,150,000 $ 1,735,000 $ 396,250 $ 1,390,000 $ 2,901,855 $ 1,073,350 $ 8,646,455 Water Sanitary Storm TIF General Grants/Other Rev Total  REQUEST FOR CONSIDERATION Public Mtg/Date: Park & Recreation Committee – 11/28/2022 Description: Cameras in Parks and other locations From: Shawn Osterbrink, Director of Parks, Recreation & Forestry Question: Should the Park and Recreation Committee recommend moving forward with the installation of cameras in areas of the Village? Background Earlier this year the Village experienced quote of bit of vandalism at a couple of Village Parks along with requests from Everest Metro for better video coverage of the skate park parking lot and at the aquatic center. Nate Crowe, Chief Schulz and I met with 1 contractor to discuss the various areas we were looking to cover and also discussed possibly adding some traffic cameras at some key intersections. To date we have not received a quote from this company, and they are not responding to our attempts to communicate with them. This company was our first contact as Everest Metro is used them for their video and building security. Following this meeting it was decided to meet with the company that helped us out with the Aquatic Center camera system. Nate and I met with them and discussed all the various areas we are looking for coverage. They provided us with a proposal earlier this month. Unfortunately, we only have one proposal at this point but hope to receive another from the second company soon. Proposal will be sent to Committee Members in a separate email. Attached Docs: None ______________________________________________________________________ Committee Action: No Previous Review. Fiscal Impact: N/A Recommendation: None Recommended Language for Official Action I move to recommend awarding the Camera installations to Camera Corner Connecting Point, Or REQUEST FOR CONSIDERATION  REQUEST FOR CONSIDERATION I move to recommend awarding Camera installations at only these locations (insert locations here) to Camera Corner Connecting Point, Or I move to recommend not awarding the Camera installations, Or Something else. ______________________________________________________________________ Additional action: REQUEST FOR CONSIDERATION END OF PACKET