Park and Recreation Committee

OFFICIAL MEETING PACKET OF THE PARKS AND RECREATION COMMITTEE CHAIRPERSON/TRUSTEE BARBARA ERMELING PRESIDING DIRECTOR OF PARKS AND RECREATION SHAWN OSTERBRINK; STAFF ADVISOR A meeting of the Parks and Recreation Committee, composed of five (5) appointed members, will convene at Weston Municipal Center, which is located at 4747 Camp Phillips Road, Weston, on MONDAY, MARCH 27, 2023, at 5:00 p.m.  Village of Weston, Wisconsin ATTENTION – NOTICE OF PUBLIC MEETING Meeting: PARK AND RECREATION COMMITTEE Members: Clark, Corvino, Ermeling (C), Esker, Fiene (VC) Ex-Officio: Maloney Staff: Osterbrink, Falkowski Date/Time: Monday, March 27th, 2023, at 5:00 p.m. Location: Weston Municipal Center, 4747 Camp Phillips Road, Weston, WI 54476 Agenda: The Agenda Packet will be sent out on Wednesday, March 22nd. Attendance: Parks and Recreation Committee Members please indicate if you will or will not be attending so we may determine in advance if there will be a quorum. Questions: Shawn Osterbrink Jessica Falkowski sosterbrink@westonwi.gov jfalkowski@westonwi.gov (715) 359-9988 (715) 359-9988 PLEASE NOTE THE FOLLOWING INFORMATION: This notice was posted at the Municipal Center, and on the Village’s website at www.westonwi.gov, and was emailed to local media outlets (Print, TV, and Radio) on 3/21/2023 @ 2:00 p.m. Any posted agenda is subject to change up until 24 hours prior to the date and time of the meeting. A quorum of members from other Village governmental bodies (boards, commissions, and committees) may attend the above-noticed meeting to gather information. Should a quorum be other government bodies are present, this would constitute a meeting pursuant to State ex rel. Badke v. Greendale Village Bd., 173 Wis.2d 553,494 N.W.2d 408 (1993). Wisconsin State Statutes require all agendas for Committee, Commission, or Board meetings be posted in final form, 24 hours prior to the meeting. Any person who has a qualifying disability, as defined by the Americans with Disabilities Act, requiring that meeting or material to be in an accessible location or format, must contact the Weston Municipal Center at 715-359-6114, so any necessary arrangements can be made to accommodate each request.  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING AGENDA OF THE PARKS AND RECREATION COMMITTEE ` TO THE HONORABLE TRUSTEE ERMELING AND FOUR (4) APPOINTED MEMBERS OF THE COMMITTEE: The following items were listed on the agenda in the Village Clerk’s Office, in accordance with Chapter 2 of the Village’s Municipal Code and will be ready for your consideration at the regular meeting of the Parks and Recreation Committee on Monday, March 27, 2023 @ 5:00 p.m., in the Village Board Room at the Weston Municipal Center, 4747 Camp Phillips Road, Weston, WI. 54476. A quorum of members from other Village governmental bodies (boards, commissions, and committees) may/might attend the above-noticed meeting to gather information. Should a quorum of other government bodies be present, this would constitute a meeting pursuant to State ex rel. Badke v. Greendale Village Bd., 173 Wis.2d 553,494 N.W.2d 408 (1993). No official actions other than those of the Parks and Recreation Committee shall take place. Wisconsin State Statutes require all agendas for Committee, Commission, or Board meetings be posted in final form, 24 hours prior to the meeting. Any posted agenda is subject to change up until 24 hours prior to the date and time of the meeting. All items listed on this agenda may be acted upon by the Park Committee. If not able to attend in person interested persons may also attend via the zoom link or by phone. Join Zoom Meeting by Computer: https://zoom.us/j/5445915099 Join Zoom Meeting by Phone: +1 312 626 6799 US (Chicago) Meeting ID: 5445915099 AGENGA ITEMS. 1. Meeting called to order by Chair Ermeling. 2. Roll Call by Recording Secretary: a. Clark b. Corvino c. Ermeling (C) d. Esker e. Fiene (VC) 3. Approval of minutes from previous meeting: November 28, 2022. 4. Public Comments. Parks and Recreation Committee Meeting – Agenda 3/27/23 Prepared by: Shawn Osterbrink, Director of Parks, Recreation and Forestry  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING AGENDA OF THE PARKS AND RECREATION COMMITTEE EDUCATIONAL PRESENTATIONS & REPORTS. 5. Dan Higginbotham will be presenting information regarding a proposed trail on Northwestern Avenue. POLICY ISSUES – DISCUSSIONS/RECOMMENDATONS. 6. Discussion and possible action Park Signage. 7. Discussion and possible action Proposal for Yellowbanks Disc Golf Course. 8. Discuss and possible action Capital Improvement Projects. FUTURE ITEMS 9. Possible next meeting date: April 24, 2023. 10. Topics for future meetings: a. Comprehensive Outdoor Recreation Plan Update and Park Master Plans. 11. Remarks from Staff. 12. Remarks from Committee Members. 13. Announcements. 14. Adjourn. Parks and Recreation Committee Meeting – Agenda 3/27/23 Prepared by: Shawn Osterbrink, Director of Parks, Recreation & Forestry  Village of Weston, Wisconsin MEETING MINUTES OF THE PARK & RECREATION COMMITTEE MEETING Monday, November 28, 2022, 4:45 p.m. AGENDA ITEMS 1. Meeting called to order by Chair Ermeling @ 4:45 P.M. 2. Roll Call by Recording Secretary: Jessica Falkowski Member Present Clark, Katrina YES Corvino, Dino YES Ermeling, Barb (C) YES Esker, Roger YES Fiene, Nate (VC) YES Village Staff in attendance: Falkowski (Clerk), and Osterbrink. 3. Approval of minutes from previous meeting: April 25, 2022. *M/S/P Esker/Fiene: to approve the April 25, 2022, minutes. Yes Vote: 4 No Vote: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Vote Clark, Katrina ----- Corvino, Dino YES Ermeling, Barb YES Esker, Roger YES Fiene, Nate YES Committee member Clark arrived at the meeting at 4:49 p.m. 4. Public Comments. None EDUCATIONAL PRESENTATIONS & REPORTS None Village of Weston Parks and Recreation Committee Meeting November 28, 2022 POLICY ISSUES – DISCUSSIONS/RECOMMENDATIONS 5. Discussion and possible action Aquatic Center Leak Repairs Osterbrink stated that we had multiple leaks at the pool that staff were able to isolate during the season. This included the water line to the floor fountains and the underground lines that provided water to parts of the play structure. In October Neuman Pools abandoned the line to the floor fountains by plugging and capping those 4 fountains. Staff discussed this with the administrator prior to completions. The idea was to save additional cost of them having to dig up more of the pool surface to try and find the leak and make the repairs, just for 4 fountains. The contractor did find two broken supply lines to parts of the play structure that were repaired. The contractor then pressure checked their repairs and found they were still leaking so they removed more of the pool surface and followed the lines to the pedestals of the play structure. One pedestal was rusted through and the other was leaking around the mounting bolts. These findings are additional leaks and costs from the original estimate. The remaining pedestals were pressure checked and are fine. Neuman also replaced all loose tile and all caulk inside the pool that was completed under warranty. The additional cost estimate is $37,200 to complete repairs next spring. Currently, $39,815.96 has been spent on repairs. Village Board approved utilizing up to $40,000 in ARPA funds to complete original cost estimate in September. The committee discussed using ARPA funds for the additional cost of repairs to be completed in spring of 2023. *M/S/P Fiene/Esker: motion to recommend to the Board of Trustees to use ARPA funds to pay up to an additional $40,000 towards Aquatic Center leak repairs in 2023. Yes Vote: 5 No Vote: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Vote Clark, Katrina YES Corvino, Dino YES Ermeling, Barb YES Esker, Roger YES Fiene, Nate YES 6. Discussion and possible action Park Signage Village of Weston Parks and Recreation Committee Meeting November 28, 2022  Osterbrink stated the Village recently replaced wayfinding signs and is currently installing new entryway signs. This led to a discussion and decision at the August 2022 joint Public Works and Park Committee meeting to update the park signs, so they are all uniform. Osterbrink drafted and sent out a Request for Quotes (RFQ) in September to six companies and only one company provided a quote by the November 2nd deadline. The RFQ provided the same material specs as the wayfinding and entry signs, ¼ inch thick aluminum. Osterbrink discussed available options of funding the cost of the signs through tourism dollars or ARPA funds. Osterbrink and Committee members discussed possible alternatives to lower the costs of the signs. It was suggested to change the specs to either using 1/8- or 3/16-inch aluminum or using di-bond material to make the signs instead of ¼ inch aluminum. Corvino asked, if the Committee decides to requote the project will the work be able to be done next spring? Osterbrink responded, he hoped so. Osterbrink mentioned he would also contact the companies that were interested in the project but did not provide a quote if the Committee decides to requote the project. The current quote the Village received from Graphic House does not appear to have a deadline. *M/S/P Fiene/Clark: motion to recommend requoting the park signage project. Yes Vote: 5 No Vote: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Vote Clark, Katrina YES Corvino, Dino YES Ermeling, Barb YES Esker, Roger YES Fiene, Nate YES 7. Discussion and possible action Aquatic Center Roof Replacement. Osterbrink drafted and sent a Request for Quotes (RFQ) to four contractors along with posting the RFQ on the League of Municipalities website in October 2022 for Aquatic Center roof replacement. The specs included three different options to quote: fiberglass-based shingles, decra, and standing seam snap lock 24-gauge metal roofing. Osterbrink received one quote by the November 23rd deadline. The quote came in less than the budgeted $75,000 in the CIP. Osterbrink recommends going with a standing seam snap lock metal roof because of the durability and damaged panels can be replaced more easily than the decra shingles. Village of Weston Parks and Recreation Committee Meeting November 28, 2022  Osterbrink stated that because of the roof pitch and constant replacement of current shingles staff recommends not to consider the fiberglass-based shingle option. Osterbrink discussed the option of going with a 26-gauge standing seam snap lock metal roof (residential) versus a 24-gauge (commercial) for the Aquatic Center because of the high pitch roof, the building’s age, and cost savings. *M/S/P Esker/Fiene: motion to recommend to the Board of Trustees the quote for the 26-gauge standing seam snap lock metal shingles once received from contractor. Yes Vote: 5 No Vote: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Vote Clark, Katrina YES Corvino, Dino YES Ermeling, Barb YES Esker, Roger YES Fiene, Nate YES 8. Discussion and possible action Cameras Parks and various other locations. Osterbrink stated Village staff have been working with two companies: New Era and Camera Corner Connecting Point. New Era was contacted originally to provide an estimate of providing and installing timed locks at park restrooms earlier this summer. Staff have not received any information or quotes from New Era at this time. Staff have worked with Camera Corner Connecting Point with the current system at the Aquatic Center and the AV system at the new municipal center. The company also provides Everest Metro with video and building security. Camera Corner Connecting Point has provided the only proposal received and has worked with staff to answer their questions and provided multiple solutions. Committee members would like staff to continue to work on this project. No action taken. FUTURE ITEMS 9. Possible next meeting date: January 23, 2023. Village of Weston Parks and Recreation Committee Meeting November 28, 2022 10. Topics for future meetings. a. Proposed CIP Projects 11. Remarks from Staff Osterbrink stated he submitted an insurance claim for the leak at the Aquatic Center. The insurance company denied the claim due to pipes freezing and cracking and deterioration of the piping because of the age of the pool. For the insurance to cover leaks in the pool, the damage would need to be an act of God. 12. Remarks from Committee Members. Ermeling stated she may not be present for the January meeting. Committee members discussed changing the meeting time to 5 p.m. 13. Announcements. Osterbrink announced that a post card will be sent to Village businesses and residents stating the new municipal center will be open to the public December 12, 2022, and an open house will be held sometime in spring. 14. Adjournment. *M/S/P Fiene/Corvino: motion to adjourn the meeting at 6:01p.m. Yes Vote: 5 No Vote: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Vote Clark, Katrina YES Corvino, Dino YES Ermeling, Barb YES Esker, Roger YES Zeyghami, Hooshang YES Jessica Falkowski, Recording Secretary Village of Weston Parks and Recreation Committee Meeting November 28, 2022  REQUEST FOR CONSIDERATION Public Mtg/Date: Park & Recreation Committee – 3/27/2023 Description: Proposed Path Northwestern Avenue From: Shawn Osterbrink, Director of Parks, Recreation & Forestry Question: Informational Only. Background Dan Higginbotham will be presenting information regarding a proposed trail along and on Northwestern Avenue. This proposed path will be partially on road and partially off road and extends into the City of Wausau and goes towards the river and into Schofield. Dan along with Bill Betram from the Wausau/Marathon County Parks Foundation and others have been working on this over the past few months and have already received letters of intent from at least three property owners along the proposed route. The reason that the Village is involved in this proposed trail is that some of it is located in Village right of way and they would also like to have it enter Yellowbanks Park on the west side to get to the existing path on the east side of the park. The trail through the park could be partially in the right of way and partially in the park. Attached Docs: Graphic of proposed route. Letters of Intent. ______________________________________________________________________ Committee Action: No previous review. Fiscal Impact: Not known at this time but they are trying to get it done with grants and private funding. Recommendation: None Recommended Language for Official Action ______________________________________________________________________ Additional action: REQUEST FOR CONSIDERATION Notification of Intent Trail Easement The City of Wausau, City of Schofield and Village of Weston, located in Marathon County, desire to continue their pedestrian and bike trail construction with the addition of a new trail section to be located parallel and along the north side of the Eau Claire River from the WI Central Limited Railroad bridge on the west to County Road X on the east. We recognize that this addition is conducive to the creation of a safe off- street bike/pedestrian connection from the planned bike/pedestrian facilities going north and south from the City of Schofield connecting to the City of Wausau and the Village of Weston and further, linking other municipalities within the region. We also recognize that this trail is not only necessary for safety reasons but will also create a complete bike/walkway thoroughfare from the Cedar Creek Mall and Military Road in the Village of Rothschild to the City of Wausau and also east to the Mountain Bay State trail that continues to the City of Green Bay. Therefore, consistent with this letter, Girl Scouts of the Northwestern Great Lakes, Inc. is committed to working with the municipalities listed in this letter to evaluate the granting of pertinent land rights at Camp Del O’Claire, 3607 Northwestern Ave., Schofield Wisconsin to allow for the construction, operation and maintenance of the proposed project with the requested minimum 20-foot-wide easement for the construction of a 10-foot-wide paved trail system intended for pedestrians and bicycles (no motorized vehicles). I, Patti Shafto-Carlson, as Chief Executive Officer of the Girl Scouts of the Northwestern Great Lakes, Inc. execute this letter on behalf of such corporation as of the date below. However, this letter is executed with the understanding that no party will be bound by any of the terms provided until a formal agreement is fully executed and that the terms of this letter are not legally binding. Patti Shafto-Carlson, Chief Executive Officer __ _______________________ 3-7-2023__ Signature Date  REQUEST FOR CONSIDERATION Public Mtg/Date: Park & Recreation Committee – 3/27/2023 Description: Park Signage From: Shawn Osterbrink, Director of Parks, Recreation & Forestry Question: Should the Park and Recreation Committee recommend moving forward with the replacement of Park Signage? Background Back in August at the joint Public Works and Park Committee meeting it was discussed that the Village recently went through the process of replacing wayfinding and entryway signs. It was decided that the Village should put out a Request for Quotes to replace the park signs. The RFQ was drafted and sent out in September to 6 sign companies to provide quotes. Unfortunately, the Village received just one quote by the November 2nd deadline. We were quite surprised that we didn’t get additional quotes. Out of the 5 other companies we heard from 2. One declined to submit a quote and the other stated they were going to look at submitting one but they did not. The one quote that we received was from Graphic House who is the contractor that installed the new Village Entryway Signs. Since receiving just one quote it the Committee decided we should requote the project with a couple of changes. The Village will now be doing the removal of the existing signs and we changed the sign material to 1/8 inch thick material instead of 1/4 inch material. The project was re-quoted in January with a deadline of February 22nd. This time we received two quotes. One from Graphic House and one from Sign Forge. Unfortunately, due to the timing of when the quotes were to be received and having to get the packet out the same day we were not able to hold a February meeting so these proposals are now coming before the Committee for their March meeting. Proposals will be sent to Committee Members in a separate email. Attached Docs: Request for Quotes ______________________________________________________________________ Committee Action: Sign proposal was previously reviewed at the 11/28/22 meeting prior to requoting with a couple of changes and hoping to get additional proposals. Fiscal Impact: REQUEST FOR CONSIDERATION  REQUEST FOR CONSIDERATION Recommendation: None Recommended Language for Official Action I move to recommend awarding the Park Sign replacement project to Graphic House, Or I move to recommend awarding the Park Sign replacement project to Sign Forge, Or I move to recommend not awarding the Park Sign replacement project, Or Something else. ______________________________________________________________________ Additional action: REQUEST FOR CONSIDERATION  REQUEST FOR QUOTES FOR REMOVAL AND REPLACEMENT OF VILLAGE PARK SIGNS Village of Weston, Wisconsin January 12, 2023 INTRODUCTION The Village of Weston, Wisconsin is seeking quote from qualified contractors for the replacement of 9 Park Signs, replacement of 1 playground sign, installation 4 wayfinding signs, and repainting of 4 decorative rock signs. SCOPE OF WORK In general, the contractor shall complete all the necessary work to replace the signs and any restoration work required. Village will complete removal and disposal of existing signs. Costs for necessary permits will be covered by the Village. The specific tasks for the project are listed below. Wayfinding Signs A. Construct new sign panels from router cut 1/8” aluminum sheet with smooth finished edges. B. Custom color with ½” white border for wayfinding signs. Green to match the color of the primary tree in the village logo. Tree graphic to be screen printed over primary panel color. Clearcoat UV anti-graffiti coating applied. As shown on page 14. C. Wayfinding signs shall be installed on metal signposts with stainless, galvanized or aluminum hardware. D. Move placement of signs if necessary. Park Signs A. Park Signs and playground signs shall be designed like the tertiary sign on page 15. B. Construct of 1/8” thick aluminum sign panel with custom screened graphic. Lettering in dark red. Clearcoat UV anti-graffiti coating applied. C. Posts shall all be 4” x 4” green treated and concreted in place. D. Restoration with appropriate materials and seeding, if necessary, around posts. E. Signs attached to posts with extra treated bracing if necessary and secured with stainless steel hardware. F. Move placement of signs if necessary. Decorative Boulder Signs A. Repaint lettering and pictures on 4 decorative rocks on the Eau Claire River Trail utilizing exterior grade paint. SCHEDULE FOR DELIVERABLES Project completed by November 30, 2023. PROJECT PROPOSAL The quote must include the following minimum information: 1) Firm name, address, telephone number and contact person. 2) Any concerns your company would have with the proposed schedule for deliverables should also be identified. 3) Project Cost Breakdown  a) Manufacture and installation of each sign. b) Painting costs for each boulder. QUOTE SUBMITTALS 1. Any restrictions on the use of data contained within a proposal must be clearly stated in the proposal itself. Non-disclosure cannot be guaranteed after the selection stage of this procurement due to public records law considerations. 2. Submit a copy of the quote to the individual specified in item 3 below, clearly marked Quote for the replacement of Village of Weston Park Signs. 3. Quotes shall be received by 4:00 p.m. Wednesday, February 22, 2023, and sent via email or regular mail to: Shawn Osterbrink, sosterbrink@westonwi.gov Director of Parks Village of Weston 5500 Schofield Avenue Weston, WI. 54476 Quotes received after the above stated day and time will NOT be accepted. Actual receipt by said time is required. Location 1, 3907 Northwestern Sign and landscaping to be removed by Village. Sign will not be replaced. Contractor to replace with new single sided 4’ x 4’ sign on 4” x 4” treated wood posts. Signs removed by Village. Two camping prohibited signs at Yellowbanks. Not replaced. Location 2, 3512 Camp Phillips Contractor to install a new single sided 4’ x 4’ sign angled to the southeast on treated wood 4” x 4” posts. 7200 Quentin Not proposing any changes to this sign. Location 3, 5500 Von Kanel Contractor to replace with new single sided 4’ x 4’ sign on 4” x 4” treated wood posts. Location 4, 5, 6, 6100 Rogan Contractor to replace with new single sided 4’ x 4’ sign on 4” x 4” treated wood posts. Replace 2 existing wayfinding signs at entrance to Kellyland Park/Dog Park. Signs to be sized appropriately for the necessary wording and look like and use colors as shown on the second sign below (Fieldhouse, skate park one). One with a right arrow and one with a straight arrow. Location 7, 6002 Alderson Contractor to replace two existing Kennedy Park signs with two new single sided 4’ x 4’ signs on 4” x 4” treated wood posts. Location 8, 6412 Teagan Contractor to replace Will’s playground sign and replace with appropriately sized sign with same design as park sign at Robinwood Park. . Contractor to replace with new single sided 4’ x 4’ sign on 4” x 4” treated wood posts. Location 9, 2500 Parkway Contractor to replace with new single sided 4’ x 4’ sign on 4” x 4” treated wood posts. Location 10, Directly east of 8605 Progress Way Contractor to replace existing Dale E. Smith Waterfowl Refuge sign the one by the observation tower with a new single sided 4’ x 4’ sign on 4” x 4” treated wood posts. Location 11, 5600 Ryan Not proposing to replace these signs but all boulder signs on the trail need the lettering and pictures to be repainted. There are four total. 5700 Babl No changes proposed for this sign. Location 12, 7403 Ryan Street Install new 4’ x 4’ sign on 4” x 4” treated wood posts on the southwest corner of property and have it say “Prohaska Family Memorial Park”.  Recommended Replacement Panel Dimensions 42” 42” 42” Wayfinding Signs 70” 54” Sign Panel to be constructed from router cut 1/4” aluminum sheet with smooth finished edges. Custom paint color with 1/2” white border. (Green to match the color of the primary tree in the village logo.) Tree graphic to be screen-printed over primary panel color. 30” Clearcoat UV anti-graffiti layer shall be applied to painted surfaces. All type to be cut in engineer grade white reflective vinyl. Font is ClearviewHWY 1-W. Minimum letter height based upon 5” capitals. Do not adjust kerning or tracking. (Appropriate line spacing for various 0” configurations will be supplied upon selection of a preferred design.) Posts to be 4” diameter galvanized brushed-finish tubing, thickness TBD by fabricator. Suitable galvanized rain cap to be installed on top of posts. Drawings are design-intent only. Final design and shop drawings to be supplied by the fabricator. Where applicable, a professional engineer shall be required to approve and stamp shop drawings prior to fabrication and installation. Fabricator to design and engineer all footings and mountings in accordance with applicable regulations and best industry Appropriate panel size is determined by the amount of content on the sign. practices. Breakaway base required for all roadway signage. Community Entryway and Wayfinding Plan RECOMMENDED: August 13, 2019 7  q Custom sign cabinet, welded aluminum framing and facing, thickness as required, facing panels painted white. Recommended Welded aluminum framing and facing, thickness as w Brushed aluminum edge molding and perimeter facing. Replacement Entryway required, mounted to cabinet, recessed from front face. e Router or water-jet cut, 1/4” aluminum, r Signs, Overview 1” offset, pin-mounted to cabinet. Dimensional lettering. See descriptions to the right. Router or water-jet cut, 1/4” aluminum, metallic green t horizontal panel, curved, mounted in front of sign cabinet. Cinderblock base, with stone cladding. Stone work to match y Municipal Center monument sign. Concrete footer as per fabricator. Level concrete pad, to anchor the base, flush to grade. The redesigned primary entryway signs may be constructed as internally or externally illuminated units. Village preference is internal illumination. Internally Lit: 2” thick clear acrylic push through lettering with dark red semi-opaque facing. Internal LED lighting within cabinet. Lighting and lettering accessible from maintenance panel on back of Primary: External or Internal Lighting (Internal Preferred) cabinet. Externally Lit: 2” thick dark red dimensional lettering, Custom panel, 1/4” aluminum, white, with brush metallic perimeter molding. u flush mounted to exterior of custom sign cabinet. 1” thick dimensional lettering flush mounted to panel. i Internal access to sign cabinet is not required. Custom cut, 1/4” painted aluminum, flush mounted behind main panel. o 1/4” thick aluminum sign panel with custom screened graphic. Letttering Custom cut, 1/4” painted aluminum, 1/2” offset mount, in front of main panel. a in dark red, reflective,engineers grade Custom cut, 1/4” painted aluminum, 1” offset, s vinyl. Clearcoat UV anti-graffiti coating. pin-mounted to main panel. applied to surface. 4” diameter galvanized brushed-finish tubing, thickness TBD by d fabricator. Suitable galvanized rain cap to be installed on top of posts. Drawings are design-intent only. Final design and shop drawings to be supplied by the fabricator. Where applicable, a professional engineer shall be required to approve and stamp shop drawings prior to fabrication and installation. Fabricator to design and engineer all footings and mountings in accordance with applicable regulations and best industry practices. Breakaway base required for all roadway signage. Secondary Tertiary Community Entryway and Wayfinding Plan RECOMMENDED: August 13, 2019 5  1 Village of Weston Marathon County, WI 2 µ Map Date: 9/26/2022 Adoption Date (Village): N/A Map by the Village of Weston Public Works, Utilities, & Technology Services Department 0 0.275 0.55 1.1 Miles Park Sign 5&6 Replacement Map Legend 3 4 11 1 - Yellow Banks Park 7 2 - Yellow Banks Disc Golf Course 3 - Williams Park 4 - Weston Dog Park 8 5 - Kellyland Park 6 - Kellyland Park 7 - Kennedy Park 12 10 8 - Robinwood Park 9 - Sandhill Meadows Park 10 - Dale E. Smith Waterfowl Refuge 11 - Eau Claire River Trail 9 12 - Prohaska Family Memorial Park  REQUEST FOR CONSIDERATION Public Mtg/Date: Park & Recreation Committee – 3/27/2023 Description: Proposal for Yellowbanks Disc Golf Course from the Wausau Area Disc Golf Enthusiasts (WADGE) From: Shawn Osterbrink, Director of Parks, Recreation & Forestry Question: Should the Park and Recreation Committee recommend partnering with WADGE on improvements and a long-term plan for maintenance of this facility? Background Members of WADGE have observed the commitment the Village is making to this facility with the addition of a shelter and restroom areas and would like to make their own commitment along with help from the Village to make this course into a legitimate disc golf venue. This property was purchased by the Village for future well sites, which are currently being built. Knowing that there was a large portion of property that would not be used for the wells it was determined that after shutting down the course at Machmueller that this might be a viable option to build a new course. From the beginning we knew this property would pose challenges to building and maintaining a proper course. Between the multiple types of thorny brush, pipeline easement (limits access), elevation change from the upper to lower portion, soil conditions, wetlands and the inability to make areas that can be mowed, which makes them easier to maintain it has definitely been a struggle. Earlier this year I met with Pete Hoover the original designer of the course who had previously met with members of their club to develop this proposal. Through our discussion and review of their proposal it became evident that some of the items within the proposal may not be possible. Mostly due to the wetlands on this site. Unfortunately, was not as productive as we hoped, but we did come out with a request. WADGE is requesting that we have the wetlands delineated at this site so we can determine what areas can be worked on without disturbing the wetlands, therefore determining what and where improvements can be made. Attached Docs: Proposal from WADGE. ______________________________________________________________________ Committee Action: No previous review. Fiscal Impact: Not known at this time but there are some rough numbers put in the proposal from WADGE. Recommendation: None REQUEST FOR CONSIDERATION  REQUEST FOR CONSIDERATION Recommended Language for Official Action I move to recommend working with WADGE on improvements and course maintenance, Or I move to recommend staff get a cost to complete wetland delineation, Or I move to recommend not moving forward at this time, Or Something else. ______________________________________________________________________ Additional action: REQUEST FOR CONSIDERATION  Yellow Banks DGC Upgrade Proposal Jan. 2023 Appreciation. Gratitude. Motivation to help and offer expertise. All things our area disc golf player base deeply feels now that Weston has gone all-in on making Yellow Banks a legitimate disc golf venue. Dedicating an entire property and building a park shelter for we “discers” has not gone unnoticed. That’s why we feel an obligation to offer planning, financing and support to make it the best it can be. When the course was built 12 years ago, both the local DG scene and our club, Wausau Disc Golf Enthusiasts (WADGE), were both in their infancy. That is no longer the case. The game has grown exponentially, now featuring a national tour series, a doubling of registered PDGA members and a steady expansion of area leagues, tournaments and even other area clubs. WADGE is leading the effort to coordinate projects on the courses we’ve helped build and maintain while cooperating with other organized player groups. We are undergoing a club restructuring/reorganization to make that happen with the belief that we’re better together than randomly divided into ununified club factions. First, though, a bit of history: At Shawn Osterbrink’s request, Yellow Banks DGC was initially designed by licensed designer Pete Hoover as an 18-hole layout. Although not an ideal property, both Hoover and area players were grateful to have another place to play disc golf after his designed course at Macmueller Park was removed. The new Yellow Banks course was to be completed in phases, with the current 11 holes as the start. Several Eagle Scout projects helped get it going, especially with stairway accesses built to make climbing hillsides and accessing the back 9 possible. Many volunteer work days were organized and sponsored by WADGE, with volunteers from Wausau, Stevens Point, Marshfield, Mosinee and even the UP coming to help with clearing and brushing. Over a hundred man-hours were put in, yet for a number of reasons, the village did not support the course’s completion. Without Weston’s commitment to the project, players’ interest at YB waned, WADGE gradually stopped doing formal work days and the only course work done for many years was billed as “resurrecting YB” from the encroaching weeds and rough. The club still volunteered help by loaning equipment to willing volunteers, replacing/repairing tee pads, installing treated wood stairtreads to improve safety and beating back the weeds, but those sporadic efforts alone were not sustainable. The course was (and still is) virtually unplayable during the peak summer months when thorny ash, berry brambles and other prickers make retrieving errant throws an invitation to injury. We had renewed hope several years ago when a Weston resident and active player, Tom R, agreed to help redesign the course with Hoover’s help, but Tom’s life circumstances changed and his commitment along with them. The rebuild stalled and we were back to resurrection efforts. The most recent effort was quite successful. This past fall a player group contacted Mr. Osterbrink for permission to run a work day at Yellow Banks and got approval. The problem was that he was under the impression that it was being done under the guises of WADGE, the group which has improved/maintained the course over the past 11+ years. It was not. This was likely a misunderstanding, as many players who volunteered are actively involved in many WADGE activities and a part of several clubs. In the future, WADGE respectfully requests that its long-time stakeholders be consulted before any volunteer groups propose doing course maintenance/improvement activities at YB. Failure to do so will only guarantee wasted resources and untrained individuals making unintended structural changes to the course. Regardless of which group does the work, the question is how can we avoid the two-to- three seasonally required “resurrection” efforts just to make Yellow Banks safely playable? The key seems to be making 3-4 of the most commonly overgrown fairways actually accessible for and maintained by mowing. That, in turn, makes brushing back uncontrolled rough actually feasible rather than weed-whipping entire fairways. And given the limited resources available to Weston Parks, WADGE feels obligated to help with financing, course maintenance expertise and volunteer resources to make that happen. The only thing we ask in return is Weston’s help in making the course safer and more playable. Improvement Plan Full implementation of any plan can’t happen until the park shelter and well construction get finished, but here is an overview of what we’d hope to see done and the respective roles/duties Weston and WADGE and would assume. Please advise if anything is missing, unclear or not permissible by village ordinance, WI law or federal law. Task 1 Service routes created to allow access to holes 1, 2, 3 and 4 with grading equipment/SkidSteer. Deeper shallows filled with wood chips/earth (where allowed*) so that trip hazards are fewer and smooth enough to mow. Seeding likely unneeded. Accesses will also make cutting/removal of deadfall/debris much easier after storms. Weston Fill material provided/staged at select dump spots for easy access. Once grass establishes, estimated to require 45 minutes of added mowing every two weeks from June-Sept. WADGE Club would rent/operate SkidSteer with permission and guidance from Weston Parks. Fill areas marked, work plan and hold harmless agreement formally signed. Task 2 Re-designing several holes to accommodate the structural additions of a shelter and well houses. Tee pads (and 2 baskets?) moved as needed and novice tee pads added to encourage more youth/beginner play. With use of Weston’s 7 surplus baskets (already purchased/designated for the original 18-hole layout), permanent secondary pin placements would be added on seven of the eleven holes. This is a common upgrade on quality courses to provide varied challenges for players. The older baskets are getting worn and need re-coating, so the new ones could serve as a single alternative while that is being done. New coating color of orange. Weston Cost share with WADGE on the basket sandblasting and re-coating. Approximately $1200 total ($125/basket). Use of the 7 surplus baskets Weston already owns. WADGE Cost share ½ with Weston on the basket re-coating. Club would assist Shawn O in the placement/installation of the new baskets, which require unique anchoring measures due to wetland designation*. Task 3 Refurbish/re-level tee pads with crushed limestone underlayer. The current crushed granite is functional, but is prone to uneven compaction. Weston Provide/stage material for club to spread and tamp. Club’s 7 surplus pads used to replace worn ones. Old ones used for smaller novice/beginner pads. WADGE Spread and tamp underlayer. Club’s 7 surplus pads used to replace worn ones. Old ones used for novice/beginner pads. Possible future plan for concrete pads on holes not in wetland areas. Task 4 Tee sign replacement and addition of a master layout sign once construction is done and revised layout approved. Signs done by Tim Z, an area player and professional graphic designer. His resume includes disc golf signs at Standing Rocks, Yulga and Wisconsin Lions Camp DGC’s and even custom disc stamps for specific events/fundraisers. 5- year $100 renewable hole sponsorships sold to offset costs. Sponsor tags separate from actual tee signs to save costs in case of theft, vandalism or future sponsor changes. Weston Provide treated lumber and mounting hardware for signs. Consult club on installation location (critically important for player safety and proper visibility) WADGE Solicit hole sponsors with focus on area businesses, local volunteers and area players. Fully fund sign design/manufacturing and plan with Weston Parks for installation. Task 5 Provide a revenue stream for Weston Parks and a player course guide by installing a donation tube and a master layout sign near the new shelter. Course scorecards offered under master sign or kiosk. Rebuild the kiosk so that its sliding windows are more secure and locking mechanism is sturdier. Deter theft/vandalism with trail cams trained on shelter/tube area. Weston Fund/install the donation tube (voluntary $2 - $3/day), trail cams and master sign. Heavy-gauge steel and a heavy-duty anchor required to foil theft. Consult WADGE on design, location and installation of tube and sign. WADGE Consult as outlined above. Fund/provide scorecards. Hopefully this plan makes sense to improve YB at minimal expense to Weston. It also can help re-establish a cooperative working relationship between Weston/WADGE and between WADGE/other motivated clubs. Local players have the energy, motivation and resources to see YB become a destination course. Let’s meet to talk about getting this done. WADGE Board of Directors  REQUEST FOR CONSIDERATION Public Mtg/Date: Park & Recreation Committee – 3/27/2023 Description: Capital Improvement Projects (CIP) From: Shawn Osterbrink, Director of Parks, Recreation & Forestry Question: Should the Park and Recreation Committee recommend additional projects for the CIP? Background Staff has begun working on reviewing the current CIP list of projects. We would like to start discussing this with the committee to get their thoughts on the items currently in the plan and get thoughts from the committee on future projects. Staff will also begin to add equipment and facility needs. Review of this document may also include changing years on projects depending on priorities, etc. This is just a plan so projects can change on a regular basis. With the Village just starting to work on the update to the Comprehensive Outdoor Recreation Plan and two Park Master Plans we expect that this document will change based on what comes out of this process. We also expect to see some additional requests from Everest Youth Baseball as we complete the Kennedy Park Master Plan. The CIP is relatively complete through 2023 but additional equipment and projects need to be included for years 2024, 2025 and 2026. Once projects are identified for the Village, budget estimates can be completed and the amount of funding that may be available per year can be determined. The amount of funds available is determined by how much the Village can afford based on debt service and what the Village Board approves. You will also notice that 2022 projects are still on this list. Some of these items were not completed. Attached Docs: Current CIP ______________________________________________________________________ Committee Action: No previous review. Fiscal Impact: N/A Recommendation: None Recommended Language for Official Action I move to recommend including _______________ projects in the CIP, REQUEST FOR CONSIDERATION  REQUEST FOR CONSIDERATION Or Something else. ______________________________________________________________________ Additional action: REQUEST FOR CONSIDERATION  2022 Proj. ID Project Name General Grants/Other Rev Total AQ10 Slide and Activity Pump Upgrades - Aquatic Center $ 35,000 $ 35,000 AQ11 Shower Upgrades - Aquatic Center $ 19,000 $ 19,000 AQ13 Insulate and heat furnace room - Aquatic Center $ 25,000 $ 25,000 AQ14 Roof Replacement - Aquatic Center $ 75,000 $ 75,000 AQ16 Electrical Connection Upgrades - Aquatic Center $ 10,000 $ 10,000 AQ15 Refurbish Water Play Structure - Aquatic Center $ 99,350 $ 99,350 Slide Repairs and Cleaning - Aquatic Center $ 25,000 $ 25,000 P6 Kennedy Park Play Structure Upgrades $ 40,000 $ 40,000 P9 Sandhill Park Play Structure $ 80,000 $ 80,000 P10 Yellowbanks Shelter Roof $ 8,000 $ 8,000 2023 Aquatic Center - Replace Wood Posts around Pool & Safety Netting $ 25,000 $ - Regenerative Filter Media Conversion at Aquatic Center $ 275,000 $ 275,000 P7 Kennedy Restroom Replacement $ 80,000 $ 80,000 Play Structure Upgrades - Kellyland $ 80,000 $ 80,000 Replace Main Park Signs (6 total) $ 25,000 $ 25,000 Finishing Mower Attachment for Trackless Machine $ 30,000 $ 30,000 Replacement Mower/Snowblower #115 $ 80,000 $ 80,000 2024 P1 Prohaska Park Development $ 500,000 $ 500,000 Aquatic Center Play Equipment/Structures $ 50,000 $ 50,000 Play Structure Upgrades - Robinwood $ 80,000 $ 80,000 Replacement Hockey Boards $ 75,000 $ 75,000 2025 Play Structure Upgrades - Yellowbanks $ 30,000 $ 50,000 $ 80,000 2026 Play Structure Upgrades - Williams $ 30,000 $ 50,000 $ 80,000 END OF PACKET