Park and Recreation Committee

Village of Weston, Wisconsin MEETING MINUTES OF THE PARK & RECREATION COMMITTEE MEETING Monday, July 24, 2023, 5:00 p.m. AGENDA ITEMS 1. Meeting called to order by Chair Weiland @ 5:00 P.M. 2. Roll Call by Recording Secretary: Jessica Falkowski Member Present Clark, Katrina YES Corvino, Dino YES Ermeling, Barb (VC) YES Esker, Roger YES Weiland, Jamie (C) YES Village Staff in attendance: Falkowski (Clerk), Donner (Zoom), Osterbrink, and Wodalski. 3. Approval of minutes from previous meeting: March 27, 2023. *M/S/P Esker/Ermeling: to approve the March 27, 2023, minutes. Yes Vote: 5 No Vote: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Vote Clark, Katrina YES Corvino, Dino YES Ermeling, Barb YES Esker, Roger YES Weiland, Jamie YES 4. Public Comments. None Village of Weston Parks and Recreation Committee Meeting July 24, 2023 EDUCATIONAL PRESENTATIONS & REPORTS 5. Update on Park Projects, Master Plans, Comprehensive Outdoor Recreation Plan Osterbrink presented a slide showing the newly designed park identification signs and two directional signs from Sign Forge. All park identification signs are 4ft x 4ft and the two directionals signs are 42inches x 30inches. Osterbrink expects the signs to be installed within the next month or so. Sign Forge is also going to repaint the rock signs on the Eau Claire River Trail. Osterbrink updated the Committee on the Master Plans and the Comprehensive Outdoor Recreation Plan (CORP). Rettler is working on concept designs for Kennedy and Prohaska Parks. Osterbrink provided Rettler with the following additional information: pictures of the Conservancy, 2015 designed Master Plans of Yellowbanks and Kellyland Parks, wetland delineation of Prohaska Park, and the playground concept designs for all the parks. Rettler is currently working on the last chapter of the CORP Plan. POLICY ISSUES – DISCUSSIONS/RECOMMENDATIONS 6. Discussion and possible action Playground Proposals. Osterbrink stated that a representative from Lee Recreation was on site and viewed all the playground features at all the parks. Osterbrink received a layout design for every park except Machmueller. Lee Recreation designed concepts for each park based on usage and play equipment estimates manufactured from Burke, a Wisconsin manufacturer. Lee Recreation is the representative of Burke. The cost estimates ranging $57,000 to $120,000, which do not include excavation, purchasing and installing engineered wood fiber, and restoration. Committee and staff discussed adding a second play structure at Yellowbanks near shelter number two. Osterbrink stated that the Board of Trustees directed him to get cost estimates for new play structures at all the parks. The Board of Trustees may possibly use ARPA funds to purchase and install new play structures at the parks because this expenditure of funds would benefit the whole community. ARPA funds need to be spent by 2026. The Committee would like Osterbrink to contact Landscape Structures for a second estimate. Corvino would like to fundraise to develop a playground like JoJo’s Jungle in the City of Wausau which is an all-inclusive playground. Osterbrink stated that GiGi’s is an active organization that does a lot of fundraising and a possible partner to work on developing a playground like JoJo’s. Village of Weston Parks and Recreation Committee Meeting July 24, 2023  *M/S/P Weiland/Corvino: motion to recommend replacing the six play areas mentioned, possibly adding a second play structure to Yellowbanks Park, and request a proposal from Landscape Structures. Yes Vote: 5 No Vote: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Vote Clark, Katrina YES Corvino, Dino YES Ermeling, Barb YES Esker, Roger YES Weiland, Jamie YES 7. Discussion and possible action Proposal for Wetland Delineation at Yellowbanks Disc Golf Course Osterbrink stated he received a quote from Star Environmental for $3,500 to conduct a Wetland Delineation of the Yellowbanks Disc Golf Course after the discussion at the March 27th, 2023 Parks and Recreation Committee meeting. Once completed, a course improvement and management plan can be developed. *M/S/P Ermeling/Esker: motion to recommend a budget transfer from Public Works to Parks for $3,500.00 to have Star Environmental complete a wetland delineation at the Yellowbanks Disc Golf Course. Yes Vote: 5 No Vote: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Vote Clark, Katrina YES Corvino, Dino YES Ermeling, Barb YES Esker, Roger YES Weiland, Jamie YES 8. Discussion and possible action Committee Expectations and Goals. Osterbrink stated that Ermeling recommended discussing with the Committee their expectations from staff and Committee goals. The Committee is responsible for making recommendations about policy. Village of Weston Parks and Recreation Committee Meeting July 24, 2023  Osterbrink stated that he is starting to share his monthly reports with the Committee, which includes updates on projects and some daily/weekly tasks. Osterbrink also stated that he will start sending draft agendas to all Committee members. The Committee recommended sending them to at least the Chair and Vice Chair. Corvino would like to be more informed about events/incidents that involve entities that the Village is contracted with, commit to monthly meetings, and be given regular updates on projects. Committee agrees that Osterbrink should continue sharing his monthly reports to improve communication. Donner mentioned that agenda items are usually determined by the Committee Chair and the Department Director it pertains to. If a Committee member has an item they would like to be placed on the agenda they need to contact the Department Director. *M/S/P Corvino/Esker: motion to recommend the Parks and Recreation Committee meet monthly on the 4th Monday at 5pm. Yes Vote: 5 No Vote: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Vote Clark, Katrina YES Corvino, Dino YES Ermeling, Barb YES Esker, Roger YES Weiland, Jamie YES FUTURE ITEMS 9. Next meeting date: August 28, 2023 at 5:00 pm. 10. Topics for future meetings. a. Comprehensive Outdoor Recreation Plan Update and Park Master Plans 11. Remarks from Staff Osterbrink stated he should have more information to share by the August 28th meeting about the progress of the CORP Plan and Master Plans. Osterbrink said he will share information about the incident at the pool if he can once he receives advice from legal counsel. Village of Weston Parks and Recreation Committee Meeting July 24, 2023  The Dog Park is being mowed this coming Thursday. 12. Remarks from Committee Members. Ermeling stated that if Osterbrink is allowed to legally share information about the incident at the pool to do it in closed session. Corvino would like more information about the actions taken by YMCA staff on the near drowning incident, Osterbrink’s report he sent to the state and Police report. Ermeling would like staff to fix the Ryan St entrance surface on the Eau Claire River Trail and to mow the blacktop path sides from Callon to J. 13. Announcements. Weiland stated there is a Website meeting next Monday. 14. Adjournment. *M/S/P Esker/Corvino: motion to adjourn the meeting at 6:35p.m. Yes Vote: 5 No Vote: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Vote Clark, Katrina YES Corvino, Dino YES Ermeling, Barb YES Esker, Roger YES Zeyghami, Hooshang YES Jessica Falkowski, Recording Secretary Village of Weston Parks and Recreation Committee Meeting July 24, 2023