Park and Recreation Committee

OFFICIAL MEETING PACKET OF THE PARKS AND RECREATION COMMITTEE CHAIRPERSON/TRUSTEE JAMIE WEILAND PRESIDING DIRECTOR OF PARKS AND RECREATION SHAWN OSTERBRINK; STAFF ADVISOR A meeting of the Parks and Recreation Committee, composed of five (5) appointed members, will convene at Weston Municipal Center, which is located at 4747 Camp Phillips Road, Weston, on MONDAY, NOVEMBER 27, 2023, at 5:00 p.m.  Village of Weston, Wisconsin ATTENTION – NOTICE OF PUBLIC MEETING Meeting: PARK AND RECREATION COMMITTEE Members: Clark, Corvino, Ermeling (VC), Esker, Weiland (C) Ex-Officio: Maloney Staff: Osterbrink, Falkowski Date/Time: Monday, November 27th, 2023, at 5:00 p.m. Location: Weston Municipal Center, 4747 Camp Phillips Road, Weston, WI 54476 Agenda: The Agenda Packet will be sent out by Wednesday, November 22nd. Attendance: Parks and Recreation Committee Members please indicate if you will or will not be attending so we may determine in advance if there will be a quorum. Questions: Shawn Osterbrink Jessica Falkowski sosterbrink@westonwi.gov jfalkowski@westonwi.gov (715) 359-6114 (715) 359-6114 PLEASE NOTE THE FOLLOWING INFORMATION: This notice was posted at the Municipal Center, and on the Village’s website at www.westonwi.gov, and was emailed to local media outlets (Print, TV, and Radio) on 11/21/2023 @ 1:30 p.m. Any posted agenda is subject to change up until 24 hours prior to the date and time of the meeting. A quorum of members from other Village governmental bodies (boards, commissions, and committees) may attend the above-noticed meeting to gather information. Should a quorum be other government bodies are present, this would constitute a meeting pursuant to State ex rel. Badke v. Greendale Village Bd., 173 Wis.2d 553,494 N.W.2d 408 (1993). Wisconsin State Statutes require all agendas for Committee, Commission, or Board meetings be posted in final form, 24 hours prior to the meeting. Any person who has a qualifying disability, as defined by the Americans with Disabilities Act, requiring that meeting or material to be in an accessible location or format, must contact the Weston Municipal Center at 715-359-6114, so any necessary arrangements can be made to accommodate each request.  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING AGENDA OF THE PARKS AND RECREATION COMMITTEE ` TO THE HONORABLE TRUSTEE WEILAND AND FOUR (4) APPOINTED MEMBERS OF THE COMMITTEE: The following items were listed on the agenda in the Village Clerk’s Office, in accordance with Chapter 2 of the Village’s Municipal Code and will be ready for your consideration at the regular meeting of the Parks and Recreation Committee on Monday, November 27, 2023 @ 5:00 p.m., in the Village Board Room at the Weston Municipal Center, 4747 Camp Phillips Road, Weston, WI. 54476. A quorum of members from other Village governmental bodies (boards, commissions, and committees) may/might attend the above-noticed meeting to gather information. Should a quorum of other government bodies be present, this would constitute a meeting pursuant to State ex rel. Badke v. Greendale Village Bd., 173 Wis.2d 553,494 N.W.2d 408 (1993). No official actions other than those of the Parks and Recreation Committee shall take place. Wisconsin State Statutes require all agendas for Committee, Commission, or Board meetings be posted in final form, 24 hours prior to the meeting. Any posted agenda is subject to change up until 24 hours prior to the date and time of the meeting. All items listed on this agenda may be acted upon by the Park Committee. If not able to attend in person interested persons may also attend via the zoom link or by phone. Join Zoom Meeting by Computer: https://zoom.us/j/5445915099 Join Zoom Meeting by Phone: +1 312 626 6799 US (Chicago) Meeting ID: 5445915099 AGENDA ITEMS. 1. Meeting called to order by Chair Weiland. 2. Pledge of Allegiance to the Flag. 3. Roll Call by Recording Secretary. a. Clark b. Corvino c. Ermeling (VC) d. Esker e. Weiland (C) 4. Approval of minutes from previous meeting: October 30, 2023. 5. Public Comments. Parks and Recreation Committee Meeting – Agenda 11/27/23 Prepared by: Shawn Osterbrink, Director of Parks, Recreation and Forestry  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING AGENDA OF THE PARKS AND RECREATION COMMITTEE EDUCATIONAL PRESENTATIONS & REPORTS. POLICY ISSUES – DISCUSSIONS/RECOMMENDATONS. 6. Discussion and possible action Kennedy Park Master Plan. 7. Discussion and possible action Prohaska Park Master Plan. FUTURE ITEMS 8. Possible next meeting date: Suggest not having a December 2023 meeting as it falls on Christmas Day. Next meeting would then be January 22, 2024. 9. Topics for future meetings: 10. Remarks from Staff. 11. Remarks from Committee Members. 12. Announcements. 13. Adjourn. Parks and Recreation Committee Meeting – Agenda 11/27/23 Prepared by: Shawn Osterbrink, Director of Parks, Recreation & Forestry  Village of Weston, Wisconsin MEETING MINUTES OF THE PARK & RECREATION COMMITTEE MEETING Monday, October 30th, 2023, 5:00 p.m. AGENDA ITEMS 1. Meeting called to order by Chair Weiland @ 5:00 P.M. 2. Pledge Allegiance to the Flag 3. Roll Call by Recording Secretary: Jessica Falkowski Member Present Clark, Katrina YES Corvino, Dino YES Ermeling, Barb (VC) ABSENT, EXCUSED Esker, Roger YES Weiland, Jamie (C) YES Village Staff in attendance: Falkowski (Clerk), Higgins, Osterbrink, Wodalski, Trustee Pinsonneault (Zoom), and Trustee Zeyghami. 4. Approval of minutes from previous meeting: September 25, 2023. *M/S/P Esker/Corvino: to approve the September 25, 2023, minutes. Yes Vote: 4 No Vote: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Vote Clark, Katrina YES Corvino, Dino YES Ermeling, Barb ----- Esker, Roger YES Weiland, Jamie YES 5. Public Comments. Ryan Gardner from D.C. Everest Youth Hockey (DCEYH) commented that the organization would like to partner with the Village to possibly build an outdoor ice facility that the Hockey organization would have exclusive use of with a financial commitment from the organization. Village of Weston Parks and Recreation Committee Meeting October 30, 2023  The Village has the only full-sized outdoor hockey rink in the area. Gardner’s thoughts are to have a concrete base and overhead cover. The organization would be interested in hosting tournaments. Corvino asked Gardner if there is a layout or an organization that he thinks has done well and that Gardner would recommend. Gardner recommended the Eagle River Pond Hockey tournament that is held every year but, to keep the tournament at youth level. EDUCATIONAL PRESENTATIONS & REPORTS 6. Presentation from Rettler Corporation Ross and Rebecca from Rettler Corporation presented the draft of the Comprehensive Outdoor Recreation Plan (CORP). Ross stated that the CORP plan is a formal document designed to assist communities in planning and developing parks and open space. The CORP: establishes park related goals and objectives, inventories existing park and recreational facilities, updates demographic information, analyzes parkland and recreational needs, integrates community input, prioritizes projects into the Capital Improvements Plan (CIP) for completion, identifies lists of potential funding programs and grant opportunities, and the approval of the CORP is required for a municipality to apply for and receive State and Federal Grants. The CORP is part of the Village’s Comprehensive Plan and is split into two sections. The Village of Weston Comprehensive Plan Volume 1: Conditions and Issues Chapter 9: Parks and Recreation include: Overview, Parkland Inventory, Parkland Analysis, Needs Assessment, Implementation Strategies, and References. The Village of Weston Comprehensive Plan Volume 2: Vision and Directions Chapter 7: Parks and Recreation include: Introduction and Recommendations. Listed below are selected highlights of we received from the public through on-line surveys, public, user group, and staff meetings, email, comment sheets, and group discussions at meetings. • Most Used Parks: Kennedy, Machmueller, Yellowbanks, and Kellyland Parks, followed by the Dog Park. • 66% are “Satisfied” or “Very Satisfied” with park system. • Top 5 Most Important Park Amenities: aquatic facility, paved trails, park signage, parking lots, and unpaved trails. • Top 5 Most Important Park Amenities: restrooms, aquatic facility, playground equipment, trails (paved), trails (unpaved) • Top 3 Most Requested Amenities/Additional Amenities: restrooms, playground equipment, trails (paved and unpaved). • About half of the general comments included compliments to the Parks Department. • Facilities used in other communities: trails, playgrounds, pickleball/tennis courts, and aquatic facilities. Village of Weston Parks and Recreation Committee Meeting October 30, 2023  Osterbrink stated he received a few comments Trustees Pinsonneault and Zeyghami. Zeyghami pointed out that the estimate for installing pickleball courts at Machmueller Park shows 6 instead of 16 and the concept plan does not show an additional restroom facility or provide shade near the courts. Also, the concept shows 12 courts not 16. Weiland stated that the concept for Kellyland shows pickleball courts and Osterbrink responded that the staff and Committee recommended removing the courts from Kellyland. Osterbrink stated that there is more funding/grants for passive use items like trails, restrooms and shade structures versus active use items like pickleball courts. Trustee Pinsonneault would like to know the maintenance cost for all the parks. Osterbrink responded that the yearly Parks budget is a little over $400,000 and that includes staff and current maintenance allowance. Osterbrink stated that the budget does not include future expansion or maintenance costs of parks. Pinsonneault would like Osterbrink to include future costs and Osterbrink responded that currently the CORP provides concepts and plans which are not set in stone. Also, any future expansions or maintenance costs would be presented to the Committees and Board for recommendations and approval before the projects are implemented. Weiland would like to add more solar lights and shade area at the dog park. Rettler received the recommended changes from staff, Committee, and Board members before the meeting and made the changes to the document. POLICY ISSUES – DISCUSSIONS/RECOMMENDATIONS 7. Discussion and possible action Comprehensive Outdoor Recreation Plan. Discussion was held at the end of Rettler’s presentation and noted above. Zeyghami asked how many parking stalls are currently at Machmueller Park and Osterbrink responded 150. Zeyghami would also like Rettler to add shade area to the west side of the courts and propose a north/south court layout and east/west gate entrance. Zeyghami would like the updated project cost of installing the pickleball courts at Machmueller Park sent to him. Pinsonneault stated he would like Rettler to add irrigation, watering, and staff time in the current and proposed maintenance estimates. *M/S/P Corvino/Esker: to recommend approval of the Comprehensive Outdoor Recreation Plan with changes to the Board of Trustees. Village of Weston Parks and Recreation Committee Meeting October 30, 2023  Yes Vote: 4 No Vote: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Vote Clark, Katrina YES Corvino, Dino YES Ermeling, Barb ----- Esker, Roger YES Weiland, Jamie YES 8. Discussion and possible action Kennedy Park Master Plan. Rettler presented the proposed master concept plan of Kennedy Park. Through discussions with staff, Committee, user, and public groups the master plan was created. The plan favors the installation of baseball/softball complex as the main attraction. The parking lot was expanded on the West side of the park to accommodate the complex and provide access to the soft surface playground that was added to that side of the park. Six batting cages were added just outside of the Northeast corner of the Aquatic Center fence. The plan proposes two large baseball fields with one infield being turf and three little league/softball fields with two having turf infields. The design of the complex includes a concession/restroom/scoring area in the middle. The South little league/softball field is designed into the hill having the spectator area placed behind and higher than the field which is a unique design. The bullpens that are located on the big fields can also serve as batting cages. Osterbrink explained that the layout and design of the ball complex was picked because the fields can be installed in phases without interrupting play. Fields 4, 5, and most of 2 can be built right now. The proposed changes to the Aquatic Center include a new soft surface playground, replacing the old sand play area, removing the volleyball court, and adding an additional shade structure along the north side of the pool deck. The volleyball court, #22 on the plan, is suggested to be relocated where the existing restroom is located near the shelter. The new proposed shelter will have a restroom attached. The plan shows a small addition to the north end of the skatepark. This area will be flat and accommodate beginner level skaters. The east parking lot has been expanded to provide 154 parking stalls. This will provide parking for the skatepark, shelter and playground area, and additional parking for baseball/softball. Trustee Pinsonneault asked if access to the turf fields will be restricted. The Committee’s response is yes, the turf fields will be restricted to the public, but not the other fields. The Northwest corner of the park will be redeveloped by removing the existing park buildings. The area is designed with a new building that will house the well, provide park storage and Village of Weston Parks and Recreation Committee Meeting October 30, 2023  serve as a warming house with restrooms. Tee-ball fields, hockey and open rinks will also be in this area. A suggestion from Ryan Gardner, representative from D.C.Everest Youth Hockey, is to build the hockey rink with a concrete pad and shelter roof. The rink will then be usable year-round, ice hockey in the winter months and roller ball the rest of the year. By making this change, two of the tee-ball fields will need to be relocated near the garbage enclosure and shed just south of the proposed soft surface playground. Trustee Pinsonneault asked if there will be user fees to offset the maintenance costs. Osterbrink stated that baseball has invested in Kennedy Park over the years by upgrading the fields, installing irrigation, lighting, scoreboards, fencing, etc. In the future the Village will meet with the user groups and consider constructing a maintenance agreement plan. *M/S/P Corvino/Esker: to recommend approval of the Kennedy Park Master Plan with changes to the Board of Trustees. Yes Vote: 4 No Vote: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Vote Clark, Katrina YES Corvino, Dino YES Ermeling, Barb ----- Esker, Roger YES Weiland, Jamie YES 9. Discussion and possible action Prohaska Park Master Plan. Rettler presented the proposed master concept plan of Prohaska Park. Through discussions with staff, committee, user, and public groups the master plan was created. The main entrance of the park is from Weston Ave with keeping a staff maintenance entrance from Ryan St. The restroom was moved south from the original location to accommodate the disc golf and camping areas and allow the sewer to gravity flow to Weston Avenue versus installing a grinder pump/lift station. There are 12 RV sites proposed that will have sewer and water hook ups. The plan shows a gazebo installed near one of the ponds, a path coming from the playground/shelter area to a pond with a fishing pier, and multiple walking trails throughout the park. An 18-hole disc golf course is proposed in the Southeast corner of the park. Weiland suggested adding stationary games like bag toss and Gaga ball pits. This will provide more options for campers besides walking the trails. Weiland would also like to add Village of Weston Parks and Recreation Committee Meeting October 30, 2023  an additional fishing pier on the larger pond. Clark and Trustee Pinsonneault asked if there are tent sites. Osterbrink said the proposed sites can accommodate RV’s or tents. *M/S/P Esker/Corvino: to recommend approval of the Prohaska Park Master Plan with changes to the Board of Trustees. Yes Vote: 4 No Vote: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Vote Clark, Katrina YES Corvino, Dino YES Ermeling, Barb ----- Esker, Roger YES Weiland, Jamie YES 10. Discussion and possible action Playground Proposals. Osterbrink received playground proposals from Burke, Gametime, and Landscape Structures. Osterbrink presented a spreadsheet with the following estimates for: individual structures, concrete borders, engineered wood fiber and a total cost estimate for each playground structure from all three companies. Recommendation from Rettler Corporation is to install a 12-inch wide by 12-inch concrete border because the concrete holds up well and then you will know when to add wood fiber. Due to the heights of the structures, it is a requirement to have a 12-inch depth of safety fall zone material. Also, the concrete is flush with the ground making mowing easier. Wodalski asked if the roof structures on some of the playground equipment proposed by Burke are solid or fabric. And if fabric does it have to be removed. Osterbrink will follow up with Lee Recreation, representative of Burke. Osterbrink stated that Burke is limited due to their production schedule. If the Committee chooses Burke a decision will have to be made before Thanksgiving week otherwise structures would not be installed in 2024. He also stated that ARPA contracts need to be signed by the end of 2024 and projects completed by the end of 2026. Gametime has a price increase coming. The current quote is good until the third week of November. All the proposed structures are for ages 5-12 years old. Gametime and Landscape Structures went off the footprint of Burkes proposal because Burke was the only manufacturer that sent a proposal back in July. Village of Weston Parks and Recreation Committee Meeting October 30, 2023 The Committee would like to add a play structure at Prohaska Park and an additional playground structure at Yellowbanks Park. Weiland asked what the Village was going to do with the old playground structures and if they could be donated to a small community or campground. Osterbrink responded; due to the age of the equipment the structures may not be in good enough condition. Corvino asked if it is necessary to replace the play structure at Kennedy because of the master plan design for that park. Osterbrink responded; the new structure will be replacing the current structure in the same location. This will not have any impact on the master concept plan of Kennedy Park. Osterbrink explained to the Committee that they should pick a manufacturer and how many structures to replace or add. Corvino asked if Osterbrink has worked with any of the vendors in the past. Osterbrink mentioned that the Village has worked with Lee Recreation, representative of Burke. Lee Recreation installed the playground structure at Machmueller Park and were great to work with. Weiland asked if the Committee went with Burke, would the Village contract out the installation of the concrete border. Osterbrink stated that the Village would probably contract out the concrete border regardless of the company the Committee recommends. Village staff would install the engineered wood fiber. Weiland would like handicap swings installed at community parks – Kennedy, Kellyland, Machmueller, and Kennedy. Weiland suggested adding an obstacle course at Yellowbanks as the second structure. Weiland also likes the traditional carousel. Osterbrink stated Village staff would remove the current play structures and complete the excavation for the installation of the new structures. *M/S/P Corvino/Clark: to recommend to the Board of Trustees to install 7 play structures in 2024 and use Burke Manufacturing. Yes Vote: 4 No Vote: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Vote Clark, Katrina YES Corvino, Dino YES Ermeling, Barb ----- Esker, Roger YES Weiland, Jamie YES Village of Weston Parks and Recreation Committee Meeting October 30, 2023 FUTURE ITEMS 11. Next meeting date: November 27, 2023 at 5:00 pm. 12. Topics for future meetings. a. Changes for play structures after approval of dollar amount from Finance Committee and Board of Trustees 13. Remarks from Staff Osterbrink stated his report is in the packet and Sign Forge has completed the installation of park and directional signs. 14. Remarks from Committee Members None 15. Announcements. None 16. Adjournment. *M/S/P Esker/Corvino: motion to adjourn the meeting at 7:45p.m. Yes Vote: 4 No Vote: 0 Abstain: 0 Not Voting: 1 Result: PASS Member Vote Clark, Katrina YES Corvino, Dino YES Ermeling, Barb ----- Esker, Roger YES Weiland, Jamie YES Jessica Falkowski, Recording Secretary Village of Weston Parks and Recreation Committee Meeting October 30, 2023  REQUEST FOR CONSIDERATION Public Mtg/Date: Park & Recreation Committee – 10/30/2023 Board of Trustees – 11/20/23 Park & Recreation Committee – 11/27/2023 Description: Kennedy Park Master Plan From: Shawn Osterbrink, Director of Parks, Recreation & Forestry Question: Should the Park Committee recommend additional changes to the Kennedy Park Master Plan or Cost Estimate? Background The Park and Recreation Committee recommended approval at their 10/30/23 meeting. During the 11/20/23 meeting the board had additional questions regarding the plan and cost estimate. We would like to further discuss both aspects of the plan and hopefully answer some of the questions that were presented by the board at their meeting. No action will be necessary if no changes are made. Attached Docs: Kennedy Park Master Plan and Cost Estimate. ______________________________________________________________________ Committee Action: The Park and Recreation Committee recommended approval of the Kennedy Park Master Plan with changes at their 10/30/23 meeting. The Board of Trustees deferred action on the plan. Fiscal Impact: None Recommendation: Recommend approval. Recommended Language for Official Action I move to recommend additional changes to the Kennedy Park Master Plan and Cost Estimate, Or Something else. ______________________________________________________________________ Additional action: REQUEST FOR CONSIDERATION PRELIMINARY COST ESTIMATE Kennedy Park Master Plan Weston, Wisconsin November 7, 2023 Park Facility Redevelopment Rettler Project No.: 22.062 Item Estimated Category No. Item Description Units Quantity Unit Price Extension Sub Total EARTHWORK / DEMOLITION $1,462,600.00 1. Mobilization L.S. 1 $725,000.00 $725,000.00 2. Clearing and Grubbing L.S. 1 $10,000.00 $10,000.00 3. General Demolition L.S. 1 $50,000.00 $50,000.00 4. Common Excavation, 12-inch depth C.Y. 35,400 $8.00 $283,200.00 5. Strip Topsoil, 6-inch depth S.Y. 91,425 $1.00 $91,425.00 6. Place Screened Topsoil, 6-inch depth S.Y. 37,309 $3.00 $111,926.67 Excavation below Subgrade Allowance (25% of asphalt 7. surface) S.Y. 3,600 $15.00 $54,000.00 8. Seed/Fertilize/Mulch Common Green Space S.F. 335,780 $0.35 $117,523.00 9. Erosion Control L.S. 1 $15,000.00 $15,000.00 10. Tracking Pad EACH 3 $1,500.00 $4,500.00 UTILITIES $745,600.00 11. Stormwater Management Allowance L.S. 1 $150,000.00 $150,000.00 12. Storm Sewer L.F. 3,000 $55.00 $165,000.00 13. Storm Control Structure EACH 5 $4,500.00 $22,500.00 14. Storm Basin EACH 30 $3,000.00 $90,000.00 15. Storm Endwall EACH 5 $1,500.00 $7,500.00 16. Site Electrical & Service Allowance L.S. 1 $250,000.00 $250,000.00 17. Street Cut & Utility Connection L.S. 1 $20,000.00 $20,000.00 18. Sanitary Utility Allowance L.F. 312 $65.00 $20,280.00 19. Water Utility Allowance L.F. 312 $65.00 $20,280.00 BASEBALL FIELD 1 (315'/350'/315') (SYNTHETIC INFIELD) $1,406,800.00 20. Remove Topsoil from Infield Area (8" depth) S.Y. 3,882 $1.50 $5,822.78 21. Synthetic Turf w/ Field Markings (infield) S.F. 34,937 $6.00 $209,620.23 22. Synthetic Turf - Finish Drainage Stone, 2" depth S.Y. 3,882 $6.00 $23,291.14 23. Synthetic Turf - Base Drainage Stone, 6" depth S.Y. 3,882 $12.00 $46,582.27 24. Geotextile Fabric S.Y. 3,882 $2.50 $9,704.64 25. 12" x 12" Concrete Curb and Nailer (with base course) L.F. 715 $35.00 $25,025.00 26. Flat Panel Underdrain 1"x12" L.F. 1,500 $12.00 $18,000.00 12" HDPE Perforated Socked Storm Pipe w/clear Stone 27. Trench and End Caps L.F. 600 $90.00 $54,000.00 28. 48" Concrete Manhole EACH 3 $4,500.00 $13,500.00 29. Turf Utility Boxes EACH 2 $2,000.00 $4,000.00 Baseball Pitching Rubber & Home Plate W/ Concrete 30. Foundations, Synthetic Turf SET 1 $4,500.00 $4,500.00 31. Baseball Bases w/ Concrete Foundations, Synthetic Turf SET 1 $2,000.00 $2,000.00 32. Turf Maintenance Equipment LS 1 $30,000.00 $30,000.00 33. Warning Track Material (6" depth) S.Y. 1,056 $25.00 $26,400.00 34. Underdrain L.F. 1,800 $25.00 $45,000.00 35. Topsoil Amendment S.Y. 9,025 $10.00 $90,250.00 36. Athletic Field Seeding S.F. 81,225 $0.50 $40,612.50 37. Irrigation EACH 1 $18,000.00 $18,000.00 38. 24' Backstop, Black Vinyl Coated L.S. 1 $40,000.00 $40,000.00 39. Fence, Black Vinyl Coated Chain Link, 8-foot high L.F. 1,260 $65.00 $81,900.00 40. Fence Gate, Black Vinyl Coated Chain Link, 4' W 8' H EACH 7 $2,500.00 $17,500.00 41. Fence Gate, Black Vinyl Coated Chain Link, 12' W x 8' H EACH 2 $4,000.00 $8,000.00  42. Foul Poles SET 1 $12,000.00 $12,000.00 43. Dugout - CMU Masonry L.S. 1 $75,000.00 $75,000.00 44. Dugout with 7'x8' Storage Area - CMU Masonry L.S. 1 $90,000.00 $90,000.00 45. Scoreboard EACH 1 $30,000.00 $30,000.00 46. Electrical Allowance L.S. 1 $30,000.00 $30,000.00 47. Lighting Allowance L.S. 1 $300,000.00 $300,000.00 48. 5-Row Bleachers (52 seats) SET 3 $10,000.00 $30,000.00 49. Batting Cage/Bull Pens EACH 2 $13,000.00 $26,000.00 BASEBALL FIELD 2 (315'/315'/315') (NATURAL TURF) $1,034,600.00 50. Infield Material (6" depth) S.Y. 1,887 $25.00 $47,175.00 51. Warning Track Material (6" depth) S.Y. 992 $25.00 $24,800.00 52. Underdrain L.F. 2,360 $25.00 $59,000.00 53. Topsoil Amendment S.Y. 9,768 $10.00 $97,683.96 54. Athletic Field Seeding S.F. 87,916 $0.50 $43,957.78 55. Irrigation EACH 1 $40,000.00 $40,000.00 56. Pitcher's Mound/Bases SET 1 $4,500.00 $4,500.00 57. 24' Backstop, Black Vinyl Coated L.S. 1 $40,000.00 $40,000.00 58. Fence, Black Vinyl Coated Chain Link, 8-foot high L.F. 1,215 $65.00 $78,975.00 59. Fence Gate, Black Vinyl Coated Chain Link, 4' W 8' H EACH 7 $2,500.00 $17,500.00 60. Fence Gate, Black Vinyl Coated Chain Link, 12' W x 8' H EACH 2 $4,000.00 $8,000.00 61. Foul Poles SET 1 $12,000.00 $12,000.00 62. Dugout - CMU Masonry L.S. 1 $75,000.00 $75,000.00 63. Dugout with 7'x8' Storage Area - CMU Masonry L.S. 1 $90,000.00 $90,000.00 64. Scoreboard EACH 1 $30,000.00 $30,000.00 65. Electrical Allowance L.S. 1 $10,000.00 $10,000.00 66. Lighting Allowance L.S. 1 $300,000.00 $300,000.00 67. 5-Row Bleachers (52 seats) SET 3 $10,000.00 $30,000.00 68. Batting Cage/Bull Pens EACH 2 $13,000.00 $26,000.00 SOFTBALL FIELD 1 (220') (NATURAL TURF) $641,900.00 69. Infield Material (6" depth) S.Y. 1,613 $25.00 $40,325.00 70. Warning Track Material (6" depth) S.Y. 678 $25.00 $16,950.00 71. Underdrain L.S. 1 $25,000.00 $25,000.00 72. Topsoil Amendment S.Y. 3,157 $10.00 $31,572.22 73. Athletic Field Seeding S.F. 28,415 $0.50 $14,207.50 74. Irrigation EACH 1 $25,000.00 $25,000.00 75. Pitcher's Mound/Bases SET 1 $4,500.00 $4,500.00 76. 24' Backstop, Black Vinyl Coated L.S. 1 $30,000.00 $30,000.00 77. Fence, Black Vinyl Coated Chain Link, 8-foot high L.F. 735 $65.00 $47,775.00 78. Fence Gate, Black Vinyl Coated Chain Link, 4' W 8' H EACH 5 $2,500.00 $12,500.00 79. Fence Gate, Black Vinyl Coated Chain Link, 12' W x 8' H EACH 2 $4,000.00 $8,000.00 80. Foul Poles SET 1 $12,000.00 $12,000.00 81. Gameshade Dugout w/ 8' Vinyl Fencing EACH 2 $20,000.00 $40,000.00 82. Concrete Dugout Pads and Base Course EACH 2 $10,000.00 $20,000.00 83. Scoreboard EACH 1 $20,000.00 $20,000.00 84. Electrical Allowance L.S. 1 $10,000.00 $10,000.00 85. Lighting Allowance L.S. 1 $260,000.00 $260,000.00 86. 3-Row Bleachers (32 seats) SET 3 $8,000.00 $24,000.00 SOFTBALL FIELD 2 (200') (SYNTHETIC TURF INFIELD) $808,600.00 87. Remove Topsoil from Infield Area (8" depth) S.Y. 1,613 $1.50 $2,419.17 88. Synthetic Turf w/ Field Markings (infield) S.F. 14,515 $6.00 $87,090.00 89. Synthetic Turf - Finish Drainage Stone, 2" depth S.Y. 1,613 $6.00 $9,676.67 90. Synthetic Turf - Base Drainage Stone, 6" depth S.Y. 1,613 $12.00 $19,353.33 91. Geotextile Fabric S.Y. 1,613 $2.50 $4,031.94 92. 12" x 12" Concrete Curb and Nailer (with base course) L.F. 455 $35.00 $15,925.00 93. Flat Panel Underdrain 1"x12" L.F. 1,500 $12.00 $18,000.00 12" HDPE Perforated Socked Storm Pipe w/clear Stone 94. Trench and End Caps L.F. 600 $90.00 $54,000.00 95. 48" Concrete Manhole EACH 3 $4,500.00 $13,500.00 96. Turf Utility Boxes EACH 2 $2,000.00 $4,000.00 Softball Pitching Rubber & Home Plate W/ Concrete 97. Foundations, Synthetic Turf SET 1 $4,500.00 $4,500.00 98. Softball Bases w/ Concrete Foundations, Synthetic Turf SET 1 $2,000.00 $2,000.00 99. Warning Track Material (6" depth) S.Y. 678 $25.00 $16,950.00 100. Underdrain L.S. 1 $17,000.00 $17,000.00 101. Topsoil Amendment S.Y. 3,157 $10.00 $31,572.22 102. Athletic Field Seeding S.F. 28,415 $0.50 $14,207.50 103. Irrigation EACH 1 $10,000.00 $10,000.00 104. 24' Backstop, Black Vinyl Coated L.S. 1 $30,000.00 $30,000.00 105. Fence, Black Vinyl Coated Chain Link, 8-foot high L.F. 735 $65.00 $47,775.00 106. Fence Gate, Black Vinyl Coated Chain Link, 4' W 8' H EACH 5 $2,500.00 $12,500.00 107. Fence Gate, Black Vinyl Coated Chain Link, 12' W x 8' H EACH 2 $4,000.00 $8,000.00 108. Foul Poles SET 1 $12,000.00 $12,000.00 109. Gameshade Dugout w/ 8' Vinyl Fencing EACH 2 $20,000.00 $40,000.00 110. Concrete Dugout Pads and Base Course EACH 2 $10,000.00 $20,000.00 111. Scoreboard EACH 1 $20,000.00 $20,000.00 112. Electrical Allowance L.S. 1 $10,000.00 $10,000.00 113. Lighting Allowance L.S. 1 $260,000.00 $260,000.00 114. 3-Row Bleachers (32 seats) SET 3 $8,000.00 $24,000.00 BALLFIELD PLAZA $147,800.00 115. Concrete, 5-inch depth S.F. 18,810 $7.00 $131,670.00 116. Dense Graded Base Course, 6-inch depth (under concrete) S.Y. 2,299 $7.00 $16,093.00 BALLFIELD PLAZA CONCESSION/RESTROOM BUILDING $800,000.00 117. Concession/Restroom/Scorers Booth S.F. 1,600 $500.00 $800,000.00 WALK CONNECTIONS (BASEBALL/SOFTBALL COMPLEX) $113,700.00 118. Hot Mixed Asphalt, 3.5" depth S.Y. 2,976 $25.00 $74,400.00 119. Dense Graded Base, 12-inch depth S.Y. 3,274 $12.00 $39,283.20 SOFTBALL FIELD 3 (200') (SYNTHETIC TURF INFIELD) $921,200.00 120. Remove Topsoil from Infield Area (8" depth) S.Y. 1,613 $1.50 $2,419.17 121. Synthetic Turf w/ Field Markings (infield) S.F. 14,515 $6.00 $87,090.00 122. Synthetic Turf - Finish Drainage Stone, 2" depth S.Y. 1,613 $6.00 $9,676.67 123. Synthetic Turf - Base Drainage Stone, 6" depth S.Y. 1,613 $12.00 $19,353.33 124. Geotextile Fabric S.Y. 1,613 $2.50 $4,031.94 125. 12" x 12" Concrete Curb and Nailer (with base course) L.F. 455 $35.00 $15,925.00 126. Flat Panel Underdrain 1"x12" L.F. 1,500 $12.00 $18,000.00 12" HDPE Perforated Socked Storm Pipe w/clear Stone 127. Trench and End Caps L.F. 600 $90.00 $54,000.00 128. 48" Concrete Manhole EACH 3 $4,500.00 $13,500.00 129. Turf Utility Boxes EACH 2 $2,000.00 $4,000.00 Softball Pitching Rubber & Home Plate W/ Concrete 130. Foundations, Synthetic Turf SET 1 $4,500.00 $4,500.00 131. Softball Bases w/ Concrete Foundations, Synthetic Turf SET 1 $2,000.00 $2,000.00 132. Warning Track Material (6" depth) S.Y. 761 $25.00 $19,025.00  133. Underdrain L.S. 1 $17,000.00 $17,000.00 134. Topsoil Amendment S.Y. 3,157 $10.00 $31,572.22 135. Athletic Field Seeding S.F. 28,415 $0.50 $14,207.50 136. Irrigation EACH 1 $10,000.00 $10,000.00 137. 24' Backstop, Black Vinyl Coated L.S. 1 $30,000.00 $30,000.00 138. Fence, Black Vinyl Coated Chain Link, 8-foot high L.F. 820 $65.00 $53,300.00 139. Fence Gate, Black Vinyl Coated Chain Link, 4' W 8' H EACH 5 $2,500.00 $12,500.00 140. Fence Gate, Black Vinyl Coated Chain Link, 12' W x 8' H EACH 2 $4,000.00 $8,000.00 141. Foul Poles SET 1 $12,000.00 $12,000.00 142. Gameshade Dugout w/ 8' Vinyl Fencing EACH 2 $20,000.00 $40,000.00 143. Concrete Dugout Pads and Base Course EACH 2 $10,000.00 $20,000.00 144. Scoreboard EACH 1 $20,000.00 $20,000.00 145. Electrical Allowance L.S. 1 $10,000.00 $10,000.00 146. Lighting Allowance L.S. 1 $260,000.00 $260,000.00 147. 3-Row Bleachers (32 seats) SET 3 $8,000.00 $24,000.00 148. Concrete, 5-inch depth (bleacher pad) S.F. 3,348 $7.00 $23,436.00 149. Dense Graded Base Course, 6-inch depth (bleacher pad) S.Y. 409 $7.00 $2,864.40 150. Retaining Wall Allowance F.F. 788 $100.00 $78,750.00 TEE BALL BACKSTOPS/FIELDS $40,000.00 151. Tee Ball Backstop EACH 4 $10,000.00 $40,000.00 ADDITIONAL BATTING CAGES $78,000.00 152. Batting Cages EACH 6 $13,000.00 $78,000.00 HARD SURFACE - WEST PARKING LOT EXPANSION (143 SPACES) $257,800.00 153. Hot Mixed Asphalt, 3.5" depth S.Y. 4,912 $25.00 $122,800.00 154. Dense Graded Base, 12-inch depth S.Y. 5,403 $12.00 $64,838.40 155. Concrete, 5-inch depth (associated walk) S.F. 4,598 $7.00 $32,186.00 156. Dense Graded Base, 6-inch depth S.Y. 562 $7.00 $3,933.84 157. Concrete Curb Ramp w/ Detectable Warning Field EACH 2 $1,800.00 $3,600.00 158. Striping L.S. 1 $1,500.00 $1,500.00 159. 24" Curb and Gutter L.F. 412 $30.00 $12,360.00 160. Parking Lot Lighting EACH 3 $5,500.00 $16,500.00 HARD SURFACE - NORTH PARKING AND DRIVE (4 SPACES) $53,600.00 161. Hot Mixed Asphalt, 3.5" depth S.Y. 860 $25.00 $21,500.00 162. Dense Graded Base, 12-inch depth S.Y. 946 $12.00 $11,352.00 163. Concrete, 5-inch depth (associated walk) S.F. 1,500 $7.00 $10,500.00 164. Dense Graded Base, 6-inch depth S.Y. 183 $7.00 $1,283.33 165. Concrete Curb Ramp w/ Detectable Warning Field EACH 3 $1,800.00 $5,400.00 166. Striping L.S. 1 $800.00 $800.00 167. 24" Curb and Gutter L.F. 92 $30.00 $2,760.00 HARD SURFACE - EAST PARKING (154 SPACES) $331,400.00 168. Hot Mixed Asphalt, 3.5" depth S.Y. 5,668 $25.00 $141,700.00 169. Dense Graded Base, 12-inch depth S.Y. 6,235 $12.00 $74,817.60 170. Concrete, 5-inch depth (associated walk) S.F. 6,895 $7.00 $48,265.00 171. Dense Graded Base, 6-inch depth S.Y. 843 $7.00 $5,899.06 172. Concrete Curb Ramp w/ Detectable Warning Field EACH 4 $1,800.00 $7,200.00 173. Striping L.S. 1 $2,500.00 $2,500.00 174. Drive Apron, 6-inch depth concrete S.F. 505 $8.00 $4,040.00 175. Concrete, 8-inch depth (drive apron) S.Y. 62 $10.00 $617.22 176. 24" Curb and Gutter L.F. 810 $30.00 $24,300.00 177. Parking Lot Lighting EACH 4 $5,500.00 $22,000.00 ACCESSIBLE PLAY AREA (NORTH) $233,500.00  178. Play Equipment Allowance L.S. 1 $120,000.00 $120,000.00 179. PIP Surface S.F. 4,500 $22.00 $99,000.00 180. Concrete Thickened Edge Walk, 5-inch depth S.F. 1,126 $12.00 $13,512.00 181. Dense Graded Base, 6-inch depth S.Y. 138 $7.00 $963.36 PLAY AREA (AQUATIC CENTER AREA) $108,700.00 182. Play Equipment Allowance L.S. 1 $75,000.00 $75,000.00 183. PIP Surface S.F. 1,270 $22.00 $27,940.00 184. Concrete Thickened Edge Walk, 5-inch depth S.F. 448 $12.00 $5,376.00 185. Dense Graded Base, 6-inch depth S.Y. 55 $7.00 $383.29 PLAY AREA (SOUTH) $161,300.00 186. Play Equipment Allowance L.S. 1 $140,000.00 $140,000.00 187. Playground Surfacing (wood fiber @ 14" depth) S.Y. 503 $25.00 $12,575.00 188. 5" depth Concrete S.F. 985 $8.00 $7,880.00 189. Dense Graded Base, 6-inch Depth S.Y. 120 $7.00 $842.72 COVERED HOCKEY RINK AREA $181,100.00 190. 5" depth Concrete S.F. 18,746 $8.00 $149,968.00 191. Dense Graded Base, 6-inch Depth S.Y. 2,291 $7.00 $16,038.24 192. Boards and Brackets Allowance L.S. 1 $15,000.00 $15,000.00 193. Shelter (200'x85') - Not included in Estimate S.F. 17,000 TBD TBD AQUATIC CENTER AMENITIES $107,100.00 194. Relocated Fencing L.F. 470 $65.00 $30,550.00 195. Remove Existing Volleyball Allowance L.S. 1 $1,500.00 $1,500.00 196. Aquatic Area Shade Shelters Allowance L.S. 1 $75,000.00 $75,000.00 SEATING AREAS (ALONG PERIMETER SIDEWALK) $8,800.00 197. Benches EACH 8 $800.00 $6,400.00 198. 5" depth Concrete S.F. 264 $8.00 $2,112.00 199. Dense Graded Base, 6-inch Depth S.Y. 32 $7.00 $225.87 DUMPSTER AREA IMPROVEMENTS $21,100.00 200. 8" Reinforced Concrete S.F. 350 $10.50 $3,675.00 201. Dense Graded Base, 6-inch depth S.Y. 47 $6.00 $280.00 202. 8' H Vinyl Coated Chain Link Fence (with privacy slatting) L.F. 55 $75.00 $4,125.00 203. Bollards EACH 4 $750.00 $3,000.00 204. 20' wide Gate EACH 1 $10,000.00 $10,000.00 BUILDINGS AND MISCELLANEOUS AMENITIES $3,909,250.00 205. Multipurpose Park Building S.F. 4,800 $450.00 $2,160,000.00 206. Storage Building S.F. 625 $200.00 $125,000.00 207. Park Restroom/Shelter Building (enclosed area) S.F. 1,635 $450.00 $735,750.00 208. Park Restroom/Shelter Building (open-sided area) S.F. 1,798 $250.00 $449,500.00 209. Existing Restrooms Reconstruction Allowance (2) S.F. 920 $450.00 $414,000.00 210. Skate Park Expansion Allowance (with additional fencing) L.S. 1 TBD TBD 211. Landscaping Allowance L.S. 1 $25,000.00 $25,000.00 SUMMARY CONSTRUCTION ITEMS TOTAL: $13,574,450.00 CONTINGENCY at 7%: $950,220.00 CONSTRUCTION ESTIMATE SUBTOTAL: $14,524,670.00 SURVEY & GEOTECHNICAL BORINGS $20,000.00 SUMMARY - PROJECT TOTAL $14,544,670.00 Notes: Topographic Survey not completed at time of study. Existing conditions may impact cost estimate. Geotechnical study not completed at time of study. Soil conditions may impact cost estimate.  REQUEST FOR CONSIDERATION Public Mtg/Date: Park & Recreation Committee – 10/30/2023 Board of Trustees – 11/20/23 Park & Recreation Committee – 11/27/2023 Description: Prohaska Park Master Plan From: Shawn Osterbrink, Director of Parks, Recreation & Forestry Question: Should the Park Committee recommend additional changes to the Prohaska Park Master Plan or Cost Estimate? Background The Park and Recreation Committee recommended approval at their 10/30/23 meeting. During the 11/20/23 meeting the board had additional questions regarding the plan and cost estimate. We would like to further discuss both aspects of the plan and hopefully answer some of the questions that were presented by the board at their meeting. No action will be necessary if no changes are made. Attached Docs: Prohaska Park Master Plan and Cost Estime. ______________________________________________________________________ Committee Action: The Park and Recreation Committee recommended approval of the Prohaska Park Master Plan with changes at their 10/30/23 meeting. The Board of Trustees deferred action on the plan. Fiscal Impact: None Recommendation: Recommend approval. Recommended Language for Official Action I move to recommend additional changes to the Prohaska Park Master Plan and Cost Estime, Or Something else. ______________________________________________________________________ Additional action: REQUEST FOR CONSIDERATION PRELIMINARY COST ESTIMATE Prohaska Park Master Plan Weston, Wisconsin November 7, 2023 Park Facility Redevelopment Rettler Project No.: 22.062 Item Estimated Category No. Item Description Units Quantity Unit Price Extension Sub Total EARTHWORK / DEMOLITION $608,700.00 1. Mobilization L.S. 1 $235,000.00 $235,000.00 2. Clearing and Grubbing L.S. 1 $25,000.00 $25,000.00 3. General Demolition (remove some farm buildings) L.S. 1 $50,000.00 $50,000.00 4. Common Excavation, 12-inch depth C.Y. 11,100 $8.00 $88,800.00 5. Strip Topsoil, 6-inch depth S.Y. 33,200 $1.00 $33,200.00 6. Place Screened Topsoil, 6-inch depth S.Y. 19,603 $3.00 $58,807.67 Excavation below Subgrade Allowance (25% of asphalt 7. surface) S.Y. 2,270 $15.00 $34,050.00 8. Seed/Fertilize/Mulch Common Green Space S.F. 176,423 $0.35 $61,748.05 9. Erosion Control L.S. 1 $17,500.00 $17,500.00 10. Tracking Pad EACH 3 $1,500.00 $4,500.00 UTILITIES $336,300.00 11. Stormwater Management Allowance L.S. 1 $50,000.00 $50,000.00 12. Storm Sewer L.F. 500 $55.00 $27,500.00 13. Storm Control Structure EACH 2 $4,500.00 $9,000.00 14. Storm Basin EACH 15 $3,000.00 $45,000.00 15. Storm Endwall EACH 5 $1,500.00 $7,500.00 16. Site Electrical & Service Allowance L.S. 1 $75,000.00 $75,000.00 17. Street Cut & Utility Connection L.S. 1 $20,000.00 $20,000.00 18. Sanitary Utility Allowance L.F. 930 $55.00 $51,150.00 19. Water Utility Allowance L.F. 930 $55.00 $51,150.00 WALK CONNECTIONS (TO PLAY AREA, OVERLOOK, AND GAZEBO) $57,500.00 20. Concrete, 5-inch depth S.F. 5,932 $7.00 $41,524.00 21. Dense Graded Base Course, 6-inch depth S.Y. 725 $7.00 $5,075.16 22. Hot Mixed Asphalt, 3.5" depth S.Y. 285 $25.00 $7,125.00 23. Dense Graded Base, 12-inch depth S.Y. 314 $12.00 $3,762.00 PLAY AREA $143,900.00 24. Play Equipment Allowance L.S. 1 $120,000.00 $120,000.00 25. Playground Surfacing (wood fiber @ 14" depth) S.Y. 575 $25.00 $14,375.00 26. 12" x 12" Concrete Curb L.F. 270 $35.00 $9,450.00 HARD SURFACE - MAIN DRIVES WITH TURN-AROUND AREA $226,800.00 27. Hot Mixed Asphalt, 3.5" depth S.Y. 4,063 $25.00 $101,575.00 28. Dense Graded Base, 12-inch depth S.Y. 4,469 $12.00 $53,631.60 29. Concrete, 5-inch depth (associated walk) S.F. 1,130 $7.00 $7,910.00 30. Dense Graded Base, 6-inch depth S.Y. 138 $7.00 $966.78 31. Concrete Curb Ramp w/ Detectable Warning Field EACH 4 $1,800.00 $7,200.00 32. Striping L.S. 1 $2,000.00 $2,000.00 33. 24" Curb and Gutter L.F. 1,050 $30.00 $31,500.00 34. Drive Lighting EACH 4 $5,500.00 $22,000.00 HARD SURFACE - 12' WIDE MAINTENANCE DRIVE/ACCESSIBLE WALK $84,000.00 35. Hot Mixed Asphalt, 3.5" depth S.Y. 2,197 $25.00 $54,925.00 36. Dense Graded Base, 12-inch depth S.Y. 2,417 $12.00 $29,000.40 HARD SURFACE - SOUTH PARKING AREA (24 SPACES) $42,000.00 37. Hot Mixed Asphalt, 3.5" depth S.Y. 695 $25.00 $17,375.00 38. Dense Graded Base, 12-inch depth S.Y. 765 $12.00 $9,174.00 39. Concrete, 5-inch depth (associated walk) S.F. 0 $7.00 $0.00 40. Dense Graded Base, 6-inch depth S.Y. 0 $7.00 $0.00 41. Concrete Curb Ramp w/ Detectable Warning Field EACH 0 $1,800.00 $0.00 42. Striping L.S. 1 $800.00 $800.00 43. 24" Curb and Gutter L.F. 305 $30.00 $9,150.00 44. Parking Lot Lighting EACH 1 $5,500.00 $5,500.00 HARD SURFACE - NORTH PARKING (52 SPACES) $137,800.00 45. Hot Mixed Asphalt, 3.5" depth S.Y. 2,119 $25.00 $52,975.00 46. Dense Graded Base, 12-inch depth S.Y. 2,331 $12.00 $27,970.80 47. Concrete, 5-inch depth (associated walk) S.F. 3,628 $7.00 $25,394.68 48. Dense Graded Base, 6-inch depth S.Y. 443 $7.00 $3,103.79 49. Concrete Curb Ramp w/ Detectable Warning Field EACH 2 $1,800.00 $3,600.00 50. Striping L.S. 1 $2,000.00 $2,000.00 51. 24" Curb and Gutter L.F. 390 $30.00 $11,700.00 52. Parking Lot Lighting EACH 2 $5,500.00 $11,000.00 RECREATIONAL VEHICLE CAMPSITES (12 SITES) $221,000.00 53. Hot Mixed Asphalt, 3.5" depth S.Y. 1,220 $25.00 $30,500.00 54. Dense Graded Base, 12-inch depth S.Y. 1,342 $12.00 $16,104.00 55. Electrical Allowance L.S. 1 $15,000.00 $15,000.00 56. Electrical Pedestals EACH 12 $5,000.00 $60,000.00 57. Sanitary Utility Branch L.F. 630 $55.00 $34,650.00 58. Water Utility Branch L.F. 630 $55.00 $34,650.00 59. Water Utility Connections Allowance L.S. 1 $15,000.00 $15,000.00 60. Sanitary Utility Connections Allowance L.S. 1 $15,000.00 $15,000.00 18-HOLE DISC GOLF COURSE $28,000.00 61. Hole (with course design) EACH 18 $1,000.00 $18,000.00 62. Signage Allowance L.S. 1 $5,000.00 $5,000.00 63. Amenity and Furniture Allowance L.S. 1 $5,000.00 $5,000.00 BUILDINGS AND MISCELLANEOUS AMENITIES $3,085,990.00 64. South Restroom/Shelter/Shower Building S.F. 3,600 $450.00 $1,620,000.00 65. Concrete, 5-inch depth (south restroom walk) S.F. 3,325 $7.00 $23,275.25 66. Dense Graded Base, 6-inch depth S.Y. 406 $7.00 $2,844.75 67. North Restroom/Shelter Building (enclosed area) S.F. 1,795 $450.00 $807,750.00 68. North Restroom/Shelter Building (open-sided area) S.F. 1,637 $250.00 $409,250.00 69. Gazebo L.S. 625 $100.00 $62,500.00 70. Unpaved Multiuse Trails - Gravel L.F. 15,060 $6.00 $90,360.00 71. Accessible Fishing Pier EACH 1 $10,000.00 $10,000.00 72. Viewing Platforms EACH 4 $5,500.00 $22,000.00 73. Park Entry Signage Allowance L.S. 1 $8,000.00 $8,000.00  Site Amenity Allowance (gaga ball, bag toss, picnic tables, 74. benches, etc.) L.S. 1 $15,000.00 $15,000.00 75. Landscaping Allowance L.S. 1 $15,000.00 $15,000.00 SUMMARY CONSTRUCTION ITEMS TOTAL: $4,971,990.00 CONTINGENCY at 7%: $348,040.00 CONSTRUCTION ESTIMATE SUBTOTAL: $5,320,030.00 SURVEY & GEOTECHNICAL BORINGS $20,000.00 SUMMARY - PROJECT TOTAL $5,340,030.00 Notes: Topographic Survey not completed at time of study. Existing conditions may impact cost estimate. Geotechnical study not completed at time of study. Soil conditions may impact cost estimate.  VILLAGE OF WESTON, WISCONSIN SHAWN OSTERBRINK, PARK DIRECTOR MONTHLY DEPARTMENT REPORT TO THE BOARD OF TRUSTEES #2023-11 FOR OCTOBER 2023 1.ITEMS OF SPECIAL NOTE BOARD AGENDA ITEMS 1. Comprehensive Outdoor Recreation Plan 2. Kennedy Park Master Plan 3. Prohaska Park Master Plan 2. WORK PLAN PROJECTS 1. Filtration system at the aquatic center – Need to return to this project. 2. Security Camera System – The installation has been completed. We still need to get additional staff trained along with Everest Metro. 3. Comprehensive Outdoor Recreation Plan (CORP) Update and Master Plans – Rettler gave a presentation regarding the CORP and master plans to the committee at their Monday, October 30th meeting. The updated plans have been received and distributed to the committee, board, and staff. We are currently waiting for the cost estimates for the master plans, which we should receive this week and will either be included in the packet or sent via a separate email and then added to the packet. The Park and Recreation Committee recommend approval of all three plans with the changes suggested at their meeting. 4. New Park Signage – The new park signage has been completed at all locations and final payment has been made to the contractor. 5. Playgrounds – The Park and Recreation Committee recommended approval of moving forward with Lee Recreation (Burke) with 6 playgrounds and adding one more area at Yellowbanks at their October 30th meeting. After reviewing the proposals and spreadsheet following this meeting, I noticed that I somehow missed an entire playground on the spreadsheet from Lee Recreation (Burke). So based on the updated amounts they were no longer the lowest proposal. After making the correction Minnesota/Wisconsin Playground (Gametime) had the lowest proposal. This item was taken to the special board meeting on November 2 and due to the addition of the 7th area they did not award to a specific vendor. The board approved a do not exceed amount, and that all playgrounds must be completed in 2024. This will allow staff to determine who gets awarded the projects once we get updated cost on adding the 7th area. This should be completed this week.  6. Yellowbanks Disc Golf Course Delineation – Delineation has been completed and we have received the map and letter. Information has been shared with Wausau Area Disc Golf Enthusiasts and they are excited to begin working on secondary pin placement and other improvements that they laid out in their proposal from this spring. 3. IDENTIFIED NEEDS 4. MISCELLANOUS COMMENTS / ISSUES • Park Work – Staff have been working on winterizing restrooms, buildings, irrigation systems, and the aquatic center. They have also been working on mowing, leaf pick up, plant cutting, removing tree bags, wrapping trees, moving items from 5500 Schofield Avenue, removal of motors/pumps at the aquatic center, equipment maintenance, garbage pick-up, and various other items. • Aquatic Center Update • Meeting with Rothschild on 11/16 to discuss our joint pass system, etc. • Clayton Huerth and I both attended Certified Pool Operator Training and Certification in Stevens Point on October 25th. We are happy to announce that both of us passed and our new certifications will be good for the next 5 years. • Jessica Falkowski attended a meeting regarding the new pool code at the Marathon County Health Department on October 25th. She also discussed with the YMCA which entity will be responsible for the new items within the code. • Season pass sales begin on December 1st. • Anthony Steines started employment at the Village as a Public Works Maintainer/Operator position for the Park Department on October 16th. END OF PACKET