Public Works Committee

VILLAGE OF WESTON, MARATHON COUNTY, WISCONSIN OFFICIAL MEETING AGENDA OF THE PUBLIC WORKS & UTILITY COMMITTEE HELD ON MONDAY, MAY 13, 2024 @ 4:30 PM, IN THE BOARD ROOM AT 4747 CAMP PHILLIPS ROAD AGENDA ITEMS 1. Meeting called to order by Public Works & Utility Committee Chair Zeyghami at 4:30 p.m. 2. Welcome, introductions and acknowledgement of guests. None. 3. Roll Call by Recording Secretary Roll call indicated five PW members present. Member Present Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} YES Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES Village Staff in attendance, in-person: Wodalski, Raczkowski, Gebert and Gilmeister. Village Staff in attendance, via Zoom: NONE Audience members present in person: NONE 4. PUBLIC COMMENTS None. 5. Approval of 4/8/24 Public Works & Utility Committee Minutes Motion by Mumper, second by Lope-Serrao to approve the April 8, 2024, meeting minutes. Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} YES Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES Public Works & Utility Meeting – Meeting Minutes 5/13/2024 Prepared by: Stacy Gilmeister, Utility Clerk 6. Approval of 4/30/2024 Special Assessment Hearing Minutes Motion by Lopes-Serrao, second by Hubbard to approve the April 30, 2024, Special Assessment Hearing minutes. Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} YES Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES 7. Approval of April 2024 Water and Sewer Permits Motion by Mumper, second by Hartinger to approve the April 2024, Water and Sewer Permits. Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} YES Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES STAFF REPORTS 8. CIP Update Wodalski explained his report to the Committee. Wodalski explained the redesign of Weston Ave project to remove the multi-use path. Zeyghami questioned Mastec working on Ross Ave. Wodalski explained they are working for Frontier which is adding communication lines. Zeyghami requested TDS to repair their work from last fall. Wodalski confirmed that will be taken care of. Wodalski informed the Committee of the Local Road Improvement Program Grant of $2,652,390 for the Schofield Ave (Normandy Ave to Birch) project. Public Works & Utility Meeting – Meeting Minutes 5/13/24 Prepared by: Stacy Gilmeister, Utility Clerk  Discussed the addition of two to three crossing areas on Schofield Ave. with the locations being Fox St and then either Pine Park, Pine St or Normandy with the possibility of adding one more as needed. Mumper asked who the contractor was for Well 7&8. Wodalski responded that is Ellis Construction. Discussed the status and financials of Well 7&8. Wodalski informed the Committee of our new hire Isaac Dolan from Clark Dietz as a Staff Engineer who will be joining the Village of Weston at the end of May or beginning of June. 9. Street Operations Update Raczkowski explained his report to the Committee. Raczkowski stated the spring yard waste cleanup is completed and staff performed crack filling is completed. Raczkowski stated The Streets department assisted the Parks Dept with playground equipment preparation. 10. Utility Operations Update Swenson explained his report to the Committee. Swenson stated the water main flushing has begun. Wodalski explained the flushing map on the Weston website. Discussed publication notifications to the community. Swenson advised the Committee of our summer help Gage Krause started today to assist with hydrant maintenance. POLICY DISCUSSIONS AND RECOMMENDATIONS 11. 2023 Water Utility Annual Report to the Public Service Commission Wodalski explained the report and rate schedule to the Committee. Discussion was had about any future rate increases. Motion by Hartinger, second by Lopes-Serrao move to acknowledge the 2023 Water Utility Annual Report Submitted to the Public Service Commission. Public Works & Utility Meeting – Meeting Minutes 5/13/24 Prepared by: Stacy Gilmeister, Utility Clerk  Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} YES Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES 12. Purchase of Sewer Vac Truck – Combination Sewer Cleaner Wodalski explained his report. Discussed all the needs and uses of the vac truck and its imperativeness to the community. The new truck will not be ready until 2026 due to the lead time. Motion by Lopes-Serrao, second by Hubbard move to recommend the Village Board approve the purchase of the Vactor Combination Sewer Cleaner from MacQueen Equipment for $466,724.96. Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} YES Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES 13. Sanitary Sewer BOD and Suspended Solids Investigation Wodalski provided an update of the investigation results to the Committee. Discussed the BOD sample process, billing process and potential causes. No motion. Update only. Public Works & Utility Meeting – Meeting Minutes 5/13/24 Prepared by: Stacy Gilmeister, Utility Clerk 14. Discussion on Private Well Program and Non-Compliant Wells Wodalski updated the Committee of the Private Well program and non-compliant list. Discussed the policy and enforcement. Mumper stated we send a letter stating you have 90-day to become compliant or you will be fined $500 and I would send it to everyone who is not in compliance. Motion by Mumper, second by Hartinger to give everyone 90-days to comply. At the end of 90-days, a $500 fine will be issued and if not paid, collections to be pursued by adding to the tax bill. Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} YES Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES 15. Special Assessment Report Addendum and Authorizing Resolution for E Jelinek Ave and Von Kanel St Reconstruction Project Wodalski explained the amended report. Wodalski explained the 200’ LF ordinance. The committee discussed removing the “200’ LF” and call it a connection fee. Wodalski informed the committee that the gravel driveways will be billed for what is there. Motion by Mumper, second by Hartinger move to Recommend the Village Board approve the Authorizing Resolution for Special Assessments for Drive Approach, Sanitary Sewer Main and Laterals and Water Main and Laterals Construction for the E Jelinek and Von Kanel Reconstruction Project with the condition it is per connection basis rather than per foot. Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} YES Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES Public Works & Utility Meeting – Meeting Minutes 5/13/24 Prepared by: Stacy Gilmeister, Utility Clerk 16. Special Assessment Report Addendum and Authorizing Resolution for Weston Ave (Von Kanel to Ryan St) Reconstruction Project Mumper recommends we put this on pause. Wodalski stated it could be brought back at the next meeting due to the redesign. No motion. Item will be brought back next month. 17. Weston Avenue Construction Services Contract Amendment for CR-X to Ryan St The committee discussed the contractor agreement. Wodalski explained the spreadsheet is a budget cost. Motion by Lopes-Serrao, second by Hubbard move to recommend the Village Board approve the engineering services Agreement with AECOM for Construction Related Services for the Weston Ave Reconstruction Project from CR-X to Ryan St for a price not to exceed $517,085.12. Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} YES Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES 18. Update on additional Street Maintenance Items for 2024 Wodalski explained his report and map with the additional areas for repairs. Motion by Hartinger, second by Mumper move to acknowledge the additional street maintenance items for 2024. Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} YES Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES Public Works & Utility Meeting – Meeting Minutes 5/13/24 Prepared by: Stacy Gilmeister, Utility Clerk  19. Next meeting date(s): a) Monday, June 10, 2024, @ 4:30 p.m. Regular Meeting b) Monday, July 8, 2024, @ 4:30 p.m. Regular Meeting 20. Topics for future meetings Wodalski stated Weston Ave future assessment. Trustee Cronin asked the committee regarding the reconstruction of Schofield Ave to Birch St, why not got all the way to Camp Phillips. Zeyghami stated that would be a separate project. Wodalski stated he would have to look into that request. Diesen questioned the walking path behind the VA Clinic in Rothschild if there will be lighting installed. Gebert stated she would check with the Village of Rothschild. 21. Remarks from Staff None. 22. Remarks from Committee members Lopes-Serrao stated the person doing the social media is doing a great job getting a lot of information out, very helpful. Lopes-Serrao questioned the E Jelinek project if it is going to be segmented into the west half and east half or will it all be done at once. Wodalski responded the pipe work is all west of Von Kanel which the pipe work would be done first then move on with the rest of the project. Lopes-Serrao stated the owner of WISH was asking about the construction for future planning of their customers getting to the restaurant. 23. Announcements None. ADJOURNMENT Motion by Mumper, second by Lopes-Serrao to adjourn the PW meeting at 5:57 p.m. Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} YES Hubbard, Tom YES Lopes-Serrao, Luis YES Mumper, Roy YES Public Works & Utility Meeting – Meeting Minutes 5/13/24 Prepared by: Stacy Gilmeister, Utility Clerk