Public Works Committee

VILLAGE OF WESTON, MARATHON COUNTY, WISCONSIN OFFICIAL MEETING AGENDA OF THE PUBLIC WORKS & UTILITY COMMITTEE HELD ON MONDAY, JUNE 10, 2024 @ 4:30 PM, IN THE BOARD ROOM AT 4747 CAMP PHILLIPS ROAD AGENDA ITEMS 1. Meeting called to order by Public Works & Utility Committee Chair Zeyghami at 4:30 p.m. 2. Welcome, introductions and acknowledgement of guests. None. 3. Roll Call by Recording Secretary Roll call indicated three PW members present. Member Present Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} EXCUSED Hubbard, Tom YES Lopes-Serrao, Luis EXCUSED Mumper, Roy YES Village Staff in attendance, in-person: Wodalski, Raczkowski, Dolan, Gebert and Gilmeister. Village Staff in attendance, via Zoom: NONE Audience members present in person: NONE 4. PUBLIC COMMENTS None. 5. Approval of 5/13/24 Public Works & Utility Committee Minutes Motion by Mumper, second by Hubbard to approve the May 13, 2024, meeting minutes. Yes Vote: 3 No Votes: 0 Abstain: 0 Not Voting: 2 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} --- Hubbard, Tom YES Lopes-Serrao, Luis --- Mumper, Roy YES Public Works & Utility Meeting – Meeting Minutes 6/10/2024 Prepared by: Stacy Gilmeister, Utility Clerk 6. Approval of May 2024 Water and Sewer Permits Motion by Hubbard, second by Mumper to approve the May 2024, Water and Sewer Permits. Yes Vote: 3 No Votes: 0 Abstain: 0 Not Voting: 2 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} --- Hubbard, Tom YES Lopes-Serrao, Luis --- Mumper, Roy YES STAFF REPORTS 7. CIP Update Wodalski explained his report to the Committee. Wodalski stated the project will begin after the 4th of July and explained the redesign changes of Weston Ave (CR-X to CR-J). Hubbard stated the preconstruction meeting is this Thursday, 6/13/2024 and the project will begin on 6/17/2024 for Weston Ave (Alderson to Birch). Wodalski stated that the traffic count was completed by MSA for CR-X/Camp Phillips and Alderson/Jelinek Ave projects. The results should be submitted this week. Wodalski updated the committee on the status of Well 7 & 8. 8. Street Operations Update Raczkowski explained his report to the Committee. Raczkowski stated the Streets Operations has been assisting the Parks Dept with the new playground structures. Raczkowski advised the committee that street sweeping is still in progress and the status of asphalt overlays to be done. Mumper asked the status of the little Eau Claire bridge being held up. Raczkowski explained the products used on the bridge and the process of redecking the bridge. Public Works & Utility Meeting – Meeting Minutes 6/10/24 Prepared by: Stacy Gilmeister, Utility Clerk 9. Utility Operations Update Swenson explained his report to the Committee. Discussed the status of complications and completion of Wells 7 & 8. Discussed Rib Mountain Metro Sanitary charges. Wodalski stated there is a meeting tomorrow (6/11/24). Wodalski requested an account credit at the May 2024 meeting. Zeyghami requested an update at the next meeting. POLICY DISCUSSIONS AND RECOMMENDATIONS 10. 2023 Compliance Maintenance Annual Report for Sanitary Sewer Utility Swenson explained the report to the Committee. Motion by Hubbard, second by Mumper move to Adopt Resolution 2024-015 to Approve the Compliance Maintenance Annual Report (CMAR) for Weston Sewer Utility and Submit to the Wisconsin Department of Natural Resources. Yes Vote: 3 No Votes: 0 Abstain: 0 Not Voting: 2 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} --- Hubbard, Tom YES Lopes-Serrao, Luis --- Mumper, Roy YES 11. Green Tree Acres Construction Representative Contract Wodalski explained the contract and the contract process. Motion by Mumper, second by Hubbard move to Approve the Construction Representative Contract with Vreeland Associates for Green Tree Acres First Phase for the estimated contract range of $31,000 - $33,000. Yes Vote: 3 No Votes: 0 Abstain: 0 Not Voting: 2 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} --- Hubbard, Tom YES Lopes-Serrao, Luis --- Public Works & Utility Meeting – Meeting Minutes 6/10/24 Prepared by: Stacy Gilmeister, Utility Clerk  Mumper, Roy YES 12. Linwood Ct Construction Discussion Wodalski explained the project location and future design of the subdivision. Motion by Mumper, second by Hubbard move to defer any action until next month with a cost estimate of the project. Yes Vote: 3 No Votes: 0 Abstain: 0 Not Voting: 2 Result: PASS Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} --- Hubbard, Tom YES Lopes-Serrao, Luis --- Mumper, Roy YES 13. Schofield Ave (Birch St to CR-X) Reconstruction Discussion Wodalski explained his report to the committee. Zeyghami inquired about TIF funds. Wodalski stated there are no TIF funds for this project. Zeyghami requested submitting for a Grant. Wodalski stated we can apply for a grant, but the rating may not be low enough for a grant. No motion. Item will be brought back next month. 14. Meter Pits Change Order #1 Wodalski explained the report. Wodalski stated the plans did not reflect what was underground as there were unknown site conditions. Motion by Mumper, second by Hubbard move to approve Change Order #1 for a project increase of $11,963. Yes Vote: 3 No Votes: 0 Abstain: 0 Not Voting: 2 Result: PASS Public Works & Utility Meeting – Meeting Minutes 6/10/24 Prepared by: Stacy Gilmeister, Utility Clerk  Member Voting Zeyghami, Hooshang {Chair} YES Hartinger, Jasper {Vice Chair} --- Hubbard, Tom YES Lopes-Serrao, Luis --- Mumper, Roy YES 15. Next meeting date(s): a) Monday, July 8, 2024, @ 4:30 p.m. Regular Meeting b) Monday, August 12, 2024, @ 4:30 p.m. Regular Meeting 16. Topics for future meetings -Waste Water Treatment Plant -Schofield Ave 17. Remarks from Staff None. 18. Remarks from Committee members None. 19. Announcements None. ADJOURNMENT Meeting adjourned at 5:58 p.m. by chair Zeyghami. Public Works & Utility Meeting – Meeting Minutes 6/10/24 Prepared by: Stacy Gilmeister, Utility Clerk