S.A.F.E.R. Board of Directors

South Area Fire Emergency Response OFFICAL MEETING AGENDA OF THE BOARD OF DIRECTORS This regular meeting of the SAFER Board of Directors, composed of five (5) members, will convene at SAFER Station #2, 5303 Mesker St., Weston, WI 54476 on Thursday, October 13, 2016 at 6:00 P.M. A. Opening of Session. 1. Meeting called to order by Chairman Opall at 6:00 p.m. 2. Pledge of Allegiance to the Flag. 3. Clerk will take attendance and roll call. 4. Request for silencing of cellphones and other electronic devices. B. Correspondence/Comments from the public on issues, or matters which the SAFER Board of Directors has oversight over. C. Consent Items 5. Approval of prior meeting minutes from September 22, 2016 D. Business Items. 6. Approve sale of 1999 Freightliner Ambulance 7. Approve contract to provide ambulance services to music festivals out of the SAFER District 8. Approve purchase of defibrillators for future budget years 9. Approve 2017 fee schedule 10. Approve fire service contract for Town of Marathon 11. Election of SAFER Board positions E. Staff Reports 12. Report from Fire Chief 13. Report from Administrators G. Remarks from the Board of Directors to set the next meeting date, as well as discuss items for the next meeting agenda. (No motions will be made, and no action will be taken related to policy affecting S.A.F.E.R. as a result of this agenda item): H. Adjourn This notice was revised and posted at the Rib Mountain and Weston Municipal Centers, and on the Village of Weston’s website at www.westonwi.gov, and was emailed to local media outlets (Print, TV, and Radio) on 10/10/16 @ 4:00 p.m. A quorum of members from other SAFER District, Town of Rib Mountain, and Village of Weston governmental bodies (boards, commissions, and committees) may attend the above noticed meeting in order to gather information. No actions will be taken by any other board, commission, or committee of SAFER / Town / Village, aside from the SAFER Board of Directors. Should a quorum of other government bodies be present, this would constitute a meeting pursuant to State ex rel. Badke v. Greendale Village Bd., 173 Wis.2d 553,494 N.W.2d 408 (1993). Wisconsin State Statutes require all agendas for public meetings be posted in final form, 24 hours prior to the meeting. Any posted agenda is subject to change up until 24 hours prior to the date and time of the meeting. Any person who has a qualifying disability as defined by the Americans with Disabilities Act requires that meeting or material to be in accessible location or format must contact the Rib Mountain Municipal Center at 715‐842‐0983, by 2pm the Friday prior to the meeting so any necessary arrangements can be made to accommodate each request.  Official Meeting Minutes South Area Fire & Emergency Response District Board of Directors Regular Meeting Thursday September 22, 2016 @ 6:00 P.M. A. Call to Order The regular meeting of the South Area Fire and Emergency Response District Board of Directors was called to order at 6:00 P.M. by SAFER Board Member Ermeling. Members Present- White, Ermeling, Langenhahn and Kachel. Chief Savage, DC Finke, EMS Division Chief Bechel, Attorney Vanderwaal, BC Lang and Commissioner Kimlicka were present. Chariman Opall excused. B. Correspondence/Comments from the public on issues related to the SAFER District There was no public comment or correspondence C. Consent Items Approval of prior meeting minutes from September 13, 2016 White/Langenhahn to approve prior meeting minutes from Sept 13, 2016. Motion carries unanimously. D. Business Items Discussion and possible action on SAFER Operations Budget Budget presented by the Chief. Discussion among all. Chief will make appropriate changes and resend to board members. Spelling correction needed on last page. White/Kachel to approve the amended proposed 2017 budget with caveat that if additional members join the district the budget will be brought back to the board. Motion carries unanimously. Discussion and possible action on Fiscal Agent Contract Presented by Attorney Vanderwaal with discussion by all. Langenhan/Kachel to approve fiscal agent contract subject to it being amended to change Accumed to Ambulance billing. Motion carries unanimously.  Discussion and possible action on Marathon County Sherriff’s Office Tactical Medic Program MOU. Presented by the Chief with discussion including members carrying fire arms and coverage issues. Per Attorney Vanderwaal nothing is in place for the medics to carry fire arms and they will not be until insurance company approves. Spelling error of SAFER needs to be corrected. Kachel/White to approve with spelling corrections. Motion carries unanimously. Election of SAFER Board Positions No action until full board present E. Staff Reports Report from Fire Chief Update on meeting with Dr. Weyers, President at NTC. Chief Savage apologized to the board for speaking of NTC in any negative aspect. Drawings of the new Rescue 21 presented. 5 new POCS and 1 new BC have been hired. Old ambulance was looked at by Rapids PD, if any offers are made they will be brought to the board for approval. Report from Administrators Not Present F. Remarks from the Board of Directors to set the next meeting date, as well as items for the next meeting agenda. Next meeting will be Oct 13 @ 6:00 P.M. at SAFER Station 1 G. Adjourn Langenhahn/Kachel to adjourn at 7:32 P.M. Motion carries unanimously.  Proposal for Services to Country Fest/Rock Fest 2017 The organizers of Country Fest and Rock Fest in Cadott are accepting applications for ALS ambulance, BLS ambulance and fire protection services for their events in June and July of 2017. We would like to submit a bid for ALS ambulance services to increase the revenue to the district for 2017. Our current hourly rate for an ALS ambulance is $200 per hour. This was increased in 2016 from the rate of $150 per hour in 2015. It appears that we may have made to much of an increase and we would like to lower that fee to cover our costs but yet make revenue and set it at $100 per hour in 2017. For the purposes of these events we would like to offer these organizers a special rate due to the size of the event, the likelihood of multiple patients transports and the number of hours of the event. For this event we would staff an ambulance with 2 crew members for the duration of the events. There would be a large camper supplied to us by the event for our staff to work out of. We would like to propose the following bids to the organizers of this event with the approval of the board. Revenue (does not take into account any patient transports) Country Fest 6/15-6/20 Total of 116 hours $6,380.00 Rock Fest 7/13-7/17 Total of 92 hours $5,060.00 Combined Country Fest and Rock Fest Total of 208 hours $10,400.00 Approximate Labor Costs to the District Country Fest $3,596.00 Rock Fest $2,852.00 Combined $6,448.00