Village Board of Trustees

Meeting: BOARD OF TRUSTEES Members: White {c}, Berger, Ermeling, Jaeger, Porlier, Schuster, Ziegler Location: Municipal Center (5500 Schofield Ave); Board Room Time: Monday, February 3, 2014 @ 6:00 P.M. 1. Call to Order 1.1 Pledge of Allegiance. 1.2 Roll Call of Attendance. White called the meeting to order at 6:04 pm. Present: White, Schuster, Berger, Ziegler, Porlier and Jaeger. Ermeling joined the meeting at 6: 32 p.m. Administrator Guild, Public Works Director Donner, Deputy Public Works Director Wodalski, Technology Director Crowe, Finance Director Jacobs, Clerk Weinkauf, Police Chief Sparks and Fire Chief Meilahn were also present. Trustee Ermeling joined the meeting at 6:32 p.m. 2. Comments from the public White asked for comments from the audience. There were no comments. 3. Consent Items 3.1 Recommendation from Clerk to approve prior meeting minutes of 01/20/2014. 3.2 Recommendation from Finance Director Jacobs to approve submitted vouchers. 3.3 Recommendation from Personnel Committee to reaffirm the finalized language of 2014 Personnel Committee Resolutions #1 – #4, which were previously presented to Committee members in draft form, and were recommended for approval and to be forwarded onto the Board of Trustees for consideration at their January 20th, 2014 meeting with several modifications and changes as directed by the Committee members. 3.4 Recommendation from Property and Infrastructure Committee to approve Utility Easement Agreement between SJM Builders Inc. and Village of Weston in Cedar Place Subdivision, Village of Rothschild. 3.5 Recommendation from Property and Infrastructure Committee to approve agreement with MTS Utilities for Construction Representative Services to be reimbursed by the Developer of Cedar Place Subdivision, Village of Rothschild. 3.6 Recommendation from Property and Infrastructure Committee to allow Director to attend Legislative Rally in Madison, February 18, 2014. *M/S/P Jaeger/Ziegler: to approve items 3.1 to 3.6. 4. Business Items for Consideration No comments. 5. Reports from Committees 5.1 Acknowledgement of Personnel Committee Minutes from 01/20/2014 and 01/28/2014, and request to place on file. 5.2 Acknowledgement of Property and Infrastructure Committee Minutes from 01/20/2014, and request to place on file. 5.3 Acknowledgement of Parks and Recreation Committee Minutes from 11/14/2013, and request to place on file. *M/S/P Jaeger/Schuster: to acknowledge items 5.1 to 5.3. 6. Reports from Staff 6.1 Clerk White asked about the delay on implementing the new ADP payroll system. Weinkauf said staff got really busy in December and could not finish the required training. They decided it was best to go live after the first quarter, which is April 4th. 6.2 Everest Metro Sparks gave an update on the application process for a vacant officer position becoming available soon. One of his officers is retiring this year. He also gave an update on animal control issues that are being discussed with Marathon County. 6.3 Finance Jacobs gave an update on tax collection. He also reported he is trying to get both the Village and Everest Metro 2013 audits scheduled. 6.4 Parks No comments. 6.5 Planning No comments.  6.6 Public Works Donner asked for questions. There were none. 6.7 SAFER Meilahn reported a fulltime Shift Commander position has recently been opened to both internal and external candidates. The Lieutenant and MPO positions are both open to internal candidates. The positions are posted on the NEOGOV website and will remain open through February 28th. He also gave an update on the number of fire and EMS calls for both SAFER stations. He said the response time is good in both communities. 6.8 Technology Crowe said after the meeting this evening he will work with the Village Board on a new way to view future Board packets electronically. 7. Reports from Administrator Guild reported staff continues discussions with AT&T regarding the cell tower lease agreement for Kennedy Park. He gave an update on economic development and stated there were three businesses currently interested in locating in Business Park South. He also gave an update on the collection of the cable franchise fee. The fees just recently showed up on resident’s bills. He received six calls on this topic. He said staff is working on a new capital equipment and fleet replacement schedule for the Board to review. He is moving forward with the newly created Communications and Marketing Department and hopes to have that up and running by June. The CDA will hold a meeting next week Monday. They assumed the duties of the former Economic Development Committee. The IAFF lawsuit continues to move forward. Staff is trying to work out the details. He will continue to keep the Board informed on that issue. Staff has recently attended meetings regarding bus service. He reviewed a proposed route with the Board. There are discussions on taking the issue to referendum again. He is gearing up to launch a new online product called Nextdoor. More information will be forthcoming. Staff recently met with NTC to see how they can help with training and staff development. The Community Life and Safety Committee will be reviewing the sober server ordinance at their next meeting. Staff is almost done with the recycling ordinance. The Board members should see something soon. The Teamsters recently filed a petition with the Village to recertify their unions. Staff is working with the University of Stevens Point to have one of their students work on recycling items for the Village. They would fund the position. 8. Remarks from President/Trustees Ziegler said he would be absent from the next meeting. Porlier and White both expressed their appreciation for the work the Personnel Committee has been doing. 9. Adjourn White adjourned the meeting at 6:47 p.m. Respectfully, Sherry Weinkauf Village Clerk