S.A.F.E.R. Board of Directors

OFFICIAL MEETING MINUTES SOUTH AREA FIRE & EMERGENCY RESPONSE DISTRICT Board of Directors Regular Meeting Tuesday, February 11, 2014 @ 6:00 P.M. 1. Call to Order The regular meeting of the South Area Fire and Emergency Response District Board of Directors was called to order at 6:00 PM by SAFER Board Vice Chairman Allen Opal. MEMBERS PRESENT - Allen Opall, Rib Mountain Chairman; Fred Schaefer, Rib Mountain Supervisor; Keith Langenhahn, Town of Marathon Chairman; and Paul Wirth, SAFER Fire Chief. Loren White, Village of Weston President and Barb Ermeling, Village Trustee were absent and excused. Daniel Guild, Village of Weston Administrator; Gaylene Rhoden, Town of Rib Mountain Administrator and Village of Weston Finance Director, John Jacobs were also present. One person was in the audience. 2. Comments from the public on issues related to the SAFER District There was no public comment or correspondence. 3. Consent Items a) Approval of prior meeting minutes from Tuesday, 1/28/2014. Motion by Schaefer/Langenhahn to approve prior meeting minutes from Tuesday, January 28, 2014. Motion carried unanimously. 4. Business Items a) Discussion and action on Intercept agreements with Mosinee. Motion by Schaefer/Langenhahn to approve intercept agreement with Mosinee subject to Rib Mountain being changed to SAFER in the second paragraph. Motion carried unanimously. b) Discussion and action on Intercept agreement with Ministry Spirit Medical Transport. Motion by Schaefer/Langenhahn to approve the Advanced Life Support intercept agreement between SAFER and St. Joseph’s Hospital. Motion carried unanimously. c) Discussion and action on collection agency for SAFER. Motion by Schaefer/Langenhahn to approve Alliance as the collection agency for SAFER. Motion carried unanimously. d) Discussion and possible action on employee handbook excluding sections dealing with vacation, sick leave, holidays, and/or other monetary items contained within the hand book. Several sections of the handbook were briefly discussed. No action was taken on any of the items discussed. 5. Staff Reports a) Reports from Fiscal Agent/Finance Officer Jacobs presented a budget status report through the end of January to the SAFER Directors.  b) Reports from Fire Chief 1) Discussion and/or direction on 2014 vacation and sick leave conversion. 2) Discussion and/or direction on PTO options for 2014-2015. Several options were discussed regarding the above items. Schaefer recommends the Chiefs and Administrators continue to meet and try to come up with a plan that addresses taking care of the employees, recognizing employees who took a chance in getting hired by SAFER and also takes into consideration some of the Weston and Rib Mountain issues. 6. Remarks from the Directors (No motions will be made, and no action will be taken related to policy affecting the S.A.F.E.R. District as a result of this agenda item). 7. Set next meeting date and discuss items for next committee agenda. Next meeting date set for Tuesday, March 11, 2014. 8. Adjourn Motion by Langenhahn/Schaefer to adjourn at 6:53 p.m. Motion carried unanimously. Prepared by Rhonda Christiansen on February 28, 2014 Presented for consideration to the Board of Directors on March 11, 2014.