Village Board of Trustees

Meeting: BOARD OF TRUSTEES Members: White {c}, Berger, Ermeling, Jaeger, Porlier, Schuster, Ziegler Location: Municipal Center (5500 Schofield Ave); Board Room Time: Monday, February 17, 2014 @ 6:00 P.M. 1. Call to Order. 1.1 Pledge of Allegiance. 1.2 Roll Call of Attendance. White called the meeting to order at 6:03 pm. Present: White, Schuster, Berger, Ermeling, Porlier and Jaeger. Ziegler was absent and excused. Administrator Guild, Public Works Director Donner, Deputy Public Works Director Wodalski, Community Development Director Higgins, Technology Director Crowe, Finance Director Jacobs, Clerk Weinkauf, Police Chief Sparks and Fire Chief Meilahn were also present. 2. Comments from the public White asked for comments from the audience. There were no comments. 3. Convene into Closed Session *M/S/P Schuster/Jaeger: to convene to Closed Session at 6:04 p.m. Roll Call Vote: All were in favor. 4. Reconvene into Open Session The Board members reconvened from Closed Session at 6:49 p.m. *M/S/P Ermeling/Jaeger: to consider the public employee discipline item at their next regular meeting. 5. Communications *M/S/P Jaeger/Schuster: to acknowledge the meeting minutes and place on file. 6. Consent Items. 6.1 Clerk’s recommendation to approve prior meeting minutes of 02/03/2014. *M/S/P Schuster/Porlier: to approve. 6.2 Finance Director’s recommendation to approve submitted vouchers. *M/S/P Schuster/Porlier: to approve. 6.3 Personnel Committee’s recommendation that the position of “Intern” in the Planning and Development Department by continued by the Village at a cost of $10/hour at a cost not to exceed $8,500. See Action under item 6.5. 6.4 Personnel Committee’s recommendation that the Village establish an employee wellness program as a policy precursor to any policy considerations or recommendation regarding the provision of matching funds into employee HSAs. See Action under item 6.5. 6.5 Personnel Committee’s resolution clarifying the Village position on the Longevity Pay benefit which was previously offered to Village employees in FY 2013. Guild explained items 6.3, 6.4 and 6.5. Schuster said he would have liked to see information related to these items prior to the meeting. *M/S/P Schuster/Ermeling: to defer items 6.3, 6.4 and 6.5 to the next meeting. 6.6 PlanDev Director’s recommendation to approve Resolution VW-14-01, Refuse/Recycling Policy Statement. *M/S/P Schuster/Porlier: to approve. 6.7 Planning Commission’s recommendation to approve Resolution VW-14-02, Resolution to approve the final plat of Markovich Properties Condominium First Addendum (FSUB-1-14- 1419). *M/S/P Schuster/Porlier: to approve. 6.8 Amendment to Section 2.214 of the Municipal Code Relating to “Committees”. *M/S/P Schuster/Porlier: to approve. 6.9 Amendment to Committee Appointments and Terms. Berger said he remembers being appointed to the CDA last year and asked why this was being changed. Guild said he worked with President White last year. All Trustees were given a chair person position on a Committee, as well as a regular appointed member position of another committee. Guild said he was absent from the meeting where Berger was appointed, but said his notes show Schuster as being appointed to the CDA. Schuster and Berger discussed briefly who would like to serve. *M/S/P Jaeger/Berger: to defer this item to the Village President. *M/S/P White/Schuster: to appoint Berger to the CDA. 6.10 Fee Agreement for 2014 Legal Services *M/S/P Schuster/Porlier: to approve. 7. Reports from Staff 7.1 Clerk/Employee Resources Manager Weinkauf gave an update on the implementation of a wellness program. She also gave an update on the union certifications and her progress with ADP and NEOGOV. 7.2 Fire Chief No comments. 7.3 Parks Superintendent Osterbrink reported on the ice rink attendance and closures. He also reported staff is accepting applications for the Aquatic Center. To date they have received approximately 13 applications. He continues to work with Brad Mroczenski, who will be the Village’s new Aquatic Center Manager. 7.4 Plan/Dev Director Higgins gave an update on all the site plans her department has received. She said staff has been very busy reviewing the plans. 7.5 Police Chief Captain Hull gave an update on the sober service ordinance discussions and the new Humane Officer. The Department is working with Lincoln County on the possibility of them housing cats and some dogs for Weston. Currently the Department has some temporary kennels for cats and dogs until something can be worked out. He also gave an update on recent crimes/arrests in Weston and Schofield. Staff is also working on the recruitment process for a new police officer. The Department will accept applications through April 1st. 7.6 Public Works Director Donner gave an update on all the utility freeze ups. White and Porlier expressed their appreciation to the employees for all their extra work involved with these freeze ups. 7.7 Finance Director Jacobs reported the Finance Department will turn the tax roll over to Marathon County tomorrow. 7.8 Technology Services No comments. 8. Business Items for Consideration. 8.1 Convened in closed to consider WJHiggins offer to purchase land from the Village of Weston in Business Park South and consider negotiation strategy for the sale of the land. 8.2 Reconvene into open session. The Board did not convene to closed session. Guild said WJHiggins is interested in purchasing land in Business Park South. They are currently located in Wausau’s Business Park. They would like some kind of a response on their offer so they can move forward with secured financing. They are proposing $10,000 an acre. Schuster asked if the Board could propose a contingency that includes development would need to occur within a certain time period, as well as selling land back to Village if they decide to not move forward with development. Guild said yes. There was a short discussion on TIF financing. There was also a short discussion on a counter offer. *M/S/P Schuster/Jaeger: to counter offer $12,000 per acre, with contingencies to include: the building has to commence in 12 months, and if they fail to meet that requirement, they will sell the land back to the Village within 6 months, and they need to successfully submit a site plan prior to the sale. Q/Jacobs said the Assessor will most likely take this information into consideration when they determine land valuations in the Business Park. Guild noted this land is being sold at discounted price. 9. Reports from Administrator Guild said over the last couple of week’s staff has been busy dealing with residents and customers regarding the utility freeze ups. He is proud of staff and the work they have been doing related to that. 10. Remarks from President/Trustees There was a short discussion on committee name changes. Porlier and Jaeger said they will both be absent from the next meeting. 11. Adjourn. White adjourned the meeting at 7:25 p.m. Respectfully, Sherry Weinkauf Village Clerk