Village Board of Trustees

Meeting: BOARD OF TRUSTEES Members: White {c}, Berger, Ermeling, Jaeger, Porlier, Schuster, Ziegler Location: Municipal Center (5500 Schofield Ave); Board Room Time: Monday, March 3, 2014 @ 6:00 P.M. AGENDA ITEMS FOR CONSIDERATION (All items listed may be acted upon) MINUTES 1. Call to Order. 1.1 Pledge of Allegiance. 1.2 Roll Call of Attendance. White called the meeting to order at 6:01 pm. Present: White, Schuster, Berger, Ermeling and Ziegler. Porlier and Jaeger were both absent and excused. Attorney Yde, Administrator Guild, Public Works Director Donner, Deputy Public Works Director Wodalski, Community Development Director Higgins, Technology Director Crowe, Finance Director Jacobs, Clerk Weinkauf, Police Chief Sparks and Fire Chief Meilahn were also present. There were three audience members present. 2. Comments from the public White asked for comments from the audience. There were no comments. 3. Communications *M/S/P Ziegler/Schuster: to acknowledge the Committee meeting minutes and place on file. 4. Consent Items. 4.1 Recommendation to acknowledge the “Return of Warrant” for 3302 Cecil Street. 4.2 Recommendation to approve Assessment Contract for Service. Ermeling suggested amending Item #6 in regards to compensation. *M/S/P Ermeling/Berger: to approve the Assessment Contract for Service, with the amendment to Item #6 that addresses compensation (see the attached amendment). 4.3 Recommendation to approve prior meeting minutes of 02/17/2014 and 02/24/2014. 4.4 Recommendation to approve operator licenses. 4.5 Recommendation to approve submitted vouchers. 4.6 Recommendation to acknowledge 2014 Contract for Service re Humane Officer Services between the Everest Metro Police Department and the Wausau Police Department. 4.7 Recommendation to approve the appointment of Wausau PD Officer Ashley Bishop as the Village of Weston’s Humane Officer. 4.8 Recommendation to approve an Ordinance amending Section 42.102 (b)(a) to include Humane Officer. 4.9 Recommendation to deny Humane Society of Marathon County “Held for Cause Contract” on a per case charge basis. 4.10 Recommendation to approve an Ordinance amending Section 26.100 of the Municipal Code which would approve the Bond Schedule (f) of the Everest Metro Police Department and the Schofield-Weston Municipal Court, as well as correcting the ordinance language regarding the Judge’s term of office to reflect recent changes in state law (c). *M/S/P Schuster/Ziegler: to approve Consent items 4.1 and 4.3 to 4.10. 5. Reports from Staff 5.1 Clerk/Employee Resources Manager Weinkauf asked if there were any questions. There were none. 5.2 Fire Chief Meilahn gave an update on a large fire SAFER was called to in the Town of Marathon. 5.3 Parks Superintendent Osterbrink reported the ice rink is still open. 5.4 Plan/Dev Director Higgins gave an update on the recent Intergovernmental Zoning Committee meeting that she attended. 5.5 Police Chief Sparks asked if there were any questions. There were none. 5.6 Public Works Director Donner gave an update on the ongoing water and sewer utility issues with this cold weather. Ermeling said she was contacted by some residents that did not know about running their water. She suggested in the future to put important news like this in the Everest Herald. Most of the residents receive the Everest Herald. 5.7 Finance/Assessor Jacobs reviewed the attached Assessor report with the Board.  5.8 Technology Director Crowe asked if there were any questions. There were none. 6. Business Items for Consideration. 6.1 Resolution No. 2014-08 regarding the Village staff policy statement for snow and ice control. Donner said this item was approved by the Property & Infrastructure Committee. The intent is to clarify the Village’s goals regarding winter response. *M/S/P Ziegler/Schuster: to approve Resolution No. 2014-08. Q/Schuster asked if the Operators had input into this resolution. Donner said yes. Q/White asked if this would be reviewed in the future for possible updates. Donner said yes. 6.2 Convene into closed session – Under Wis SS 19.85(1)(b) the Village of Weston Board of Trustees, may convene in closed session to conduct an evidentiary hearing and/or take final action with respect to the possible discipline of a public employee. Further, the board may vote to convene in open session following the closed session to take possible action if any. *M/S/P Schuster/Ziegler: to convene to Closed Session at 6:26 p.m. Roll Call Vote: All were in favor. 6.3 Reconvene into Open Session – Reconvene to open session following the closed session to take possible action if any. *M/S/P Schuster/Ermeling: to reconvene into Open Session. No action was taken. 7. Reports from Administrator Guild introduced State Representative Mandy Wright. She said she would be available after the meeting if anyone wants to talk with her. Guild said staff has been busy with a high level of customer service traffic due to snow, ice, frozen pipes and etc. He also reported he is working with Attorney Yde on the employment practice of the Municipal Court Clerk. He will bring a proposal back to the Board for their review. 8. Remarks from President/Trustees No comments. 9. Adjourn. White adjourned the meeting at 7:30 p.m. Respectfully, Sherry Weinkauf Village Clerk 6. C O M P E N S A T I O N . T h e V i l l a g e s h a l l p a y t h e A s s e s s o r a f e e o f $ 1 0 3 , 5 0 0 as f u l l p a y m e n t f o r t h e c o m p l e t e p e r f o r m a n c e o f all services a n d w o r k set o u t in this A g r e e m e n t . This f e e shall be paid in q u a r t e r l y i n s t a l l m e n t s o f $ 8 , 6 2 5 . If all a n n u a l w o r k is n o t c o m p l e t e d u n d e r t h i s A g r e e m e n t by t h e c o m p l e t i o n o f t h e f o u r t h q u a r t e r o f e a c h y e a r o r if all r e q u i r e d d a t a is n o t s u b m i t t e d i n t h e a p p r o p r i a t e f o r m a t in a t i m e l y m a n n e r b y t h e f o u r t h q u a r t e r o f t h e y e a r , t h e n t h e f o u r t h q u a r t e r p a y m e n t will be suspended at t h a t t i m e u n t i l all w o r k h a s b e e n s a t i s f a c t o r i l y c o m p l e t e d a n d a p p r o v e d b y t h e V i l l a g e . If t h e V i l l a g e is r e q u i r e d t o h i r e a d d i t i o n a l s t a f f t o assist t h e A s s e s s o r i n m e e t i n g t h e d e a d l i n e f o r completion of t h e w o r k for a particular year, t h e additional s t a f f i n g c o s t s h a l l be t h e r e s p o n s i b i l i t y o f t h e A s s e s s o r , n o t t h e Village. T h e f o u r t h q u a r t e r p a y m e n t shall be paid t o t h e Assessor u p o n f u l l c o m p l e t i o n o f all o f t h e A s s e s s o r ' s d u t i e s f o r e a c h y e a r during the t e r m of this Agreement.