S.A.F.E.R. Board of Directors

OFFICIAL MEETING MINUTES SOUTH AREA FIRE & EMERGENCY RESPONSE DISTRICT Board of Directors Regular Meeting Tuesday, March 11, 2014 @ 6:00 P.M. 1. Call to Order The regular meeting of the South Area Fire and Emergency Response District Board of Directors was called to order at 6:00 PM by SAFER Board Chairman Loren White. MEMBERS PRESENT – Loren White, Village of Weston President; Barb Ermeling, Village of Weston Trustee; Fred Schaefer, Rib Mountain Supervisor; Keith Langenhahn, Town of Marathon Chairman; Paul Wirth, SAFER Fire Chief and Steve Meilahn, SAFER Deputy Fire Chief. Daniel Guild, Village of Weston Administrator; Gaylene Rhoden, Town of Rib Mountain Administrator and Village of Weston Finance Director, John Jacobs were also present. Allen Opall, Rib Mountain Chairman was absent and excused. Four audience members were present. 2. Comments from the public on issues related to the SAFER District There was no public comment or correspondence. 3. Consent Items a) Approval of prior meeting minutes from Tuesday, 2/11/2014. Motion by Langenhahn/Ermeling to approve prior meeting minutes from Tuesday, February 11, 2014. Motion carried unanimously. 4. Business Items a) Discussion and action on Employee Handbook. Chief Wirth reported a final product will be ready for the April meeting. b) Discussion and action on vacation, sick leave and other time off for full time employees of SAFER for 2014. Motion by Schaefer/Langenhahn to approve vacation, sick leave and other time off for full time employees of SAFER for 2014 as presented. Motion carried unanimously. c) Discussion and action on American Heart Association (AHA) classes sponsored by and for SAFER. Motion by Ermeling/Schaefer to approve AHA classes sponsored by and for SAFER. Motion carried unanimously. d) Discussion and possible action lease agreement between SAFER and Town of Rib Mountain. Motion by Schaefer/Langenhahn to approve lease agreement between SAFER and Town of Rib Mountain. Motion carried unanimously.  e) Discussion and action for Alliance Collections Agreement. Motion by Schaefer/Langenhahn to approve Alliance Collections Agreement. Motion carried unanimously. f) Discussion and action on funding and/or purchase of ambulance in 2014. Chief Wirth stated the maximum cost of a new ambulance is approximately $216,000 with a trade-in and delivery in about 6-8 months. White recommended pursuing an RFP. Several payment options were discussed. Schaefer recommended the specs be written, go out for an RFP, and then come back to the board with a recommendation. In the meantime, continue to discuss payment options with Weston. Motion by Schaefer/Ermeling to pursue RFPs for the purchase of an ambulance in 2014. Motion carried unanimously. 5. Staff Reports a) Reports from Fire Chiefs Chief Wirth briefly reviewed his report included in the packet. b) Reports from Administrators No reports from Administrators 6. Remarks from the Directors (No motions will be made, and no action will be taken related to policy affecting the S.A.F.E.R. District as a result of this agenda item). No remarks from the Directors. 7. Set next meeting date and discuss items for next committee agenda. Next meeting date set for Tuesday, April 8, 2014. 8. Adjourn Motion by Langenhahn/Schaefer to adjourn at 6:53 p.m. Motion carried unanimously. Prepared by Rhonda Christiansen on March 24, 2014 Presented for consideration to the Board of Directors on April 8, 2014.