Village Board of Trustees

Meeting: BOARD OF TRUSTEES Members: White {c}, Berger, Ermeling, Jaeger, Porlier, Schuster, Ziegler Location: Municipal Center (5500 Schofield Ave); Board Room Time: Monday, April 7, 2014 @ 6:00 P.M. MINUTES 1. Call to Order. 1.1 Pledge of Allegiance. 1.2 Roll Call of Attendance. White called the meeting to order at 6:00 pm. Present: White, Schuster, Berger, Porlier, Jaeger Ermeling and Ziegler. Administrator Guild, Director of Public Works Donner, Deputy Director of Public Works Wodalski, Director of Planning and Development Higgins, Taxpayer Relations Coordinator Hodell, Technology Director Crowe, Director of Finance Jacobs, Clerk Weinkauf, Police Chief Sparks and Fire Chief Wirth were also present. There was one audience member present. 2. Comments from the public. White asked for comments from the audience. There were no comments. 3. Communications – All standing and non-standing committees, commissions or boards. – Acknowledgement of meeting minutes and place on file with the Clerk. *M/S/P Jaeger/Schuster: to acknowledge the Committee meeting minutes and place on file. 4. Consent Items. 4.1 Recommendation to approve prior meeting minutes of 03/17/2014. 4.2 Recommendation to approve operator licenses. 4.3 Recommendation to approve Jessica Winter as Agent for The Store, 4005 Westview Blvd. 4.4 Recommendation to approve an ordinance which requires that escort services be licensed. 4.5 Recommendation to approve the ordinance to repeal and recreate Chapter 14, Buildings and Building Regulations, as recommended by the CLPS Committee and Village Building Inspector. *M/S Jaeger/Berger: to approve Consent items 4.1 to 4.5. Q/White asked if the requirement to have a licensed electrician applies to homeowners that do their own electoral work. Staff was unsure and said they would need to look into it. Jaeger withdrew her original motion. *M/S/P Jaeger/Berger: to approve Consent items 4.1 to 4.4 and refer item 4.5 back to staff. 5. Business Items for Consideration. 5.1 Recommendation by the Community Life and Public Safety Committee to put the creation of an ordinance which prohibits and restricts cell phone use while operating a motor vehicle on the November election ballot as an advisory referendum. Schuster said the vote at the Community Life and Public Safety Committee was 2 to 1 to recommend the Board approve having an advisory cell phone referendum on the November ballot. *M/S/P Schuster/Porlier: to have staff draft a referendum question for the November ballot and bring back to the Board for review. Jaeger and Berger voted no. Motion passed. 5.2 Convene into closed under Wis Stats §19.85 (1) (e) for bargaining and negotiations regarding sale of land and offers to purchase in the Weston Business Park. *M/S/P Schuster/Ziegler: to convene to Closed Session at 6:10 p.m. Roll Call Vote: All were in favor. 5.3 Reconvene into open session and take action on closed session item. *M/S/P: Jaeger/Ziegler: to reconvene from Closed Session at 6:38 p.m. Roll Call Vote: All were in favor. No action was taken in closed session. 6. Reports from Staff 6.1 Clerk/Employee Resources Manager Weinkauf reported there was a 9 percent voter turnout for the Spring Election. 6.2 Fire Chief Wirth reported there were 74 ambulance runs and 30 fire calls to date. He also reported he recently heard from two communities wanting more information on the SAFER District. 6.3 Parks Superintendent Osterbrink reported staff is working on tree pruning. The rails on the trail have been removed for thawing of the river. Brad Mroczenski completed some lifeguard training and will be training again this coming weekend. The first baseball game in Weston is scheduled for the beginning of May. 6.4 Plan/Dev Director Higgins said she received an answer from the Building Inspector regarding the licensed electrician. He indicated that minor wiring can be done by a homeowner. The Board was unsure of the meaning of minor wiring. Staff will bring back more information. Higgins also reported a Comprehensive Plan Steering Committee is tentatively scheduled for May 1st and an Intergovernmental Zoning Steering Committee is tentatively scheduled for April 30th. 6.5 Police Chief Sparks expressed his concerns with the special event requests. He said some of the group events that use the main roads to cross and are timed events tend to be problematic for the Department. They need to be made aware of safe alternative routes. There was a short discussion on charging for police services. 6.6 Public Works Director Donner gave an update on the American Water Works Association event he attended this last week in Washington, D.C. 6.7 Finance/Assessor Jacobs reviewed the Assessor report, which was attached to the agenda. He also reported the Village’s preliminary audit work has begun. 6.8 Technology Director Crowe reported he is currently working on some Outlook calendar issues. 7. Reports from Administrator. Guild gave and update on the intergovernmental agreement with the Village of Kronenwetter. He is working with Attorney Yde on revising some documents related to the Everest Metro Police Department and the Municipal Court. He recently had a meeting with the School Superintendent and the Park Superintendent to discuss the possibility of recreation cooperation between the school district and the Village. He also said he received an update regarding the public sector health insurance exchange that is being discussed by the larger public sector agencies. He received a request from both Ed Prohaska and Intercity State Bank asking if the Village would be interested in purchasing land from them. Staff is in the process of recruiting an intern to work on the Village’s recycling program. Staff has also been working on the long term capital equipment plan for the village. Staff is working on a monthly printed newsletter again. This would be funded through advertising. 8. Remarks from President/Trustees Schuster expressed his concerns regarding a monthly newsletter and funding it through advertising. He would rather see the Newsletter published the way the Village did in the past, which was on a quarterly basis and without the advertising. The Board members were all in agreement. Ermeling asked why the closed session meetings are placed in the middle of the agenda. She would like to see that at the end of agenda. Jaeger and Ziegler do not mind it being in the middle of the agenda. Berger said he would be absent from the April 21st meeting. 9. Adjourn. White adjourned the meeting at 7:25 p.m. Respectfully, Sherry Weinkauf Village Clerk