Village Board of Trustees

VILLAGE OF WESTON MEETING MINUTES Meeting of: BOARD OF TRUSTEES Members: White {c}, Berger, Ermeling, Jaeger, Porlier, Schuster, Ziegler Location: Weston Municipal Center (5500 Schofield Ave); Board Room Date/Time: Monday, September 15, 2014 @ 6:00 P.M. 1. Call to Order. 1.1 Pledge of Allegiance. 1.2 Roll Call of Attendance. White called the meeting to order at 6:00 p.m. Present: White, Schuster, Berger, Ermeling, Porlier, Jaeger and Ziegler. Administrator Guild, Director of Public Works Donner, Deputy Director of Public Works Wodalski, Clerk Weinkauf, Deputy Finance Director Trautman, Technology Director Crowe, Director of Planning and Development Higgins, Director of Technology Crowe, Fire Chief Wirth, Deputy Fire Chief Meilahn and Chief Sparks were also present. There were 13 audience members present. 2. Scheduled Appearances. 2.1 Presentation from Boys & Girls Club. Brian Stezenski-Williams, Executive Director of the Boys & Girls Club, thanked the Board for their investment in the club. He said attendance has increased substantially since 2002. He also reviewed the growth and impact surveys. Casey Nye, D.C. Everest Middle School Principal, explained how good this program is. He said it provides a safe environment for students. He also thanked the Board for their support. 2.2 Joe Jordan re: proposed amendment to the 2010 Eau Claire River, LLC, Non-Metallic Mining Permit. Mr. Jordan, 4102 Camp Phillips Road, Weston, said he wants to continue to operate this property as a rural residential farm. The reason for the extension of the mining permit is to clean up the 15 acres that are in the DNR controlled area. He said he will not run the pit as a business. He will not allow dumping of materials. He said he wants to resolve any remaining objections. He said he proposes to dig two ponds. The DNR would address any issues related to the river. He said they would not crush or screen gravel. He feels the real issue is the noise. He said when people live on a major thoroughfare noise from the traffic is inevitable. Traffic on Camp Phillips will continue to build now that it is a major corridor. Some of the businesses in the area also make a significant amount of noise. Operation hours would remain the same, which is 7:00 a.m. to 8:00 p.m. during week days only. Most likely the ponds won’t be dug until next year. He would also insulate the pump and mitigate the hours it would run. The rock that was brought in was not for mining it was for landscaping on the property. There would be no material brought in for resale. Any material brought in would be used solely for use on the site. He explained how they would alleviate the dust. He would like the neighbors to work with him on their concerns. If the permit is not approved he will still restore the 15 acres. He said he has a long history working with the Village on addressing issues. 2.3 Scott Turner re: proposed amendment to the 2010 Eau Claire River, LLC, Non-Metallic Mining Permit. Mr. Turner, 3601 Camp Phillips Road, said his property is across the street from Mr. Jordan’s property. He was told after five years this project would be completed. He wants to see the project end. He said this is non-stop rumbling and dust and dirt blowing across the street. The biggest complaint he had was the over sight of the project. He said more black dirt was hauled off that property than what was put on. He said no one ever knew that. He is opposed to this.  2.4 Mike Schoenher re: proposed amendment to the 2010 Eau Claire River, LLC, Non-Metallic Mining Permit. Mr. Schoenher, 3309 Vern Lane, said he agrees with Scott Turner. He also wants this project to be done. The property looks like a gravel pit right now. He does not support this. This does not need to be done. The site can be cleaned up without turning it into a residential gravel pit. The attempts to mitigate the noise on the current project were never taken seriously. He can hear the pump on the property running from his house with the windows closed. He is tired of listening to that. This extension does not have to happen. 3. Public Comment. White asked for comments. Kristin Zaal, 3906 Wendy Lane, said if a smaller project started out at three years and became five years, who’s to say that a larger project wouldn’t start out at five years and end up at seven or eight years. She is concerned with that. She also said when they purchased their homes ten years ago, they made sure the railroad track was a dead track. They also purchased the property because it was quiet. Their family really likes how peaceful and quiet it can be. Right now the noise is uncomfortable and unpleasant. 4. Communications. 4.1 Acknowledge receipt of drafted meeting minutes from all standing and non-standing committees, commissions, and/or other boards of the Village of Weston and/or associated partnerships. *M/S/P Schuster/Ermeling: to acknowledge the Committee meeting minutes and place on file. 5. Consent Items for Consideration. 4.1 Recommendation from Clerk to approve prior meeting minutes of 08/18/14. 4.2 Recommendation from Clerk to approve operator licenses. 4.3 Recommendation from Clerk to approve Kevin Lehman as the schedule for successor of Agent for Schierl Sales Corp., The Store #59, 6606 County Road J. 4.4 Recommendation from Finance Director to approve Vouchers. 4.5 Recommendation from Plan Commission to approve an Ordinance to repeal, amend, and recreate Section 94.150(a) of The Municipal Code relating to “Size of Parking Spaces.” 4.6 Recommendation from Plan Commission to approve the conditional use permit request CU-8-14-1478, Western Auto Sales, 5305 E. Jelinek Avenue. 4.7 Recommendation from Plan Commission to approve signing the Marathon County Responsible Units of Recycling Cooperative Waste Reduction, Reuse and Recycling Education Program Agreement for 2015. 4.8 Recommendation from SAFER to approve an Ordinance repealing Article II Fire Prevention, Section 34.207(b) of the Municipal Code and recreating said section with the title “Inspections of Buildings and Premises.” *M/S/P Jaeger/Ziegler: to approve Consent items 4.1 to 4.8. 5. Reports from Staff. 5.1 Clerk/Employee Resources Manager Weinkauf gave an update on the recent photo id requirement for the upcoming election. 5.2 Everest Metro Police Department Sparks reported he recently attended Wausau’s Public Health and Safety Committee. They discussed the Trap, Neuter and Release program for feral/stray cats. He will take this item to the Everest Metro Joint Finance Committee for discussion. 5.3 Parks Superintendent No comments  5.4 Plan/Dev Director Higgins said the documents for the comprehensive plan and zoning code are available to view on the Village’s website. She said the goal is to have this complete by the end of the year. 5.5 Public Works Director Donner reported there was a high amount of rainfall right after Labor Day. Staff had to respond to several culvert washouts. He also said Rib Mountain Metropolitan Sewerage District is looking into a possible rate increase. 5.6 SAFER Fire District Wirth reported he submitted his resignation and will retire on October 12th. He said the Department is running very well. He also said it is time to do something else. Chief Meilahn will be appointed interim Fire Chief. 5.7 Finance/Assessor No comments. 5.8 Technology Director No comments 6. Business Items for Consideration. 6.1 Consider Plan Commission’s recommendation to deny application REZN-5-14-1450 and CU-8-14-1479, Joe Jordan, Sedek Farms, LLC, request to amend the 2010 Eau Claire River, LLC, Non-Metallic Mining Permit to allow a five-year extension on the project, add additional lands to the OME via the rezone, and add Phase II to allow mining of 120,000 cubic yards of sand in the floodplain/shore land area of the Eau Claire River, by the creation of two new ponds in a Rural Residential (RR) zoning district. *M/S/p Jaeger/Berger: to deny application REZN-5-14-1450 and CU-8-14-1479, Joe Jordan, Sedek Farms, LLC, request to amend the 2010 Eau Claire River, LLC, Non-Metallic Mining Permit to allow a five-year extension on the project, add additional lands to the OME via the rezone, and add Phase II to allow mining of 120,000 cubic yards of sand in the floodplain/shore land area of the Eau Claire River, by the creation of two new ponds in a Rural Residential (RR) zoning district. 7. Report from the Administrator. *M/S/P Schuster/Jaeger: to convene to closed session at 7:02 p.m. Roll Call Vote: All were in favor. 7.1 Convene into closed session under Wisconsin State Statutes 19.85 (1) (c) & (g) for the purpose of considering the employment, compensation, or performance evaluation data of any employee over which the governmental body has jurisdiction or exercises responsibility, and receive recommendations from Village Attorneys to consider recommendations regarding: a) Compensation for employees and sick leave benefit conversion payouts. *M/S/P Ermeling/Ziegler: to authorize the Administrator to work with the Finance Department to complete the sick leave conversion payouts. b) IAFF lawsuit and settlement against the Weston Board of Trustees, and settlement with former Weston Fire Department employees. *M/S/P Jaeger/Ermeling: to authorize the Administrator to work with the Finance Department to complete the settlement with former Weston Fire Department Employees. c) Voluntary Resignation and Severance Agreement for an employee classified as Municipal Maintenance Worker. *M/S/P Schuster/Berger: to authorize the Administrator to negotiate the voluntary resignation and severance agreement with Kim Krueger. White abstained from voting. 7.2 Remain convened in closed session to under Wisconsin State Statutes 19.85 (1) (e) for the purpose of Deliberating or negotiating the purchasing of public properties, the investing of public funds, or  conducting other specified public business, whenever competitive or bargaining reasons require a closed session for properties located in the Weston TID #1 and Business and Technology Parks. *M/S/P Jaeger/Porlier: to authorize the Administrator to proceed with purchase and sale agreements and negotiations as discussed in closed session. 7.3 Reconvene into open session. Take action on closed session items if necessary. M/S/P Jaeger/Schuster: to reconvene from closed session at 8:14 p.m. 8. Remarks from Trustees. No comments. 9. Remarks from the President. 9.1 Appointment of Stephen Winkles to the CDA Committee. 9.2 Appointment of David Jelmeland to the CDA Committee. *M/S/P Ermeling/Ziegler: to appoint Stephen Winkles and David Jelmeland to the CDA Committee. 10. Set next meeting date, discuss items for next Board agenda: Guild said there would be a special board meeting on September 29th to discuss the 2014 Strategic Plan, 2015 Budget and economic development. He also said the Village office and will be closed to the public on Monday, October 13th to clean and organize offices. 11. Adjourn. White adjourned the meeting at 8:23 p.m. Respectfully, Sherry Weinkauf Village Clerk