S.A.F.E.R. Board of Directors

OFFICIAL NOTICE & MEETING AGENDA of a Board, Commission, Committee, Agency, Corporation, Quasi-Municipal Corporation, or Sub-unit thereof Meeting: S.A.F.E.R. BOARD OF DIRECTORS Members: L White {c}; A Opall ; B Ermeling; P Kachel; K Langenhahn; Location: Rib Mountain Town Hall; 3700 North Mountain Rd, Wausau Date/Time: Tuesday, September 23, 2014 @ 6:00 P.M. AGENDA ITEMS FOR CONSIDERATION (All items listed may be action upon) Notice is hereby given that a majority of the S.A.F.E.R. Fire Commission may be present at the above noticed meeting due to the proximity of meeting time/location. This constitutes a meeting of the S.A.F.E.R. Fire Commission pursuant to State ex rel. Badke v. Greendale Village Bd., 173 Wis.2d 553,494 N.W.2d 408 (1993), and must be noticed as such, although the S.A.F.E.R. Fire Commission will not take any action at this meeting. 1. Call to Order. 2. Public Comment Period – This period is an opportunity for members of the community to come before the Directors and present to them their comments related to the financial and administrative management of the SAFER district. No action will be taken on comments received at this meeting. 3. Consent Items. a) Approval of prior meeting minutes from Tuesday 09/09/2014. 4. Business Items. a) Discussion and Action, Social Security Administration Status for SAFER b) Discussion and Action, Kronenwetter Ambulance Service Agreement for 2015 c) Discussion and Action, Wage for new Chief, and or Deputy Chief, d) Discussion and Action, Direction on questions posed by Town of Maine regarding options for service for the Town of Maine. 5. Staff Reports. a) Reports from Fire Chiefs. 1. Budget status update b) Reports from Administrators. 6. Remarks from Directors (No motions will be made, and no action will be taken related to policy affecting the S.A.F.E.R. district as a result of this agenda item). 7. Set next meeting date and discuss items for next committee agenda. 8. Adjourn. This notice was posted at the Municipal Centers and sent to the Wausau Daily Herald newsroom on 09/19/2014 @ 3:30 p.m. Please note that, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact the Rib Mountain Town Municipal Center at (715) 842-0983.  OFFICIAL MEETING MINUTES SOUTH AREA FIRE & EMERGENCY RESPONSE DISTRICT Board of Directors Regular Meeting Tuesday, September 9, 2014 @ 6:00 P.M. 1. Call to Order The regular meeting of the South Area Fire and Emergency Response District Board of Directors was called to order at 6:04 PM by SAFER Board Chairman Loren White. MEMBERS PRESENT – Loren White, Barb Ermeling and Keith Langenhahn. Excused: Allen Opall and Fred Schaefer. Weston Finance Director John Jacobs, Rib Mountain Administrator Gaylene Rhoden, Chief Wirth (*arrived later), Deputy Chief Meilahn and Shift Commander Andy Schlagel were also present. 2. Comments from the public on issues related to the SAFER District There was no public comment or correspondence. 3. Consent Items a) Approval of prior meeting minutes from Tuesday 8/12/2014. Motion by Ermeling/Langenhahn to approve meeting minutes from August 12, 2014. Motion carried unanimously. 4. Business Items a) Discussion and action on sale of training mannequin to NTC Deputy Meilahn presented a proposal to sell the simulation mannequins (med-e-man) to North Central Technical College (NTC). The mannequins were originally purchased by the former Rib Mountain Fire Department. However, the mannequins are in need of updating, which is estimated to cost $10,000. NTC has two similar mannequins and they are willing to purchase them from SAFER. The requested price is $8,000. NTC is willing to allow SAFER to continue to use the training mannequins. Motion by Ermeling/Langenhahn to enter into an agreement with North Central Technical College outlining the purchase of the SAFER mannequins for $8,000 and terms of use of the training mannequins by SAFER subject to the Attorney’s review. Motion carried unanimously. 5. Staff Reports a) 1. Budget status Finance Director, John Jacobs provided a financial and budget status report. Billing is a month behind, but overall revenues are at the appropriate level for this time of year. Expenses are below anticipated budget. John indicated the books would be left “open” until March to ensure all revenues/expenses are counted within Fiscal Year 2014. It was suggested that quotes be sought for the audit. *Chief Wirth arrived. Initial budget meetings have taken place on the staff level. The budget will be discussed further at the next SAFER Board meeting. Chief Wirth indicated he is working with the Village of Kronenwetter on an agreement similar to what Weston had with its service areas.  Anticipated write-offs would be billed up front instead of later. Chief Wirth informed the Board that one of the trucks was damaged. They are determining the cost of repairs and whether it is worth submitting a claim for insurance. SAFER received a two year recognition from CAAS (Commission on Accreditation of Ambulance Services). SAFER is one of only two EMS departments in the state to receive this Recognition. Chief Wirth submitted his formal retirement resignation. His effective retirement date would be October 12, 2014; however, he will be utilizing vacation the week of October 6. Chief Wirth requested that Deputy Chief Meilahn serve as the interim Chief until a final decision is made on how to fill the position. Motion by Ermeling/White to accept Chief Wirth’s letter of resignation from SAFER. Motion carried unanimously. Chief Wirth asked whether the Board would like to issue a press release. If so, he requested that it be submitted by his office. At this point in time, no press release will be issued. The Board discussed future meeting dates. The Board agreed to schedule a special Board of Directors meeting on Tuesday, October 7 at 5:00 p.m. b) Reports from Administrators No Reports from Administrators 6. Remarks from the Directors (No motions will be made, and no action will be taken related to policy affecting the S.A.F.E.R. District as a result of this agenda item). The Board was informed that Rib Mountain representative Fred Schaefer has stepped down from the SAFER Board due to work commitments. Administrator Rhoden stated the Town Board would be making an appointment next Tuesday to replace Mr. Schaefer. 7. Set next meeting date and discuss items for next committee agenda. Next meeting date is scheduled for September 23, 2014 at 6:00 p.m. 8. Adjourn Motion by Langenhahn/Ermeling to adjourn at 6:45 p.m. Motion carried unanimously. Respectively submitted by, Gaylene S. Rhoden, Administrator Item 5, Staff Reports Reports from Fire Chief’s Report for the South Area Fire & Emergency Response District. September/August 2014. We have six candidates for Shift Commander from the internal ranks, they are being run through a written test on September 25 and an assessment center on October 9. We are planning on having the recommendation to the SAFER Commission at the October 14 meeting. The SAFER Commission appointed DC Meilahn to the Chief’s position, and at the SAFER Commission meeting following the September 23 SAFER Board meeting Chief Meilahn is presenting his choice for Deputy Chief. Once again I thank the board for the opportunity to be a part of SAFER and look forward to the continued successes under Chief Meilahn’s leadership Budget progress continues; at the time this was written we have not seen the preliminary numbers, they may be part of the information available at the meeting. If there are any questions or concerns with any of the information in this report, please let me know. Respectfully, Chief, Paul Wirth