Village Board of Trustees

VILLAGE OF WESTON MEETING MINUTES Meeting of: BOARD OF TRUSTEES Members: White {c}, Berger, Ermeling, Jaeger, Porlier, Schuster, Ziegler Location: Weston Municipal Center (5500 Schofield Ave); Board Room Date/Time: Monday, September 29, 2014 @ 6:00 P.M. 1. Prior to the start of conducting business, the Board of Trustees will be taking official photographs for publication purposes. The meeting will be officially called to order after the photographs are completed. 2. Call to Order. White called the meeting to order at 6:00 p.m. Present: White, Schuster, Berger, Ermeling and Ziegler. Jaeger and Porlier were both absent. Administrator Guild, Director of Public Works Donner, Director of Finance Jacobs, Clerk Weinkauf, Technology Director Crowe, Director of Planning and Development Higgins, Director of Technology Crowe, Taxpayer Relations Coordinator Hodell, Deputy Director of Public Works Wodalski were also present. There was 1 audience member present. 3. Discussion and consideration of Administrator’s presentation Draft 2014 Strategic Plan and Draft Business Plan 2013 – 2018. Guild reviewed a draft of the 2014 strategic plan. *M/S/P Schuster/Ziegler: to refer the Draft 2014 Strategic Plan and Draft Business Plan 2013 – 2018 to a later meeting giving all the Trustees a chance to review the plan. Q/Ermeling would like this to be discussed at a regular board meeting. 4. Discussion and consideration of Finance Director’s presentation on State Shared revenue allocation appeal for the Village of Weston. Jacobs reviewed the fiscal disparity impact from changes to the state shared revenue program. 5. Discussion and consideration of Administrator’s presentation on community marketing and related public educational products and programs. Guild presented three short educational videos on Village services. He also presented a Chamber Pack for the Trustees to review. He is proposing something similar to what the Chamber of Commerce has for marketing material. This larger envelope would include business inserts, an envelope sponsor and a newsletter sponsor (printed at the bottom of the first page) from other local businesses to offset the cost of sending out the newsletter. It would be called the “Weston Direct”. He presented a booklet on brand guidelines to help local businesses with advertising. He also presented some other miscellaneous marketing materials. 6. Discussion and consideration of economic development and marketing materials from TheRetailCoach. Guild presented economic development and marketing materials from TheRetailCoach. 7. Discussion and consideration on meeting rules for the Board of Trustees. Guild presented the Robert’s Rules of Order and the Standing Rules of the Board of Trustees documents for the board members to review. 8. Report from the Administrator. Guild said he would be at the WEDA Regional Conference the end of this week. He will also be attending the ICSC Conference in Chicago next week. 9. Remarks from Trustees. No comments. 10. Remarks from the President. No comments. 11. Set next meeting date, discuss items for next Board agenda: Monday, October 7th, 2014 The next meeting is scheduled for Monday October 6th. 12. Adjourn. White adjourned the meeting at 8:06 p.m.