Village Board of Trustees

VILLAGE OF WESTON MEETING MINUTES Meeting of: BOARD OF TRUSTEES Members: White {c}, Berger, Ermeling, Jaeger, Porlier, Schuster, Ziegler Location: Weston Municipal Center (5500 Schofield Ave); Board Room Date/Time: Monday, October 6, 2014 @ 6:00 P.M. 1. Call to Order. 1.1 Pledge of Allegiance. 1.2 Roll Call of Attendance. White called the meeting to order at 6:10 p.m. Present: White, Schuster, Berger, Ermeling, Porlier, Jaeger and Ziegler. Director of Public Works Donner, Deputy Director of Public Works Wodalski, Clerk Weinkauf, Finance Director Jacobs, Director of Technology Crowe, Taxpayer Relations Coordinator Hodell, Park Superintendent Osterbrink, Police Chief Sparks and Fire Chief Meilahn were also present. There was one audience member present. 2. Award Presentation 2.1 2012 Certificate of Achievement for Excellence in Financial Reporting. Jacobs presented the Certificate of Achievement to the Board members. The Board members thanked the Finance Department for their hard work. 3. Scheduled Appearances. 3.1 Jacob Lenell, CliftonLaronAllen LLP – 2013 Financial Audit Presentation for the Village of Weston. Jacob Lenell, with CliftonLarsonAllen, presented the 2013 audit results. *M/S/P: Jaeger/Ermeling to accept the 2013 Financial Audit. 4. Public Comment. White asked for comments from the audience. There were no comments. 5. Communications. 5.1 Acknowledge receipt of drafted meeting minutes from all standing and non-standing committees, commissions, and/or other boards of the Village of Weston and/or associated partnerships. *M/S/P Schuster/Ziegler: to acknowledge the Committee meeting minutes and place on file. Q/Jaeger asked for her name to be corrected in the Public Safety Committee minutes. Berger asked for two corrections to be made in the Personnel Committee minutes. The minutes state Pagel was both present and absent. She was absent and excused from the meeting. Berger is misspelled under item #5 New Business. 6. Consent Items for Consideration. 6.1 Recommendation from Clerk to approve prior meeting minutes of 09/15/2014 and 9/29/2014. 6.2 Recommendation from Finance Director to approve Vouchers. 6.3 Recommendation from Clerk to approve Resolution #VW-14-15 – Pornography Awareness. 6.4 Recommendation from Plan Commission to approve Proclamation #P-14-03 designating October as Community Planning Month in the Village of Weston. 6.5 Recommendation from Plan Commission to approve the 2015 Recycling Grant Application. 6.6 Recommendation from the Property and Infrastructure Committee to award the epoxy pavement marking bid to Brickline, Inc. 6.7 Recommendation from the Property and Infrastructure Committee to purchase a replacement utility van from Fred Mueller. 6.8 Recommendation from the Property and Infrastructure Committee to approve the contract allowance of $10,000 be accepted as sufficient for removal of Airadigm equipment attached to the East Everest Avenue water tower.  *M/S/P Jaeger/Berger: to approve Consent items 6.1 to 6.8. Q/Schuster asked if the van, under item 6.7, is 3 years old. Donner said the van is 5 years old. 7. Reports from Staff. 7.1 Clerk/Employee Resources Manager Weinkauf reported she was informed today by Marathon County that they plan to reprint the election ballots because the ovals on the ballot are too light and hard to see. She also stated she placed the September 15th closed session minutes in the Board Members ownCloud folder. They did not see them. Weinkauf will put them on the October 20th agenda. 7.2 Everest Metro Police Department Sparks gave an update on the area vehicle thefts. He also gave an update on the arrest of a Rothschild police officer for sexual assault and burglary. 7.3 Parks Superintendent Osterbrink reported staff is winterizing the irrigation this week. They will also start winterizing the park bathrooms this week. The pool was done last week. 7.4 Plan/Dev Director Hodell stated Higgins and Guild were at the ISCS conference in Chicago this week. She also said staff is working on a newsletter, which will be sent out to the residents the end of October. 7.5 Public Works Director Donner reported the Public Works staff is making preparations for the winter. The curb side pickup begins next week. Staff interviewed 5 candidates for the Municipal Maintenance worker. Marathon County will be doing an overlay on Camp Phillips Road from Schofield Avenue to Jelinek Avenue beginning October 20th. A detour will be set up for this. 7.6 SAFER Fire District Meilahn reported Chief Wirth has officially retired. Meilahn has been appointed the new Fire Chief and Savage has been appointed the new Deputy Fire Chief. 7.7 Finance/Assessor Jacobs reported the Assessor is approximately 67% complete with the data entry of the property assessment cards. He reviewed the budget calendar with the Board. He also said a Budget Workshop will be held on November Nov 3rd and the Budget Hearing will be held on November 24th. 7.8 Technology Director Crowe said he is working with Wisconsin Regional Orthophotography Consortium to acquire digital orthoimagery and elevation data in this area. He also reported that the Board Members former tablets are being used in several different departments. 8. Business Items for Consideration. 8.1 Recommendation from the Park and Recreation Department to approve purchase of a new truck. Osterbrink said staff received three different quotes for the purchase of a new truck in the Parks Department. He recommends the Board approve the purchase of a Ford truck from Breaman Ford, lift gate and snow plow from Truck Equipment Inc. and snow blower from Fabco Cat. Along with the purchase of the necessary accessories and supplies to move the two-way radio, arrow board and auxiliary fuel tank from truck #122. *M/S/P Jaeger/Berger: to approve the purchase as recommended by Osterbrink. 8.2 Discussion on the possibility of creating a Kennel Facility with the City of Wausau. Sparks reported he continues to negotiate with Wausau on the possibility of creating a shared kennel facility. The Board members agreed that Sparks should continue these discussions with Wausau. 9. Report from the Administrator. No comments. 10. Remarks from Trustees. Schuster said he recently received some complaints regarding people not being able to get onto Camp Phillips from Shorey. He said they would like to see a stop sign put there. Schuster said he told them this is not the Village’s jurisdiction, but he would relay the complaints. 11. Remarks from the President. White said he will be scheduling a separate meeting for the Administrator evaluation. 12. Set next meeting date, discuss items for next Board agenda: The next regular meeting is scheduled for Monday, October 20th 13. Adjourn. *M/S/P Schuster/Ermeling: to adjourn the meeting at 7:23 p.m. Respectfully, Sherry Weinkauf Village Clerk