S.A.F.E.R. Board of Directors

OFFICIAL NOTICE & MEETING AGENDA of a Board, Commission, Committee, Agency, Corporation, Quasi-Municipal Corporation, or Sub-unit thereof Meeting: S.A.F.E.R. BOARD OF DIRECTORS Members: L White {c}; A Opall; B Ermeling; P Kachel; K Langenhahn Location: Rib Mountain Town Hall; 3700 North Mountain Rd, Wausau Date/Time: Tuesday, OCTOBER 14, 2014 @ 6:00 P.M. AGENDA ITEMS FOR CONSIDERATION (All items listed may be action upon) Notice is hereby given that a majority of the S.A.F.E.R. Fire Commission may be present at the above noticed meeting due to the proximity of meeting time/location. This constitutes a meeting of the S.A.F.E.R. Fire Commission pursuant to State ex rel. Badke v. Greendale Village Bd., 173 Wis.2d 553,494 N.W.2d 408 (1993), and must be noticed as such, although the S.A.F.E.R. Fire Commission will not take any action at this meeting. 1. Call to Order. 2. Comments from the public on issues related to the SAFER district – This period is an opportunity for members of the community to come before the Directors and present to them their comments related to the financial and administrative management of the SAFER district. No action will be taken on comments received at this meeting. 3. Consent Items. a) Approval of prior meeting minutes from Tuesday 9/23/2014. 4. Business Items. a) Discussion and Action on 2015 Budget b) Discussion and Action on Automatic Aid and/or better mutual aid agreements with Town of Maine Fire Department. 5. Staff Reports. a) Reports from Fire Chiefs. b) Reports from Administrators. 6. Remarks from the Directors (No motions will be made, and no action will be taken related to policy affecting the S.A.F.E.R. district as a result of this agenda item). 7. Set next meeting date and discuss items for next committee agenda. 8. Adjourn. This notice was posted at the Municipal Centers and sent to the Wausau Daily Herald newsroom on 10/10/14 @ 4:00 p.m. Please note that, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact the Rib Mountain Town Municipal Center at (715) 842-0983.  OFFICIAL MEETING MINUTES SOUTH AREA FIRE & EMERGENCY RESPONSE DISTRICT Board of Directors Regular Meeting Tuesday, September 23, 2014 @ 6:00 P.M. 1. Call to Order The regular meeting of the South Area Fire and Emergency Response District Board of Directors was called to order at 6:03 PM by SAFER Board Chairman Loren White. MEMBERS PRESENT – Loren White, Keith Langenhahn, Allen Opall and Peter Kachel. Excused: Barb Ermeling. Weston Finance Director John Jacobs, Rib Mountain Administrator Gaylene Rhoden, Village of Weston Administrator Daniel Guild, Chief Wirth, Deputy Chief Meilahn, Shift Commander Andy Schlagel and Shift Commander Matt Savage were also present. 2. Comments from the public on issues related to the SAFER District There was no public comment or correspondence. 3. Consent Items a) Approval of prior meeting minutes from Tuesday 9/9/2014. Motion by Langenhahn/Opall to approve meeting minutes from 9/9/14. Motion carried unanimously. 4. Business Items a) Discussion and action on Social Security Administration Status for SAFER SAFER Fire Commissioners entered into a discussion regarding a list of questions that need to be answered per the Social Security Administration. These questions seem to be very similar to questions presented to the Village during a recent legal issue. Chief Wirth and Deputy Chief Meilahn feels these questions should be directed to SAFER’s attorney and he contact the insurance agency and/or the attorneys that handled the legal issue for Weston so the questions are answered in a consistent and accurate manner. Motion by Opall/Langenhahn to approve directing the list of questions to SAFER’s attorney and he contact the insurance agency and/or the attorneys that handled the recent legal issue for Weston. Motion carried unanimously. b) Discussion and action on Kronenwetter Ambulance Service Agreement for 2015 Motion by Opall/Langenhahn to approve the Kronenwetter Ambulance Service Agreement for 2015. Motion carried unanimously. c) Discussion and action on wage for new Chief and/or Deputy Chief Motion by White/Opall to approve wages as submitted for new Chief and Deputy Chief Motion carried unanimously. d) Discussion and action or direction on questions posed by Town of Maine regarding options for service for the Town of Maine. Motion by Kachel/Opall to respectively decline answering questions by the requested date of October 1, 2014 but have the option of keeping lines of communication open. 5. Staff Reports a) Reports from Fire Chiefs A brief report was included in the packet. 1. Budget status update Jacobs gave a brief rough draft budget status report through 2016. b) Reports from Administrators No Reports from Administrators 6. Remarks from the Directors (No motions will be made, and no action will be taken related to policy affecting the S.A.F.E.R. District as a result of this agenda item). Opall thanked Paul and wished him the best in his retirement. 7. Set next meeting date and discuss items for next committee agenda. Next meeting date is scheduled for October 14, 2014 at 6:00 p.m. 8. Adjourn Motion by Opall/Langenhahn to adjourn at 7:03 p.m. Motion carried unanimously. Prepared by Rhonda Christiansen on September 29, 2014. Presented for consideration to the Board of Directors on October 14, 2014. Item # 4.A 2015 Budget Staff continues to work on the 2015 budget for SAFER. A meeting was held on October 10, 2014 later in the afternoon involving the Chief, Deputy Chief, and both municipal Administrators, and our Fiscal Agent. As this meeting was held after the agenda and attachments were put together pertinent information from this meeting will be handed out at the October 14 Board meeting. Actions to be taken: 1. Discuss and pass Budget as presented 2. Discuss and send back to staff for more study and/or revisions Item 4.B Automatic Aid and/or Better Mutual Aid Agreements with the Town of Maine Fire Department As outlined in the Fire Chief report a meeting was held with Town of Maine elected officials on October 2nd. As part of that discussion automatic aid and/or better mutual aid for emergency incidents were discussed. The Town of Maine Board has directed their Fire Chief to speak with us and work on the above item. Actions to be taken: 1. Authorize the SAFER Chief and Deputy Chief to work on this project and update the SAFER Board with recommendations and actions. 2. Deny this request. Item # 5.A Fire Chief Report The monthly run data was not available for this meeting. We will make the data available for the next meeting. Battalion Chief Promotion Process – Testing and interviews for the three vacant Battalion Chief positions is ongoing. The written test has been administered and scored. An outside panel interview of the six internal candidates was conducted on October 9th. The SAFER Fire Commission will be conducting interviews at their October 14, 2014 meeting. At the conclusion of this interview job offers may be extended. Kronenwetter Ambulance Agreement – Deputy Chief Savage attended a Kronenwetter Committee meeting on October 6th to provide information concerning the 2015 Ambulance Contract. The committee is recommending the Kronenwetter Board accept the agreement. Town of Maine – As you may recall from our last meeting, per your direction, a letter was turned over to Town of Maine officials (see copy) concerning the questions they had sent. Chief Wirth and I met with them on October 2nd, this was an official meeting of the Maine Board with an agenda. The Town of Maine now better understands the process we need to work through in updating our Charter and strongly encourages us begin this process. Town of Stettin – The Town of Stettin has a rough outline of an RFP for fire protection services they are working on. Once the RFP is cleaned up and put in to a proper format they will release the RFP for consideration. Once we have the RFP it will be brought to the SAFER Board for consideration and direction. It will be necessary to work with our Fiscal Agent to provide information as well as costs, etc. in order for the Town of Stettin to make a decision on which agency will provide them fire protection in the areas formerly supplied by the City of Marathon. The week of October 6th was the first full week that Deputy Chief Savage and I have had as the leadership of SAFER. DC Savage and I have had very productive meetings and discussion concerning the management of SAFER and our future success. I am very pleased to report that DC Savage and I have very similar thoughts and ideas concerning SAFER and we firmly believe we remain on track for our success and growth for many years to come. Social Security Administration Recognition – At the direction of the SAFER Board I have been in contact with our Attorney concerning the SSA questions. I am preparing draft answers for our Attorney, he will review the document for clarity and upon completion we will submit the answers to the SSA. I have also included correspondence between the Honorable Sean Duffy and the SSA. Respectfully submitted, Steve Meilahn Fire Chief