Village Board of Trustees

VILLAGE OF WESTON MEETING MINUTES Meeting of: BOARD OF TRUSTEES Members: White {c}, Berger, Ermeling, Jaeger, Porlier, Schuster, Ziegler Location: Weston Municipal Center (5500 Schofield Ave); Board Room Date/Time: Monday, October 20, 2014 @ 6:00 P.M. 1. Call to Order. 1.1 Pledge of Allegiance. 1.2 Roll Call of Attendance. White called the meeting to order at 6:00 p.m. Present: White, Schuster, Berger, Ermeling, Porlier and Ziegler. Jaeger was absent and excused. Director of Public Works Donner, Deputy Director of Public Works Wodalski, Clerk Weinkauf, Finance Director Jacobs, Director of Technology Crowe, Police Chief Sparks and Fire Chief Meilahn were also present. There was one audience member present. 2. Comments from the Public. White asked for comments from the audience. There were no comments. 3. Communications 3.1 Acknowledge receipt of drafted meeting minutes from all standing and non-standing committees, commissions, and/or other boards of the Village of Weston and/or associated partnerships. *M/S/P Ermeling/Schuster: to acknowledge the Committee meeting minutes and place on file. 4. Consent Items for Consideration. 4.1 Recommendation from Clerk to approve prior meeting minutes of 10/06/2014 and closed sessions minutes of 09/15/2014. 4.2 Recommendation from Finance Director to approve Vouchers. 4.3 Recommendation from Clerk to approve operator licenses. 4.4 Recommendation from Plan Commission to approve an Ordinance amending Sections 66.112 through 66.122 of the Municipal Code Relating to “Chapter 66 Solid Waste.” 4.5 Recommendation from Plan Commission to approve a Conditional Use Permit for Vortex Power to allow the operation of a personal fitness training facility business in an M1 Manufacturing and warehousing zoning district (CU-9-14-1489). 4.6 Recommendation from the Property and Infrastructure Committee to deny property owner’s request for reimbursement of costs incurred to improve a private well to be compliant with the Wisconsin Administrative Code NR 812 and subsequently abandon it. *M/S/P Berger/Ziegler: to approve Consent items 4.1 to 4.6. 5. Reports from Departments. 5.1 Clerk/Employee Resources Manager. Weinkauf reported in-person absentee voting began today. The front office Staff reported it was pretty steady throughout the day today. 5.2 Everest Metro Police Department. Sparks reported the department is still looking for a suspect that has been involved in multiple vehicle thefts in the area. He also reported on a recent drug investigation/arrest.  VILLAGE OF WESTON MEETING MINUTES 5.3 Finance/Assessment. Jacobs reported staff has been busy working on the 2015 budget. The Finance Committee will review the proposed budget next week Wednesday at their meeting. The Budget Workshop is scheduled for November 3rd and the Budget Hearing is scheduled for November 24th. 5.4 Parks & Recreation. Berger commented that a tree and a light were hit on Schofield Avenue by Abby Bank. 5.5 Planning & Development. No comments. 5.6 Public Works & Utilities. Donner reported interviews were completed and a recommendation has been made to hire two Municipal Maintenance Workers. He also reported the road work on Camp Phillips is underway and the detour is in place. The yard waste pick up is also underway. Rib Mountain Metropolitan Sewerage District had a special meeting last week and discussed their need to do a facilities planning study in 2015 since they are near their capacity. They also discussed the phosphorus regulation and how that will impact treatment costs. 5.7 SAFER Fire District. Meilahn reported SAFER is close to promoting three employees to Battalion Chief. He is hoping to have that done in November. 5.8 Technology Services. Crowe asked for questions. There were none. 6. Business Items for Consideration. 6.1 Discussion and action on the recommendation from the Park and Recreation Department to approve purchase of a new truck. *M/S/P Porlier/Schuster: to eliminate this item. Action on this item was taken at the last meeting. 6.2 Discussion and action on the recommendation from the CLPS committee to create a Kennel Facility with the City of Wausau. Sparks reported Wausau’s position right now is they do not want to create a kennel facility in 2015 because of the short time period. There was a short discussion on the fees at it relates to housing cats in a kennel. *M/S/P Ermeling/Ziegler: to postpone until the City of Wausau determines their course of action. Q/Ermeling asked if the City of Wausau will continue the kennel facility discussions in 2016 if they decide to not to move forward with this in 2015. Sparks said yes. 6.3 Convene into closed session under Wisconsin State Statutes 19.85 (1) (c) for the purpose of considering the employment, compensation, or performance evaluation data of any employee over which the governmental body has jurisdiction or exercises responsibility to consider recommendations regarding hiring of municipal maintenance workers. *M/S/P Schuster/Ermeling: to convene to closed session at 6:28 p.m. Roll Call Vote: All were in favor.  VILLAGE OF WESTON MEETING MINUTES 6.4 Reconvene into open session. Discussion and action on whether to recommend to the Board of Trustees hiring recommendations for the recruitment of employees for the open municipal maintenance worker position. *M/S/P Ziegler/Porlier: to approve the hiring of two Municipal Maintenance worker positions, per the recommendation of the Personnel Committee. 7. Report from the Administrator. Guild said he is working on a joint aquatic center proposal with the Rothschild/Schofield Pool Commission. He also reported that staff will be presenting to the Everest Metro Joint Finance Committee a proposal to integrate the Kronenwetter/Rothschild Court with the Schofield/Weston Municipal Court. He also reported he received a request from the Local Teamsters union to bargain wages. Staff attended a workers compensation workshop earlier today. They are looking into the possibility of self-funding the Village’s workers compensation insurance. He also gave an update on the ICSC convention in Chicago that he attended the week before last. 8. Remarks from Trustees. Ermeling asked staff to place copies of any committee closed session minutes in the ownCloud closed session file. Weinkauf said she would do that. 9. Remarks from the President. 9.1 Convene to close session pursuant to SS 19.85(1)(c) to consider compensation and performance evaluation data of the Village Administrator. The Board remained in closed session under item 6.3. 9.2 Reconvene to open session, no action will be taken at this time. *M/S/P Ziegler/Schuster: to reconvene at 7:08 p.m. No action was taken. 10. Set next meeting date, discuss items for next Board agenda: Monday, November 3rd, 2014. The next meeting date is Monday, November 3rd, 2014 and the meeting will be held at the Schofield/Weston Municipal Court. 11. Adjourn. *M/S/P Schuster/Porlier: to adjourn the meeting at 7:14 p.m. Respectfully, Sherry Weinkauf Village Clerk