Village Board of Trustees

Village of Weston, Wisconsin OFFICIAL PROCEEDINGS OF THE JOINT BOARD OF TRUSTEES AND PLAN COMMISSION held on Monday, September 21, 2016 at 6:00 p.m., in the Board Room, at the Municipal Center Chairman White Presiding. A. OPENING OF SESSION AT 6:00 P.M. 1. Board of Trustees’ meeting called to order by President Ermeling. 2. Plan Commission meeting called to order PC Chairman White. 3. Pledge of Allegiance to the Flag. 4. Clerk will take attendance and roll call. Roll call indicated 6 Board of Trustee’ present. Member Present Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Porlier, Mark YES Schuster, Fred YES White, Loren YES Ziegler, Jon NO Roll call indicated 5 Plan Commission members present. Member Present Diesen, Dave YES Johnson, Marty NO Kollmansberger, Tina YES Lawrence, Dennis YES Schuster, Fred YES White, Loren YES Zeyghami, Hooshang NO Ziegler and Johnson were excused. Zeyghami was absent. Village Staff in attendance: Higgins, Guild, Donner, Wehner, Osterbrink, Jacobs, and Parker. Town Chairman, Milton Olson was present. Village Consultant, Mark Roffers was present. There were 4 audience members present. 5. Requests for Silencing of cellphones and other electronic devices. B. PRESENTATION BY MARK ROFFERS, MDROFFERS CONSULTING ON COMPREHENSIVE PLAN DOCUMENTS. Roffers gave a presentation to the Board of Trustees and Plan Commission on the proposed comprehensive plan (attached). C. PUBLIC HEARING ON COMPLETE UPDATES TO COMPREHENSIVE PLAN 6. Take Testimony from the public on the following Comprehensive Plan Documents. a. Volume 1: Conditions and Issues b. Volume 2: Vision and Directions c. Volume 3: Supplemental Plans – Broadband Technology Plan Sara Guild, 5702 Pine Terrace, Weston, District County Supervisor, thanked the Plan Commission, Board of Trustees, and staff for all their work in developing/updating this plan. D. DISCUSSION BY PLAN COMMISSION AND BOARD OF TRUSTEES ON ANY CHANGES NEEDED MADE TO DOCUMETNS. White asked the PC for their comments, corrections, etc. Valerie Parker updated @ 9/22/2016 11:09 AM Page 1 Mtg_BoT-161003_Consent_Minutes_BOT & PC 160921 Schuster commented that this is not a static document, and feels this was well thought out, and knows future changes may occur. White closed the PC Public Hearing at 6:29 p.m. Ermeling asked BOT for their comments, corrections, etc. Porlier commented on how he appreciates work that was done. White thanked staff and Roffers for their work on this project. Schuster and Roffers thanked White for his work in reviewing the documents so thoroughly. Ermeling agreed. Ermeling closed the BOT Public Hearing at 6:32 p.m. E. NEW BUSINESS – PLAN COMMISSION 7. Discussion and Action by Plan Commission on Directors recommendation to adopt Resolution 2016-016 and forward the Plans on to the Village Board for consideration and adoption at their October 3, 2016 Meeting. Motion by Schuster, second by Kollmansberger, to approve the Directors recommendation to adopt Resolution 2016-016 and forward the Plans on to the Village Board for consideration and adoption at their October 3, 2016 Meeting. Yes Vote: 5 No Votes: 0 Abstain: 0 Not Voting: 2 Result: PASS Member Voting Diesen, Dave YES Johnson, Marty NO Kollmansberger, Tina YES Lawrence, Dennis YES Schuster, Fred YES White, Loren YES Zeyghami, Hooshang NO F. ADJOURN. 8. Motion by Diesen, second by Kollmansberger to adjourn Plan Commission at 6:34 p.m. 9. Motion by Porlier, second by Berger to adjourn Board of Trustees at 6:35 p.m. Barb Ermeling, President Loren White, PC Chairman Jennifer Higgins, Director of Planning & Development Valerie Parker, Recording Secretary Valerie Parker updated @ 9/22/2016 11:09 AM Page 2 Mtg_BoT-161003_Consent_Minutes_BOT & PC 160921  Comprehensive Plan Update Presentation of Draft Plans September 2016  What is the Comprehensive Plan?  A guide for future growth and enhancement of the entire Village over the next 10 to 20 years  A vision and directions for land use, economic development, transportation and community facilities, natural resources, image, etc.  A complete update and replacement of the Village’s 2006 Comprehensive Plan 2  Weston’s New Approach to Planning  Craft vision of what the Village wants to be  Use plan as an economic development tool  Build around strategic initiatives for community growth and change  Merge and advance various efforts 3  Thoughtful Planning Process  Overseen by the Plan Commission, Community Development Authority, and Village Board  Managed by Village Planning and Development Department, and assisted by consultants  Has featured collaboration with stakeholders, the County, and neighboring communities 4  Comprehensive Plan Format  Volume 1: Conditions and Issues  Current conditions, trends, and projections  Volume 2: Vision and Directions  Vision, goals, objectives, policies, and future initiatives  Covers State-required plan elements  Volume 3: Supplemental Plans  Extend beyond required elements, but advance community  Will include Broadband Technology Plan, Camp Phillips Corridor Plan, and others covering specific topics or areas 5 Volume 1: Conditions and Issues  What’s Changed?  Volume serves as data base for Volume 2 and Broadband Technology Plan  Board already adopted Volume 1 in March 2015  Minor amendments now proposed to: Correct errors and grammar Note significant changes since March 2015 (e.g., recreational land acquisition) 7 Volume 2: Vision and Directions  Based on a Clear, Compelling Vision 9  Organized Around “Resident Attraction” 10  Volume Chapters 1. Introduction 2. Community Vision 3. Land Use 4. Economic Development 5. Housing & Neighborhoods 6. Natural, Ag, Cultural Resources 7. Parks & Recreation 8. Community Facilities & Utilities 9. Transportation 10. Intergovernmental Cooperation 11. Implementation 11  Most Chapters Organized Similarly 12  Will Guide Future Land Use, … [Insert Future Land Use Map] 13  …Future Roads and Facilities, and… [Insert Future Transportation Map] 14  …Future Parks and Trails. 15  Priority Initiatives  Each chapter has a handful of “priority initiatives”, totaling 23 in all of Volume 2  Implementation chapter includes proposed rankings of each of these 23 initiatives as “top”, “high”, or “moderate” priority 16  Suggested “Top” Priorities  Use future land use map and zoning ordinance to guide land use decisions  Prioritize public improvements via a capital improvements program  Implement master plans for municipal facility sites  Strategically prioritize transportation expansion projects 17  Suggested “High” Priorities  Promote redevelopment and infill  Attract retailers in targeted sectors  Adopt business retention and expansion program  Prepare or require neighborhood development plans  Encourage higher-quality rental housing 18  Suggested “High” Priorities  Increase quality and use of Eau Claire River  Improve appearance and function of commercial routes  Advance a recreational center on Village’s south side  Develop an all-season trail network 19 Broadband Technology Plan (first plan in Volume 3)  Purpose  “Broadband” is high-speed data transmission in which a single cable can transfer large amounts of data at a single time  Broadband is critical to economic growth, education, and a connected citizenry  Plan coordinates Village and Town policies, procedures, and infrastructure for broadband internet expansion in Weston 21  Vision  Broadband to residents as a pathway to opportunity  Broadband to businesses for connectivity necessary to compete successfully in the global economy  Partnerships with broadband providers  Expanded broadband use to increase the likelihood of system upgrades 22  Initiatives  Change the Funding “Bottom Line” for Broadband Expansion  Grants  Creative local funding (e.g., TIF)  Business stakeholder consortium  Establish Policy Direction to Work with Internet Service Providers on Expansion  Make a “business case” for expansion  Explore Village Leadership Opportunities for Broadband 23  Initiatives  Implement a Dig Once and Joint Trench Use Policy  Collaborate on Mapping Efforts for Economic Growth  Work to Expand Access to Residential Customers  Target Broadband Expansion to Specific Underserved Areas  Participate in the Wausau CAN  Collaboratively Plan for Tall Structures 24  Benefits  Slightly earlier version of Plan already adopted by Village and Town in 2015  Village/Charter obtained $74,000 PSC Broadband Expansion Grant for extension to Business & Technology Park South  Town/Frontier just obtained PSC grant for expansion to residents in underserved areas  Broadband installation and “dig once” policies in new Village subdivision ordinance 25 Next Steps  Next Steps  Joint Board/Commission public hearing (tonight)  Final changes  Commission recommendation and Board adoption  Implementation!  Possible future plan amendments as warranted 27