S.A.F.E.R. Board of Directors

South Area Fire Emergency Response OFFICAL MEETING AGENDA OF THE BOARD OF DIRECTORS This regular meeting of the SAFER Board of Directors, composed of five (5) members, will convene at SAFER Station #1, 5901 Hummingbird Rd., Wausau, WI 54401 on Thursday, September 22, 2016 at 6:00 P.M. A. Opening of Session. 1. Meeting called to order by Chairman Opall at 6:00 p.m. 2. Pledge of Allegiance to the Flag. 3. Clerk will take attendance and roll call. 4. Request for silencing of cellphones and other electronic devices. B. Correspondence/Comments from the public on issues, or matters which the SAFER Board of Directors has oversight over. C. Consent Items 5. Approval of prior meeting minutes from September 13, 2016 D. Business Items. 6. Discussion and possible action on SAFER Operations Budget 7. Discussion and possible action on Fiscal Agent Contract 8. Discussion and possible action on Marathon County Sherriff’s Office Tactical Medic Program MOU 9. Election of SAFER Board positions E. Staff Reports 10. Report from Fire Chief 11. Report from Administrators G. Remarks from the Board of Directors to set the next meeting date, as well as discuss items for the next meeting agenda. (No motions will be made, and no action will be taken related to policy affecting S.A.F.E.R. as a result of this agenda item): H. Adjourn This notice was revised and posted at the Rib Mountain and Weston Municipal Centers, and on the Village of Weston’s website at www.westonwi.gov, and was emailed to local media outlets (Print, TV, and Radio) on 9/20/16 @ 4:00 p.m. A quorum of members from other SAFER District, Town of Rib Mountain, and Village of Weston governmental bodies (boards, commissions, and committees) may attend the above noticed meeting in order to gather information. No actions will be taken by any other board, commission, or committee of SAFER / Town / Village, aside from the SAFER Board of Directors. Should a quorum of other government bodies be present, this would constitute a meeting pursuant to State ex rel. Badke v. Greendale Village Bd., 173 Wis.2d 553,494 N.W.2d 408 (1993). Wisconsin State Statutes require all agendas for public meetings be posted in final form, 24 hours prior to the meeting. Any posted agenda is subject to change up until 24 hours prior to the date and time of the meeting. Any person who has a qualifying disability as defined by the Americans with Disabilities Act requires that meeting or material to be in accessible location or format must contact the Rib Mountain Municipal Center at 715-842-0983, by 2pm the Friday prior to the meeting so any necessary arrangements can be made to accommodate each request.  OFFICIAL MEETING MINUTES SOUTH AREA FIRE & EMERGENCY RESPONSE DISTRICT Board of Directors Regular Meeting Tuesday, September 13, 2016 @ 6:00 P.M. A. Call to Order The regular meeting of the South Area Fire and Emergency Response District Board of Directors was called to order at 6:01 PM by SAFER Chairman Allen Opall. MEMBERS PRESENT – Opall, White, Ermeling. Langenhahn. Peter Kachel was excused. Chief Savage, DC Finke, Administrator Rhoden, Administrator Guild, Finance Director John Jacobs, EMS Division Chief Bechel and BC Lang were also present. B. Correspondence/Comments from the public on issues related to the SAFER District There was no public comment or correspondence. C. Consent Items Approval of prior meeting minutes from August 23 and August 30, 2016. White/Langenhahn to approve prior meeting minutes from August 23 and August 30, 2016. Motion carries unanimously. D. Business Items Approve fy2017 SAFER operating budget and capital budget Chief Savage asked for verification on how the approval process works. He and DC Finke reviewed revisions made to the capital budget. White/Ermeling to approve the purchase of one new SUV and and one used for a total of $95,000. Ermeling/Langenhahn to approve EMS equipment revisions for a total of $70,000. White/Langenhahn to approve communication upgrades for both stations for a total of $30,000. Ermeling/White to approve exercise equipment upgrade for both stations for a total of $16,000. White/Langenhahn to approve $17,000 annually to replace turn-out gear and moving this to the operating budget in 2018. Motions carry unanimously. Chief Savage and DC Finke reviewed revisions made to the revenue and operating budget. Approve contract with Wipfli for fiscal agent services Chief Savage asked to table this item. Discussion to discuss elections in accordance with new Charter Chief Savage will coordinate the signing of the Charter so elections can take place at the next meeting. Convene into closed session under Wisconsin State Statutes 19.85(1)e to conduct public business Whenever competitive or bargaining reasons require a closed session, specifically, to consider negotiations with The Village of Maine to join the District. Ermeling/Langenhahn to convene into closed session at 7:17 p.m. Roll call vote: all were in favor.  Reconvene into open session and take action on closed session item if necessary. Reconvene into open session at 7:43 p.m. Roll call vote: all were in favor No action taken in closed session. E. Staff Reports Report from Fire Chief Savage reported on recently conducted interviews. Fire Commission will meet this week. Report from Administrators None F. Remarks from the Board of Directors to set the next meeting date, as well as discuss items for the next meeting agenda (No motions will be made, and no action will be taken related to policy affecting SAFER as a result of this agenda item): Ermeling inquired about a meeting with NTC. Next meeting date September 22, 2016 at 6:00 p.m. at Station #1. G. Adjourn White/Langenhahn/ to adjourn at 7:52 p.m. Motion carries unanimously.  2016 Budgets 2017 EMS FIRE TOTALS Changes 52200‐105 Salaries ‐ Fire Commission $ 1,500 $ 1,500 $ 3,000 $ 2,000 $ (1,000) 52200‐110 Salaries ‐ Regular $ 175,070 $ 76,339 $ 251,409 $ 289,738 $ 38,329 52200‐120 Hourly wages ‐ Regular $ 289,018 $ 51,003 $ 340,021 1.5 $ 351,321 $ 11,300 52200‐122 Hourly wages ‐ Overtime $ ‐ $ ‐ $ ‐ $ 7,000 $ 7,000 52200‐123 Hourly wages ‐ Stipend $ ‐ $ ‐ $ ‐ $ 3,500 $ 3,500 52200‐125 Temporary wages ‐ Regular / POC $ 485,476 $ 46,862 $ 532,338 $ 651,335 $ 118,997 52200‐126 Temporary wages ‐ Overtime $ 6,870 $ 202 $ 7,072 $ 5,000 $ (2,072) 52200‐128 Temporary wages ‐ 3rd Shift Pay $ 86,058 $ 13,949 $ 100,007 $ 143,000 $ 42,993 52200‐134 Holiday Pay ‐ POC $ 13,574 $ 3,774 $ 17,348 $ 19,000 $ 1,652 52200‐135 Drill Pay $ 10,950 $ 29,437 $ 40,387 $ 25,000 $ (15,387) 52300‐136 IFT Pay $ 65,180 $ ‐ $ 65,180 $ 20,750 $ (44,430) 52300‐138 EMS Stand‐by $ 6,600 $ ‐ $ 6,600 $ 28,500 $ 21,900 52200‐139 Special Events Pay $ 12,000 $ ‐ $ 12,000 $ 12,000 $ ‐ 52200‐141 Train/Education Pay $ ‐ $ ‐ $ ‐ $ ‐ 52200‐151 Social Security $ 88,151 $ 17,064 $ 105,215 $ 106,000 $ 785 52200‐152 Retirement ‐ Employer Share $ 45,171 $ 12,284 $ 57,455 1.4 $ 58,600 $ 1,145 52200‐154 Health Insurance $ 104,690 $ 18,477 $ 123,167 13 $ 139,200 $ 16,033 52200‐155 Life Insurance $ 889 $ 157 $ 1,046 $ 1,000 $ (46) 52200‐156 Workers Comp Insurance $ 56,854 $ 10,948 $ 67,802 $ 60,000 $ (7,802) 52200‐157 Employee Education and Training $ 4,250 $ 750 $ 5,000 $ ‐ $ (5,000) 52200‐164 Employee Health Tests $ ‐ $ ‐ $ ‐ $ 500 $ 500 52200‐166 Accident/Health/Death ‐ Insurance $ 3,700 $ 675 $ 4,375 $ 5,000 $ 625 52200‐167 Income continuation Insurance $ 3,216 $ 568 $ 3,784 $ 3,500 $ (284) 52200‐212 Legal Services $ 8,500 $ 1,500 $ 10,000 $ 10,000 $ ‐ 52200‐213 Auditing/Payroll/HR $ 4,200 $ 750 $ 4,950 $ 5,000 $ 50 52200‐214 Fire / EMS Software $ 8,500 $ 1,500 $ 10,000 $ 14,000 $ 4,000 52200‐221 Water/Sewer/Stormwater $ 6,800 $ 1,200 $ 8,000 $ 4,000 $ (4,000) 52200‐222 Electricity $ 22,100 $ 3,900 $ 26,000 $ 21,000 $ (5,000) 52200‐224 Natural Gas $ 12,750 $ 2,250 $ 15,000 $ 10,000 $ (5,000) 52200‐225 Cell Phones $ ‐ $ ‐ $ ‐ $ 8,000 $ 8,000 52200‐241 Repairs/Maint ‐ Motor Vehicles $ 20,000 $ 25,000 $ 45,000 $ 47,250 $ 2,250 52200‐242 Repairs/Maint ‐ Other Machinery $ 7,500 $ 5,000 $ 12,500 $ 13,000 $ 500 52200‐247 Repais/Maint ‐ Buildings $ 5,100 $ 900 $ 6,000 $ 4,500 $ (1,500) 52200‐278 Repair/Maint ‐ Radios $ 2,125 $ 375 $ 2,500 $ 3,500 $ 1,000 52200‐280 Maint ‐ Copier machine $ 595 $ 105 $ 700 $ 700 $ ‐ 52200‐284 Internet/E‐mail/Website Services $ 4,250 $ 750 $ 5,000 $ 5,500 $ 500 52200‐290 Other outside contracted services $ 70,000 $ ‐ $ 70,000 $ 90,000 $ 20,000 52200‐297 Refuse collection $ 1,275 $ 225 $ 1,500 $ 1,200 $ (300) 52200‐310 Office Supplies $ 5,100 $ 900 $ 6,000 $ 4,000 $ (2,000) 52200‐311 Postage $ 425 $ 75 $ 500 $ 1,500 $ 1,000 52200‐312 Outside printing $ 850 $ 150 $ 1,000 $ 1,000 $ ‐ 52200‐317 Bank / IRS fees $ ‐ $ ‐ $ ‐ 52200‐324 Membership Dues $ 2,125 $ 375 $ 2,500 $ 2,250 $ (250) 52200‐325 Registration Fees / Tuition $ 21,250 $ 3,750 $ 25,000 $ 10,000 $ (15,000) 52200‐334 Commercial Travel ‐ IFT Meals $ 1,148 $ 203 $ 1,351 $ 5,000 $ 3,649 52200‐335 Meeting Expenses $ 425 $ 75 $ 500 $ 500 $ ‐ 52200‐336 Lodging $ 2,125 $ 375 $ 2,500 $ 2,500 $ ‐ 52200‐340 Operating Supplies ‐ Line Operations $ ‐ $ 27,500 $ 27,500 $ 20,000 $ (7,500) 52200‐344 Operating Supplies ‐ Janitorial $ 3,060 $ 540 $ 3,600 $ 3,800 $ 200 52200‐346 Operating Supplies ‐ Clothing $ 5,440 $ 960 $ 6,400 $ 7,700 $ 1,300 52200‐346‐0Uniform ‐ Finke $ 500 $ 100 $ 600 $ 400 $ (200) 52200‐346‐0Uniform ‐ Savage $ 500 $ 100 $ 600 $ 400 $ (200) 52200‐346‐0Uniform ‐ Bechel $ 500 $ 100 $ 600 $ 400 $ (200) 52200‐346‐0Uniform ‐ Hieronimus $ 500 $ 100 $ 600 $ 500 $ (100) 52200‐346‐0Uniform ‐ Lauer $ 500 $ 100 $ 600 $ 500 $ (100) 52200‐346‐0Uniform ‐ TBD $ 500 $ 100 $ 600 $ 500 $ (100) 52200‐346‐0Uniform ‐ McBain $ 500 $ 100 $ 600 $ 500 $ (100) 52200‐346‐0Uniform ‐ Schlagel $ 500 $ 100 $ 600 $ 500 $ (100) 52200‐346‐0Uniform ‐ Christiansen $ 500 $ 100 $ 600 $ 500 $ (100) 52200‐346‐0Uniform ‐ Lang $ ‐ $ ‐ $ 600 $ 500 $ (100) 52200‐351 Fuel $ 29,750 $ 5,250 $ 35,000 $ 25,000 $ (10,000) 52200‐386 Other Supplies ‐ Computer Supplies $ 2,125 $ 375 $ 2,500 $ 2,500 $ ‐ 52200‐392 Other Supplies ‐ EMS $ 60,000 $ ‐ $ 60,000 $ 60,000 $ ‐ 52200‐512 Insurance ‐ Vehicle/Equipment $ 15,000 $ 2,500 $ 17,500 $ 18,000 $ 500 52200‐513 Insurance ‐ Public Liability $ 5,000 $ 1,000 $ 6,000 $ 6,000 $ ‐ 52200‐519 Insurance ‐ Other $ 250 $ 50 $ 300 $ 300 $ ‐ 52200‐804 Capital Equipment ‐ Communications $ 4,250 $ 750 $ 5,000 $ 2,000 $ (3,000) Total Total Increase $ 2,169,507 $ 2,346,344 $ 176,837  2017 Propsed Budget without Maine Operational Revenue Capital $ 2,346,344 $ 1,497,450 $ 228,000 Total Levy $ 848,894 Weston $ 568,759 $ 152,760 Rib Mountain $ 280,135 $ 75,240 Increase Weston $ 13,829 Rib Mountain $ 13,775 2017 Proposed Budget with Maine Total Levy ‐ $140,000 $ 841,894 Weston $ 555,818 $ 150,526 Rib Mountain $ 227,227 $ 61,537 Maine $ 140,000 $ 15,914 Weston $ 888 Rib Mountain $ (39,133) Maine $ 140,000