Village Board of Trustees

VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Monday, October 3, 2016, at 6:00 p.m. OPENING OF SESSION. Ermeling called the meeting to order at 6:00 p.m. ROLL CALL Roll call indicated 7 Board of Trustee members present. Trustee Present Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier YES Village Staff in attendance: Guild, Jacobs, Donner, Weinkauf, Hodell, Wodalski, Mroczenski, Lenhard, Tatro, Osterbrink and Yonker. Everest Metro Chief Sparks and SAFER Fire Chief Savage were also in attendance. There was one other audience member present. PLEDGE OF ALLEGIANCE OPPORTUNITY FOR CITIZENS TO BE HEARD 1. Tom Felch, J&D Tube Benders Guild indicated that Tom Felch could not be present, but he sent a letter to the Board addressing a permit fee that is required to be paid for the repair of a roof at his business. He would like us to follow-up with him in the near future. Building Inspector Tatro commented that the City of Wausau requires the same permit fee. AWARDS, RECOGNITIONS, ANNOUNCEMENTS 2. Announcement – Manufacturing Excellence Awards; Tues 10/4 @ 5:30 p.m. 3. Announcement – All Staff Meeting; Wed, 10/5 @ 8:30 A.M. 4. Announcement – Lumin Training for Board of Trustees, Wed, 10/5 @ 5:30 p.m. PRESENTATIONS - - No scheduled presentations. REPORTS FROM STAFF – – All items listed under this section are considered routine by the Board of Trustees and will be acknowledged and placed on file via one consent motion. There will be no separate discussion of these items, unless requested. Reports which require subsequent actions and further discussion will be moved under “Unfinished Business” on this agenda. 5. Crowe, Nathan – Technology 6. Donner, Keith – Public Services 7. Higgins, Jennifer – Planning & Development 8. Hodell, Renee – Taxpayer Engagement 9. Jacobs, John – Finance 10. Osterbrink, Shawn – Parks 11. Savage, Matt – EMS & Fire 12. Schmidt, Greg – Assessment  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES 13. Sparks, Wally – Police 14. Tatro, Scott – Facilities 15. Weinkauf, Sherry – Clerk 16. Wodalski, Michael – Operations 17. Yde, Matt – Attorney REPORTS FROM COMMITTEES – – All items listed under this section are considered routine by the Board of Trustees and will be acknowledged and placed on file via one consent motion. There will be no separate discussion of these items, unless requested. Reports which require subsequent actions and further discussion will be moved under “Unfinished Business” on this agenda. 18. Community Development Authority 19. Community Life, & Public Safety 20. Community Marketing Task Force 21. EMPS – Joint Finance Committee 22. EMPS – Police Commission 23. Finance 24. SAFER – Board of Directors 25. SAFER – Fire Commission 26. Parks & Recreation 27. Personnel 28. Plan Commission 29. Property & Infrastructure 30. Zoning Board of Appeals Motion by White, second Ziegler to acknowledge reports from staff and reports from committees and place on file. Ermeling asked if there were any additional comments. Osterbrink reported the ice cream machine at the Aquatic Center may need a new cooler box or may need to be replaced. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES CONSENT – – All items listed under this section are considered routine by the Board of Trustees and will be acknowledged and placed on file via one consent motion. There will be no separate discussion of these items, unless requested. Business items which require subsequent actions and further discussion will be moved under “Unfinished Business” on this agenda. 31. Approve borrowing $433,500 general obligation note financing for (2) pieces of equipment for the South Area Fire & Emergency Response (SAFER) District. 32. Approve a professional services contract with MiTech in the amount of $24,300 to prepare a preliminary design and preliminary right-of-way plat for proposed connecting streets between Transport Way and Weston Avenue and between Transport Way and Von Kanel, and a frontage road or rear access road for small parcels fronting Weston Avenue.  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES 33. Acknowledge Resolution No. 2016-016 recommending adoption of components of the comprehensive plan; consisting of amendments to Volume 1 – Conditions and Issues, an update to Volume 2 – Vision and Directions, and the Broadband Technology Plan as part of Volume 3-Supplemental Plans. 34. Approve Ordinance No. 16-042 to adopt components of the Village’s comprehensive plan; consisting of amendments to Volume 1 – Conditions and Issues, an update to Volume 2 – Vision and Directions, and the Broadband Technology Plan as part of Volume 3. 35. Acknowledge the 2017 Recycling Grant Application. 36. Approve the purchase of a replacement utility van from Scaffidi Motors for a total price of $32,319.50. 37. Approve a donation of 20 daily passes to the Aquatic Center that will be used at the D.C. Everest Junior High School for their positive behavior intervention system. 38. Approve increasing the prices of Aquatic Center swim lessons from $15 to $25 for residents and from $20 to $30 for non-residents. 39. Approve September 19, 2016 Board of Trustees Minutes. 40. Approve September 21, 2016 Joint Board of Trustees and Plan Commission Minutes. 41. Approve Operator Licenses. 42. Approve payment of expenditures – Voucher #44305 – 44412. Motion by White, second by Ostrowski to approve Consent Items 31 to 42. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier YES UNFINISHED BUSINESS No comments. NEW BUSINESS - - No new business scheduled. REPORTS FROM ADMINISTRATOR 43. CVB 44. CWED 45. MCDEVCO Guild gave an update on the CVB, CWED and MCDEVCO. CONVENE INTO CLOSED SESSION UNDER WISCONSIN STATE STATUTES 19.85 (1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. Motion by Berger second by Schuster to convene to closed session at 6:22 p.m.  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Roll call vote: Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier YES CONVENE INTO CLOSED SESSION UNDER WISCONSIN STATE STATUTES 19.85 (1)(c) for the purpose of considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Motion by Schuster second by Ziegler to convene to closed session at 6:23 p.m. Roll call vote: Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier YES RECONVENE INTO OPEN SESSION AND TAKE ACTION ON CLOSED SESSION ITEMS, IF NECESSARY. Reconvene into open session and take action on items discussed in closed session under 19.85 (1)(e), if necessary. Motion by Schuster, second by Ostrowski to reconvene into open session at 8:34 p.m. Roll call vote: Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES White, Loren YES Mark Porlier YES No action taken on items discussed in closed session under 19.85(1)(e). Reconvene into open session and take action on items discussed in closed session under 19.85 (1)(c), if necessary. Motion by Ostrowski, second by Berger to reconvene into open session at 8:34 p.m. Roll call vote: Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier YES Take action on closed session item under 19.85(1)(c). Motion by Porlier, second by Ostrowski to increase the administrator’s annual wage 5 percent, effective today’s date (October 3, 2016) to $100,800.00, amending the current employment agreement. Roll call vote: Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier YES REPORT FROM TRUSTEES No comments. REPORT FROM PRESIDENT No comments.  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES ADJOURN Motion by Ziegler, second by Porlier to adjourn the meeting at 8:38 p.m. Roll call vote: Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Schuster, Fred YES Ziegler, Jon YES White, Loren YES Mark Porlier YES Sherry Weinkauf, Clerk and Loren White, Trustee