Village Board of Trustees

VILLAGE OF WESTON, WISCONSIN OFFICIAL MINUTES OF THE BOARD OF TRUSTEES Monday, May 15, 2017, at 4:30 p.m. A) OPENING OF SESSION. Ermeling called the meeting to order at 4:30 p.m. Roll Call: Roll call indicated 7 Board of Trustee members present. Trustee Present Ermeling, Barb YES Berger, Scott YES (Attended meeting by telephone) Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES B) CALL TO ORDER OF THE 21st ANNUAL BOARD OF REVIEW. 4. Call meeting to order. Ermeling called the Board of Review meeting to order at 4:31 p.m. 5. Roll Call of the Board of Review by Village Clerk. Trustee Present Ermeling, Barb YES Berger, Scott YES (Attended meeting by telephone) Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES 6. Acknowledge receipt of Assessor’s Report. Motion by White, second by Ziegler to acknowledge the Assessor’s report and place on file. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES MEETING AGENDA; PAGE #1  VILLAGE OF WESTON, WISCONSIN OFFICIAL MINUTES OF THE BOARD OF TRUSTEES 7. Adjourn Board of Review meeting until Tuesday, June 6, 2017. Motion by White, second by Porlier to adjourn the Board of Review to Tuesday, June 6, 2017. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES C) AWARDS, CELEBRATIONS, and PROCLAMATIONS. 8. Recognition of Service to the Village: Marty Johnson 9. Recognition of Service to the Village: Don Penza Johnson and Penza were not in attendance. 10. National Public Works Week. Wodalski gave an update on the Public Works Department. Motion by Ziegler, second by Ostrowski to approve Proclamation #P-17-04 designating the week of May 21 – 27, 2017 as National Public Works Week in the Village of Weston. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES Chief Sparks introduced the new police officers to the Board of Trustees. D) PUBLIC COMMENTS TO THE BOARD OF TRUSTEES. 11. Sabrina Clark regarding allowing chickens in residential areas. Sabrina Clark presented and explained the proposed ordinance to allow chickens in residential areas. Her mother also gave a presentation. Travis Manteuffel, 616 S 1st Ave, Wausau, said he would like to file a formal complaint against the Everest Metro Police Department. Ermeling said the Board does not deal with that kind of business. Chief Sparks said he needs to go to the Police Department to make a formal complaint. MEETING MINUTES; PAGE #2  VILLAGE OF WESTON, WISCONSIN OFFICIAL MINUTES OF THE BOARD OF TRUSTEES E) COMMITTEE OF THE WHOLE. 12. Convene into Committee of the Whole. The Board of Trustees convened to Committee of the Whole. Ermeling asked if there were questions on any agenda items. White asked about the census tracking. Higgins explained the Local Update of Census Addressing (LUCA) Program. She said this program would help with the address tracking. Guild referred to a copy of a letter addressed to Keith Rybacki from the Village attorney. The letter states the Board of Trustees will decide at thier May 15th meeting whether to hold an evidentiary hearing to determine whether it issued Crafties’ a Class B Beer license based on misrepresentations. Ermeling asked about plumbing fee on the Schedule of Fees. Building Inspector Tatro said the state requires inspections on plumbing. There are some exceptions such as a leaky faucet or toilet. There was a short discussion on having to take out a permit to replace doors and windows. 13. Presentation from Village Financial Advisor regarding Pre-Sale report for CDA Series 2017A Greg Johnson from Ehlers explained the purpose of the refinancing. He reviewed the total to be refinanced, the cash flow projections and a summary of balances. He also reviewed the debt issuance schedule. There was a short discussion regarding the risk factors. Ermeling asked about line item for salaries and benefits. It was indicated these were staffing projections given to Greg. This is what the staff total could look like. Ermeling also asked about the shortfall funding. Jacobs said this is being advanced from the General Fund and will be paid back. 14. Opportunity to ask questions about agenda items listed under consent agenda on this meeting agenda. No comments. 15. Reconvene into regular session of the Board of Trustees. The Board of Trustees convened to the regular meeting at 5:35 p.m. F) APPROVAL OF PREVIOUS MEETING MINUTES. 16. April 17th, 2017 Motion by White, second by Ostrowski to approve the April 17, 2017 Board of Trustees minutes. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES MEETING MINUTES; PAGE #3  VILLAGE OF WESTON, WISCONSIN OFFICIAL MINUTES OF THE BOARD OF TRUSTEES G) REPORTS FROM COMMITTEES. 17. Community Development Authority (4/18/2017) 18. Community Life, & Public Safety (4/24/2017) 19. Everest Metro Public Safety 20. Finance (5/1/2017) 21. South Area Fire & Emergency Response 22. Joint Review Board 23. Parks & Recreation (4/24/2017) 24. Personnel (5/01/2017) 25. Plan Commission 26. Property & Infrastructure (3/13/2017 & 4/10/2017) Motion by White, second by Ziegler to acknowledge committee reports 17, 18, 20, 23, 24 and 26. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES H) REPORTS FROM STAFF. 27. Crowe, Nathan – Technology 28. Donner, Keith – Public Works 29. Higgins, Jen – Planning & Development 30. Hodell, Renee – Taxpayer Engagement 31. Jacobs, John – Finance 32. Osterbrink, S – Parks 33. Savage, Matt – EMS & Fire 34. Sparks, Wally – Police 35. Tatro, Scott – Building Permits 36. Parker, Valerie – Refuse & Recycling 37. Weinkauf, S – Clerk 38. Wodalski, M – Operations 39. Yde, Matt – Attorney Motion by Porlier, second by Ostrowski to acknowledge all staff reports and place on file. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting MEETING MINUTES; PAGE #4  VILLAGE OF WESTON, WISCONSIN OFFICIAL MINUTES OF THE BOARD OF TRUSTEES Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES I) CONSENT AGENDA. 40. Submitted from Admin: Approve TID1 expenditures for engineering analysis with ANR 41. Submitted from Admin: Approve TID1 expenditures for engineering analysis with ATC 42. Submitted from Clerk: Mobile Food Vendor Licenses. 43. Submitted from Clerk: Operator Licenses. 44. Submitted from Clerk: Appointment of Tara Krueger as new agent for Kwik Trip #140, 7605 Schofield Avenue. 45. Submitted from Legal: Scheduling of evidentiary hearing re rescinding of Crafties Alcohol License. 46. Submitted from Finance: Approval of Vouchers. 47. Submitted from Finance: Approval of Resolution No. 2017-026 Providing for the Sale of Approximately $19,275,000 Community Development Lease Revenue Bonds, Series 2017A 48. Submitted from Finance: Approval of Forrest’s Run Room Tax Grant. 49. Submitted from Personnel: Approval of modification to Employee Handbook re Clothing and Uniforms. 50. Submitted from Personnel: Approval of reclassification of Trevor Skerven, Utility Operator. 51. Submitted from Personnel: Officer Greg Schremp Grievance and modification to Employee Handbook Sec 12.04 re: Deferred Compensation. 52. Submitted from Plan/Dev: Acknowledge submittal of 2016 Annual Recycling Report Submittal 53. Submitted from Plan/Dev: Approve Resolution No. 2017-024: A Resolution adopting the Marathon County All Hazards Mitigation Plan Update. 54. Submitted from Plan/Dev: Approve Resolution No. 2017-025: A resolution amending the Village Fee Schedule. 55. Submitted from President: Acknowledge and approve Presidential nominations of citizen appointments to boards, commissions, and committees of the Village of Weston. 56. Submitted from Pub Works: Approval of Easement for 4901 Riverfront Place. Motion by Ziegler, second by Berger to approve and/or acknowledge Consent Items 40 to 53 and 55 to 56. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES White, Loren YES MEETING MINUTES; PAGE #5  VILLAGE OF WESTON, WISCONSIN OFFICIAL MINUTES OF THE BOARD OF TRUSTEES Porlier, Mark YES Consent Item 54. Resolution No. 2017-025: A resolution amending the Village Fee Schedule. Ermeling and Ostrowski both have concerns with replacement of doors/windows and heating and cooling permits. Building Inspector Tatro explained the reasons for the door and window replacements. He said it’s a safety concern. Porlier suggested having no fee but require a permit. Ostrowski said people are concerned with all the extra fees. Tatro said he was concerned with homeowners doing their own work. Motion by Ostrowski, second by Porlier to approve amending the Village Fee Schedule, contingent on leaving off the heating and cooling and replacement of exterior windows and doors. Q/Hooshang asked if this will eliminate just the fee, but leave the permit. Ermeling said the permit and fee will be taken off. Yes Vote: 5 No Votes: 2 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott NO Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES White, Loren NO Porlier, Mark YES J) NEW BUSINESS. 57. Should the Board of Trustees Direct Village staff to prepare an amended ordinance allowing for chickens in certain residential zoning districts, for consideration and review at a forthcoming meeting? There was a short discussion on covenants and ordinances. Ermeling said chickens seem to attract the predators or vicious animals. She is also concerned with others not keeping them maintained in residential areas. She said we should not have to send staff out to enforce the chickens. Higgins said chickens are allowed in RR2 and RR5 zoning, which are larger lots. There are residents that have them on those larger lots. Higgins said the Plan Commission does not want this added to the zoning code. There was another short discussion on policies and procedures. Ermeling asked if any Trustee would like to make a motion. There was no motion made. Matter dies for lack of motion. 58. K) EXECUTIVE REPORTS. 59. Administrator Guild reported he is still in discussions with businesses in the Business Park that want to expand their buildings. Staff is preparing for the July/August newsletter. The Board of Trustees need to be present at a joint CDA/Board meeting regarding debt issuance on June 20th. Guild also reported he is working with the CVB and the Village Attorney on how room taxes will be handled. He is also working on several grants for a new canoe/kayak launch. MEETING MINUTES; PAGE #6  VILLAGE OF WESTON, WISCONSIN OFFICIAL MINUTES OF THE BOARD OF TRUSTEES 60. Trustees Ostrowski and Ziegler will be absent from the June 6th Board of Review. 61. President No comments. L) ANNOUNCEMENTS 62. Effective Leaders & Village Officials Workshop – Tuesday, May 23, 2017 @ 5:30 p.m. 63. Notice of Public Hearing – Community Development Authority of the Village of Weston M) CONVENE INTO CLOSED SESSION under Wisconsin State Statutes 19.85(1)(c) to discuss the Village’s employment agreement and conduct a performance review of the Village Administrator. 64. Go into Closed Session. Motion by Ostrowski, second by Porlier to convene into closed session at 6:17 p.m. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES 65. Return to Open Session. Motion by Ostrowski, second by Porlier to convene into open session. 8:39 p.m. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES White, Loren YES Mark Porlier YES No action taken on items discussed in closed session. Additional session to be scheduled. N) ADJOURN UNTIL JUNE 19, 2017. Motion by Zeigler, second by Ostrowski to adjourn at 8:41 p.m. MEETING MINUTES; PAGE #7  VILLAGE OF WESTON, WISCONSIN OFFICIAL MINUTES OF THE BOARD OF TRUSTEES Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES White, Loren YES Mark Porlier YES Sherry Weinkauf, Village Clerk MEETING MINUTES; PAGE #8