Village Board of Trustees

VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES February 19, 2018, at 6:00 p.m. AGENDA ITEMS 1. Meeting called to order by President Ermeling at 6:00 p.m. Ermeling called the meeting to order at 6:00 p.m. Ermeling stated the Closed Session listed later on the agenda will only be held to discuss employee compensation. 2. Pledge of Allegiance to the Flag of the United States. 3. Welcomes, introductions, and acknowledgement of guests. 4. Roll Call by Recording Clerk. Roll call indicated 7 Board of Trustee members present. Trustee Present Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES 5. Minutes from the previous meeting: Jan 16, 2018. Motion by Ostrowski, second by Berger to approve the minutes. The minutes will be corrected to change Vice-Chair Loren White to Vice-President Loren White. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES 6. Public Comments. a. Dr. Lori Weyers, Northcentral Technical College BOARD OF TRUSTEES MEETING AGENDA 2/19/18 Prepared by: Sherry Weinkauf, Clerk  Dr. Lori Weyers, was present, and spoke regarding the strained relationship that NTC has had with SAFER for over two years. (NTC letters attached). Ermeling asked Dr. Weyers to share this information with the SAFER Commission. Brian Fiene, with NTC, was present and stated he is concerned with WRS eligibility for current and former SAFER employees. He is also concerned with the formation of their training center. Ermeling again stated these items should go before the SAFER Commission. Don Kimlicka, SAFER Fire Commission President, said no SAFER employees or NTC representatives have ever approached the board about any of these issues. Ermeling said the Village Board can’t take action on any SAFER items. The Village Board does not have jurisdiction over SAFER. Matt Savage, Fire Chief, gave an update on an internal investigation of two of his employees, and the concerns that he has had with Brian Fiene getting involved with the investigation. Savage also said he is not sure what is going on with the WRS issue that Fiene claims there is. He also gave an update on SAFER leadership contacting the state regarding unresolved employee issues with NTC. There was no formal complaint filed with the state. The information that was presented to them from the employees was passed on to the state. He would hope these matters could be resolved through the SAFER Fire Commission and SAFER Board of Directors. Josh Finke, SAFER Deputy Chief, stated he worked on the WRS employee issues and said the policy was vetted by two attorneys, as well as ETF representative. These new rules are being followed by the advice of SAFER’s legal counsel and ETF. He also said the training center was started, at the direction of the SAFER Board, to try and save money. In the first year of operation the training center saved SAFER over $10,000. He also said SAFER is not trying to compete with NTC regarding their classes. He also noted there are 8 employees currently enrolled in NTC and SAFER has a vested interest in NTC. He feels we should be able to work through these issues with NTC. REPORTS FROM DEPARTMENTS 7. Clerks/Communications Weinkauf stated the primary election will be held tomorrow. Staff is handling election set-up and it will be complete this evening. White asked about the public test of the voting machines. Weinkauf said it went well. 8. Finance/Assessor No comments. 9. Fire & EMS There was a short discussion on response times. BOARD OF TRUSTEES MEETING MINUTES 2/19/18 Prepared by: Sherry Weinkauf, Clerk  10. Inspections No comments. 11. Legal No comments. 12. Parks & Recreation No comments. 13. Plan/Dev No comments. 14. Police Schulz gave an update on the mental health staff commitments the department is currently dealing with. He gave an update on the current employee promotions within the Department. 15. Public Works Donner gave an update on the meter change project. There is approximately one month left. Staff is working on social media posts related to the water rate case. 16. Refuse & Recycling Higgins talked about a new Refuse and Recycling program that the Department is looking to begin. 17. Technology No comments. Motion by White, second by Porlier to acknowledge the reports from staff and place on file. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES REPORTS FROM BOARDS, COMMITTEES, & COMMISSIONS 18. Community Development Authority. 19. Everest Metro Public Safety. 20. Finance. BOARD OF TRUSTEES MEETING MINUTES 2/19/18 Prepared by: Sherry Weinkauf, Clerk  21. Human Resources. 22. Parks & Recreation. 23. Plan Commission. 24. Public Safety. 25. Public Works. 26. SAFER 27. Tourism It was indicated that Berger adjourned the Tourism Commission meeting and not White. Staff will make the correction. Motion by Zeyghami, second by Ziegler to acknowledge items 20, 21, 22, 23, 25 and 27 and place on file. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES CONSENT AGENDA 28. Requests to pull items out of consent consideration 29. Operator Licenses. 30. Class B Beer & Liquor license for Crane Meadows Golf LLC, 8103 Weston Ave. 31. CDA Resignation from Craig Hoffman. 32. Award Schofield Avenue streetscape revitalization project bid to Land Art. 33. Vouchers dated January 10, 2018 to February 9, 2018. 34. 2018 Aquatic Center Pay Rates. 35. 2017 budget adjustments for the General Funds. 36. Action on consent agenda items. 37. Action on items pulled from consent. Motion by Berger, second by Porlier to approve consent items 29, and 31 to 35. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES BOARD OF TRUSTEES MEETING MINUTES 2/19/18 Prepared by: Sherry Weinkauf, Clerk  Zeyghami, Hooshang YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES Motion by White, second by Berger to approve consent item 30, with the contingencies as recommended by staff. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES POLICY ITEMS 38. Opt-Out Provision for the automated meter reading project. Donner said the item was requested by a resident. The Public Service Commission does not require that we offer this. The committee recommendation is to not offer the opt-out provision. Motion by White, second by Zeyghami to approve not offering the Opt-Out Provision, per the recommendation of the Public Works Committee. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES RESOLUTIONS / ORDINANCES 39. Ordinance No. 18-007 to amend Sec. 94.409(16) Outdoor Alcohol Areas. Motion by White, second by Porlier to approve Ordinance No. 18-007, per the recommendation of the Plan Commission. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS BOARD OF TRUSTEES MEETING MINUTES 2/19/18 Prepared by: Sherry Weinkauf, Clerk  Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES 40. Resolution No. 2018-004 to move forward with the planning of the Sports Complex in the southeast portion of the Village. Motion by Zeyghami, second by Ostrowski to approve Resolution No. 2018- 004. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES 41. Resolution No. 2018-005 to develop a locker room policy for the Weston Aquatic Center. Motion by Porlier, second by Ziegler to approve Resolution No. 2018-005. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES 42. Resolution No. 2018-006 to keep the Mashuda and Prohaska ponds closed for fishing. BOARD OF TRUSTEES MEETING MINUTES 2/19/18 Prepared by: Sherry Weinkauf, Clerk  Motion by White, second by Zeyghami to approve Resolution No. 2018-006, per the recommendation of the Parks and Recreation Committee. Q/ Ostrowski asked if this was reviewed with the DNR. Osterbrink said yes and explained the options. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES 43. Resolution No. 2018-007 to select Wipfli CPA’s and Consultants as the Village’s audit firm for years 2017-2019. Trautman said Wipfli, LLP withdrew their proposal. Staff recommendation is to approve Hawkins Ash CPA’s as the Village’s audit firm for years 2017-2019. Motion by Porlier, second by Berger to approve Resolution No. 2018-007, with the correction of changing the audit firm to Hawkins Ash CPA’s. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES 44. Resolution No. 2018-008 to accept the American Water Works Association’s 50 years of service to the water industry award to the Weston Water Utility. Motion by White, second by Zeyghami to approve Resolution No. 2018-008. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES BOARD OF TRUSTEES MEETING MINUTES 2/19/18 Prepared by: Sherry Weinkauf, Clerk  Zeyghami, Hooshang YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES 45. Resolution No. 2018-009 to support a Marathon County 2018 budget transfer of $1 million from the Industrial Development Fund to the MCDEVCO Marathon County Revolving Loan Fund (MCRLF) to allow MCDEVCO to secure a matching grant from a local foundation for the MCRLF. Motion by White, second by Berger to approve Resolution No. 2018-009. Q/ Zeyghami asked who the Village representative is. It was indicated that Guild is the representative. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES REMARKS FROM ADMINISTRATOR 46. Deputy Clerk Employment offer Guild reported Clerk staff selected 4 finalists for the Deputy Clerk position. Staff would like to offer the position to Theresa Coleman. Motion by Porlier, second by Zeyghami to approve the hiring of Theresa Coleman for the Deputy Clerk position. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES BOARD OF TRUSTEES MEETING MINUTES 2/19/18 Prepared by: Sherry Weinkauf, Clerk  47. Future Weston Academy Guild said staff is looking to reboot the Future Weston Academy. 48. POLCO Guild explained that POLCO is a survey software and he asked the Trustees to register an account. 49. Real Property Purchase Option Agreement w/ From the Forest. Guild said he sent the agreement out through email. The hyperlink was included on his weekly briefer. This item will be on CDA agenda tomorrow night. 50. Request to purchase outlot in Riverfront Place from Village Guild said this was reviewed with the attorney. The outlot was publicly dedicated to the Village and can’t be sold. REMARKS FROM TRUSTEES Berger said he would be absent from the next meeting. ANNOUNCEMENTS 51. SAFER Fundraiser @ Rib Mountain Hilton on 3/18 52. Chamber Business PM @ Patron on 3/20 FUTURE ITEMS 53. Next meeting date(s): - March 19, 2018 – Regular meeting of the Board of Trustees. − Tuesday. April 17 @ 6:00 p.m. – Leadership & Service Awards Banquet. 54. Topics for future meetings. Meeting Minutes above were completed by Clerk Weinkauf. Meeting Minutes below were completed by Trustee White. CONVENE INTO CLOSED SESSION UNDER WISCONSIN STATE STATUTE 19.85 (1) (c) to consider the performance evaluation data of public employees over which the governmental body has jurisdiction or exercises responsibility, as well as, 19.85 (1) (f) to conduct preliminary consideration of specific personnel problems or the investigation of charges against specific persons which, if discussed in public, would be likely to have a substantial adverse effect upon the reputation of any person involved in such problems or investigations. Motion by Ostrowski, second by Ziegler to convene to closed session at 7:12 p.m. Roll call: Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES BOARD OF TRUSTEES MEETING MINUTES 2/19/18 Prepared by: Sherry Weinkauf, Clerk Berger, Scott YES Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES REMAIN IN CLOSED SESSION UNDER WISCONSIN STATE STATUTE 19.85 (1) (c) to consider the compensation of public employees over which the governmental body has jurisdiction or exercises responsibility 55. Reconvene into open session. Act on closed session discussion if necessary. Motion by Ziegler, second by Zeyghami to convene into open session at 8:14 p.m. Roll call: Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: PASS Trustee Voting Ermeling, Barb YES Berger, Scott YES Ostrowski, Kevin YES Zeyghami, Hooshang YES Ziegler, Jon YES White, Loren YES Porlier, Mark YES Action taken in Open Session. Motion by Ziegler, second by Porlier to approve the 2018 pay and compensation matrix for staff as presented. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb Yes Berger, Scott Yes Ostrowski, Kevin Yes Zeyghami, Hooshang Yes White, Loren Yes Porlier, Mark Yes Ziegler, Jon Yes Motion by Ziegler, second by Ostrowski to approve the 2018 salary for the Village Administrator at 2.5% increase over the 2017 salary. BOARD OF TRUSTEES MEETING MINUTES 2/19/18 Prepared by: Sherry Weinkauf, Clerk Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb Yes Berger, Scott Yes Ostrowski, Kevin Yes Zeyghami, Hooshang Yes White, Loren Yes Porlier, Mark Yes Ziegler, Jon Yes ADJOURNMENT Motion by Ziegler, second by Ostrowski to adjourn at 8:16 p.m. Yes Vote: 7 No Votes: 0 Abstain: 0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb Yes Berger, Scott Yes Ostrowski, Kevin Yes Zeyghami, Hooshang Yes White, Loren Yes Porlier, Mark Yes Ziegler, Jon Yes Adjourned at 8:17 p.m. Loren White, Trustee BOARD OF TRUSTEES MEETING MINUTES 2/19/18 Prepared by: Sherry Weinkauf, Clerk