Village Board of Trustees

VILLAGE OF WESTON, MARATHON COUNTY, WISCONSIN REGULAR MEETING MINUTES OF THE BOARD OF TRUSTEES Monday, November 4, 2019, at 6:00 p.m. 1. Board of Trustee Meeting called to order by President Sparks Sparks called the meeting to order at 6:00 p.m. 2. Pledge Allegiance to the Flag 3. Roll Call by Clerk Trustee Present Sparks, Wally YES Zeyghami, Hooshang YES Ermeling, Barb YES Ziegler, Jon YES Maloney, Mark YES Xiong, Yee YES Fiene, Nate YES PUBLIC COMMENTS No comments. PRESENTATIONS No presentations. MINUTES FROM PREVIOUS MEETINGS. 4. 10/21/2019 Board of Trustees Motion by Ziegler second by Fiene to approve the minutes. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Spark, Wally YES Zeyghami, Hooshang YES Ermeling, Barb YES Ziegler, Jon YES Maloney, Mark YES Xiong, Yee YES Fiene, Nate YES WRITTEN CORRESPONDENCE No comments. REPORTS/MINUTES FROM BOARDS, COMMITTEES, COMMISSIONS 5. Community Development Authority 6. Everest Metro Police Commission BOARD OF TRUSTEES MEETING MINUTES 11/04/2019 Prepared by: Sherry Weinkauf, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES 7. Extraterritorial Zoning 8. Finance 9. Human Resources 10. Joint Review Board 11. Parks & Recreation 12. Plan Commission 13. Public Works 14. SAFER 15. Tourism 16. Zoning Board of Appeals No comments. REPORTS FROM DEPARTMENTS 17. Administrator Donner reported he did not make any progress with FDG on a meeting to discuss the Camp Phillips Centre project. They are continuing to work on the project. He also reported staff is trying to set up meeting with the school district regarding the Weston Warming House. 18. Clerks Weinkauf reported the payroll conversion is almost complete. 19. Finance Trautman reported the Budget Public Hearing will be held on November 18th. 20. Fire/EMS No comments. 21. Parks & Recreation No comments. 22. Plan/Dev a. Refuse and Recycling The Plan Commission will meet next Monday, and she is not sure if a CDA meeting will be held next week. She will let the Board know soon. 23. Police No comments. 24. Public Works Wodalski said staff is still working on the fall yard material pick-up. 25. Technology No comments. Motion by Xiong second by Ermeling to acknowledge the Department Reports. Q/ Zeyghami asked if TDS would be billed for damaging the Village’s sprinkler system. Wodalski said yes, staff is following up with them. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Spark, Wally YES BOARD OF TRUSTEES MEETING MINUTES 11/04/2019 Prepared by: Sherry Weinkauf, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Zeyghami, Hooshang YES Ermeling, Barb YES Ziegler, Jon YES Maloney, Mark YES Xiong, Yee YES Fiene, Nate YES WORK PRODUCT TRANSMITTALS No comments. CONSENT AGENDA 26. Requests to pull items out of consent consideration. 27. Approve Vouchers 51278 to 51371. 28. Approve Operator licenses. 29. Action on consent agenda items 30. Action on items pulled from consent Motion by Maloney second by Ziegler to approve items 27 and 28. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Spark, Wally YES Zeyghami, Hooshang YES Ermeling, Barb YES Ziegler, Jon YES Maloney, Mark YES Xiong, Yee YES Fiene, Nate YES ORDINANCES There were no ordinances to consider. RESOLUTIONS There were no resolutions to consider. UNFINISHED BUSINESS 31. Contract with Short Elliott Hendrickson for expert witness and other professional services for SBA Tower case Motion by Zeyghami second by Maloney to approve the Professional Services Agreement with Short Elliott Hendrickson, Inc., for the SBA Towers Lawsuit, for hourly labor plus expenses not to exceed $10,000. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting BOARD OF TRUSTEES MEETING MINUTES 11/04/2019 Prepared by: Sherry Weinkauf, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Spark, Wally YES Zeyghami, Hooshang YES Ermeling, Barb YES Ziegler, Jon YES Maloney, Mark YES Xiong, Yee YES Fiene, Nate YES NEW BUSINESS 32. Approve Seasonal Park Staff Wages Motion by Xiong second by Maloney to approve the seasonal park staff wages. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Spark, Wally YES Zeyghami, Hooshang YES Ermeling, Barb YES Ziegler, Jon YES Maloney, Mark YES Xiong, Yee YES Fiene, Nate YES 33. Discussion and Possible Action on Contract with Kueny Architects for Design of Weston Municipal Facilities Motion by Ermeling second by Xiong to proceed with negotiation of a contract with Kueny Architects, LLC, for design, bidding, and construction services for the Weston Public Safety building and a new Village Administration and Public Works facility. Have the form of agreement reviewed by the Village Attorney and by the Village insurance company. Adopt a Capital Improvement Plan for 2020 – 2024 by December 31, 2019. Q/Sparks said there is a meeting scheduled this coming Wednesday with our neighboring communities to discuss working together to share services. There could be some savings on the new building site through consolidation efforts. He does not have any issues with the contract. Zeyghami suggested Kueny put together a timeline on the design process. Donner said Kueny is currently working on design for the 2020 Public Safety building project. He asked if they should to proceed with advertising that project separate from the Municipal Center project. Maloney said we should not wait on the Safety Building project. Sparks suggested holding off on the Public Safety design until after the consolidation meetings are held and bid the projects together. Maloney asked if the projects could be bid together but billed separately. Jon Wallenkamp said yes. Zeyghami would like the consolidation meetings limited to 3 meetings. Maloney disagrees and BOARD OF TRUSTEES MEETING MINUTES 11/04/2019 Prepared by: Sherry Weinkauf, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES said three meetings is a very closed window. Fiene said we should not delay the Public Safety project. We should not drag on the municipal center project. Xiong suggested setting a timeline or deadline instead of having a certain number of meetings. Sparks said we should be able to figure out how to move forward after the first couple of meetings. Ermeling said she would also like to see a timetable. Xiong supports setting a timeline after the first or second consolidations meetings are held. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Spark, Wally YES Zeyghami, Hooshang YES Ermeling, Barb YES Ziegler, Jon YES Maloney, Mark YES Xiong, Yee YES Fiene, Nate YES 34. Discussion and possible action on Fee to Granite Peak Ski Area Users for Emergency Responses. Zeyghami said the DNR recently voted to create a new master plan to bring mountain biking to the Rib Mountain State Park. He feels this will increase the number of people that go to Rib Mountain Park. Chief Savage said SAFER responds between 45 to 65 calls during the ski season. The Board members feel adding one dollar to the ticket fee is very reasonable. Zeyghami suggests passing a resolution, and working with the DNR on this. Sparks said we should also work with Rib Mountain on the resolution wording. It was suggested that Administration Donner and Chief Savage work with Rib Mountain on a resolution and put this item on the next meeting agenda. 35. Amend Building Lease Agreement with the Town of Weston. Motion by Maloney second by Zeyghami to amend the building lease agreement with the Town of Weston. Q/ Xiong asked about the agreement allowing both parties to review in the future. Will this be reviewed annually or bi-annually? Maloney said the termination notice is 180 days. Donner said the review would be by the discretion of either party. Xiong would like a review clause included. Maloney said if we want to review the agreement then we just give them the 180-day notice. Sparks said there is nothing in the contract that prohibits either party from reviewing the agreement anytime. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Spark, Wally YES Zeyghami, Hooshang YES BOARD OF TRUSTEES MEETING MINUTES 11/04/2019 Prepared by: Sherry Weinkauf, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Ermeling, Barb YES Ziegler, Jon YES Maloney, Mark YES Xiong, Yee YES Fiene, Nate YES 36. Approve appointment of Jerry Condon as new agent for the Store #59. Motion by Maloney second by Fiene to approve the appointment of Jerry Condon as new agent for the Store #59. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Spark, Wally YES Zeyghami, Hooshang YES Ermeling, Barb YES Ziegler, Jon YES Maloney, Mark YES Xiong, Yee YES Fiene, Nate YES 37. Approve New Class A Beer and Liquor license for R-Store #4504, 4101 Schofield Avenue, Weston. Motion by Maloney second by Fiene to approve a new Class A Beer and Liquor license for R-Store #4504, 4101 Schofield Avenue, Weston. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Spark, Wally YES Zeyghami, Hooshang YES Ermeling, Barb YES Ziegler, Jon YES Maloney, Mark YES Xiong, Yee YES Fiene, Nate YES 38. Approve New Cigarette License for R-Store #4504, 4101 Schofield Avenue, Weston. Motion by Zeyghami second by Xiong to approve a new Cigarette License for R-Store #4504, 4101 Schofield Avenue, Weston. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass BOARD OF TRUSTEES MEETING MINUTES 11/04/2019 Prepared by: Sherry Weinkauf, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Trustee Voting Spark, Wally YES Zeyghami, Hooshang YES Ermeling, Barb YES Ziegler, Jon YES Maloney, Mark YES Xiong, Yee YES Fiene, Nate YES 39. Deny Operator License for Christina Rios Motion by Maloney second by Ermeling to deny the Operator License for Christina Rios. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Spark, Wally YES Zeyghami, Hooshang YES Ermeling, Barb YES Ziegler, Jon YES Maloney, Mark YES Xiong, Yee YES Fiene, Nate YES REMARKS FROM TRUSTEES Xiong said it’s been 15 years since the closing of the Wat Tham Krabok refugee camp. He’s hoping to have a resolution acknowledging the 15-year anniversary on an upcoming meeting agenda. Ziegler said he will attend the November 18th Board of Trustees meeting by phone. Fiene said Marathon County Alcohol & Other Drug (AOD) Partnership will make a presentation about vaping at the next meeting. REMARKS FROM THE PRESIDENT Sparks said a closed session will be put on the next agenda to discuss the Administrator’s performance evaluation. Xiong asked staff to provide the Board with an Administrator salary survey. FUTURE ITEMS Next meeting date(s): - November 18, 2019 Joint meeting between Finance Committee and Board of Trustees at 4:30 p.m. - November 18, 2019, Board of Trustees Regular Meeting at 6:00 p.m. BOARD OF TRUSTEES MEETING MINUTES 11/04/2019 Prepared by: Sherry Weinkauf, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES ADJOURN Motion by Maloney second by Xiong to adjourn the meeting at 6:49 p.m. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Spark, Wally YES Zeyghami, Hooshang YES Ermeling, Barb YES Ziegler, Jon YES Maloney, Mark YES Xiong, Yee YES Fiene, Nate YES BOARD OF TRUSTEES MEETING MINUTES 11/04/2019 Prepared by: Sherry Weinkauf, Village Clerk