Village Board of Trustees

VILLAGE OF WESTON, MARATHON COUNTY, WISCONSIN SPECIAL MEETING OF THE BOARD OF TRUSTEES Weston Municipal Center Board Room 5500 Schofield Avenue, Weston, WI 54476 Wednesday, February 17, 2021, at 5:00 p.m. A quorum of members from other Village governmental bodies (boards, commissions, and committees) may attend the above-noticed meeting to gather information. If a quorum of other government bodies are present this would constitute a meeting pursuant to “State of Wisconsin ex rel. Badke v. Greendale Village Bd., 173 Wis.2d 553,494 N.W.2d 408 (1993)”. Therefore, no official actions other than those of the BOARD OF TRUSTEES shall take place. DUE TO SEATING LIMITATIONS, IN PERSON ATTENDANCE FOR THIS MEETING WILL BE RESTRICTED TO MEMBERS OF THE BOARD AND STAFF. MEMBERS OF THE PUBLIC MAY PARTICIPATE VIA ZOOM. Join Zoom Meeting by Computer: https://zoom.us/j/5445915099 Join Zoom Meeting by Phone: +1 312 626 6799 US (Chicago) Meeting ID: 544 591 5099 AGENDA ITEMS 1. Special Board of Trustees Meeting called to order by President Maloney 2. Pledge Allegiance to the Flag 3. Roll Call by Clerk for Board of Trustees • Ermeling, Fiene, Maloney{p}, Meinel, Xiong, White, Ziegler{vp} PUBLIC COMMENTS (At this point the President will ask if there are any comments to be heard from the public). RESOLUTIONS 4. Resolution 2021-004: Supporting WMCA Resolution 2021-1 requesting Clerks, their staff and poll workers be included in vaccination group 1B for the Covid-19 Vaccination NEW BUSINESS 5. Acknowledge Plan Commission approval of the Site Plan for the building addition for From the Forest (FTF), 9004 Progress Way. 6. Working session to discuss Village Board priorities for projects and policies to facilitate development • Presentation – Economic Development & Finance Overview (Greg Johnson, Ehlers) BOARD OF TRUSTEES SPECIAL MEETING AGENDA 2/17/2021 Prepared by: Sherry Weinkauf, Village Clerk  VILLAGE OF WESTON, WISCONSIN SPECIAL MEETING AGENDA OF THE BOARD OF TRUSTEES • Discussion MOVE TO CLOSED SESSION PER 19.85(1)(e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. • Amendments to Real Property Purchase Option and Land Sale and Development Agreement w/ From the Forest • Terms of Tax Increment District PAYGO Agreement with Tommy Docks for purchase and development of land in Village Business Park RECONVENE TO OPEN SESSION POSSIBLE ACTION ON CLOSED SESSION ITEMS • Amendments to Real Property Purchase Option and Land Sale and Development Agreement w/ From the Forest • Terms of Tax Increment District PAYGO Agreement with Tommy Docks for purchase and development of land in Village Business Park. o Proposed Resolution No. 2021-003 to provide Tax Increment Finance Assistance to Tommy Dock Products, LLC, for building and site improvements at 8608 Progress Way. REMARKS FROM TRUSTEES REMARKS FROM THE PRESIDENT FUTURE ITEMS Next meeting date(s): - March 15, 2021, Board of Trustees Regular Meeting at 6:00 p.m. - April 19, 2021, Board of Trustees Regular Meeting at 6:00 p.m. WITH NO OTHER PLANNED BUSINESS, THE MEETING IS ADJOURNED UNTIL MARCH 15, 2021 @ 6:00 P.M. BOARD OF TRUSTEES SPECIAL MEETING AGENDA 2/17/2021 Prepared by: Sherry Weinkauf, Village Clerk  VILLAGE OF WESTON RESOLUTION NO. 2021-004 Supporting WMCA Resolution 2021-1 requesting Clerks, their staff and poll workers be included in vaccination group 1B for the Covid-19 Vaccination WHEREAS, Professional Municipal Clerks have a time-honored tradition of being trustworthy, dedicated and honorable public servants dating back to the days of George Washington; and, WHEREAS, Clerks and their staff have been deemed essential employees as of Governor Tony Evers' safer at home order effective March 25, 2020 in response to the Covid-19 pandemic; and, WHEREAS, Wisconsin Clerks, their staff and poll workers administered between three and five elections during the pandemic that began in March of 2020, many without adequate personal protective equipment, proper infection control training, a shortage of trained poll workers and putting themselves and their poll workers at increased risk to catch Covid-19; and, WHEREAS, it would have been impossible for Clerks to properly administer every election in 2020 without the veteran poll workers, new poll workers and members of the Wisconsin National Guard who stepped up to answer the highest calling a democracy has; and, WHEREAS, Clerks and their staffs are still performing their day-to-day duties and responsibilities despite the increase in community spread of Covid-19 across the United States; and, WHEREAS, Clerks, their staff and poll workers continue to be essential employees not only in the eyes of state government, but to their communities and the fabric of local government; and, WHEREAS, the April election is quickly approaching in the 2021 Election Cycle; and, WHEREAS, by vaccinating Clerks, their staff and poll workers in Wisconsin, more municipal buildings would be able to open in Wisconsin bringing more of a sense of normalcy back to the citizens of our state; NOW, THEREFORE, BE IT RESOLVED, the Board of Trustees, for the Village of Weston, hereby support WMCA Resolution 2021-1 requesting all Professional Municipal Clerks, members of their staff and poll workers in Wisconsin be included in vaccination group 1B for the Covid-19 vaccine so that any member of these groups who wish to get a vaccine may do so. BE IT FURTHER RESOLVED, this resolution shall take effect and be in force from and after its passage. PASSED BY THE BOARD OF TRUSTEES OF THE VILLAGE OF WESTON, on the 17th day of February 2021. VILLAGE OF WESTON, a Municipal Corporation of the State of Wisconsin. By: ___________________________ Mark Maloney, Village President ATTEST: By: ___________________________ Sherry Weinkauf, Village Clerk From: WMCA Executive Director To: Sherry Weinkauf Subject: COVID Resolution Passed by WMCA Date: Friday, February 12, 2021 1:20:21 PM WMCA-logo-w-tagline Friday, February 12, 2021 Message from President Helgeson: All of us are gearing up for the election next week, but I want to take a moment and bring some important news to you. Monday, the WMCA Board held a virtual meeting and voted unanimously to advocate on behalf of all Clerks, Clerk staff and Election Day Poll Workers to be included in group 1B for the Covid Vaccine. A few of our own WMCA members stepped up to get some great literature together. (Click on the underlined statements.) First, is the resolution the board passed, second is the accompanying press release. What was done with this information? Every major media outlet across Wisconsin has both of these attachments. That includes every TV Station in Superior, Eau Claire, La Crosse, Madison, Milwaukee, Green Bay and Wausau. Additionally, the major newspapers in these same cities, and a few others, have also received them. Public Health Department (all 72 in Wisconsin) will be sent this same information by the end of the week. It has already been sent to the Governor’s office and the Wisconsin State Disaster Medical Advisory Committee (the committee that determines who is in which group). Now that you have this information, what’s the next step? Share it with your board, your community, your local newspapers and keep the message going. Having your board or council act in favor of this and sending it to the state would keep the momentum we are building going. Sending that information to local media outlets is key to stay in the discussion. We understand not everyone may want to get a vaccine, and that is noted in the resolution specifically. What’s important to us though, is that everyone who wants one is able to get one as soon as possible. This is even more urgent given we have a rather large election in April. If you have questions, please direct them to myself or Past President Chris Astrella, we are happy to help. We hope all of you, your friends and families are safe (and warm!) given everything that’s been going on. We know some of you have had Covid, some of you have lost loved ones to it and yet here we are still doing our duty getting ready for a fourth, fifth or sixth pandemic election. You all are the true embodiment of what a Professional is. We will get through this together. Keep smiling! Wendy  Wendy Helgeson WCMC WMCA 2020-2021 President ___________________________________ Sent by Faith Elford, Executive Director 1414 Montclair Place Fort Atkinson, WI 53538 ExecDirector@wisclerks.org 920-568-9278 If you do not wish to receive future emails from WMCA Executive Director, click here to opt-out. Wisconsin Municipal Clerks Association | 1414 Montclair Place | Fort Atkinson | WI | 53538 | US | 920-568-9278 WNCCA Your professional link to excellence Wendy Helgeson, WCMC President Wisconsin Munidj'jal C.leiks Associc'iion WMCA Resolution 2021-1 Requesting Clerks, their staff and poll workers be included in vaccination group 1B for the Covid-19 Vaccination WHEREAS, Professional Municipal Clerks have a time-honored tradition of being trustworthy, dedicated and honorable public servants dating back to the days of George Washington; and, WHEREAS, Clerks and their staff have been deemed essential employees as of Governor Tony Evers' safer at home order effective March 25, 2020 in response to the Covid-19 pandemic; and, WHEREAS, Wisconsin Clerks, their staff and poll workers administered between three and five elections during the pandemic that began in March of 2020, many without adequate personal protective equipment, proper infection control training, a shortage of trained poll workers and putting themselves and their poll workers at increased risk to catch Covid-19; and, WHEREAS, it would have been impossible for Clerks to properly administer every election in 2020 without the veteran poll workers, new poll workers and members of the Wisconsin National Guard who stepped up to answer the highest calling a democracy has; and, WHEREAS, Clerks and their staffs are still performing their day-to-day duties and responsibilities despite the increase in community spread of Covid-19 across the United States; and, WHEREAS, Clerks, their staff and poll workers continue to be essential employees not only in the eyes of state government, but to their communities and the fabric of local government; and, WHEREAS, there are two elections quickly approaching in the 2021 Election Cycle; and, WHEREAS, by vaccinating Clerks, their staff and poll workers in Wisconsin, more municipal buildings would be able to open in Wisconsin bringing more of a sense of normalcy back to the citizens of our state; NOW, THEREFORE, BE IT RESOLVED, the Board of Directors of the Wisconsin Municipal Clerks Association hereby requests all Professional Municipal Clerks, members of their staff and poll workers in Wisconsin be included in vaccination group 1B for the Covid-19 vaccine so that any member of these groups who wish to get a vaccine may do so. >th Approved this 8th day of February, 2021. WendyHelge^on, WCMC President  Your Professional Link to Excellence PRESS RELEASE: Wisconsin Municipal Clerks Association Board of Directors Requests Clerks and their staff and poll workers become a part of Covid-19 Vaccine Group 1B For Immediate Release At its Board meeting on February 8, 2021 the Wisconsin Municipal Clerks Association (WMCA) Board of Directors voted to request all Clerks, their staff and poll workers be included in Covid-19 Vaccine Group 1B. During the final week of January, the Wisconsin State Disaster Medical Advisory Committee did not include Municipal Clerks, members of the Clerk’s Department or Election Day poll workers in Group 1B along with other public facing government employees. While 2020 was a difficult year for everyone, it was particularly difficult for Municipal Clerks, staff and poll workers. Clerks across Wisconsin administered between three and five elections while facing shortages of personal protective equipment (PPE), trained poll workers and infection control training. These hurdles put their lives, and the lives of their poll workers at risk while answering the highest calling a democracy has: administering an election. Additionally, with so many trained poll workers not being able to work due to age, co-morbidities or not wanting to put their lives at risk, Clerks put calls out to the community to replace those poll workers. Even members of the Wisconsin National Guard were deployed to multiple polling sites across Wisconsin to help handle the shortage. While the community and National Guard response was incredible, we need to prepare for the upcoming February and April elections by having as many poll workers as possible vaccinated so as not to experience another shortage. Professional Municipal Clerks are the most public-facing public employees in Wisconsin. They respond to resident requests, contact vendors, inform the public about policies, administer ordinances and are usually the first point of contact for anyone contacting their municipality. Whether it is a part-time Clerk working out of their home, or a full-time Clerk working out of their municipal building, Clerks and their staff members across Wisconsin embody what a professional is. Without these valuable employees performing their duties, municipal government could grind to a halt. Association President, Wendy Helgeson, echoes the thoughts of the Board: “It’s imperative for Clerks, staff members and poll workers to get vaccinated as quickly as possible, if they choose to. With two more elections in 2021 fast approaching, the time is now for my colleagues, and poll workers, to get vaccinated with group 1B. We look forward to working with all 72 County Departments of Public Health as well as the State Department of Health Services to ensure these vital positions in local government have the ability to get vaccinated with our fellow local government employees in Police, Fire, Public Works, Utilities and elsewhere.” The Wisconsin Municipal Clerks Association was formed in 1980 and represents the majority of the 2100 Clerks and Deputy Clerks across Wisconsin. The purpose of the Association is to improve the administration of local government, by providing Clerks, Deputies and those that perform similar duties with the skills, knowledge and education to excel in their positions. If you have questions, please contact the WMCA COVID-19 Task Force Lead and Oakland Clerk/Treasurer Chris Astrella at 608.423.9635 or at townhall@oaklandtown.com.  REQUEST FOR CONSIDERATION Public Mtg/Date: Board of Trustees, February 17, 2021 Description: Project # 20200439 - From the Forest Site Plan – Building Addition at 9004 Progress Way From: Jennifer Higgins, Director of Planning & Development/Zoning Administrator Emily Wheaton, Assistant Planner Question: Item is on the agenda for acknowledgement. It is a condition of the Purchase and Sales Agreement that is being worked on with FTF. BACKGROUND From the Forest LLC (FTF) has submitted a completed site plan for a proposed expansion at their existing location at 9004 Progress Way. The expansion is proposed to be approximately 62,000 square feet and will contain additional office space as well as more manufacturing space to produce hardwood flooring. The Village executed a development agreement with From the Forest LLC in 2018. The agreement requires From the Forest LLC to construct a 60,000 square foot addition to their building at 9004 Progress Way. In exchange, the Village committed to providing a $96,800 grant through TID 1 for FTF to purchase the property to the west. The agreement also states that the Village would provide fill for the property up to 7,500 cubic yards. In lieu of providing actual fill, the Village is will pay $5 per yard of fill. FTF notified the Village of their intention to exercise their option to purchase the property on January 15, 2021 under the terms of the agreement. Staff have reviewed the site plan and as presented appears to meet the Zoning Code. The Plan Commission reviewed the site plan at their Feb 8th meeting and approved it with the condition that the refuse and recycling form be submitted and approved by staff. At the time of writing, Staff has received and approved the updated Refuse and Recycling Application, so the condition has been met. A conditional use permit will have to be brought forward next month for a third dust collector to be installed. When this project began, the developer did not indicate a third dust collector was needed in their submitted narrative. In review the building plan, it was discovered a third dust collector was planned for this addition. As the zoning district for this parcel is LI-Limited Industrial and dust collectors are considered a heavy industrial use, the zoning code requires a conditional use permit for a dust collector within the LI zoning district. Because the dust collector was discovered after the deadline for the public hearings to be sent to the newspaper, this conditional use permit will be on next month’s agenda. As of 2/16/21, the Village Attorney is still negotiating with FTF’s lender on the sale documents for the property. This item is just on the agenda for acknowledgement so that the sale can proceed and Attached Docs: Building Elevations, Site Plan Committee Action: Elevations were discussed at the January 11 Plan Commission meeting. Fiscal Impact: TBD Recommendation: PC recommended approval of the site plan as presented with the condition an updated Refuse and Recycling Application is submitted. This has been met. VILLAGE OF WESTON 5500 SCHOFIELD AVENUE  REQUEST FOR CONSIDERATION Staff recommends the BOT acknowledge the site plan approval by the Plan Commission as an approved site plan is a condition outlined in the Purchase and Sales Agreement/Development Agreement. RECOMMENDED LANGUAGE FOR OFFICIAL ACTION I move to acknowledge the Plan Commission’s recommendation to approve the Site Plan as presented for From the Forest LLC at 9004 Progress Way. ADDITIONAL ACTION: Notify applicant of decision (Staff) VILLAGE OF WESTON 5500 SCHOFIELD AVENUE  PRIVATE UTILITIES LOCATED THICKENED EDGE WALK (1/C4) T EB FO T REJECT CURB (2/C4) STANDARD CURB (3/C4) 3" HIGH DRIVE OVER CURB (4/C4) SCALE NOTE: HANDICAP SIDEWALK DROP RAMP (5/C4) STAMP/SIGNATURE: REVISIONS DESIGNER: DUSTIN VREELAND SURVEYED BY: CJ & DV BY DATE DESCRIPTION FILE NO.: 20-0511 ENGINEERING DV 1/27/21 VILLAGE REVIEW DATE: DECEMBER 2ND, 2020 SCALE: DV 2/1/21 VILLAGE REVIEW PROJECT: LOCATION: