Village Board of Trustees

VILLAGE OF WESTON, MARATHON COUNTY, WISCONSIN REGULAR MEETING MINUTES OF THE BOARD OF TRUSTEES Monday, January 17, 2022, at 6:00 p.m. AGENDA ITEMS 1. Board of Trustees Meeting called to order by President Maloney Maloney called the meeting to order at 6:00 p.m. 2. Pledge Allegiance to the Flag 3. Roll Call by Clerk for Board of Trustees Trustee Present Ermeling, Barb YES Fiene, Nate YES (By Zoom) Maloney, Mark YES Meinel, Steve YES White, Loren YES (By Zoom) Xiong, Yee YES Zeyghami, Hooshang YES (By Zoom) PUBLIC COMMENTS No Comments. MINUTES FROM PREVIOUS MEETINGS. 4. 12/20/2021 Board of Trustees Meeting (on recording 1:21 https://youtu.be/EBc00S0kN0c?t=81) Motion by Xiong, second by Meinel to approve the meeting minutes. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve YES White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES BOARD OF TRUSTEES MEETING MINUTES 1/17/2022 Prepared by: Sarah Chibeya, Village Deputy Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING AGENDA OF THE BOARD OF TRUSTEES REPORTS/MINUTES FROM BOARDS, COMMITTEES, COMMISSIONS (on recording 5:39 https://youtu.be/EBc00S0kN0c?t=339) 5. Building Committee 6. Community Development Authority 7. Everest Metro Police Commission 8. Extraterritorial Zoning 9. Finance 10. Tourism Commission 11. Human Resources 12. Joint Review Board 13. Parks & Recreation 14. Plan Commission 15. Public Works 16. SAFER 17. Zoning Board of Appeals Motion by Xiong, second by Ermeling to acknowledge items 9,11,13,14 and 15. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve YES White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES REPORTS FROM DEPARTMENTS (on recording 6:10 https://youtu.be/EBc00S0kN0c?t=370) 18. Wausau/Central Wisconsin Convention & Visitors Bureau No comments. 19. Administrator Donner is following up on the TID #2 amendments. A special meeting will be held about the topic before a public hearing. No dates have been determined yet. Donner has been attending meetings held by the Wausau Metropolitan Planning Organization. 20. Clerk No comments. 21. Finance Trautman said the final rule on the ARPA funds was published, allowing the Village to use funds 100% for government services. The board needs to start prioritizing these funds. BOARD OF TRUSTEES MEETING MINUTES 1/17/2022 Prepared by: Sarah Chibeya, Deputy Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING AGENDA OF THE BOARD OF TRUSTEES 22. Fire/EMS Finke said a new ambulance was delivered and will be in service at the Weston station. One full time employee went to part-time. Two applicants have applied for the job opening. A CPR valor award was given to a Weston resident. 23. Parks & Recreation Osterbrink said the ice rinks are open. We do not have staff to work in the warming house, so they are remaining closed this season. 24. Plan/Dev Higgins said Aldi’s will be starting construction of the new grocery store later this year. 25. Police Chief Schulz gave a staffing update. 26. Public Works Wodalski gave an update on the river boring project, is being completed by Advanced Construction. The project should be finished in June 2022. There will be an open house informational meeting held January 31, 2022, at Dales Weston Lanes about the Weston Ave project (CR-X to CR-J). 27. Technology No comments. WORK PRODUCT TRANSMITTALS (on recording 22:39 https://youtu.be/EBc00S0kN0c?t=1359) 28. December Building Permits 29. 2022 Housing Fee Report Motion by White, second by Fiene to acknowledge both reports. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve YES White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES CONSENT AGENDA (on recording 23:09 https://youtu.be/EBc00S0kN0c?t=1389) 30. Requests to pull items out of consent consideration 31. Vouchers – 56093–56113, 56205-56209 and 56288. 32. Action on consent agenda items Motion by Ermeling, second by Meinel to approve item #31. BOARD OF TRUSTEES MEETING MINUTES 1/17/2022 Prepared by: Sarah Chibeya, Deputy Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING AGENDA OF THE BOARD OF TRUSTEES Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve YES White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES ORDINANCES 33. Ordinance No. 22-001: An ordinance to update Chapter 14 (Building Regulations) and make related amendments to Chapters 34 (Fire Prevention and Protection), 74 (Subdivision Regulations, and 94 (Zoning) (on recording 23:28 https://youtu.be/EBc00S0kN0c?t=1408) Higgins said in section 94.813 (3) there should be a correction to replace “such a permit” with “such certificate”. Motion by White, second by Xiong to approve Ordinance No. 22-001 as recommended by the Plan Commission and presented by staff. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve YES White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES 34. Ordinance No. 22-002: An ordinance amending Section 94.13 Signs within Chapter 94 Zoning of the Municipal Code (on recording 24:49 https://youtu.be/EBc00S0kN0c?t=1489) Motion by Zeyghami, second by Ermeling to approve Ordinance No. 22-002. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve YES BOARD OF TRUSTEES MEETING MINUTES 1/17/2022 Prepared by: Sarah Chibeya, Deputy Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING AGENDA OF THE BOARD OF TRUSTEES White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES 35. Ordinance No. 22-003: An ordinance to approve the rezoning of a parcel of land from AR Agricultural and Residential Zoning District to RR-5 Rural Residential 5 Acre Zoning District at 8504 County Road J, Village of Weston, Marathon County, Wisconsin (Project #20210439) (on recording 25:58 https://youtu.be/EBc00S0kN0c?t=1558) Motion by Fiene, second by Meinel to approve Ordinance No. 22-003 as recommended by the Plan Commission. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve YES White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES RESOLUTIONS 36. Resolution No. 2022-001: Initial resolution authorizing $9,340,000 General Obligation Bonds for buildings for the housing of machinery and equipment (on recording 26:49 https://youtu.be/EBc00S0kN0c?t=1609) There was a small presentation given by Greg Johnson from Ehlers. Motion by Xiong, second by Ermeling to approve Resolution No. 2022-001. Roll call vote taken by Deputy Clerk Chibeya. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve YES White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES BOARD OF TRUSTEES MEETING MINUTES 1/17/2022 Prepared by: Sarah Chibeya, Deputy Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING AGENDA OF THE BOARD OF TRUSTEES 37. Resolution No. 2022-002: A resolution providing for the sale of not to exceed $9,340,000 General Obligation Bonds, Series 2022A (on recording 37:24 https://youtu.be/EBc00S0kN0c?t=2244) Motion by Xiong, second by Zeyghami to approve Resolution No. 2022-002. Roll call vote taken by Deputy Clerk Chibeya. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve YES White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES UNFINISHED BUSINESS 38. Update on American Rescue Plan (ARPA) Funds There was a short discussion on the ARPA Funds. (on recording 38:17 https://youtu.be/EBc00S0kN0c?t=2297) NEW BUSINESS 39. Apache Ln Pavement Redesign Contract Amendment (on recording 44:35 https://youtu.be/EBc00S0kN0c?t=2675) Motion by Zeyghami, second by Meinel to approve the Apache Ln Pavement Redesign Contract Amendment. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve YES White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES 40. Ryan St/Trotzer Ln Lift Stations Project Construction Contract Motion by White, second by Zeyghami to approve the Ryan St/Trotzer Ln Lift Stations Project Construction Contract. Q/Xiong wanted to know why we are BOARD OF TRUSTEES MEETING MINUTES 1/17/2022 Prepared by: Sarah Chibeya, Deputy Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING AGENDA OF THE BOARD OF TRUSTEES over budget. Wodalski said sometimes it is difficult to get accurate numbers, based on the time we bid the project and equipment availability. There was recently a project that came in below budget by $49,000, and this project was slightly higher by $43,000. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve YES White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES 41. Ryan St/Trotzer Ln Lift Stations Project Construction Services Contract (on recording 47:06 https://youtu.be/EBc00S0kN0c?t=2826) Motion by Zeyghami, second by White to approve the Ryan St/Trotzer Ln Lift Stations Project Construction Services Contract. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve YES White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES 42. Scissors Lift Purchase (on recording 48:02 https://youtu.be/EBc00S0kN0c?t=2882) Motion by White, second by Zeyghami to purchase a used scissor lift from Sunbelt Rentals in the amount of $6200.00. Q/Xiong asked about the life expectancy and cost difference between used and new. Wodalski said the one we are purchasing is from 2013. The current scissor lift we own is over 20 years old. It was purchased twenty years ago, and it was used when we bought it. A new one is around $12,000 and the used one is about half that cost. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES BOARD OF TRUSTEES MEETING MINUTES 1/17/2022 Prepared by: Sarah Chibeya, Deputy Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING AGENDA OF THE BOARD OF TRUSTEES Meinel, Steve YES White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES 43. Recommendation to work with Emmons Business Interiors (EBI) for furniture package for municipal building project. (on recording 49:59 https://youtu.be/EBc00S0kN0c?t=2999) Motion by Ermeling, second by White to work with Emmons Business Interiors to evaluate a furniture package for the municipal building project. Q/Maloney asked what the parameters are. Donner said they are just going to evaluate and put a package together. Meinel wanted to know if we are staying within the $65,000 budget. Donner said we are going to stay within that budget, we are going to evaluate what can be re-used. Xiong wanted to know why we picked EBI. Donner said that Kueney Architects suggested we work with them based on the price they gave us. They also have the best services proposal. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve YES White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES 44. Project # 20200439 - From the Forest Site Plan – Site Plan Amendment at 9004 Progress Way (on recording 54:23 https://youtu.be/EBc00S0kN0c?t=3263) Motion by Ermeling, second by Meinel to approve Project # 20200439 - From the Forest Site Plan – Site Plan Amendment at 9004 Progress Way. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve YES White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES BOARD OF TRUSTEES MEETING MINUTES 1/17/2022 Prepared by: Sarah Chibeya, Deputy Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING AGENDA OF THE BOARD OF TRUSTEES 45. Modification to Section 5.13 of the Employee Handbook for clothing reimbursement for Public Works, Utility and Park staff (on recording 54:57 https://youtu.be/EBc00S0kN0c?t=3297) Motion by Fiene, second by Zeyghami to approve the Modification to Section 5.13 of the Employee Handbook for clothing reimbursement for Public Works, Utility and Park staff. Q/Xiong asked how we compare to the other municipalities; that offer a reimbursement. Donner said some do and some do not. He said this is an important benefit we offer to our employees that are working in the elements. Xiong asked if we are giving them the same reimbursements that other municipalities give. Donner said that a $195 reimbursement does not go very far in purchasing safe PPE for the employees. Maloney asked if we mandate a steel toe boot. Donner said we do require a steel toe. Meinel and Xiong would like to see what other municipalities are doing. Wodalski said Merrill gives $200. The receipts that he gets from the employees are well over $195. If they buy steel toe boots, they are often $220, insulated bibs are $60. Maloney asked if the employees turn in receipts. Wodalski said employees turn in receipts all year long. Yes Vote: 6 No Votes: 1 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve NO White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES 46. Modification to Section 10.03(6) Employee cell phone stipend reimbursement (on recording 1:05:25 https://youtu.be/EBc00S0kN0c?t=3925) Motion by Fiene, second by Zeyghami to approve the modification to the Employee Handbook. Q/Zeyghami asked why employees don’t have a company phone and personal phone. Meinel agreed with Zeyghami and has Freedom of Information act concerns. Fiene asked how long this policy has been in place. Donner said it has been around since 2013. Maloney said we should consult the attorney about the implications of this. Motion to call the question by White, second Fiene. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES BOARD OF TRUSTEES MEETING MINUTES 1/17/2022 Prepared by: Sarah Chibeya, Deputy Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING AGENDA OF THE BOARD OF TRUSTEES Meinel, Steve YES White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES Motion by White, second by Zeyghami to defer this discussion. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve YES White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES 47. Employee summer hour work schedule (on recording 1:16:36 https://youtu.be/EBc00S0kN0c?t=4596) Motion by Xiong, second by Ermeling to defer this item to the next meeting. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve YES White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES 48. Handbook for Elected and Appointed Officials (on recording 1:25:20 https://youtu.be/EBc00S0kN0c?t=5120) • Handbook with tracked changes • Handbook with tracked changes accepted Motion by Ermeling, second by Zeyghami to accept the Handbook for Elected and Appointed Officials. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES BOARD OF TRUSTEES MEETING MINUTES 1/17/2022 Prepared by: Sarah Chibeya, Deputy Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING AGENDA OF THE BOARD OF TRUSTEES Fiene, Nate YES Maloney, Mark YES Meinel, Steve YES White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES 49. Appointment to the Human Resources Committee (on recording 1:30:28 https://youtu.be/EBc00S0kN0c?t=5428) No action taken. 50. Appointments to the Finance Committee (on recording 1:30:38 https://youtu.be/EBc00S0kN0c?t=5438) • David Jelmeland • Duane Gau Motion by Xiong, second by Fiene to appoint both David Jelmeland and Duane Gau to the finance committee. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve YES White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES ATTORNEY REFERRALS (on recording 1:33:10 https://youtu.be/EBc00S0kN0c?t=5590) Donner will contact the attorney about the cell phone stipend policy. REMARKS FROM TRUSTEES (on recording 1:33:19 https://youtu.be/EBc00S0kN0c?t=5599) Q/Zeyghami asked how much time staff worked on the question from Planning Commission about TID #2. Donner said half a day. Maloney said he is continuing to learn about the TID/TIF and he wants the questions to be answered. White said as the chair of Plan Commission it is beneficial for these questions to be answered. REMARKS FROM THE PRESIDENT None. FUTURE ITEMS (on recording 1:37:56 https://youtu.be/EBc00S0kN0c?t=5876) BOARD OF TRUSTEES MEETING MINUTES 1/17/2022 Prepared by: Sarah Chibeya, Deputy Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING AGENDA OF THE BOARD OF TRUSTEES Next meeting date(s): - February 21, 2022, Board of Trustees Regular Meeting at 6:00 p.m. - Special Meeting February 22nd at 5 p.m. to determine the settlement of the $9,340,000 General Obligation Bonds to the successful bidder, due to the holiday Presidents Day – the market is closed on February 21st. ADJOURN Maloney adjourned the meeting at 7:42 p.m. Motion by Xiong, second by Meinel to adjourn the meeting at 7:42 p.m. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve YES White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES BOARD OF TRUSTEES MEETING MINUTES 1/17/2022 Prepared by: Sarah Chibeya, Deputy Village Clerk