Village Board of Trustees

VILLAGE OF WESTON, MARATHON COUNTY, WISCONSIN REGULAR MEETING MINUTES OF THE BOARD OF TRUSTEES Weston Municipal Center Board Room 5500 Schofield Avenue, Weston, WI 54476 Monday, April 18, 2022, at 6:00 p.m. 1. Board of Trustees Meeting called to order by President Maloney Maloney called the meeting to order at 6:50 p.m. 2. Pledge Allegiance to the Flag 3. Roll Call by Clerk for Board of Trustees Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve YES White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES RECOGNITION OF OUTGOING BOARD OF TRUSTEES AND COMMITTEE MEMBERS (on recording 1:00 https://youtu.be/pdAtmOtMixo?t=60) 4. Steve Meinel 5. Loren White 6. Yee Xiong 7. Bob Bender Donner and Maloney presented service awards to the outgoing Board of Trustees and Committee member. PUBLIC COMMENTS (on recording 6:00 https://youtu.be/pdAtmOtMixo?t=360) Maloney introduced Eric Lang as the new Deputy Chief for SAFER. Eric presented a recognition fire shield to Trustee Loren White. MINUTES FROM PREVIOUS MEETINGS (on recording 7:25 https://youtu.be/pdAtmOtMixo?t=445) 8. 03/21/2022 Board of Trustees Meeting 9. 03/29/2022 Joint Board of Trustees and Plan Commission Meeting Motion by Fiene, second by Meinel to approve the 03/21/2022 and 03/29/2022 meeting minutes. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES BOARD OF TRUSTEES MEETING MINUTES 04/18/2022 Prepared by: Sherry Weinkauf, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Maloney, Mark YES Meinel, Steve YES White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES REPORTS/MINUTES FROM BOARDS, COMMITTEES, COMMISSIONS (on recording 7:44 https://youtu.be/pdAtmOtMixo?t=464) 10. Building Committee 11. Community Development Authority 12. Everest Metro Police Commission 13. Extraterritorial Zoning 14. Finance 15. Human Resources 16. Joint Review Board 17. Parks & Recreation 18. Plan Commission 19. Public Works 20. Tourism Commission Motion by Xiong, second by Fiene to acknowledge items 14 - 16, and 18 - 20. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve YES White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES REPORTS FROM DEPARTMENTS (on recording 8:16 https://youtu.be/pdAtmOtMixo?t=496) 21. Administrator Donner gave an update on the new municipal center project. The newsletter was sent out. He also gave an update on the proposed discontinuation/vacation of Dominika Street. 22. Clerk No comments. 23. Finance No comments. 24. Fire/EMS No comments. 25. Parks & Recreation Osterbrink reported that swim lesson registration began today. 26. Plan/Dev BOARD OF TRUSTEES MEETING MINUTES 4/18/2022 Prepared by: Sherry Weinkauf, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES No comments. 27. Police No comments. 28. Public Works Wodalski reported the Village received a grant for the reconstruction of Weston Ave. He also submitted a grant application to repave Northwestern Ave. He gave an update on the Business 51 reconstruction plans. 29. Technology No comments. Motion by Ermeling, second by Fiene to acknowledge items 21 – 23, and 25 to 29. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve YES White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES WORK PRODUCT TRANSMITTALS (on recording 20:04 https://youtu.be/pdAtmOtMixo?t=1204) 30. March Building Permits 31. March Budget Status Report Motion by Fiene, second by White to acknowledge items 30 and 31. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve YES White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES CONSENT AGENDA (on recording 20:19 https://youtu.be/pdAtmOtMixo?t=1219) 32. Requests to pull items out of consent consideration 33. Vouchers – 56559-5669, 5669-56761, and 90069-90070 34. New Lodging permits for the 2021-2022 term (business listing attached to agenda packet) BOARD OF TRUSTEES MEETING MINUTES 4/18/2022 Prepared by: Sherry Weinkauf, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES 35. Class A Beer and Liquor, Class B Beer and Liquor and Class B Beer licenses for 2022-2023 term (business listing attached to agenda packet) 36. Cigarette licenses for 2022-2023 term (business listing attached to agenda packet) 37. Lodging Permits for 2022-2023 term (business listing attached to agenda packet) 38. Weights and Measures Licenses 2022-2023 term 39. Acknowledge Plan Commission Resignation from Gayle Marshall 40. Action on consent agenda items Motion by White, second by Fiene to approve Consent items 33 to 39. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve YES White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES ORDINANCES No ordinances. RESOLUTIONS (on recording 21:26 https://youtu.be/pdAtmOtMixo?t=1286) 41. Resolution No. 2022-009: A Resolution Designating Officials to Declare Official Intent Under Reimbursement Bond Regulations Motion by Ermeling, second by Fiene to approve Resolution No. 2022-009. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve YES White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES PROCLAMATIONS (on recording 21:48 https://youtu.be/pdAtmOtMixo?t=1308) 42. Proclamation No. P-22-001: Arbor Day Proclamation Motion by Ermeling, second by Fiene to approve Proclamation No. P-22-001 designating June 10, 2022, as Arbor Day in the Village of Weston. BOARD OF TRUSTEES MEETING MINUTES 4/18/2022 Prepared by: Sherry Weinkauf, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve YES White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES UNFINISHED BUSINESS (on recording 22:20 https://youtu.be/pdAtmOtMixo?t=1340) 43. Update on American Rescue Plan (ARPA) Funds Trautman will bring back information relating to the tax rate impacts. She also said she will be submitting the annual ARPA report to the federal government. The report is due by April 30th. NEW BUSINESS 44. Agreement with Ehlers to furnish financial advice and support for a possible Village referendum regarding Public Safety services (on recording 26:43 https://youtu.be/pdAtmOtMixo?t=1603) Motion by Zeyghami, second by Ermeling to approve the agreement, per the recommendation of the Finance Committee. Q/Meinel feels other alternatives should be explored rather than just going to referendum. He also said he does not feel using a company that issues our bonds is the correct way to do this. Yes Vote: 6 No Votes: 1 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve NO White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES 45. Well 4 PFAS Bench Testing (on recording 28:19 https://youtu.be/pdAtmOtMixo?t=1699) Both Wodalski and Donner gave background information on this item. Motion by White, second by Fiene to approve a contract with AECOM to perform a bench-scale treatability study for PFAS removal for Well 4 for an amount not to exceed $45,744.00. Q/ White asked if the funding was coming from the Utility. Wodalski said yes. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass BOARD OF TRUSTEES MEETING MINUTES 4/18/2022 Prepared by: Sherry Weinkauf, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve YES White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES 46. Wells 7 and 8 Construction Contract Award (on recording 41:39 https://youtu.be/pdAtmOtMixo?t=2499) Motion by White, second by Meinel to award Wells 7 and 8 Base Bid construction contract to Ellis Construction for a base bid price of $3,204,000.00, with the alternates to be determined at the May Village Board Meeting. Q/Wodalski said this project was bid with several alternates. The Board needs to decide between the bathrooms and the shelter. Ellis did say if the base price is approved, they will hold their price for the alternates for one month. That does not need to be decided today. Maloney asked how the alternate options will get in front of the Board again. Wodalski suggested discussing with the Park Committee first, Public Works in May and then at the May Board of Trustees meeting. Maloney remembers already saying no to this. Wodalski said originally staff did not know the cost of the alternates. White said any decision made could include eliminating both alternates. Zeyghami asked about the chemicals. Wodalski said there is a fluoride room and a chlorine room planned, and an additional room for PH treatment or polyphosphate for iron manganese. The test well quality looked good and showed that we did not need additional treatment but wanted it built in just in case we needed it in the future. There is room for an additional chemical feed if needed. Zeyghami asked about the bid. Wodalski said there was only one general contractor who bid. Zeyghami asked about the engineer estimate. Angel, with Ellis, said including the SCADA project the total is $3,822,000. The SCADA project will be separate from this. The SCADA project is estimated at $500,000. Zeyghami asked if there would be another contract for iron and manganese design. Wodalski said the test results showed zero iron and zero manganese for these wells. Zeyghami asked about Well 4. Wodalski said there will be future proposals sent out for that. Donner said there are two projects still included in the capital plan which include iron manganese removal for wells 5 and 1, as well as 4. Wodalski said the water for well 4 tested fairly better than well 3 even though they are a half mile apart. The bench testing was for well 4 to get that back online. Well 3 has the iron and manganese issue. That well will be off for the foreseeable future because the iron manganese complicates the rest of the treatment there. Hoping to get well 4 back online sooner than later. Maloney asked if there were 6 wells. Wodalksi said yes. Wodalski said 3 and 4 are off right now. Well 2 is over by Cedar Creek. Maloney asked if all the rest of the wells can serve everything. Wodalski said yes. Maloney asked about increased pumping. Wodalski said when the other wells are off the ones online pump more often in a day. BOARD OF TRUSTEES MEETING MINUTES 4/18/2022 Prepared by: Sherry Weinkauf, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve YES White, Loren YES Xiong, Yee YES 47. Birch St (Cross Pointe to Shorey) Construction Contract Award (on recording 52:53 https://youtu.be/pdAtmOtMixo?t=3173) Motion by White, second by Fiene to award the Birch St (Cross Pointe to Shorey) Construction Contract to Switlick & Sons, Inc. for a bid price of $1,914,481.00. Q/ Maloney asked about the number of bids. Wodalski said there were two bids. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve YES White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES 48. Birch St (Cross Pointe to Shorey) Water and Sewer Pipe Purchase (on recording 53:20 https://youtu.be/pdAtmOtMixo?t=3200 Motion by Fiene, second by Ermeling to purchase the water and sewer pipe from Core & Main for a price of $115,435.25. Q/White asked if this would normally be included in a construction bid. Wodalski said leading up to the bid time staff was contacted by some of the contractors who said they were not able to get pipe. Staff spoke with the two pipe suppliers and the Village was able to get two bids. Maloney asked about their only being two bidders. Wodalski said they are the only two in the state. Zeyghami asked if this will come off the construction contract price. Wodalski said no that is a separate cost for installation. The main issue was the pipe suppliers couldn’t reserve it for a contractor without knowing who was going to be the low bidder. If the Village reserved the pipe, they knew they would get a sale. Fiene asked if this was a savings for the Village. Wodalski said it may have not saved anything. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES BOARD OF TRUSTEES MEETING MINUTES 4/18/2022 Prepared by: Sherry Weinkauf, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Fiene, Nate YES Maloney, Mark YES Meinel, Steve YES White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES 49. Birch St (Cross Pointe to Shorey) Horizontal Ellipse Culvert Purchase (on recording 56:42 https://youtu.be/pdAtmOtMixo?t=3402) Motion by Ermeling, second by Fiene to approve the Birch St (Cross Pointe to Shorey) Horizontal Ellipse Culvert Purchase. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve YES White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES 50. 2022 Schofield Ave Pavement Maintenance (Mesker to Ryan) (on recording 56:42 https://youtu.be/pdAtmOtMixo?t=3438) Motion by White, second by Zeyghami to award the 2022 Schofield Ave Concrete Repair Project to Norcon Corporation, based on their unit prices on the attached Bid Tab for an estimated total price of $123,440.00. Q/Meinel asked about the storage that can be seen from the highway. Wodalski said anything they remove will go to Ryan Street. Xiong asked about the price difference between the two bids. It was indicated the price difference is in mobilization. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve YES White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES 51. Asphalt Cold Planer Purchase (on recording 59:30 https://youtu.be/pdAtmOtMixo?t=3570) BOARD OF TRUSTEES MEETING MINUTES 4/18/2022 Prepared by: Sherry Weinkauf, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Motion by Fiene, second by Ermeling to approve the purchase of the CAT asphalt cold planer/mill from Fabick for a purchase price of $24,500. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve YES White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES 52. Asphalt Roller Purchase (on recording 1:00 https://youtu.be/pdAtmOtMixo?t=3605) Motion by Ermeling, second by Zeyghami to approve the purchase of the CAT asphalt roller from Fabick for a purchase price of $29,731. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve YES White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES 53. Contract with WEX for gas cards (on recording 1:00:43 https://youtu.be/pdAtmOtMixo?t=3644) Motion by Meinel, second by Fiene to approve the contract with WEX for gas cards. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve YES White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES 54. Procurement Policy for grant purchase (on recording 1:01 https://youtu.be/pdAtmOtMixo?t=3685) BOARD OF TRUSTEES MEETING MINUTES 4/18/2022 Prepared by: Sherry Weinkauf, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Donner said this item was deferred by the Finance Committee. ATTORNEY REFERRALS No referrals. MOVE TO CLOSED SESSION PER 19.85(1)(c) Move to closed session to consider employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility: Administrator Evaluation. • Compensation adjustment recommendations Motion by Xiong, second by Fiene to move to closed session at 7:52 p.m. Roll Call vote: Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve YES White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES RECONVENE TO OPEN SESSION Motion by Fiene, second by Xiong to reconvene to open session at 8:44 p.m. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve YES White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES POSSIBLE ACTION ON CLOSED SESSION ITEMS • Compensation adjustment recommendations Motion by Fiene, second by Ermeling to refer this item to the Human Resources Committee. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass BOARD OF TRUSTEES MEETING MINUTES 4/18/2022 Prepared by: Sherry Weinkauf, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve YES White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES REMARKS FROM TRUSTEES Fiene commented on the elimination of the Marathon County’s Diversity Affairs Commission. Zeyghami and Ermeling thanked the outgoing Board of Trustees for their service. Xiong read letter regarding his service to the Village. REMARKS FROM THE PRESIDENT Maloney read a letter from White regarding his service to the Village. FUTURE ITEMS Next meeting date(s): - April 26, 2022, Board of Trustees Special Meeting at 6:00 p.m. - May 16, 2022, Board of Trustees Regular Meeting at 6:00 p.m. ADJOURN Motion by Fiene, second by Meinel to adjourn the meeting at 8:56 p.m. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Meinel, Steve YES White, Loren YES Xiong, Yee YES Zeyghami, Hooshang YES BOARD OF TRUSTEES MEETING MINUTES 4/18/2022 Prepared by: Sherry Weinkauf, Village Clerk