Village Board of Trustees

VILLAGE OF WESTON, MARATHON COUNTY, WISCONSIN SPECIAL MEETING OF THE BOARD OF TRUSTEES Weston Municipal Center Board Room 5500 Schofield Avenue, Weston, WI 54476 Tuesday, April 26, 2022, at 4:30 p.m. A quorum of members from other Village governmental bodies (boards, commissions, and committees) may attend the above-noticed meeting to gather information. If a quorum of other government bodies are present this would constitute a meeting pursuant to “State of Wisconsin ex rel. Badke v. Greendale Village Bd., 173 Wis.2d 553,494 N.W.2d 408 (1993)”. Therefore, no official actions other than those of the BOARD OF TRUSTEES shall take place. Any interested persons may attend the meeting via the Zoom link listed below. Join Zoom Meeting by Computer: https://zoom.us/j/5445915099 Join Zoom Meeting by Phone: +1 312 626 6799 US (Chicago) Meeting ID: 544 591 5099 AGENDA ITEMS 1. Special Board of Trustees Meeting called to order by President Maloney 2. Pledge Allegiance to the Flag 3. Roll Call by Clerk for Board of Trustees • Maloney{p} Ermeling{vp}, Cronin, Fiene, Hartinger, Weiland, Zeyghami PUBLIC COMMENTS (At this point the President will ask if there are any comments to be heard from the public). WORK PRODUCT TRANSMITTALS 4. March Budget Status Reports for all Village Funds (item acknowledged as presented in meeting packet for the April 18, 2022, meeting of the Board of Trustees) NEW BUSINESS 5. Board, Commission, Committee Appointments 6. Discussion and possible action on merging committees and/or commissions 7. Appointment of Vice-President 8. Consideration of Bid Results for Implementation of Temporary PFAS Treatment Equipment for Well #4, Action on Bids. 9. Approve Administrator’s Work Plan or Authorize Start of Process to Undertake Specific Projects Contained therein. • Strategic Plan • Comprehensive Plan • Comprehensive Outdoor Recreation Plan • Others? BOARD OF TRUSTEES SPECIAL MEETING AGENDA 04/26/2022 Prepared by: Sherry Weinkauf, Village Clerk  VILLAGE OF WESTON, WISCONSIN SPECIAL MEETING AGENDA OF THE BOARD OF TRUSTEES REMARKS FROM TRUSTEES REMARKS FROM THE PRESIDENT FUTURE ITEMS Next meeting date(s): - May 2, 2022, Joint Board of Trustees and Human Resources Committee Meeting at 5:00 p.m. ADJOURN BOARD OF TRUSTEES SPECIAL MEETING AGENDA 04/26/2022 Prepared by: Sherry Weinkauf, Village Clerk  REQUEST FOR CONSIDERATION Public Mtg/Date: Board of Trustees, April 18, 2022 Description: March 2022 Budget Status Report – All Funds From: Jessica Trautman, Finance Director Question: Should the Board of Trustees acknowledge the March 2022 budget status report for all funds? Background The March 2022 budget status report for all funds is attached. Attached Docs: March 2022 Budget Status Report – All Funds Committee Action: Finance Committee 4/18/22 FISCAL IMPACT: None. Recommendation: Finance Director recommends acknowledgement. Recommended Language for Official Action I move to acknowledge the March 2022 budget status report for all funds. Additional action: None. VILLAGE OF WESTON 5500 SCHOFIELD AVENUE, WESTON, WI 54476 TO: Village Board and Finance Committee FROM: Finance Department SUBJECT: March 2022 Budget Status Narrative DATE: April 13, 2022 March 2022 Budget Status Reports: A few things to point out (25% of the year complete!): • General Fund Revenues to date: 68.4% collected for 2022 which is similar to 2021. o 2022 Revenues = $5,599,208; 2021 Revenues = $5,425,495 o Mobile Home Fees: at 42% of budget – will decrease once DC Everest share for Q1 is paid. o License Revenue: at 7% of budget - % of budget is in line with 2021; majority of license revenues come from cable franchise fees which are received on a quarterly basis. The Q1 payment should be received by May. o Munic. Services: Public works and inspection service revenues are running higher than % of year completed and will likely end up over budget. The full revenue from providing services to other entities is not budgeted for because the quantity of services provided each year is highly variable whereas the positions that cover those services are funded regardless. o Contributions: Received a $1,108 Safety Equipment Grant from the League of WI Municipalities. o Miscellaneous: At 47% of budget – the Kerry and Crane Meadows lease payments are recorded in full at the beginning of the year. Cell tower revenues are also running slightly higher than % of year completed at 31.4% of budget. • General Fund Expenditures to date: 23.5% is expended for 2022, compared to 26.4% in 2021. o 2022 Expenditures = $1,920,254; 2021 Expenditures = $2,099,800 o Wages/Salaries: Reflected through 3/20. o Data Processing/Central Services: At 55% of budget – software costs are mostly expended at the beginning of the year. o Risk Management/Insurance: At 89% of budget –expenses are paid at beginning of year. o Winter Street Maintenance-Village: At 40% of budget – running slightly lower than 2021 in terms of % of budget spent. We should have 2022 salt purchased soon; the current expenses reflect the salt that was carried over from 2021 of $77,700. o Most other expense categories are around % of year completed. • Special Revenue/Capital Project Funds: o Capital Project Funds: The capital project funds will be reviewed in the next couple of months to determine 2022 expenditures. The $7.17 million borrowed for housing public works’ machinery and equipment at the municipal building was received in March. o Aquatic Center Fund: The new pool and park rental software, Sportsman, is live. The pool revenues evened out where they are about the same as 2021. Expenses are slightly higher than 2021 due to some capital costs being paid earlier this year. The Parks Director has noticed increased costs for chemicals so the expenditure budget may have overages. • Water Utility Fund: Water Rev & Exp – Cur Year vs. Prior Year Increase Mar-22 Mar-21 % Change (Decrease) Revenues $ 619,483 $ 623,624 $ (4,141) -0.7% Expenses $ 546,197 $ 507,169 $ 39,028 7.7% Net Income $ 73,286 $ 116,455 $ (43,169) -37.1% o Revenues: Revenues are tracking similarly to 2021 and % completed is close to % of year completed. o Expenses: Expenses are also tracking similarly to 2021. Administration is higher than 2021 due to design services for the water meter pit project; these expenses are part of an asset and will be moved to an asset account with a journal entry. • Sewer Utility Fund: Sewer Rev & Exp – Cur Year vs. Prior Year Increase Mar-22 Mar-21 % Change (Decrease) Revenues $ 564,707 $ 590,892 $ (26,185) -4.4% Expenses $ 487,321 $ 501,033 $ (13,712) -2.7% Net Income $ 77,386 $ 89,859 $ (12,473) -13.9% o Revenues: Revenues are slightly lower than 2021. The decrease is mostly in the industrial category due to a large 2022 billing adjustment due to a meter error. o Expenses: Expenses are running similarly to 2021 in terms of % of budget completed. Operations and maintenance expense is lower than 2021 due to having less lift station maintenance expenses so far in 2022. • Stormwater Utility Fund: Stormwater Rev & Exp – Cur Year vs. Prior Year Increase Mar-22 Mar-21 % Change (Decrease) Revenues $ 168,869 $ 166,997 $ 1,872 1.1% Expenses $ 135,932 $ 144,245 $ (8,313) -5.8% Net Income $ 32,937 $ 22,752 $ 10,185 44.8% o Revenues: Revenues are similar to 2021 and % of year completed with no notable changes. o Expenses: Expenses are running slightly lower than 2021 due to no street sweeping expenses occurring in 2022 yet.  FINANCIAL STATEMENTS March 31, 2022  GENERAL FUND  Balance Sheet  Operating Budget Status Report  Statement of Revenues  Statement of Expenditures  Contingency Reserve Balance  DEBT SERVICE FUND  Operating Budget Status Report - Debt Service Fund  SPECIAL REVENUE FUNDS  Weston Aquatic Center Fund  Room Taxes Fund  Recycling Program Fund  TIF District #1 Fund  TIF District #2 Fund  Community Development Authority – TIF #1 Fund  Community Development Authority – TIF #2 Fund  Civic & Social Trust Funds  Park & Recreation Trust Funds  Grants Fund  ENTERPRISE FUNDS  Water Utility Fund  Sewer Utility Fund  Stormwater Utility Fund  CAPITAL PROJECTS FUNDS – Capital Improvements Program  TIF District #1 Fund  Facilities Fund  Streets & Utilities Fund  Capital Equipment Fund  VILLAGE OF WESTON BALANCE SHEET MARCH 31, 2022 GENERAL FUND ASSETS 10-00-11110-001-000 XPRESS DEPOSIT ACCOUNT 13,666.00 10-00-11312-011-000 INVEST-INTERCITY-MONEY MKT #60 839,348.44 10-00-11312-082-000 INTERCITY-MUNICIPAL COURT FINE 172,004.79 10-00-11312-094-000 INVEST-TAX ACCT-INTERCITY 915,538.34 10-00-11313-095-000 INVEST-TAX ACCT- INCREDIBLE 866,254.91 10-00-11314-091-021 INVEST- TAX ACCT-BMO HARRIS BK 348,040.09 10-00-11315-092-000 INVEST-TAX ACCT- ASSOCIATED 458,570.91 10-00-11316-084-000 INVEST-BROKAW CU-CD/REPO/OTHER 259,598.30 10-00-11316-093-000 INVEST-TAX ACCT- BROKAW CU 919,083.48 10-00-11322-088-000 INVEST-TAX ACCT- PEOPLES 1,412,066.94 10-00-11323-084-000 INVEST-CLOVERBELT CU-CD/REPO/O 272,123.73 10-00-11323-099-000 INVEST-TAX ACCT-CLOVERBELT CU 838,531.53 10-00-11325-089-000 INVEST-TAX ACCT-COVANTAGE CU 1,792,682.59 10-00-11326-086-000 INVEST-TAX ACCT- ABBY BANK 333,060.44 10-00-11327-083-000 NICOLET BANK-MONEY MARKET 1,184.29 10-00-11327-084-000 INVEST-NICOLET BANK-CD/OTHER 273,262.63 10-00-11328-083-000 WISC-MONEY MARKET 436,922.25 10-00-11512-009-000 INTERCITY-SUNSHINE/SODA FUND 5,675.66 10-00-11512-017-000 RESTRICT INV- FLEX CHKING #116 4,950.44 10-00-11800-000-000 PETTY CASH-GENERAL FUND 500.00 10-00-11800-082-000 PETTY CASH-MUNICIPAL COURT FIN 200.00 10-00-12110-000-000 R/E PROP TAXES RECEIVABLE-CURR 1,420,923.24 10-00-12120-000-000 P/P PROP TAXES RECEIVABLE-CURR 17,634.82 10-00-12320-000-000 P/P PROP TAXES RECEIVABLE-DELI ( 49.93) 10-00-13100-000-000 BILLED ACCTS RECEIVABLE-CUSTOM 2,053.05 10-00-13150-000-000 ACCTS RECEIVABLE-MUNICIPAL COU 351,580.14 10-00-13300-000-000 INTEREST RECEIVABLE 572.29 10-00-13611-000-000 UNBILLED ACCTS RECEIV-BILLABLE 9,900.86 10-00-13800-000-000 OTHER RECEIVABLES-MISCELLANEOU 625.74 10-00-13801-000-000 OTHER RECEIVABLES-MOBILE HOME 570.21 10-00-13802-000-000 OTHER RECEIVABLES-FROM EMPLOYE ( 1,092.26) 10-00-14201-000-000 DUE FROM STATE OF WI-SDC PROG 1,650.74 10-00-14410-000-000 DUE FROM TOWN OF WESTON 11,483.93 10-00-14510-000-000 DUE FROM EVEREST METRO POLICE 143,110.44 10-00-14520-000-000 DUE FROM SAFER DISTRICT 99,030.62 10-00-14530-000-000 DUE FROM MUNICIPAL COURT 317.25 10-00-15229-000-000 DUE FROM SPEC REV-ROOM TAXES 1,819.68 10-00-15660-000-000 DUE FROM ENTERPRISE-WATER UTIL 467,578.75 10-00-15661-000-000 DUE FROM ENTERPRISE-SEWER UTIL 14,991.25 10-00-16110-000-000 INVENTORY-MATERIALS & SUPPLIES 8,817.57 10-00-17500-000-000 HEALTH CARE COOP DEPOSIT 65,332.98 TOTAL ASSETS 12,780,117.13 LIABILITIES AND EQUITY  VILLAGE OF WESTON BALANCE SHEET MARCH 31, 2022 GENERAL FUND LIABILITIES 10-00-21000-000-000 ACCOUNTS PAYABLE-CLEARING ACCO ( 2,958.34) 10-00-21100-000-000 ACCOUNTS PAYABLE 202.81 10-00-21111-000-000 VOUCHERS PAYABLE 1,713.21 10-00-21120-000-000 OCCUPANCY PERMITS 81,500.00 10-00-21530-000-000 EMPLOYEE HEALTH INS W/H PAYABL ( 48,495.45) 10-00-21531-000-000 ETF LIFE INS WITHHOLDING PAYAB ( 9.50) 10-00-21532-000-000 EYE CARE DEDUCTION PAYABLE 373.46 10-00-21535-000-000 HSA DEDUCTION PAYABLE ( 155.82) 10-00-21537-000-000 ACCID/LIFE/ST DISABILITY LIAB 143.06 10-00-21540-000-000 WORKERS COMP PAYABLE ( 13,509.69) 10-00-21561-000-000 AFLAC DEDUCTION PAYABLE 1,870.22 10-00-21562-000-000 FLEX UNREIMB MED DEDUCT PAYAB 5,479.30 10-00-21566-000-000 PREPAID LEGAL SERVICES .03 10-00-21590-000-000 EAP PAYABLE ( 11.32) 10-00-23160-000-000 SECURITY DEPOSITS-PARK RENTALS 450.00 10-00-23161-000-000 SECURITY DEPOSITS-DPW DEVELOPE 24,179.47 10-00-24213-000-000 DUE TO STATE OF WIS/SALES TAXE 56.93 10-00-24310-000-000 DUE TO MARATHON COUNTY/CURRENT 1,421,604.43 10-00-24330-000-000 DUE TO MARATHON COUNTY/DOG LIC 298.00 10-00-24425-000-000 DUE TO OTHER GOVTS-COURT FINES 2,447.31 10-00-24510-000-000 DUE TO NORTHCENTRAL TECH/CURR 380,414.99 10-00-24610-000-000 DUE TO DC EVEREST SCHOOLS/CURR 2,947,486.17 10-00-26603-000-000 DEFERRED REV-MUNIC COURT FINES 323,577.63 TOTAL LIABILITIES 5,126,656.90 FUND EQUITY 10-00-34120-000-000 NONSPEND FUND BAL-INVENTORIES 4,622.95 10-00-34121-000-000 RESERVED FUND BAL-PREPAID ITEM 104,252.14 10-00-34130-000-000 NONSPEND FUND BAL-ADVANC/OTHER 520,880.93 10-00-34202-000-000 ASSIGN FUND BAL-ST LIGHT/BIRCH 85,850.00 10-00-34270-000-000 ASSIGNED FUND BAL-APL BDGT S 60,000.00 10-00-34300-000-000 UNASSIGNED FUND BALANCE 3,198,899.88 UNAPPROPRIATED FUND BALANCE: REVENUE OVER EXPENDITURES - YTD 3,678,954.33 BALANCE - CURRENT DATE 3,678,954.33 TOTAL FUND EQUITY 7,653,460.23 TOTAL LIABILITIES AND EQUITY 12,780,117.13  VILLAGE OF WESTON OPERATING BUDGET STATUS REPORT - General Fund only March 31, 2022 *** 75% of Year Remaining *** Mar 2021 REMAINING PERCENT PERCENT APPROPRIATION AREA BUDGET ACTUAL BALANCE LEFT BUDGET ACTUAL LEFT GENERAL FUND: General Government $1,183,527 $347,792 $835,735 70.6% $1,190,419 $321,730 73.0% Public Safety 4,080,548 1,028,992 3,051,556 74.8% 4,066,668 1,249,347 69.3% Public Works 2,132,498 411,626 1,720,872 80.7% 1,978,289 390,681 80.3% Human Services 15,000 2,992 12,008 80.1% 15,000 3,440 77.1% Culture & Recreation 439,974 82,499 357,475 81.2% 427,057 81,937 80.8% Community Development 256,141 46,233 209,908 82.0% 233,324 48,014 79.4% Misc. Programs 12,600 120 12,480 99.0% 6,055 2,987 50.7% Transfer to Other Funds 31,150 - 31,150 100.0% 32,724 1,664 94.9% Contingency Reserve 35,803 - 35,803 100.0% - - N/A TOTAL APPROPRIATION $8,187,241 $1,920,254 $6,266,987 76.5% $7,949,536 $2,099,800 73.6% REVENUES Property Taxes $5,181,797 $5,181,797 $ - 0.0% $4,977,300 $4,977,301 0.0% Other Taxes 631,240 150,497 480,743 76.2% 626,140 156,815 75.0% State Shared Revenues 1,059,303 - 1,059,303 100.0% 1,060,400 - 100.0% Other Grants & Aids 705,155 139,158 565,997 80.3% 634,701 121,046 80.9% Interest Income 24,326 3,635 20,691 85.1% 24,000 8,937 62.8% Munic. Services-Town/All Other 91,950 31,671 60,279 65.6% 81,150 38,935 52.0% Applied Fund Balance/Reserve 19,000 - 19,000 100.0% 60,000 - 100.0% All Other Revenue 474,470 92,450 382,020 80.5% 485,845 122,463 74.8% TOTAL RESOURCES $8,187,241 $5,599,208 $2,588,033 31.6% $7,949,536 $5,425,495 31.8% FINANCE 4/13/2022  VILLAGE OF WESTON STATEMENT OF REVENUES March 31, 2022 (25% Y-T-D completed) REMAINING Y-T-D Y-T-D ADJUSTED BALANCE BUDGET ACCOUNT DESCRIPTION ACTUAL % REV. BUDGET (SURPLUS) % LEFT GENERAL FUND Property Taxes 5,181,797 100% 5,181,797 - 0% Pmt. In Lieu of Taxes-Water Utility 120,000 25% 475,000 355,000 75% Pmt. In Lieu of Taxes-Rothschild - 0% 94,000 94,000 100% Mobile Home Fees 22,906 42% 55,000 32,094 58% Other Taxes 7,591 105% 7,240 (351) -5% Special Assessments 1,220 22% 5,500 4,280 78% State Shared Revenues - 0% 1,059,303 1,059,303 100% Transportation Aids 138,778 27% 508,338 369,560 73% Other State & Federal Aids 380 0% 196,817 196,437 100% License Revenue 14,487 7% 213,820 199,333 93% Permits Revenue 30,340 25% 119,600 89,260 75% Fines/Forfeitures/Penalties 25,591 27% 93,700 68,109 73% Street & Highway Revenue 248 17% 1,500 1,252 83% Misc. Other Fees 425 16% 2,600 2,175 84% Econ Dev Pub Fees - 0% 50 50 100% Park Rental Fees/Park Maint. Fees 2,777 58% 4,800 2,023 42% Munic. Services-General Gov't - 0% 3,950 3,950 100% Munic. Services-Public Safety 5,833 17% 35,000 29,167 83% Munic. Services-Public Works 22,978 51% 45,000 22,022 49% Munic. Services-Inspections 2,860 36% 8,000 5,140 64% Interest Income 3,635 15% 24,326 20,691 85% Sales of Village Property - 0% 500 500 100% Insurance Recoveries 1,122 N/A - (1,122) N/A Contributions - All Other 1,108 N/A - (1,108) N/A Miscellaneous Revenue 15,132 47% 32,400 17,268 53% Fund Balance - Applied Budget Surplus - 0% 19,000 19,000 TOTAL $5,599,208 68.4% $8,187,241 $2,588,033 31.6%  VILLAGE OF WESTON STATEMENT OF EXPENDITURES March 31, 2022 (25% Y-T-D completed) Y-T-D Y-T-D ADJUSTED REMAINING BUDGET ACCOUNT DESCRIPTION ACTUAL % EXP. BUDGET BALANCE % LEFT GENERAL FUND Village Board Trustees 7,976 14% 57,067 49,091 86% Village Municipality Dues 3,295 55% 6,000 2,705 45% Personnel Committee - 0% 1,567 1,567 100% Board of Review - 0% 400 400 100% Municipal Court 13,033 25% 52,133 39,100 75% Village Attorney 7,899 20% 40,000 32,101 80% Administrator 14,664 21% 69,914 55,250 79% Clerk 69,042 21% 331,131 262,089 79% Personnel 846 11% 7,950 7,104 89% Elections 3,960 5% 75,209 71,249 95% Data Processing/Central Services 76,056 55% 138,218 62,162 45% Information Technology 14,231 21% 66,266 52,035 79% Finance/Audit & Budgeting/Tax Collection 35,048 23% 155,046 119,998 77% Village Assessor 12,204 32% 37,960 25,756 68% Finance Committee - 0% 1,572 1,572 100% Risk Management/Insurance 72,771 89% 81,984 9,213 11% Municipal Building/Misc. Gen'l Gov't. 16,767 28% 59,110 42,343 72% Illegal Taxes/Tax Refunds/Bad Debt - 0% 2,000 2,000 100% Everest Metro Police Dept. 719,027 26% 2,803,725 2,084,698 74% Safety Building Maintenance 3,094 44% 7,000 3,906 56% Other Public Safety 758 29% 2,650 1,892 71% SAFER 261,701 25% 1,046,804 785,103 75% Building Inspections 44,412 20% 220,369 175,957 80% Director of Public Works 5,132 31% 16,568 11,436 69% Deputy Director of Public Works 6,833 23% 29,292 22,459 77% Street Operations - Village 138,002 11% 1,236,350 1,098,348 89% Traffic Control 3,584 10% 37,500 33,916 90% Winter Street Maintenance - Village 211,467 40% 525,506 314,039 60% Hard Materials Handling 180 0% 45,596 45,416 100% Street Irrigation Maintenance 1,671 8% 20,313 18,642 92% Street Operations - Town 762 14% 5,334 4,572 86% Winter Street Maintenance - Town 7,736 44% 17,481 9,745 56% Street Lighting 36,259 18% 198,000 161,741 82% Public Works/Utilities Committee - 0% 558 558 100% Human Services 2,992 20% 15,000 12,008 80% Parks-Administration 64,002 23% 281,573 217,571 77% Parks-Grounds Maintenance 10,799 10% 106,263 95,464 90% Roadside Maintenance 6,655 15% 43,836 37,181 85% Parks-Ice Rinks 726 10% 6,962 6,236 90% Park & Recreation Committee 317 24% 1,340 1,023 76% Community Development 44,729 21% 214,142 169,413 79% Planning Commission 549 8% 7,012 6,463 92% Board of Appeals - 0% 2,386 2,386 100% Extra Limits/Smart Growth/Land Use 955 3% 32,601 31,646 97% Newsletter 120 1% 12,600 12,480 99% Interfund Transfers - Refuse/Recycling - 0% 31,150 31,150 100% Contingency Reserve - 0% 35,803 35,803 100% TOTAL - General Fund $1,920,254 23.5% $8,187,241 $6,266,987 76.6%  VILLAGE OF WESTON Contingency Reserve - General Fund 3/31/2022 Salaries/ Misc. Wages Exps. TOTAL Original Budget $10,000 $25,803 $35,803  VILLAGE OF WESTON Debt Service Fund 3/31/2022 2022 2022 YTD ANNUAL ACTUAL BUDGET REVENUES Property Tax Levy $ 1,479,969 $ 1,468,000 Special Assessments 50,522 11,186 Interest Income 3 750 Proceeds from Gen Obligation Bonds/Notes 185,148 - Transfer from CDA Fund - TIF #1 180,556 1,541,113 Transfer from CDA Fund - TIF #2 13,419 156,838 TOTAL REVENUES $ 1,909,617 $ 3,177,887 EXPENDITURES Principal Payments $ 677,778 $ 2,587,778 Interest Payments 303,700 620,647 Issuance Costs 185,148 - TOTAL EXPENDITURES $ 1,166,626 $ 3,208,425 NET REVENUES OVER (UNDER) EXPENDITURES $ 742,991 $ (30,538) FINANCE 4/13/2022  VILLAGE OF WESTON Weston Aquatic Center Fund 3/31/2022 2022 2021 YTD 2022 YTD 2021 ACTUAL BUDGET ACTUAL BUDGET REVENUES Taxes $ 40,000 $ 40,000 $ 40,000 $ 40,000 Daily Fees - 89,000 - 89,000 Season Passes 3,184 21,700 2,768 21,700 Pool Rentals-Evening 284 3,100 - 3,100 Birthday Party Packs - 1,250 - 1,250 Group Rate Discounts-Daily 15 2,000 - 2,000 Concessions - 6,050 - 6,050 Locker Rentals - 120 - 120 Special Events - 1,000 - 1,000 Swimming Lessons 38 2,900 - 2,900 Total Swimming Fees 3,521 127,120 2,768 127,120 Interest Income 17 65 25 65 Miscellaneous 108 1,000 57 1,200 Transfer from other funds - 40,000 - 40,000 TOTAL REVENUES $ 43,646 $ 208,185 $ 42,850 $ 208,385 20.97% 20.56% EXPENSES Wages/Fringe Benefits $ - $ 20 $ - $ 20 Utilities 932 31,100 302 37,100 Contracted Services/Repairs 5,568 157,200 3,272 149,620 Supplies & Materials 2,566 21,975 - 21,575 Capital Outlay-Equipment 2,117 2,400 - 2,400 Capital Outlay-Computer Software 3,085 3,435 3,435 2,400 TOTAL EXPENSES $ 14,268 $ 216,130 $ 7,009 $ 213,115 6.60% 3.29% NET INCOME (LOSS) $ 29,378 $ (7,945) $ 35,841 $ (4,730) FINANCE 4/12/2022  VILLAGE OF WESTON Room Taxes Fund 3/31/2022 2022 YTD 2022 Annual Actual Budget Revenues Room Taxes Revenue $ - $ 355,698 - 355,698 Expenditures Payment to Wausau Visitor's Convention Bureau (CVB) $ - $ 248,299 Legal Services - - Other Economic Development-Commission Member Pay - 690 Other Economic Development (Wayfinding signs) - - Transfer to Capital Improvement Fund - 66,709 Transfer to Aquatic Center Fund (Repairs/Capital Equipment) - 40,000 - 355,698 Revenues over (under) Expenditures - - HOTEL-MOTEL ROOM TAX COLLECTIONS: 2022 Distribution of Collections 2022 8% Room Room Tax Tourism Village of Receipts Collections Activities Weston Baymont $ - $ - $ - $ - AmericInn & Suites - - - - Air BNB - - - - Homeaway.com - - - - Expedia - - - - Fairfield Inn - - - - Holiday Inn Express - - - - TOTALS $ - $ - $ - $ - FINANCE 4/12/2022  VILLAGE OF WESTON Refuse/Recycling Program Fund 3/31/2022 Total 2022 2022 Annual Refuse Recycling Landfill Actual Budget Revenues Recycling Grant $ - $ - $ - $ - $ 79,000 Garbage Fees/Sticker sales - Village 457,895 - - 457,895 459,234 Recycling Collection Fees - Village - 322,506 - 322,506 323,127 Garbage Fees - Town - - - - 24,010 Recycling Collection Fees/Bin Sales - Town - - - - 16,905 Landfill - Town - - - - 3,000 Miscellaneous 11 7 - 18 200 Transfer from General Fund - - - - 31,150 Total Revenues $ 457,906 $ 322,513 $ - $ 780,419 $ 936,626 Expenditures Garbage $ 78,248 $ - $ - $ 78,248 $ 478,223 Landfill - - 5,784 5,784 34,150 Recycling - Curbside/Village - 24,673 - 24,673 268,876 Recycling/Compost/StumpDump - 855 - 855 50,419 Recycling - Program Administration - 3,728 - 3,728 28,462 Recycling - Educational Programs - 7,410 - 7,410 15,200 Total Expenditures $ 78,248 $ 36,666 $ 5,784 $ 120,698 $ 875,330 Revenues over(under) Expenditures $ 379,658 $ 285,847 $ (5,784) $ 659,721 Finance 4/12/2022  VILLAGE OF WESTON Special Revenue Funds - TIF #1 3/31/2022 2022 2022 Annual Actual Budget REVENUES Property Tax Increments $ 6,306,586 $ 6,000,000 Computer Exemption State Aids - 30,190 Personal Property Tax Aid - 114,060 Investment Income 1,353 6,000 Transfer from CDA - TIF #1 - 2,409 6,307,939 6,152,659 EXPENDITURES Administration Expenses $ 38,273 $ 192,908 Rents/Leases-TIF Land 180,556 1,541,113 LOC Repayments to Developers - 210,000 Transfer to Cap Proj-TIF #1 - 1,584,900 218,829 3,528,921 NET REVENUES OVER (UNDER) EXPENDITURES 6,089,110 2,623,738 FINANCE 4/12/2022  VILLAGE OF WESTON Special Revenue Funds - TIF #2 3/31/2022 2022 2022 Annual Actual Budget REVENUES Property Tax Increments $ 607,142 $ 634,000 Computer Exemption State Aids - 11,944 Personal Property Tax Aid - 12,160 Investment Income 114 500 607,256 658,604 EXPENDITURES Administration Expenses $ 8,978 $ 106,344 Rents/Leases-TIF Land 13,419 156,838 Transfer to CDA - TIF #2 - 2,634 22,397 265,816 NET REVENUES OVER (UNDER) EXPENDITURES 584,859 392,788 FINANCE 4/12/2022  VILLAGE OF WESTON Special Revenue Funds - CDA TIF #1 3/31/2022 2022 2022 Annual Actual Budget REVENUES Investment Income $ - $ 10,000 Market Adj - - Rents/Leases-TIF Land 180,556 1,541,113 180,556 1,551,113 EXPENDITURES Administration Expenses $ - $ 4,979 Fiscal Charges - 2,612 Transfer to TIF Spec Revenue - 2,409 Transfer to Debt Service Fund 180,556 1,541,113 180,556 1,551,113 NET REVENUES OVER (UNDER) EXPENDITURES - - FINANCE 4/12/2022  VILLAGE OF WESTON Special Revenue Funds - CDA TIF #2 3/31/2022 2022 2022 Annual Actual Budget REVENUES Investment Income $ - $ 50 Rents/Leases-TIF Land 13,419 156,838 Transfer from TIF 2 - 2,634 13,419 159,522 EXPENDITURES Administration Expenses $ - $ 2,159 Fiscal Charges - 525 Transfer to Debt Service Fund 13,419 156,838 13,419 159,522 NET REVENUES OVER (UNDER) EXPENDITURES - - FINANCE 4/12/2022  VILLAGE OF WESTON Civic and Social ‐ Special Revenue Funds 3/31/2022 Weston Total Centennial Farmers 2022 2022 (Scholarships) Market Actual Budget REVENUES Farmers Market License ‐ 4,730 4,730 6,000 Interest on Investments ‐ 3 3 15 Miscellaneous ‐ ‐ ‐ 8,500 ‐ 4,733 4,733 14,515 EXPENDITURES Farmers Market ‐ 69 69 17,088 ‐ 69 69 17,088 NET REVENUES OVER (UNDER) EXPENDITURES ‐ 4,664 4,664 (2,573) VILLAGE OF WESTON Park & Recreation ‐ Special Revenue Funds 3/31/2022 Parkland Kennedy E.C. Trail/ Dog Total Dedication Park/Rec. Park Fun Run/Walk Park 2022 2022 Fees Donations Memorial Donations Donations Actual Budget REVENUES Parkland Dedication Fees 12,444 ‐ ‐ ‐ 12,444 ‐ Donations ‐ Park ‐ ‐ ‐ ‐ ‐ ‐ ‐ Donations ‐ Dog Park ‐ ‐ ‐ ‐ ‐ ‐ 150 Interest on Investments ‐ 9 ‐ ‐ ‐ 9 50 12,444 9 ‐ ‐ ‐ 12,453 200 EXPENDITURES All Other Parks‐Landscaping/Trees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Dog Park Maintenance Expenses ‐ ‐ ‐ ‐ ‐ ‐ 500 ‐ ‐ ‐ ‐ ‐ ‐ 500 NET REVENUES OVER (UNDER) EXPS. 12,444 9 ‐ ‐ ‐ 12,453 (300) FINANCE 4/12/2022  VILLAGE OF WESTON Special Revenue Funds ‐ Grants 3/31/2022 2022 2022 Annual Actual Budget REVENUES ARPA Grant $ ‐ $ 1,110,042 Investment Income 177 1,500 177 1,111,542 EXPENDITURES ‐ ‐ NET REVENUES OVER (UNDER) EXPENDITURES 177 1,111,542 * any unspent funds at 12/31 will be moved to unearned revenue FINANCE 4/12/2022  VILLAGE OF WESTON Enterprise Fund ‐ Water Utility 3/31/2022 (*** 25% Year Completed ***) 2022 2021 YTD ANNUAL % YTD ANNUAL % ACTUAL BUDGET completed ACTUAL BUDGET completed REVENUES Metered/Unmetered Sales: Residential $ 243,451 $ 1,060,000 22.97% $ 245,439 $ 1,040,000 23.60% Commercial 65,746 285,000 23.07% 63,094 275,000 22.94% Industrial 113,339 420,000 26.99% 113,632 420,000 27.06% Public Authority 9,536 50,000 19.07% 7,529 50,000 15.06% Multi‐Family 44,838 190,000 23.60% 47,179 190,000 24.83% Other 1,887 3,000 62.89% ‐ 2,000 0.00% Private Fire Protection 11,567 46,000 25.15% 11,582 46,000 25.18% Public Fire Protection 120,694 468,000 25.79% 119,514 468,000 25.54% Subtotal Sales 611,058 $ 2,522,000 24.23% 607,969 $ 2,491,000 24.41% Interest Income 2,692 30,000 8.97% 14,355 36,000 39.88% Misc. Other Revenue 5,733 38,700 14.81% 1,300 34,500 3.77% SUBTOTAL REVENUES 619,483 2,590,700 23.91% 623,624 2,561,500 24.35% Capital Contributions ‐ ‐ N/A ‐ ‐ N/A TOTAL REVENUES $ 619,483 $ 2,590,700 23.91% $ 623,624 $ 2,561,500 24.35% EXPENSES Operations & Maintenance $ 131,589 $ 805,527 16.34% $ 135,705 $ 763,912 17.76% Administration 120,916 577,087 20.95% 91,876 603,941 15.21% Payment in Lieu of Taxes 116,250 465,000 25.00% 114,999 460,000 25.00% Depreciation 168,750 675,000 25.00% 150,000 600,000 25.00% Interest/Fiscal Agent Exps. 8,692 197,163 4.41% 9,822 151,847 6.47% 546,197 2,719,777 20.08% 502,402 2,579,700 19.48% Interfund Transfers Out ‐ ‐ N/A 4,767 4,770 99.94% TOTAL EXPENSES $ 546,197 $ 2,719,777 20.08% $ 507,169 $ 2,584,470 19.62% NET INCOME $ 73,286 $ (129,077) $ 116,455 $ (22,970) (per GAAP/GASB basis) Less: Add'l Capital Contribs. ‐ ‐ ‐ ‐ NET INCOME $ 73,286 $ (129,077) $ 116,455 $ (22,970) (per budget basis) FINANCE 4/12/2022  VILLAGE OF WESTON Enterprise Fund ‐ Sewer Utility 3/31/2022 (*** 25% Year Completed ***) 2022 2021 YTD ANNUAL % YTD ANNUAL % ACTUAL BUDGET completed ACTUAL BUDGET completed REVENUES Metered/Unmetered Sales: Residential $ 321,853 $ 1,380,000 23.32% $ 323,466 $ 1,500,000 21.56% Commercial 183,924 760,000 24.20% 187,182 720,000 26.00% Industrial 23,327 200,000 11.66% 48,366 183,000 26.43% Public Authority 16,079 57,000 28.21% 13,356 60,500 22.08% Subtotal Sales $ 545,183 $ 2,397,000 22.74% $ 572,370 $ 2,463,500 23.23% Hook‐up Fees 10,000 20,000 50.00% 4,390 20,000 21.95% Interest Income 4,403 42,000 10.48% 13,201 42,600 30.99% Misc. Other Revenue 1,496 6,400 23.38% 931 8,900 10.46% SUBTOTAL REVENUES 561,082 2,465,400 22.76% 590,892 2,535,000 23.31% Capital Contributions 3,625 1,000 362.50% ‐ 2,000 0.00% TOTAL REVENUES $ 564,707 $ 2,466,400 22.90% $ 590,892 $ 2,537,000 23.29% EXPENSES Operations & Maintenance $ 56,126 $ 532,549 10.54% $ 79,716 $ 531,842 14.99% Administration 80,349 357,490 22.48% 76,831 366,654 20.95% Payment in Lieu of Taxes 3,750 15,000 25.00% 2,400 9,600 25.00% Rib Mt. Sewer Dist.‐Services 123,008 884,441 13.91% 117,157 860,802 13.61% Rib Mt. Sewer Dist.‐Debt Serv. 14,693 105,550 13.92% 14,845 120,000 12.37% Depreciation 174,999 751,000 23.30% 169,251 712,000 23.77% Interest/Fiscal Agent Exps. 34,396 57,890 59.42% 36,066 35,394 101.90% Amortization Expense ‐ ‐ N/A ‐ 22,010 0.00% SUBTOTAL EXPENSES 487,321 2,703,920 18.02% 496,266 2,658,302 18.67% Interfund Transfers Out ‐ ‐ N/A 4,767 4,768 99.98% TOTAL EXPENSES $ 487,321 $ 2,703,920 18.02% $ 501,033 $ 2,663,070 18.81% NET INCOME $ 77,386 $ (237,520) $ 89,859 $ (126,070) (per GAAP/GASB basis) Less: Add'l Capital Contribs. (3,625) (1,000) ‐ (2,000) NET INCOME $ 73,761 $ (238,520) $ 89,859 $ (128,070) (per budget basis) FINANCE 4/12/2022  VILLAGE OF WESTON Enterprise Fund ‐ Stormwater Utility 3/31/2022 (*** 25% Year Completed ***) 2022 % 2021 % YTD ANNUAL of year YTD ANNUAL of year ACTUAL BUDGET completed ACTUAL BUDGET completed REVENUES Metered/Unmetered Sales: Residential $ 56,606 $ 232,000 24.40% $ 56,622 $ 223,000 25.39% Commercial 79,389 317,000 25.04% 78,226 309,700 25.26% Industrial 19,930 78,000 25.55% 19,280 75,600 25.50% Public Authority 9,653 38,500 25.07% 9,640 38,500 25.04% Tax‐Exempt Properties 1,993 7,900 25.23% 1,993 7,900 25.23% Other 322 1,000 32.20% ‐ 1,000 0.00% Subtotal Sales $ 167,893 $ 674,400 24.90% $ 165,761 $ 655,700 25.28% Drainage Fees 750 2,100 35.71% 600 2,100 28.57% Interest Income 226 2,000 11.30% 636 5,000 12.72% SUBTOTAL REVENUES 168,869 678,500 24.89% 166,997 662,800 25.20% Capital Contributions ‐ ‐ N/A ‐ ‐ N/A TOTAL REVENUES $ 168,869 $ 678,500 24.89% $ 166,997 $ 662,800 25.20% EXPENSES Program Management $ 4,554 $ 52,903 8.61% $ 6,689 $ 59,090 11.32% DPW ‐ Drainage Maintenance 11,543 143,447 8.05% 8,163 133,510 6.11% DPW ‐ Sweeping ‐ 29,629 0.00% 7,493 30,052 24.93% Depreciation 92,499 370,000 25.00% 92,499 370,000 25.00% Interest/Fiscal Agent Exps. 27,336 53,223 51.36% 27,737 52,782 52.55% Interfund Transfers Out ‐ General Fund ‐ ‐ N/A 1,664 3,328 50.00% TOTAL EXPENSES $ 135,932 $ 649,202 20.94% $ 144,245 $ 648,762 22.23% NET INCOME (LOSS) $ 32,937 $ 29,298 $ 22,752 $ 14,038 (per GAAP/GASB basis) Less: Add'l Capital Contribs. ‐ ‐ ‐ ‐ NET INCOME (LOSS) $ 32,937 $ 29,298 $ 22,752 $ 14,038 (per budget basis) FINANCE 4/12/2022  VILLAGE OF WESTON OPERATING BUDGET STATUS REPORT - TIF 1 CIP FUND 3/31/2022 *** 25% of Year Completed *** REMAINING PERCENT EXPENDITURES BUDGET ACTUAL BALANCE LEFT TIF 1 CIP FUND: Administration $5,000 $0 $5,000 N/A Business Park 89,900 808 89,092 99.1% Business Park South 40,000 - 40,000 100.0% Zinser (Schof Ave to Sth 29) 450,000 - 450,000 100.0% Community Center Dr 575,000 - 575,000 100.0% Weston Ave/Birch-Alderson - 5,400 (5,400) N/A Stone Ridge - Westview Boulevard 325,000 - 325,000 100.0% Weston Avenue 100,000 30,558 69,442 69.4% TOTAL EXPENDITURES $1,584,900 $36,766 $1,548,134 97.7% REVENUES Land Sales $0 $0 $0 N/A Transfer In - TIF #1 Special Revenue Fund 1,584,900 - 1,584,900 100.0% TOTAL RESOURCES $1,584,900 $0 $1,584,900 100.0% Revenues Over (Under) Expenditures ($36,766) FINANCE 4/13/2022  VILLAGE OF WESTON OPERATING BUDGET STATUS REPORT - FACILITIES CIP FUND 3/31/2022 *** 25% of Year Completed *** REMAINING PERCENT EXPENDITURES BUDGET ACTUAL BALANCE LEFT FACILITIES CIP FUND: Aquatic Center $0 $34,773 ($34,773) N/A Municipal Center Bldg 7,100,000 604,900 6,495,100 91.5% Kennedy Park - 27,029 (27,029) N/A TOTAL EXPENDITURES $7,100,000 $666,702 $6,433,298 90.6% REVENUES Proceeds from G.O. Bonds $7,100,000 $7,172,743 ($72,743) -1.0% TOTAL RESOURCES $7,100,000 $7,172,743 ($72,743) -1.0% Revenues Over (Under) Expenditures $6,506,041 FINANCE 4/13/2022  VILLAGE OF WESTON OPERATING BUDGET STATUS REPORT - STREETS CIP FUND 3/31/2022 *** 25% of Year Completed *** REMAINING PERCENT EXPENDITURES BUDGET ACTUAL BALANCE LEFT STREETS CIP FUND: Birch Street $0 $18,460 ($18,460) N/A Crestwood Acres Reconstruct - 34,526 (34,526) N/A TOTAL EXPENDITURES $0 $52,986 ($52,986) N/A REVENUES Interest Income $0 $323 ($323) N/A TOTAL RESOURCES $0 $323 ($323) N/A Revenues Over (Under) Expenditures ($52,663) FINANCE 4/13/2022  VILLAGE OF WESTON OPERATING BUDGET STATUS REPORT - CAPITAL EQUIPMENT CIP FUND 3/31/2022 *** 25% of Year Completed *** REMAINING PERCENT EXPENDITURES BUDGET ACTUAL BALANCE LEFT CAPITAL EQUIPMENT CIP FUND: SAFER Capital Outlay $600,131 $93,832 $506,299 84.4% Highway Equipment 0 177,926 (177,926) N/A Parks Equipment - 32,496 (32,496) N/A TOTAL EXPENDITURES $600,131 $304,254 $295,877 49.3% REVENUES Property Taxes $93,326 $93,326 $0 0.0% State Shared Taxes-Expenditure Restraint 54,000 - 54,000 100.0% Equipment Rental Fees 100,000 - 100,000 100.0% TOTAL RESOURCES $247,326 $93,326 $154,000 62.3% Revenues Over (Under) Expenditures ($210,928) FINANCE 4/13/2022  REQUEST FOR CONSIDERATION Public Mtg/Date: Village Board – 4/26/2022 Description: Consideration of Bid Results for Implementation of Temporary PFAS Treatment Equipment for Well #4, Action on Bids. From: Keith Donner, P.E., Administrator Michael Wodalski, P.E., Director of Public Works Question: Should the Village Board Approve a contract to provide temporary treatment equipment to remove PFAS from Well 4? Background In early March the Village sampled for the presence of PFAS in all of its wells and results were obtained several weeks later. The results showed elevated PFOA and PFOS levels above 20 Parts Per Trillion (ppt) for Well 3 as well as Hazard Indexes above 1 for both Wells 3 and 4. The Village has removed Wells 3 and 4 from service currently based on the recommended groundwater standards from the Wisconsin Department of Health Services (DHS). Continuing to pump water from Wells 3 and 4 would require the utility to notify our water utility customers that the water is above the recommended DHS health standards. Both the City of Wausau and Village of Rothschild have had to send out the notice as they could not supply water to their distribution systems without exceeding the recommended DHS health standard. The utility is looking at alternative ways to put Well 4 back online without exceeding the recommended health standards from DHS. There will likely be a need for the additional capacity from Well 4 to ensure there is sufficient water supply in the summer months when the demand for water peaks. Currently, Wells 1, 5 & 6 have been able to adequately supply the system with the wells each pumping for about 12 hours a day. This is not an ideal situation because the utility is then much more vulnerable to losing its supply capability if there were a problem with any of those three wells. This situation with PFAS has occurred at a time the Village has now awarded a contract to develop Wells 7 and 8, a project which the Village began preparing for in 2011 by purchasing property on the west side of Camp Phillips Road on the south side of the Eau Claire River following test pumping and evaluation of the groundwater supply there. The project to develop the 2 new wells has been working through the steps required by the Wisconsin DNR and Public Service Commission of Wisconsin for the past 5 years – developing a water system master plan, well site investigation, and design approvals before being able to bid. It is expected the new wells will go on-line by June 2023 – barring the need for additional treatment. REQUEST FOR CONSIDERATION PAGES 1 OF 4  REQUEST FOR CONSIDERATION It should be noted the Department of Natural Resources Board (NRB) made a recommendation to the State Legislature in February to set the PFAS standard for drinking water at 70 parts per trillion (ppt). This recommendation has not been acted on yet by the Legislature as they are currently out of session but, even without action the standard becomes 70 ppt in Wisconsin unless the Legislature does something unexpected. The confusion here is that in February the NRB recommended the 70 ppt. standard for drinking water and a 20 ppt. standard for wastewater but, did not accept a recommended groundwater standard. This latter standard is the one referred back to DNR. To confuse the situation further, the USEPA has not yet recommended a Safe Drinking Water Act Maximum Contaminant Level (MCL) for PFAS. However, it is expected a recommended Safe Drinking Water MCL will be coming from EPA in the fall of 2023. The EPA’s recommended health standard for PFOA and PFOS is 70 ppt. Whatever the EPA’s recommended MCL ultimately is will likely not be effective until 2025 or later we are told. By the end of this year our understanding is Wisconsin will have an enforcement standard of 70 ppt. for PFAS. The complicating and confusing factor is the health advisory standards of 20 ppt. for PFAS and a Hazard Index of 1. The lack of a safe drinking water MCL has left states to navigate this issue on their own. Normally, EPA recommends a SDWA MCL, subsequently enforced by the states, and utilities are given time to design and implement treatment or whatever other measures they may need to take to comply. In this case Wisconsin will have an enforceable standard of 70 ppt. of PFAS by year end without a SDWA MCL. DNR is also taking the position that utilities must issue health advisories if the Hazard Index of 1 is exceeded. PFAS in local communities including Weston meet the 70 ppt. level but, exceed the Hazard Index. Confused yet? There are 3 alternatives that we can be consider at this point: 1. Alternate 1 (Demand Reduction): Sending out a water reduction notice to residents to reduce lawn watering and other excess water use this summer. If this were to fail and overall water demand increases for the summer, we’ll need to turn Well 4 back on and send out the Public Health Advisory Notice to our customers. We will likely not be able to perform the routine water system flushing and even a large fire demand could result in having to turn Well 4 back on, also triggering the Health Advisory Notice. 2. Alternate 2 (Blending Blending of water from the rest of the distribution system with Well 4 water). This alternative is currently being evaluated through modeling of the distribution system by AECOM. They are modeling how the water flow in the distribution system pipes will move and blend. We feel that by mixing water from the other wells with water from Well 4 as it enters the treatment plant, the PFAS level and Hazard Index will be reduced below the REQUEST FOR CONSIDERATION PAGES 2 OF 4  REQUEST FOR CONSIDERATION recommended health standards. Because this alternate will involve valve closures to re-route water it may also result in reduced fire flow capacity in areas of the system where the valves are closed, however, overall system capacity would be sustained. This alternate will require piping changes which we currently estimate would be less than $10,000 in total cost. 3. Alternate 3 (Short-term Treatment): The third option is to utilize rental treatment equipment specifically for Well 4 and operate the treatment plant as usual except having Well 3 off-line. Based on initial talks with water treatment suppliers, staff understands the cost of this option is likely in the $100,000 range, with piping changes at the treatment plant, plus monthly rental fees around $6,000 a month. The unknown is media disposal cost and whether we would need the system for more than one media “cycle.” (Cost of the media was indicated to be approximately $85,000). The utility solicited bids for this temporary treatment alternate following public bidding statute with a bid opening date of Monday, April 25th. This will allow us to have real numbers to consider on Tuesday as we evaluate whether we want to implement temporary treatment to remove PFAS. As explained above, staff has been proceeding on a course to understand what it will take to supply water to the Weston water distribution system meeting recommended PFAS levels and Hazard Index for the short term. These steps include taking a second round of samples for PFAS for all wells on April 11. The results of these samples should be received within the next week. The testing method for these samples will look at 33 different PFAS compounds (the “Wisconsin 33”) vs. the 18 compounds analyzed in accordance with the USEPA protocol. We may find different results as compared to the March sampling event. Overall, there is much confusion and heightened concern among water utilities and their customers about PFAS – 70 ppt WI DNR Safe Drinking Water MCL vs. 20 ppt recommended health standard from DHS, States setting off on their own course to try to establish standards, “Wisconsin 33” vs. “EPA 18,” etc. What does it all mean? We are likely to be criticized whatever we do. If we are proactive to anticipate an MCL of 20 parts per trillion and later learn the MCL is different, we will be criticized. If we do nothing we will certainly be criticized. Staff recommends following the course to evaluate what it will take to supply water to the Weston water distribution system meeting the Wisconsin DHS recommended health advisory standard of 20 parts per trillion and Hazard Index less than 1.0. Staff also recommends moving forward with Alternate 2 (Blending) as the first option due to its minimal cost, assuming the modeling results come back favorable. If it is deemed blending is not an option, then the decision comes down to: • Do we just operate with the 3 wells as we currently are until it is deemed those wells can no longer keep up with demand and then send out the public health REQUEST FOR CONSIDERATION PAGES 3 OF 4  REQUEST FOR CONSIDERATION notice to all customers as required by the Department of Health Services residents the water exceeds recommended health standards? • Do we spend the money to implement short-term treatment even though we technically are not in violation of any DNR or Safe Drinking Water Act Standards but, do exceed the recommended DHS health advisory standards for 20 parts per trillion of PFAS and Hazard Index greater than 1? • Do we consider public outreach to understand the public’s expectations that we spend or do not spend money on an uncertain standard which also has uncertain rate impacts? Staff does not need a final answer on Tuesday as we can hold the bids on the temporary treatment system for up to 60 days, but we would like to get feedback on what direction we should be looking at for the 2 wells impacted by PFAS. Attached Docs: Link to PFAS information on Village website: https://westonwi.gov/798/PFAS-Information Additional Resources: https://westonwi.gov/DocumentCenter/Index/521 ______________________________________________________________________ Committee Action: N/A Fiscal Impact: The total cost depends on which option is selected Recommendation: Staff is seeking direction from the board to see which alternative, if any, staff should be pursuing. Recommended Language for Official Action To be determined ________________________________. ____________________________________________________________________ Additional action: REQUEST FOR CONSIDERATION PAGES 4 OF 4  REQUEST FOR CONSIDERATION Public Mtg/Date: Board of Trustees, April 26, 2022 Approve Administrator’s Work Plan for 2022 or Authorize Start of Process Description: to Undertake Specific Projects Contained Therein. From: Keith Donner, P.E., Administrator Question: Does the Board of Trustees wish to approve the Administrator’s work plan for 2022 or Authorize Starting the Process for Specific Projects Contained in it? Background The Administrator presented a draft work plan for the Board of Trustees in February. The work plan is intended to show projects which the Board of Trustees agrees the Administrator and staff should be working on in the current year. Projects have varying timelines for completion. Progress goals and completion goals should ultimately be realistic. Among projects in the February work plan was a Strategic Plan. The Strategic Plan should be developed from among the goals of the Village’s Comprehensive Plan (Comp Plan) so one flows from the other. You can navigate to the Comprehensive Plan and its amendments from the Village website homepage under “Departments,” “Planning & Development,” scroll down to “Planning” and click Comprehensive Plan. Here is the direct link http://westonwi.gov/329/Comprehensive-Plan The Comprehensive Plan was originally created in 2006 and should be updated every 10 years with regular reviews at minimum of every 5 years. The last update was in 2016. Subsets of the Comp Plan include the Schofield Avenue Corridor Plan, the Weston Avenue Corridor Plan, the Comprehensive Outdoor Recreation Plan (CORP), and the Utility Master Plan, among other things most of which you can access from the Comprehensive Plan page. An updated CORP is needed for grant applications for park projects. I would expect we will need to schedule special meetings and/or retreat for both Comp Plan and Strategic Plan at some point. Planning & Development Director, Jennifer Higgins can provide background on the Comp Plan content, and process for updates, etc. on Monday. The Village’s Strategic Plan was last updated in 2016. Earlier this year the Administrator obtained proposals from 2 firms for Strategic Planning (Craig Rapp Consulting Group), and a combination of Organizational Planning, Compensation Study and Strategic Planning (Baker Tilly). I have made those proposals available in the cloud drive link below. Along with those proposals I have included a work product from each consultant. A copy of parts of the Village’s 2016 Strategic Plan is also found in the Cloud Drive. VILLAGE OF WESTON 5500 SCHOFIELD AVENUE, WESTON, WI 54476  REQUEST FOR CONSIDERATION Attached or Linked Revised Administrator’s Work Plan (attached) Docs: Figure 11 – 2, Annual Benchmarks from the Comp Plan (attached) Cloud Drive Link for Planning Documents Committee Action: None FISCAL IMPACT: To be determined. ARPA money could be used for some or all of this work. Recommendation: Planning efforts will get us in a place where the Board, Staff and Community are working toward a common vision. Discussion and action could include bringing in the firms who have submitted proposals for interviews, ask staff to recommend, obtain additional proposals, etc. Recommended Language for Official Action To Be Determined. VILLAGE OF WESTON 5500 SCHOFIELD AVENUE, WESTON, WI 54476  VILLAGE OF WESTON, WISCONSIN WORK PLAN MATRIX (PARTIAL PRIORITIZATION) From: Keith Donner. Administrator To: Department Directors; Board of Trustees For: 2022 Date: Friday, April 22, 2022 % Priority Activity/Task Need(s) Outcomes Timeline Responsibilities Notes Complete 1 TID #2 Project Plan TID #2 Ability to use TID Joint Meeting of Trautman, 100% MD Roffers and Ehlers have done required analysis for a Amendment Amendment to #2 Capacity for PC/BOT on Higgins, Wodalski, more comprehensive version of a TID #2 Plan Amendment. boundary. Development 02/08/22 Donner Bringing in Kristen Fish-Peterson as another voice. Determine Incentives and Amendment process completed with Joint Review Board whether to keep Schofield Avenue Public Hearing meeting on April 6. TID #2 open with reconstruction a project plan amendment. 2 Municipal Center Project Construction Project Closeout Occupy new facility All Directors and 40% Outside assistance for scanning. management in October 2022. Administrator Plan for move. Cull documents for move by destroying Work with commercial realtor. or scanning Clean out unnecessary items Investigate Environmental TID from current facility Determine Fate Sell as-is or prepare Administrator, Plan of Current Site for redevelopment Dev 3-1 Organizational Organization Staffing meeting the June 2022, ongoing Administrator, 15% Consultant? Board engagement, Staff engagement Planning/Succession Chart changes needs of the Village; All Directors Planning due to changing public needs, expectations; Staff retirements 3-2 Compensation Study Internal Equity Staff recruitment and TBD Administrator, All 0% Consultant, Board engagement, Staff engagement and Market retention Directors Competitiveness  % Priority Activity/Task Need(s) Outcomes Timeline Responsibilities Notes Complete 4-1 Village Comprehensive Review plan for Common goals for TBD Administrator, Current Plan exists, needs some elements updated such as Plan updates applicability to Board, Staff and Planning & Official map, Long Range Land Use Map, current Board’s Community Development, Complete plan update should involve Board, Plan Commission, vision Department Committees, Community, etc. Directors Administrator, All Staff 4–2 Village Strategic Plan Identify Service Common goals for TBD Administrator, All 0% Subset of Comprehensive Plan, Priorities Board, Staff, and Directors, Consultant; Board engagement Citizen engagement; Staff Community engagement 4–3 Capital Improvements Plan List of Projects Plan to sustain the August 2022 Administrator, 75% Financial consultant. (Subset is TIF project plan) for Plan condition of Village Finance Director, capital assets and Director of Public quality of life for Works. residents 4-4 Update Comprehensive Update plan to Plan for Village Park Director Subset of Comprehensive Plan Outdoor Recreation Plan meet current Parks and facilities Board Vision and for Outdoor meet Recreation requirements for grant applications 5 Village Communications More readable Informed citizens Ongoing Administrator and Need to update information on multiple topics; Assign internal Materials, Website and and ability to find All Directors point person or outsourced assistant understandable information materials for website and social media; newsletter Weston Avenue Promote Reconstructed December 2025? Administrator, Consultant; Board engagement Citizen engagement; Staff Reconstruction Development on Street, Utility Access Director of Public engagement Weston Avenue Works Corridor TID #1 Closure Strategy Administrator, Consultant, Board engagement, Finance Committee engagement Finance Director What is best strategy for Village to follow Public Safety Question for April EMPD Referendum Resources 2023 election Use of ARPA Funds Identify Uses of Use funds for Funds must be Finance, Board of 10% Identify one-time uses. Discussions have been ongoing. ARPA Village’s best long spent by 2024 Trustees term advantages/benefits Promote TID #2 Use capacity of Increased Equalized 2026 expenditure Administrator, Plan Contacts with developers and property owners is in progress Development TID #2 to improve Value on Schofield period/commitments Dev. Director, under-utilized Ave., Redevelopment properties on Resources Schofield Avenue  % Priority Activity/Task Need(s) Outcomes Timeline Responsibilities Notes Complete Emergency Operations Coordinated Resiliency of December 31, 2022 Swenson, EMPD, SAFER. Marathon County Emergency Management, Plan Emergency Plan operations during Rackzkowski, Board of Trustees for the Village emergencies Wodalski, Administrator, Fund Balance Policy for Define best Administrator, Finance, Board of Trustees Water and Sewer Utility practice for cash Wodalski, Trautman Enterprise Funds assets Implement sewer and water Maintain financial Trautman, utility rate increases rates of return Wodalski,Swenson DPW Personnel Skills Establish criteria Less Subjective 95% Part of Compensation Study Matrix for advancement criteria for evaluating in compensation competencies, Internal equity Adopted: October 3, 2016 Figure 11-2: Annual Benchmarks in Achieving Comprehensive Plan Goals Progress Report Goal Benchmarks (to be filled in each year) Land Use: Weston will promote sustainable new development and A. Increasing property values redevelopment that add jobs, products, services, and homes, and that B. At least one new local retail, commercial service, or restaurant use contribute to a sense of community and quality of life in the village. Economic Development: Weston will support business retention and C. At least one new business generating family-supporting jobs development that adds jobs, products, services, and value to the D. Expansion of at least one existing business village to maintain our affordable tax rate and enhance our vitality. E. Increased per capita income, per Department of Revenue Statistics F. Stable tax rate Housing and Neighborhoods: Weston will accommodate quality and G. Healthy quantity of vacant single family lots for sale affordable housing choices and attractive neighborhoods that support H. Increasing number of new housing units constructed families, older residents, and our local workforce and contribute to a I. Stable or increasing school enrollment welcoming and interactive community. J. At least one effort to improve rental housing or mobile home park Natural, Agricultural, and Cultural Resources: Weston will protect, K. At least one effort to increase the visibility, quality, and use of the enhance, and celebrate natural amenities such as the riverway and Eau Claire River wetlands, and will grow its sense of place through a network of L. Increasing number of “gathering places” attractive spaces, buildings, and activities. M. At least one new entryway sign or other visual reminder of community installed Parks and Recreation: Weston will provide, maintain, and collaborate N. Increasing trail mileage on trails, parks, playgrounds, and open spaces that encourage an O. At least one existing village park upgraded active, engaged, and healthy community. P. Collaboration on at least one new recreational project Community Facilities and Utilities: Weston will provide and support Q. At least one water, sewer, or stormwater project completed community facilities, utilities, and broadband communications that are R. At least one approach implemented to improve efficiency or reduce cost-effective, efficient, support resident connections, maintain costs in delivering the same or improved services reasonable tax rates, and protect natural resources. S. At least one collaborated community facility, utility, or service effort completed with other units of government Transportation: Weston will work with other units of government T. At least one local road improved to develop and maintain a safe, efficient, and interconnected U. At least one gap in sidewalk or trail network closed transportation network serving motorists, businesses, pedestrians, V. Coordinate with WisDOT or County on at least one project and bicyclists. Intergovernmental Cooperation: Weston will collaborate with W. Pursue at least one new or updated project to increase neighboring and overlapping governments to achieve common intergovernmental cooperation goals, deliver efficient services, share resources, educate residents, X. Participate in intergovernmental committees and avoid conflicts. Chapter 11: Implementation 11-6