Village Board of Trustees

VILLAGE OF WESTON, MARATHON COUNTY, WISCONSIN REGULAR MEETING MINUTES OF THE BOARD OF TRUSTEES AND BOARD OF REVIEW Weston Municipal Center Board Room 5500 Schofield Avenue, Weston, WI 54476 AGENDA ITEMS 1. Board of Review called to order by President Maloney Maloney called the meeting to order at 6:02 p.m. 2. Pledge Allegiance to the Flag 3. Roll Call by Clerk for Board of Review Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang Excused 4. Adjourn Board of Review to June 28, 2022, at 5:00 p.m. Motion by Ermeling, second by Hartinger to adjourn the Board of Review to June 28th, 2022. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang ----- 5. Board of Trustees Meeting called to order by President Maloney Maloney called the meeting to order at 6:03 p.m. 6. Roll Call by Clerk for Board of Trustees Trustee Present Ermeling, Barb YES BOARD OF TRUSTEES AND BOARD OF REVIEW MEETING MINUTES 5/16/2022 Prepared by: Sarah Chibeya, Deputy Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES AND BOARD OF REVIEW Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang Excused PUBLIC COMMENTS None. MINUTES FROM PREVIOUS MEETINGS (on recording 1:48 https://youtu.be/p6sBGv2zVRA?t=108) 7. 04/18/2022 Board of Trustees Meeting 8. 04/26/2022 Special Board of Trustees Meeting 9. 05/02/2022 Joint Human Resources Committee and Board of Trustees Meeting Motion by Ermeling, second by Cronin to approve meeting minutes from 4/18/2022, 4/26/2022 and 5/2/2022. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang ----- REPORTS/MINUTES FROM BOARDS, COMMITTEES, COMMISSIONS (on recording 2:18 https://youtu.be/p6sBGv2zVRA?t=138) 10. Building Committee 11. Community Development Authority 12. Everest Metro Police Commission 13. Extraterritorial Zoning 14. Finance 15. Human Resources 16. Joint Review Board 17. Parks & Recreation 18. Plan Commission 19. Public Works 20. Tourism Commission Motion by Fiene, second by Hartinger to acknowledge items 14,17,18,19 and 20. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass BOARD OF TRUSTEES AND BOARD OF REVIEW MEETING MINUTES 5/16/2022 Prepared by: Sarah Chibeya, Deputy Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES AND BOARD OF REVIEW Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang ----- REPORTS FROM DEPARTMENTS (on recording 2:51 https://youtu.be/p6sBGv2zVRA?t=171) 21. Administrator Donner gave an update on new municipal center project. Village Clerk and Deputy Finance Director positions are open for recruitment with three applicants each. 22. Clerk Weinkauf said we need at least one board member to complete Board of Review training every year. Maloney and Weiland volunteered to complete this training. 23. Finance No comments 24. Fire/EMS Chief Finke gave an update on new staff. EMS week starts this week, City of Wausau, Riverside and City of Mosinee have been invited. Don Klimicka and State Representative Pat Snyder will be attending Wednesday at the Rib Mountain station at 10:00 am. The new hovercraft has arrived, training will start over the next 6 weeks. 25. Parks & Recreation Osterbrink gave an update on opening the aquatic center. The new software is up and running and employees have been trained. 26. Plan/Dev Higgins said Tatro was at the Dollar General construction site investigating the recent event regarding the roof truss. 27. Police Chief Schulz gave a staffing update. 28. Public Works Wodalski gave an update on CIP projects and the grant process he has been working on. 29. Technology Crowe included a link to a survey in his report to get feedback on improving the Village website. Motion by Ermeling, second by Fiene to acknowledge the reports from departments. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES BOARD OF TRUSTEES AND BOARD OF REVIEW MEETING MINUTES 5/16/2022 Prepared by: Sarah Chibeya, Deputy Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES AND BOARD OF REVIEW Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang ----- WORK PRODUCT TRANSMITTALS (on recording 20:53 https://youtu.be/p6sBGv2zVRA?t=1253) 30. April Building Permits 31. April Budget Status Report Motion by Fiene, second by Cronin to acknowledge both items 30 and 31. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang ----- CONSENT AGENDA (on recording 21:13 https://youtu.be/p6sBGv2zVRA?t=1273) 32. Requests to pull items out of consent consideration Maloney requests to pull out number 39. Maloney would like to schedule a meeting with Stillwater Landing management and Village Staff. Motion by Cronin, second by Fiene to approve the mobile home park license for Colonial Gardens and Balsam Ridge (Weston Manor) license and defer Stillwater Landing until the June meeting. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang ----- 33. Vouchers – 56803-56847, 56858-56949, and 90071 34. Cigarette licenses for the 2022-2023 term (business listing attached to agenda packet) BOARD OF TRUSTEES AND BOARD OF REVIEW MEETING MINUTES 5/16/2022 Prepared by: Sarah Chibeya, Deputy Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES AND BOARD OF REVIEW 35. Class A Beer and Liquor, Class B Beer and Liquor, Class B Beer, Class B Beer and Liquor Reserve, and Class C Wine licenses for 2022-2023 term (business listing attached to agenda packet) 36. Salvage licenses for 2022-2023 term (business listing attached to agenda packet) 37. Lodging Permits for 2022-2023 term (business listing attached to agenda packet) 38. Weights and Measures Licenses 2022-2023 term (business listing attached to agenda packet) 39. Colonial Gardens, Balsam Ridge (Weston Manor), Stillwater Landing Mobile Home Park licenses for the 2022-2023 40. Landscape plan amendment for Norcon Corporation at 9102 Progress Way 41. Fox Street Lift Station pump purchase 42. Action on consent agenda items Motion by Ermeling, second by Hartinger to approve items 33,34,35,36,37,38,40, and 41. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang ----- ORDINANCES (on recording 24:36 https://youtu.be/p6sBGv2zVRA?t=1476) 43. Ordinance No. 22-012: An ordinance to approve the rezoning of a parcel of land at 5306 Fuller Street from 2F Two Family to LI Limited Industrial Zoning District Motion by Cronin, second by Ermeling to approve Ordinance No. 22-012. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang ----- RESOLUTIONS No Resolutions BOARD OF TRUSTEES AND BOARD OF REVIEW MEETING MINUTES 5/16/2022 Prepared by: Sarah Chibeya, Deputy Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES AND BOARD OF REVIEW UNFINISHED BUSINESS (on recording 25:22 https://youtu.be/p6sBGv2zVRA?t=1522) 44. Update on American Rescue Plan (ARPA) Funds Trautman gave an update on ARPA funds. 45. Procurement Policy for grant purchase Motion by Ermeling, second by Hartinger to approve the Procurement Policy. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang ----- NEW BUSINESS (on recording 27:40 https://youtu.be/p6sBGv2zVRA?t=1660) Maloney requests to move up #50 ahead. 46. Birch Street Construction Services proposal (on recording 51:29 https://youtu.be/p6sBGv2zVRA?t=3089) Motion by Fiene, second by Cronin to approve the proposal from Becher Hoppe for construction services for the Birch Street (Cross Pointe to Shorey) reconstruction project for a time and materials not to exceed price of $184,510. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang ----- 47. Business 51 Utility Design Proposal (on recording 52:14 https://youtu.be/p6sBGv2zVRA?t=3134) Motion by Cronin, second by Fiene to approve the proposal from Becher Hoppe for utility design services for the Business 51 reconstruction project not to exceed price of $67,320. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass BOARD OF TRUSTEES AND BOARD OF REVIEW MEETING MINUTES 5/16/2022 Prepared by: Sarah Chibeya, Deputy Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES AND BOARD OF REVIEW Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang ----- 48. Wells 7 & 8 Alternatives (on recording 53:23 https://youtu.be/p6sBGv2zVRA?t=3203) Motion by Hartinger, second by Fiene to approve the construction contract with Ellis Construction to install public restrooms at the pump house for $146,000, and alternate for a park shelter included with pump house not to exceed $80,000. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang ----- 49. Mini Excavator purchase (on recording 1:05:14 https://youtu.be/p6sBGv2zVRA?t=3914) Motion by Ermeling, second by Hartinger to approve the mini excavator purchase from Swiderski Equipment for the purchase price of $35,391.31. Yes Vote: 5 No Votes: 1 Abstain:0 Not Voting: 1 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark NO Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang ----- 50. Review and Possible Award of Bids for Village Entryway Signage (on recording 27:59 https://youtu.be/p6sBGv2zVRA?t=1679) Motion by Ermeling, second by Cronin to recommend staff to award bid package to Graphic House and eliminating primary sign #3 option. BOARD OF TRUSTEES AND BOARD OF REVIEW MEETING MINUTES 5/16/2022 Prepared by: Sarah Chibeya, Deputy Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES AND BOARD OF REVIEW Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang ----- Weiland left meeting at 7:17 p.m. 51. Beverage Service Agreement (on recording 1:14:51 https://youtu.be/p6sBGv2zVRA?t=4491) Cronin recused himself. Motion by Hartinger, second by Fiene to approve extending the current Beverage Service Agreement with Mid-Wisconsin Beverage to a 3-year agreement. Yes Vote: 5 No Votes:0 Abstain: 1 Not Voting: 1 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve ----- Weiland, Jamie YES Hartinger, Jasper YES Zeyghami, Hooshang ----- Cronin joined the meeting again. 52. Reward system due to vandalism (on recording 1:23:22 https://youtu.be/p6sBGv2zVRA?t=5002) Discussion on the vandalism that is happening in the Village. Cameras will help and locking the bathrooms at night. Staff will investigate new quotes for cameras and locks. ATTORNEY REFERRALS None. MOVE TO CLOSED SESSION PER 19.85(1)(e) (on recording 1:39:44 https://youtu.be/p6sBGv2zVRA?t=5984) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. BOARD OF TRUSTEES AND BOARD OF REVIEW MEETING MINUTES 5/16/2022 Prepared by: Sarah Chibeya, Deputy Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES AND BOARD OF REVIEW • Consideration of Site Development Grant by From the Forest • Memorandum of Understanding for Right of Entry to Property on Trotzer Lane for Lift Station Construction • Proposed Amendment to Terms of Purchase and Development Agreement for Tommy Docks Motion by Fiene, second by Ermeling to move into Closed Session at 7:43 p.m. Roll Call by Clerk Trustee Present Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie Excused Hartinger, Jasper YES Zeyghami, Hooshang Excused Yes Vote: 5 No Votes:0 Abstain: Not Voting: 2 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie ----- Hartinger, Jasper YES Zeyghami, Hooshang ----- RECONVENE TO OPEN SESSION Motion by Ermeling, second by Hartinger to return from Closed Session at 8:45 p.m. Yes Vote: 5 No Votes:0 Abstain: Not Voting: 2 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie ----- Hartinger, Jasper YES Zeyghami, Hooshang ----- BOARD OF TRUSTEES AND BOARD OF REVIEW MEETING MINUTES 5/16/2022 Prepared by: Sarah Chibeya, Deputy Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES AND BOARD OF REVIEW POSSIBLE ACTION ON CLOSED SESSION ITEMS • Consideration of Site Development Grant by From the Forest No action taken. • Memorandum of Understanding for Right of Entry to Property on Trotzer Lane for Lift Station Construction • No action taken. • Proposed Amendment to Terms of Purchase and Development Agreement for Tommy Docks No action taken. REMARKS FROM TRUSTEES Hartinger met with Chief Schulz. ARPA funds need to be moved forward on with urgency. Cronin inquired about the PFAS results from the wells. Wodalski said we will know the results later this week. REMARKS FROM THE PRESIDENT Maloney asked about the barricade on Fuller St. Wodalski will follow up. Maloney wants Everest Metro Court to resume in-person. Cronin suggested that we put on next agenda. FUTURE ITEMS Next meeting date(s): - June 20, 2022, Board of Trustees Meeting at 6:00 p.m. - June 28, 2022, Board of Review at 5:00 p.m. - July 18, 2022, Board of Trustees Regular Meeting at 6:00 p.m. ADJOURN Motion by Fiene, second by Cronin to adjourn at 8:51 p.m. Yes Vote: 5 No Votes:0 Abstain: Not Voting: 2 Result: Pass Trustee Voting Ermeling, Barb YES Fiene, Nate YES Maloney, Mark YES Cronin, Steve YES Weiland, Jamie ----- Hartinger, Jasper YES Zeyghami, Hooshang ----- BOARD OF TRUSTEES AND BOARD OF REVIEW MEETING MINUTES 5/16/2022 Prepared by: Sarah Chibeya, Deputy Clerk