Village Board of Trustees

VILLAGE OF WESTON, MARATHON COUNTY, WISCONSIN REGULAR MEETING MINUTES OF THE BOARD OF TRUSTEES Monday, May 20, 2024, at 6:00 p.m. AGENDA ITEMS 1. Board of Review called to order by President Maloney President Maloney called the Board of Review to order at 6:00 p.m. 2. Pledge Allegiance to the Flag 3. Roll Call by Clerk for Board of Review Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper ---- Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 4. Adjourn Board of Review to a later date Motion by Ermeling, second by Zeyghami to adjourn the Board of Review to a later date. Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper ---- Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 5. Board of Trustees Meeting called to order by President Maloney President Maloney called the Board of Trustees meeting to order at 6:01 p.m 6. Roll Call by Clerk for Board of Trustees BOARD OF TRUSTEES MEETING MINUTES 05/20/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES (via Zoom – arrived at 6:12 p.m.) Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES PRESENTATION (on recording https://youtu.be/d6LQZ4Zp5oQ?t=187) 7. Presentation of “I Voted” Sticker Contest Winner – Congratulating Temi Odeyemi for Winning the Inaugural Village of Weston “I Voted” Sticker Contest The Board presented Temi Odeyemi a certificate along with a button displaying her sticker submission. PUBLIC COMMENTS (on recording https://youtu.be/d6LQZ4Zp5oQ?t=393) Thomas Foland – 4311 Schofield Avenue #66 Mr. Foland spoke to the Board about the Stillwater Landing mobile home park. He indicated that the roads are not completed, and that the owner’s staff told him they ran out of money. He voiced his concerns about the road being completed. Grace Klopotek – 6003 Jessica Street #3 Ms. Klopotek spoke to the Board about the agenda item to rename the Municipal Center. She stated that she was adamantly against it. MINUTES FROM PREVIOUS MEETINGS (on recording https://youtu.be/d6LQZ4Zp5oQ?t=824) 8. Approval of April 29, 2024, Board of Trustees Meeting Motion by Cronin, second by Weiland to approve April 29, 2024, Board of Trustees Meeting minutes. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES ACKNOWLEDGE REPORTS/MINUTES FROM BOARDS, COMMITTEES, COMMISSIONS (on recording https://youtu.be/d6LQZ4Zp5oQ?t=849) 9. Ad Hoc Public Safety Building Renovations Committee 10. Community Development Authority BOARD OF TRUSTEES MEETING MINUTES 05/20/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES 11. Everest Metro Police/Mountain Bay Metropolitan Police 12. Extraterritorial Zoning 13. Finance 14. Human Resources 15. Joint Review Board 16. Parks & Recreation 17. Plan Commission 18. Public Works 19. Tourism Commission 20. Refuse and Recycling Motion by Pinsonneault, second by Ermeling to acknowledge reports/minutes from Boards, Committees, Commissions no. 16, 17, and 18. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES REPORTS FROM DEPARTMENTS (on recording https://youtu.be/d6LQZ4Zp5oQ?t=865) 21. Administrator Gebert shared that the company that requested a cell tower lease for Item #50 withdrew their request, and that the sale of 5500 Schofield Avenue is final. 22. Clerk Brehm stated that Board of Review will likely be in October of 2024. 23. Finance Trautman stated that if anyone has any recommendations for the 2025 budget to let her know. 24. Fire/EMS 25. Parks & Recreation 26. Plan/Dev 27. Police Captain Aldrich stated that April was a busy month with the transition, but all is going well. A new hire has started with years of experience with Everest Metro and the department is happy to have her back. 28. Public Works Wodalski stated that National Public Works week was this week and staff were at the Farmers Market with their equipment to teach the public about what they do. 29. Technology BOARD OF TRUSTEES MEETING MINUTES 05/20/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Motion by Ermeling, second by Zeyghami acknowledging reports from departments. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES WORK PRODUCT TRANSMITTALS (on recording https://youtu.be/d6LQZ4Zp5oQ?t=1321) 30. Acknowledge April Building Permits 31. Acknowledge April Building Permits Motion by Zeyghami, second by Cronin to acknowledge work product transmittals 30 and 31. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES CONSENT AGENDA (on recording https://youtu.be/d6LQZ4Zp5oQ?t=1339) 32. Requests to pull items out of consent consideration 33. Approve Vouchers – check numbers 61712-61848, 61874-61942, 61945-62033 and 90152-90155 34. Renewal of Class “A” Fermented Malt Beverage and “Class A” Intoxicating Liquor, Class “B” Fermented Malt Beverage and Class “B” Fermented Malt Beverage & “Class B” Intoxicating Liquor Licenses for the 2024-2025 Term 35. Renewal of Cigarette, Tobacco, and Electronic Vaping Licenses for the 2024-2025 Term 36. New Cigarette, Tobacco, and Electronic Vaping Licenses for The Dispensary 37. Renewal of Weights and Measures Licenses for 2024-2025 Licensing Term 38. Renewal of Salvage Licenses for 2024-2025 Licensing Term 39. Renewal of Manufactured Mobile Home Park Licenses for the 2024-2025 Licensing Term 40. Renewal of Lodging Permit License for 2024-2025 Licensing Term 41. Appointment of Keith Malwitz as Agent for Holiday Inn Express & Suites BOARD OF TRUSTEES MEETING MINUTES 05/20/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES 42. Action on consent agenda items Pinsonneault requested that Item No. 33 be pulled from Consent Agenda and handled separately. Motion by Cronin, second by Zeyghami to approve Consent Agenda items no. 34 through 41. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES Pinsonneault questioned the stormwater bill for the property at 5500 Schofield Avenue included in the vouchers in Item #33. Wodalski explained that every property in the Village pays for stormwater unless it has impervious improvements on the lot. Motion by Ermeling, second by Cronin to approve Consent Agenda items no. 33. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES ORDINANCES 43. Ordinance 24-005: An Ordinance Amending Section 30.104 Entitled Campaign Signs Removal (on recording https://youtu.be/d6LQZ4Zp5oQ?t=1456) Motion by Zeyghami, second by Ermeling to approve Ordinance 24-005: An Ordinance Amending Section 30.104 Entitled Campaign Signs Removal. Pinsonneault asked that in doing so, was this an infringement of First Amendment rights, had the Village discussed this with the attorney. Higgins stated that at the time the amendment was made in the Zoning Code, Attorney Yde had assisted with that change. BOARD OF TRUSTEES MEETING MINUTES 05/20/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Yes Vote: 6 No Votes:1 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim NO Weiland, Jamie YES Zeyghami, Hooshang YES 44. Ordinance 24-007: An Ordinance Creating Section 78.101 Entitled Payment of Taxes, Claims, Forfeitures, Judgments, and Fees Prior to Issuance of License or Permit (on recording https://youtu.be/d6LQZ4Zp5oQ?t=1550) Motion by Pinsonneault, second by Cronin to approve Ordinance 24-007: An Ordinance Creating Section 78.101 Entitled Payment of Taxes, Claims, Forfeitures, Judgments, and Fees Prior to Issuance of License or Permit. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES RESOLUTIONS 45. Resolution 2024–012 - A Resolution to Approve the Final Plat of Green Tree Acres Subdivision (on recording https://youtu.be/d6LQZ4Zp5oQ?t=1659) Motion by Ermeling, second by Zeyghami to approve Resolution 2024-012 – A Resolution to Approve the Final Plat of Green Tree Acres Subdivision Pinsonneault asked that the plans being provided in triplicate be waived. Wodalski stated he requests a pdf copy and can strike that. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES BOARD OF TRUSTEES MEETING MINUTES 05/20/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Zeyghami, Hooshang YES a. Discussion and/or action on Approval of Development Agreement for Subdivision Improvements in the Plat of Green Tree Acres Subdivision Motion by Cronin, second by Zeyghami to approve Development Agreement for Subdivision Improvements in the Plat of Green Tree Acres Subdivision Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 46. Resolution 24-013 - Authorizing Resolution for E. Jelinek Ave and Von Kanel St. Reconstruction Project (on recording https://youtu.be/d6LQZ4Zp5oQ?t=2087) Motion by Zeyghami, second by Weiland to approve Resolution 2024-013 – A Resolution for E. Jelinek Ave. and Von Kanel St. Reconstruction Project Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES UNFINISHED BUSINESS 47. Update and possible action on American Rescue Plan (ARPA) Funds Cronin requested that this item be removed and only be added when there are updates to the funds. 48. Update on goals for 2023-2025 Strategic Plan (on recording https://youtu.be/d6LQZ4Zp5oQ?t=2150) Motion by Pinsonneault, second by Ermeling to remove this item from the monthly Board of Trustees agenda. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass BOARD OF TRUSTEES MEETING MINUTES 05/20/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES Motion by Cronin, second by Pinsonneault to amend prior motion to include the American Rescue Plan (ARPA) Funds item. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 49. Discussion and/or action on Village Board of Trustees’ Compensation (on recording https://youtu.be/d6LQZ4Zp5oQ?t=2214) This item was brought by President Maloney. Discussion was held regarding Board wages and that some communities pay stipends for committee/commission meetings or mileage for attendance at certain functions. Changes to compensation would have to go through an election cycle to become effective. This item was for discussion only. 50. Discussion and/or action on Reconsideration of Proposal for Lease of Space on the Enterprise Way Water Tower Gebert stated that the proposal had been withdrawn. The item is moot. NEW BUSINESS 51. Discussion and/or action on Presidents Appointments to Committees, Commissions, or Appointments No action. 52. Discussion and/or action on Recommendation of Finance and Human Resources Committee on amendments to Deputy Clerk/Administrative Support Specialist Job Description (on recording https://youtu.be/d6LQZ4Zp5oQ?t=2732) Motion by Ermeling, second by Zeyghami to approve amendments to Deputy Clerk/Administrative Support Specialist Job Description as presented. BOARD OF TRUSTEES MEETING MINUTES 05/20/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 53. Discussion only - Review of Communication Materials for the Revaluation Process in Fall 2024 (on recording https://youtu.be/d6LQZ4Zp5oQ?t=2756) Gebert stated that the packet included the timeline for open book and the Board of Review hearing and what will be mailed to the property owners this fall in preparation for that. 54. Discussion and/or action on the Addition of Pickleball Courts at Weston YMCA (on recording https://youtu.be/d6LQZ4Zp5oQ?t=3175) Zeyghami said that in discussions with YMCA staff, it was mentioned that pickleball courts could be installed at the Weston YMCA with the request that the Village fund part of the installation, but they did not know what direction they wanted to go in and would have to do a study of their entire complex to make that decision. If the Village was going to provide funding towards this, the pickleball courts would need to be open to the public. Zeyghami requested to consider hiring a consultant to design the courts at Machmueller Park and that be brought back on the June agenda. Motion by Pinsonneault, second by Cronin to deny construction of pickleball courts at Weston YMCA. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 55. Discussion and/or action on Proposal to Rename Village Municipal Center (on recording https://youtu.be/d6LQZ4Zp5oQ?t=3301) Motion by Ermeling, second by Pinsonneault to reject proposal to rename Village Municipal Center. BOARD OF TRUSTEES MEETING MINUTES 05/20/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Maloney stated this item was brought up in an email request to the Village. He further stated that if the Board would not approve a name change, that perhaps a park or something other than that in the Village could be named. Chief Finke brought forward a suggestion to name a room in the Municipal Center after Jason Weiland. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 56. Discussion and/or action on Possible Renaming of Machmueller Park (on recording https://youtu.be/d6LQZ4Zp5oQ?t=3967) Motion by Cronin, second by Pinsonneault to refer the possibility of renaming Machmueller Park to the Parks and Recreation Committee following the adoption of a policy that outlines how that will be done. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 57. Discussion only SAFER Memo RE: Future Funding Needs (on recording https://youtu.be/d6LQZ4Zp5oQ?t=4047) Discussion was held. Item will be brought back to the Board in June to discuss referendum in the fall. 58. Discussion and/or action on Providing Meeting Stipend Payment for Community Life and Public Safety (CLPS) Committee (on recording https://youtu.be/d6LQZ4Zp5oQ?t=4747) Motion by Ermeling, second by Weiland to provide the $40 per meeting stipend to the CLPS citizen committee members. BOARD OF TRUSTEES MEETING MINUTES 05/20/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 59. Discussion and/or action on Playground Concrete Border Proposals (on recording https://youtu.be/d6LQZ4Zp5oQ?t=4771) Motion by Cronin, second by Weiland to approve the proposal from Reede’s Curb and Landscaping of $41,316.00. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 60. Discussion and/or action on Purchase of a Sewer Vac Truck – Combination Sewer Cleaner (on recording https://youtu.be/d6LQZ4Zp5oQ?t=4788) Motion by Zeyghami, second by Hartinger to approve the purchase of the Vactor Combination Sewer Cleaner from MacQueen Equipment for $466,724.96. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 61. Discussion and/or action on Weston Avenue Construction Services Contract Amendment for CR-X to Ryan St. (on recording https://youtu.be/d6LQZ4Zp5oQ?t=4849) BOARD OF TRUSTEES MEETING MINUTES 05/20/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Motion by Zeyghami, second by Weiland to approve the engineering services Agreement with AECOM for construction related services for the Weston Avenue Reconstruction Project from CR-X to Ryan Street for a price not to exceed $517,085.12. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 62. Discussion and/or action on Weston Avenue (CR-X to Ryan St.) Redesign (on recording https://youtu.be/d6LQZ4Zp5oQ?t=5017) Wodalski explained that state laws have changed in that a municipality can no longer use condemnation procedures for a sidewalk or anything that would be used for non- vehicles. A few property owners on Weston Avenue have been adamant not to sell their property if it is going to be used by pedestrians. Because of this, the roadway will have to be made wider to accommodate pedestrians on the shoulder. The original plan was to have a multiuse path on this project, but the Village is not able to do that now. Board members expressed their wish for a curb with a sidewalk on the north side of the road to accommodate pedestrians and keep them separate from traffic. It was directed that staff work on potential options for a curb and sidewalk. Motion by Pinsonneault, second by Hartinger to authorize staff to work with AECOM to redesign Weston Avenue from CR-X to Ryan Street to remove the multi-use path from the north side of the road and add additional width to the shoulders and additionally ask that sidewalk is added, a pedestrian accommodation, separate from roadway by a curb so it is not constructed how Ross Avenue is at this time. Roll call vote. Yes Vote: 5 No Votes:2 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve NO Ermeling, Barb NO Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES BOARD OF TRUSTEES MEETING MINUTES 05/20/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES 63. Discussion and/or action on Weston Avenue (Alderson St. to Birch St.) Bid Results (on recording https://youtu.be/d6LQZ4Zp5oQ?t=6112) Motion by Pinsonneault, second by Cronin to award the Weston Avenue (Alderson Street to Birch Street) construction contract to Haas Sons, Inc. for a bid amount of $2,624,158.60. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 64. Discussion and/or action on Mallard Ct Neighborhood Asphalt Overlay Bid Results (on recording https://youtu.be/d6LQZ4Zp5oQ?t=6340) Motion by Pinsonneault, second by Zeyghami to award the Mallard Court neighborhood overlay project to American Asphalt based on their base bid of $114,328.00. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 65. Discussion and/or action on Ross Avenue and Sandy Lane Roundabout Concrete Repair Bid Results (on recording https://youtu.be/d6LQZ4Zp5oQ?t=6429) Motion by Cronin, second by Pinsonneault to award the Ross Avenue and Sandy Lane roundabout concrete repair project to Potrykus Construction based on their base bid of $92,065.70 with a change order to change curb to mountable curbs. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES BOARD OF TRUSTEES MEETING MINUTES 05/20/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 66. Discussion and/or action on Business Park North – East Phase Asphalt Paving Bid Results (on recording https://youtu.be/d6LQZ4Zp5oQ?t=6656) Motion by Cronin, second by Ermeling to award the Business Park North – East Phase asphalt paving project to American Asphalt for a price of $675,628.14. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 67. Discussion and/or action on Business Park North – East Phase Concrete Repair Bid Results (on recording https://youtu.be/d6LQZ4Zp5oQ?t=6677) Motion by Zeyghami, second by Cronin to award the Business Park North – East Phase concrete repair project to Potrykus Construction for a price of $199,244.00. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 68. Discussion and/or action on Weston Avenue Construction Services Contract Amendment for Alderson St. to Birch St. (on recording https://youtu.be/d6LQZ4Zp5oQ?t=6770) Motion by Zeyghami, second by Hartinger to approve the Engineering Services Agreement with MSA for construction related services for the Weston Avenue reconstruction project from Alderson Street to Birch Street for a price not to exceed $310,600.00. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass BOARD OF TRUSTEES MEETING MINUTES 05/20/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 69. Discussion and/or action on Recommendation from Plan Commission of Site Plan Approval for Multi-tenant Commercial Development at 2302 Schofield Avenue, Lokre Development. Project #20240110 - (192 2808 181 0922) (on recording https://youtu.be/d6LQZ4Zp5oQ?t=6840) Motion by Cronin, second by Weiland to approve the site plan for Lokre Development as submitted. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES a. Discussion and/or action on Approval of Development Agreement for Multi-tenant Commercial Development at 2302 Schofield Avenue, Lokre Development Motion by Cronin, second by Zeyghami to approve Development Agreement for Multi-tenant Commercial Development at 2302 Schofield Avenue, Lokre Development. Yes Vote: 6 No Votes:1 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim NO Weiland, Jamie YES Zeyghami, Hooshang YES (on recording https://youtu.be/d6LQZ4Zp5oQ?t=7328) MOTION TO MOVE TO CLOSED SESSION Pursuant to Wis. Stat. § 19.85(1)(c) to consider employment, promotion, compensation, or performance evaluation data of any public employee BOARD OF TRUSTEES MEETING MINUTES 05/20/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES over which the governmental body has jurisdiction or exercises responsibility to wit: Administrator Six-Month Evaluation Motion by Cronin, second by Pinsonneault to move to close session at 8:01 p.m. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES (Present in closed session were Maloney, Cronin, Ermeling, Pinsonneault, Weiland, Zeyghami, and Gebert) RECONVENE TO OPEN SESSION Motion by Cronin, second by Pinsonneault to reconvene to open session at 8:44 p.m. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper ---- Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES POSSIBLE ACTION ON CLOSEDS SESSION ITEMS • Administrator Six-Month Evaluation Motion by Cronin, second by Pinsonneault to accept the goals as presented for the administrator with a satisfactory six-month evaluation. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper ---- Maloney, Mark YES BOARD OF TRUSTEES MEETING MINUTES 05/20/2024 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES ATTORNEY REFERRALS None. STAFF REFERRALS Pinsonneault requested that if the public works department has projects out for bid, the request include like services so as to obtain the best bid for a variety of projects in the area. Zeyghami requested that the consultant for pickleball courts at Machmueller Park be on the June agenda. REMARKS FROM TRUSTEES Pinsonneault was grateful that staff placed park equipment on Wisconsin Surplus and for thinking outside the box to aid in the budget shortfalls. Cronin requested the status of the TIF #2 purchases, and the status of the former utility clerk situation be placed on the June agenda. Maloney requested a closed session item regarding possible mergers. REMARKS FROM THE PRESIDENT None. FUTURE ITEMS Next meeting date(s): Monday, June 17, 2024, at 5:00 p.m. ADJOURN Motion by Cronin, second by Pinsonneault to adjourn at 8:45 p.m. Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Hartinger, Jasper ---- Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES BOARD OF TRUSTEES MEETING MINUTES 05/20/2024 Prepared by: Pamela Brehm, Village Clerk