Village Board of Trustees

VILLAGE OF WESTON, MARATHON COUNTY, WISCONSIN SPECIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Tuesday, April 15, 2025, at 6:00 p.m. AGENDA ITEMS 1. Board of Trustees Meeting called to order by President Maloney President Maloney called the Special Board of Trustees meeting to order at 6:00 p.m. 2. Pledge Allegiance to the Flag 3. Roll Call by Clerk for Board of Trustees Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES (via Zoom) Vacant ---- PUBLIC COMMENTS (on recording https://youtu.be/fOIgG3DVhjc?t=160) President Maloney read a public comment sent by Roy Mumber, 6107 Babl Lane, Weston, via email who spoke in support of Hooshang Zeyghami filling the vacant trustee spot on the Board. President Maloney read a public comment by Shannon Grabko, 6213 Quentin Street, Weston, via email who spoke in support of Hooshang Zeyghami filling the vacant trustee spot on the Board. Sara Pinsonneault, 5002 Arrow Street, Weston, spoke in support of Jim Pinsonneault stating that she felt he has been relentlessly attacked. She felt that the best interest of the residents has not being regarded in the past few months. MINUTES FROM PREVIOUS MEETINGS (on recording https://youtu.be/fOIgG3DVhjc?t=415) 4. Acknowledge March 24, 2025, Park and Recreation Committee meeting minutes Motion by Ermeling, second by Cronin to acknowledge March 24, 2025, Park and Recreation Committee meeting minutes Yes Vote: 6 No Votes:0 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES SPECIAL BOARD OF TRUSTEES MEETING MINUTES 04/15/2025 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Vacant ---- UNFINISHED BUSINESS NEW BUSINESS 5. Discussion and/or action on the Appointment of a Candidate to Fill the Trustee Vacancy for the Two-Year Term of April 15, 2025, through April 19, 2027 (on recording https://youtu.be/fOIgG3DVhjc?t=437) Motion by Pinsonneault, second by Weiland to direct staff to prepare a plan of action to advertise the trustee vacancy on the Board of Trustees to serve until the next regular election in April of 2026 whereby the trustee vacancy will be filled by the decision of the electorate for the remainder of the 24-month term. Discussion was held where Pinsonneault recited Wis. Stat. §17.24 as to how vacancies would be filled in village offices. Pinsonneault stated he felt that the voters in the Village did not understand that the outcome of the election may result in a vacancy on the Board and stated he wants the people to decide who will fill the vacant trustee position. Cronin stated that any person in the Village could have taken out papers and run for trustee and that Hooshang Zeyghami did exactly that and he believes that he should fill the trustee vacancy based on the votes received in the April election. Ermeling stated that a special election would have a low turnout and expense associated with it and does not believe the Board should go one year without that seat being filled. Yes Vote: 2 No Votes:4 Abstain:0 Not Voting: 1 Result: Fail Trustee Present Cronin, Steve NO Ermeling, Barb NO Jordan, Joe NO Maloney, Mark NO Pinsonneault, Jim YES Weiland, Jamie YES Vacant ---- Motion by Cronin, second by Ermeling to appoint Hooshang Zeyghami to the term beginning April 15, 2025, through April 19, 2027. Roll call vote requested. SPECIAL BOARD OF TRUSTEES MEETING MINUTES 04/15/2025 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Yes Vote: 4 No Votes:2 Abstain:0 Not Voting: 1 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim NO Weiland, Jamie NO Vacant ---- Hooshang Zeyghami was provided the Oath of Office by Clerk Brehm and took his seat for the remainder of the meeting. 6. Discussion and/or action on President’s Appointments to Committees and/or Commissions (on recording https://youtu.be/fOIgG3DVhjc?t=1804) Motion by Pinsonneault to defer action until April 21, 2025, due to the list of potential appointments not being made available to the Board for review in advance of the meeting as previously requested in January of 2025. No second. Motion failed. President Maloney went through the entire proposed listing of Committee, Commission, and Board Appointments, Assignments and Nominations for 2025. Motion by Ermeling, second by Jordan to approve President appointments as presented. Weiland requested to be placed back on Tourism. Maloney stated that he would like Tourism to remain a five-member commission and would like it to hold more resident appointments than Board appointments plus the hotelier. Roll call vote was requested. Yes Vote: 5 No Votes:2 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim NO Weiland, Jamie NO Zeyghami, Hooshang YES 7. Discussion and/or action Attorney Referral Request Regarding March 17, 2025, Board Determination to Release a Portion of TIF Development Incentive for the Property SPECIAL BOARD OF TRUSTEES MEETING MINUTES 04/15/2025 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Located at 2302 Schofield Avenue (Project #20240110) (on recording https://youtu.be/fOIgG3DVhjc?t=2568) Motion by Pinsonneault, second by Weiland to approve the attorney referral and ask staff to direct the request regarding the Board’s determination to release a portion of the TIF development incentive to the property located at 2302 Schofield Avenue (Project #20240110) to the village attorney. Pinsonneault asked if any funds were disbursed to the developer. Trautman said that the funds were paid to the developer as approved by the Board. Pinsonneault asked if the assessor had been contacted to make a determination of the assessed value on the property. Maloney stated that the assessor has placed a current valuation on the property of $2,018,800. Pinsonneault asked if the architect has been provided with a certificate of substantial completion. Maloney stated that it has been filed. Pinsonneault asked if the developer provided a list of expenditures with respect to actual costs for site preparation and construction. Higgins stated that has not been done yet, an estimate has been provided. Pinsonneault asked if staff were aware that the developer had delinquent property taxes in the TIF district and if they contacted the developer in this regard. Trautman stated that the County is responsible for following up on delinquent taxes after January 31. Yes Vote: 2 No Votes:5 Abstain:0 Not Voting: 0 Result: Fail Trustee Present Cronin, Steve NO Ermeling, Barb NO Jordan, Joe NO Maloney, Mark NO Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang NO 8. Discussion and/or action Attorney Referral Request Regarding Development Agreements (on recording https://youtu.be/fOIgG3DVhjc?t=2997) Motion by Pinsonneault, second by Weiland to approve the attorney referral and ask staff to direct the request regarding the Village’s development agreement to the Village attorney and advise the attorney of the tax liabilities owed by the developer and ask that he incorporates the language into all the development agreements moving forward which would prevent the dispersal of funds to a party who owes the Village money. Maloney asked if the Village has ever withheld because of past due taxes. Trautman said that licenses and permits have been withheld if taxes were not paid. Higgins stated that the only thing needing to be finalized is the landscaping and that would be completed late next month when vegetation is growing. Roll call vote was requested. SPECIAL BOARD OF TRUSTEES MEETING MINUTES 04/15/2025 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Yes Vote: 2 No Votes:5 Abstain:0 Not Voting: 0 Result: Fail Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim NO Weiland, Jamie NO Zeyghami, Hooshang YES 9. Discussion and/or action on Approval of Proclamation 2025-001 Arbor Day Observance (on recording https://youtu.be/fOIgG3DVhjc?t=3220) Motion by Ermeling, second by Cronin approve Proclamation 2025-001 designating May 23, 2025, as Arbor Day in the Village of Weston. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 10. Discussion and/or action on Acceptance of a Knowles-Nelson Stewardship Program- Outdoor Recreation Aids Grant Contract for Improvements at Yellowbanks Park (on recording https://youtu.be/fOIgG3DVhjc?t=3256) Motion by Cronin, second by Jordan to accept the Knowles-Nelson Stewardship Program-Outdoor Recreation Aids Grant Contract and award for Improvements at Yellowbanks Park Pinsonneault asked for clarification of the total cost. Osterbrink said it would be roughly $98,500, but following Plan Commission review of the site plan, the driveway entry will need to be widen and a light added to the parking lot. While these items will likely increase cost, between the grants received, possible opportunities for additional grants, staff labor and materials provided, staff feels comfortable with the costs. Plus, the landing will be ADA accessible, which is a benefit to our overall recreation amenities in the Village. SPECIAL BOARD OF TRUSTEES MEETING MINUTES 04/15/2025 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 11. Discussion and/or action on proceeding with Architectural and Structural Services for Kennedy Park (on recording https://youtu.be/fOIgG3DVhjc?t=3663) Motion by Zeyghami, second by Weiland to proceed with the Architectural and Structural Services Agreements for the Kennedy Park Project. Zeyghami stated he would like to see the architect add additional features to the park to dress it up. Pinsonneault requested that changing stations in the restrooms be added to the contract and also would like to see the lock designs for the bathrooms include the correct locks, etc., so there is not a hold up when it comes time to open the restrooms. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 12. Discussion and/or action on a Contract with Go Full Nelson Marketing for the Kennedy Park Project (on recording https://youtu.be/fOIgG3DVhjc?t=3824) Motion by Ermeling, second by Jordan to approve Go Full Nelson Kennedy Park Project Proposal Agreement with the recommendation made by the Parks and Recreation Committee. Cronin asked where these funds were coming from. Gebert stated they were coming from the Village—these would be remaining funds that were set aside for marketing at Kennedy Park purposes. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES SPECIAL BOARD OF TRUSTEES MEETING MINUTES 04/15/2025 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 13. Discussion and/or action on Recommendation from Park and Recreation Committee Regarding Kennedy Park Renovation Naming Rights Request for Field #4 to be the “Karen and Gary Rajek Memorial Field” (on recording https://youtu.be/fOIgG3DVhjc?t=4079) Motion by Ermeling, second by Jordan to approve the “Karen and Gary Rajek Memorial Field” or “Rajek Field” naming rights for Field #4 of the Kennedy Park Renovation Project. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 14. Discussion and/or action on Recommendation from Parks and Recreation Committee Regarding Kennedy Park Renovation Naming Rights Request for the First Light Pole on Field #5 to be Named in Honor of Bradyn Bohn (on recording https://youtu.be/fOIgG3DVhjc?t=4105) Motion by Weiland, second by Pinsonneault to approve the first light placed on Field #5 of the Kennedy Park renovation to be named in honor of Bradyn Bohn. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 15. Discussion and/or action on 2025 Crack Sealing Bid Award (on recording https://youtu.be/fOIgG3DVhjc?t=4139) SPECIAL BOARD OF TRUSTEES MEETING MINUTES 04/15/2025 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Motion by Zeyghami, second by Jordan to recommend and award the 2025 crack sealing project to Precision Sealcoating for a total price of $80,000. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 16. Discussion and/or action on 2025 Gilsonite Sealing Bid Award (on recording https://youtu.be/fOIgG3DVhjc?t=4157) Motion by Zeyghami, second by Jordan to recommend and approve the 2025 Gilsonite Pavement Sealing Project to Fahrner Asphalt for a total bid price of $112,869.56. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 17. Discussion and/or action on 2025 Asphalt Overlay Bid Award (on recording https://youtu.be/fOIgG3DVhjc?t=4192) Motion by Zeyghami, second by Jordan to approve the 2025 asphalt overlay project to American Asphalt based on their base bid of $348,638. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES SPECIAL BOARD OF TRUSTEES MEETING MINUTES 04/15/2025 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES 18. Discussion and/or action on Shorey Ave (CR-X to Heeren St) Repaving Bid Award (on recording https://youtu.be/fOIgG3DVhjc?t=4210) Motion by Pinsonneault, second by Zeyghami to award the 2025 Shorey Avenue repaving project to American Asphalt based on their total bid of $265,785.50 for the section of Shorey Avenue from CR-X to Anastasia Drive and to direct staff to put out bids for any additional repaving work in the Village of Weston for 2025 to utilize funds allocated but not awarded for road maintenance and repairs and to incorporate into the bid document that work can be completed or scheduled in accordance with other Village projects to minimize mobilization costs by the contractor. Wodalski stated that the bids came in lower than he expected, and the agenda item is to add additional road work that needs to be completed to make the most of the funds that have been approved. If there are additional funds remaining, it is the current practice for the public works department to complete additional road repair in the vicinity of the project. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES 19. Discussion and/or action on E. Jelinek Avenue Change Order #3 (on recording https://youtu.be/fOIgG3DVhjc?t=4379) Motion by Zeyghami, second by Jordan to approve Change Order #3 for the E. Jelinek (CR-X to Mesker) and Von Kanel (Barbican Avenue to Schofield Avenue) construction contract to increase the construction amount by $5,645.53 to a new price of $2,327,190.03. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES SPECIAL BOARD OF TRUSTEES MEETING MINUTES 04/15/2025 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES 20. Discussion and/or action on Weston Avenue (West Phase) Change Order #2 (on recording https://youtu.be/fOIgG3DVhjc?t=4396) Motion by Zeyghami, second by Jordan to approve Change Order #2 for the Weston Avenue (CR-X to Ryan Street and Cross-Country Utility) Construction Project. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES ATTORNEY REFERRALS None. ADMINISTRATOR REFERRALS None. REMARKS FROM TRUSTEES (on recording https://youtu.be/fOIgG3DVhjc?t=4433) Pinsonneault welcomed Hooshang Zeyghami back to the Board of Trustees. Jordan stated he appreciated all the work that is put into selection for the Committees and Commission appointments. Zeyghami thanked the Board for being able to serve as Trustee again. Weiland stated that it was agreed that a small group meeting was going to be set for parks but that meeting has not yet been set. REMARKS FROM THE PRESIDENT Maloney wished everyone a Happy Easter. FUTURE ITEMS Next meeting date(s): - Tuesday, April 21, 2025, at 6:00 p.m. ADJOURN Motion by Ermeling, second by Cronin to adjourn at 7:18 p.m. Yes Vote: 7 No Votes:0 Abstain:0 Not Voting: 0 Result: Pass Trustee Present Cronin, Steve YES Ermeling, Barb YES Jordan, Joe YES SPECIAL BOARD OF TRUSTEES MEETING MINUTES 04/15/2025 Prepared by: Pamela Brehm, Village Clerk  VILLAGE OF WESTON, WISCONSIN OFFICIAL MEETING MINUTES OF THE BOARD OF TRUSTEES Maloney, Mark YES Pinsonneault, Jim YES Weiland, Jamie YES Zeyghami, Hooshang YES SPECIAL BOARD OF TRUSTEES MEETING MINUTES 04/15/2025 Prepared by: Pamela Brehm, Village Clerk